Rockingham County, NC DHHS Consolidation & Renovation of Existing GC Design-Build RFQ

1 | Page

Rockingham County Purchasing Office Governmental Center 371 NC 65, Suite 209 Wentworth, NC 27375

REQUEST FOR QUALIFICATIONS

HEALTH AND HUMAN SERVICES EXPANSION AND

RENOVATION OF EXISTING GOVERNMENTAL FACILITY

RFQ-2702

Rockingham County invites the submittal of a Statement of Qualifications (“SOQ”) from firms interested in providing design-build services for the Project described herein. By submitting an SOQ, the Offeror represents that it has carefully read the terms and conditions of this RFQ and all attachments and Addenda and agrees to be bound by them.

This RFQ is not an offer to enter into a contract, but merely a solicitation of firms interested in submitting an SOQ to Rockingham County Health and Human Services. This is not a request for price proposals.

The requirements for submitting an SOQ are stated in this Request for Qualifications. Companies interested in submitting an SOQ may obtain detailed instructions, specifications, and direct questions to the following:

Caleb Tilly, Engineering and Public Utilities Director jctilley@rockinghamcountync.gov

Amanda Crumpler, Purchasing Agent acrumpler@rockinghamcountync.gov

Offeror’s SOQ shall be submitted no later than September 3, 2026 at 2:00 p.m. All SOQs must be submitted pursuant to the instructions below and be sealed in a manila envelope with the title and date of the RFQ on the front. It is the Offeror’s sole responsibility to ensure that the SOQ is delivered in the manner required by this RFQ by the Due Date and Time. Owner has the right to reject any SOQs not properly delivered.

Rockingham County invites and encourages participation in this procurement process by minority-owned businesses, women-owned businesses, and businesses owned by disabled persons. Rockingham County reserves the right to reject any or all proposals submitted, to waive technicalities and informalities in bidding, and to accept a proposal other than the lowest submitted if such is in the best interest of the County. Minimum qualifications are required as specified in the RFP, but any additional information is accepted as well.

07/30/2026 Amanda Crumpler Date Rockingham County Purchasing mailto:jctilley@rockinghamcountync.gov mailto:acrumpler@rockinghamcountync.gov

2 | Page

SECTION 1: OWNER DESCRIPTION

1.1 General

Rockingham County Government is a political subdivision of the State of North Carolina responsible for providing local governmental services, public administration, regulatory oversight, infrastructure support, and community services to the residents, businesses, and visitors of Rockingham County. County government operations are administered in accordance with North Carolina General Statutes and under the policy direction of the elected Board of Commissioners.

The County delivers a broad range of governmental functions and public services through multiple departments, agencies, and operational divisions. Administrative departments provide centralized oversight for budgeting, procurement, human resources, legal compliance, strategic planning, capital project management, records management, and intergovernmental coordination. The Count has adopted the Council-Manager form of government.

Governance of the County is vested in the Board of Commissioners, which establishes policy, adopts the annual budget, authorizes capital improvements, levies taxes, and oversees long-range planning and public investment initiatives. Day-to-day governmental operations are managed by the County Manager and administrative staff, who are responsible for implementing Board policies, directing departmental operations, and ensuring efficient delivery of public services.

Rockingham County’s operational mission is focused on protecting public health and safety, maintaining fiscal responsibility, supporting economic growth, preserving public infrastructure and assets, and delivering accessible and effective services that enhance the quality of life for County residents and stakeholders.

1.2 Funding/Authority

Funding is pursuant to G.S. 153A-193 and G.S. Chapter 159. Funding is made available through debt financing and the County fund balance.

1.3 Procurement Website

Current RFQ and RFP opportunities with Rockingham County are listed below. Please contact us if you have any questions or need assistance accessing the information. If you would like to be notified by email when new RFQ and RFP opportunities are posted to this website, please subscribe to our e- Notifications.

https://www.rockinghamcountync.gov/bids https://www.rockinghamcountync.gov/bids

3 | Page

SECTION 2: OVERVIEW OF PROJECT

2.1 General

The project involves the design and expansion of a new 48,000 SF Health and Human Services administrative and clinical facility and renovation of approximately 45,800 SF of existing administrative and clinical space at the above-mentioned location. The facility will support administrative functions, clinical services, and associated support spaces. The design -build team is responsible for providing comprehensive services from conceptual design through project closeout.

This procurement is conducted pursuant to G.S. 143-64.31 and G.S. 143-128.1A governing professional services and design-build delivery for North Carolina public construction and all applicable requirements described in the Design -Build Contracting Requirements.

The Owner will select the most qualified Design-Build contractor based solely on demonstrated competence and qualifications and will negotiate a fair and reasonable contract price following selection.

No pricing or fee proposals are permitted at the qualifications stage (G.S. 143‑64.31).

2.2 Project Objectives

a) Maintain a safe, injury free work site.

b) Establish a collaborative relationship between the Owner and the Design-Build Team to deliver quality design and construction on time and within the Owner’s budget.

c) Minimize impacts to Owner customers through close coordination with the Owner and its customers.

d) Ensure design aligns with Owner’s operational, safety, and clinical requirements.

e) Deliver a fully functional, code-compliant, and aesthetically appropriate facility.

f) Integrate sustainable design practices where feasible, including energy efficiency and low-maintenance materials.

2.3 Scope of Work

See Attachment A

2.4 Estimated Budget

The estimated budget for the Scope of Work referenced in Section 2.3 and as further set forth in Attachment A is currently thirty- f i v e million five hundred thousand dollars ($35,500,000).

2.5 Project Procurement Schedule

The following is the Project Procurement Schedule. The Owner reserves the right to modify the Project Procurement Schedule via Addenda issued prior to the date set forth below.

Date Activity July 30, 2026 Issue RFQ August 13, 2026 at 2:00 PM Project Information Meeting August 28, 2026 Last Date to Submit Questions Regarding the

RFQ

September 3, 2026 RFQ Due Date September 17, 2026 Notification of Short-Listed Offerors September 24, 2026 Issue RFP to Short Listed Offerors

4 | Page

October (TBD) Non-Mandatory Site Walk Through for Short Listed Offerors

October (TBD) Confidential Individual Meetings and Interviews with Short Listed Offerors

October 29, 2026 Last Date to Submit Proposed Changes to Contract or Alternative Technical Concepts

November 5, 2026 Last Date to Issue Owner Addenda November 19 2026 Proposal Due Date December 10, 2026 Notification of Preferred Offeror

2.6 Definitions

2.6.1 Business Day: any day on which the Owner is open for regularly conducted business. (Mon- Fri: 8am – 5pm)

2.6.2 Confidential Individual Meetings: Confidential meeting(s) conducted individually between the Owner and each Short-Listed Offeror after the issuance of the RFP. All participants will be required to enter into a confidentiality agreement before the meeting.

2.6.3 Design-Build Contractor: The entity with the prime design-build contract with the Owner.

2.6.4 Design-Build Team: All entities listed by the Design-Build Contractor as providing services or construction on the Project. The Design-Build Contractor is not required to list all members of the Design-Build Team in the RFQ. Members of the Design-Build Team may also be referred to as “Team Members.”

2.6.5 Design Excellence: Design Excellence is achieved with cost-efficient and maintainable design solutions that align with the Owner’s budget and maximize long-term value. This includes the selection of durable, low-maintenance materials and systems, efficient use of resources, and design approaches that simplify operations, reduce life -cycle costs, and enhance reliability.

2.6.6 Key Team Member: Individuals who will be assigned to the Project who play an important role in the design, construction, or management of the Project.

2.6.7 Offeror: Any individual, firm, partnership, corporation, joint venture, or other legal entity that submits a Statement of Qualifications (SOQ) or proposal in response to this Request for Qualifications (RFQ) for the Design-Build project. The Offeror is responsible for meeting all submission requirements and demonstrating the qualifications, experience, and capabilities necessary to perform the work.

2.6.8 Procurement: The Owner’s process for selecting a Design-Build Contractor for this Project.

2.6.9 Procurement Documents: All documents issued by the Owner in connection with

Procurement or the Project.

2.6.10 Projects of Similar Scope and Complexity: Projects that had completion dates within the last five (5) years and that have many or all of the following characteristics:

a. Projects of a similar size and budget that include design and construction of clinical and administrative spaces.

b. Projects that utilize an integrated delivery method that require strong coordination and integration of the design and construction professionals and early involvement of the construction professionals during design.

c. Projects where the Design-Build Contractor was selected prior to the establishment of the final price and schedule and where the Design-Build Contractor collaborated with the Owner to develop the final price and schedule.

2.6.11 RFP: The Owner’s Request for Proposals, which will be issued to those Short-Listed Offerors who are selected to proceed to the next phase of this Procurement.

5 | Page

SECTION 3: PROCUREMENT PROCESS

3.1 General Information

3.1.1 Compliance with Legal Requirements

This Procurement will be in accordance with the Mini-Brooks Act (N.C.G.S. 143-64.31) and all applicable federal, state, and local laws, and Owner policies and procedures.

3.1.2 Conflict of Interest and Communications with the Owner

Offerors are required to conduct the preparation of their SOQs with professional integrity and free of lobbying activities. Communication with the Owner regarding this Project shall be via email or regular mail only and directed to the following Owner’s Representative:

Caleb Tilley, Amanda Crumpler, Lance Metzler, and Derek Southern. Do not communicate about the Project or the Procurement with any other Owner employees, representatives, or consultants. Communication with other Owner employees, representatives, or consultants regarding the Procurement may cause the firm involved to be disqualified from submitting under this Procurement. Any verified allegation that a responding Offeror or Team Member or an agent or consultant of the foregoing has made such contact or attempted to influence the evaluation, ranking, and/or selection of short -listed Offerors may be the cause for Owner to disqualify the Offeror team from submitting an SOQ or Proposal, to disqualify the Team Member from participating in the Procurement, and/or to discontinue any further consideration of such Offeror or Team Member.

Following the Owner’s approval of the Short-Listed Offerors, the Owner anticipates that certain communications and contacts will be permitted. The RFQ, RFP and/or other written communications from Owner will set forth the rules and parameters of such permitted contacts and communications. To the extent any Offeror intends at any time to initiate contact with the general public regarding the Project, the nature of such intended contact and the substance thereof must be approved in writing by the Owner prior to the commencement of such activities.

3.1.3 Expenses of Offeror

The Owner accepts no liability for the costs and expenses incurred by firms in responding to this Procurement. Each Offeror that enters into the Procurement process shall prepare the required materials, the SOQ, and the Proposal at its own expense and with the express understanding that the Offeror cannot make any claims whatsoever for reimbursement from the Owner for the costs and expenses associated with the process, even in the event the Owner cancels this Project or rejects all Proposals.

3.1.4 Public Disclosure

All documentation and submittals provided to the Owner may be considered public documents under applicable laws and may be subject to disclosure. Offerors recognize and agree that the Owner will not be responsible or liable in any way for any losses that the Offeror may suffer from the lawful disclosure of information or materials to third parties.

Any materials requested to be treated as confidential documents, proprietary information, or trade secrets must be clearly identified and readily separable from the balance of the SOQ or Proposal. Such designations will not necessarily be conclusive, and Offerors may be required to justify why such material should not, upon written request, be disclosed by the Owner

6 | Page under the applicable public records act. The Owner will endeavor to provide at least two (2) Business Days’ notice of a public records request for material submitted pursuant to this Procurement. Offerors must respond to the notice in writing with any objection to the production of the documents within two (2) Business Days of receipt of the notice. All costs incurred by Offerors associated with any public records request are the responsibility of the Offerors.

3.1.5 Protest Procedures

The protest procedures applicable to the Procurement are set forth in Attachment B to this RFQ. In addition to Attachment B, the following protest procedures will apply:

a. All Protests will be directed to: Mr. Clyde Albright, Rockingham County Attorney.

b. Any Protest based on the form or content of the Procurement documents, which is or should have been apparent prior to the date established for submittal of the SOQ or Proposal, will not be considered if received by the person set forth above later than ten

(10) calendar days prior to the specified submittal date.

c. Protests based on any other circumstances must be received by the person noted above within five (5) business days from the date the Offeror or Short Listed Offeror was notified of any selection decision; however, in no event will a protest be considered if all SOQ or Proposals are rejected or if the Protest is received after award of the Contract.

d. To be considered, a Protest shall be in writing and shall include: (1) the name, street address, and email address of the aggrieved party; (2) the name of the Project for which the Protest is submitted; (3) a detailed description of the specific grounds for the Protest and any supporting legal and/or factual documentation; and (4) the specific ruling or relief requested.

e. In computing any period of time prescribed by this procedure, the day of the act or event from which the designated period of time begins to run shall not be included. The last day of the period shall be included. Any document received after the close of regular business hours (8:00 a.m. to 5:00 p.m.) shall be deemed received the following Business Day.

f. By submitting an SOQ and/or Proposal in response to this Procurement, the Offeror acknowledges that it has reviewed and acquainted itself with the protest procedures herein and agrees to be bound by such procedures as a condition of submitting am SOQ and/or Proposal.

3.1.6 Identification of Projects

For each Project identified in the SOQ, provide the following information. The information required in this section can either be provided in a separate section of the SOQ, in the narrative for each of the evaluative criteria in Section 5.3, or the Offeror can provide a separate table for the identified Projects. The identification of Projects will not be evaluated separately. Rather, the Projects will be evaluated in the context of the criteria set forth in Section 5.3.

a. Name of Project;

b. Owner/Customer;

c. Location of Project (include address);

d. Description of the delivery method and integration of design and construction , identifying the firm(s) role as a prime consultant, subconsultant, contractor, subcontractor, or other;

e. Project description and applicability and relevance of the referenced Project to the

7 | Page evaluation criteria for this Project;

f. Name of each Key Team Member who is proposed for this Project who played a significant role on the Project example, including a description of their Project responsibilities and functions;

g. The initial contract price, the final contract price, and an explanation for any difference between the two amounts;

h. The initial date scheduled for substantial completion, the actual date of substantial completion, and an explanation for any difference between the two dates; and

i. Project contact of the owner or customer (current address, e-mail, and phone number) who can verify the characteristics of the submitted Project example.

3.2 Owner Rights and Procurement Conditions

3.2.1 The Owner reserves without limitation, and may exercise at its sole discretion, the following rights and conditions with regard to this Procurement process:

a. To cancel the Procurement process and reject any and all SOQs and/or Proposals;

b. To waive any informality or irregularity;

c. To revise the Procurement Documents and Schedule via an Addendum;

d. To reject any Offeror that submits an incomplete or inadequate response or is not responsive to the requirements of this RFQ;

e. To require confirmation of information furnished by a n Offeror, require additional information from a n Offeror concerning its SOQ or Proposal and require additional evidence of qualifications to perform the work described in this RFQ or a subsequent RFP;

f. To provide clarifications or conduct discussions, at any time, with one or more Offerors;

g. To contact references who are not listed in the Offeror’s SOQs and investigate statements on the SOQs and/or qualification of the Offeror and any firms or individuals identified in the SOQ;

h. To consider Alternative Technical Concepts and/or approaches identified by Offerors;

i. To take any action affecting the RFQ process, the RFP process, or the Project that is determined to be in the Owner’s best interests; and

j. Approve or disapprove of the use of particular Subconsultants, Subcontractors, or Key Team Members and/or substitutions and/or changes to Subconsultants, Subcontractors, or Key Team Members from those identified in the SOQ or Proposal. Such approval or disapproval shall not be unreasonably exercised.

3.3 Outline of the Procurement Process

3.3.1 Request for Qualifications (RFQ).

a. This RFQ invites firms to submit SOQs describing in detail their technical, management, and financial qualifications to design, permit, construct, commission, and close out the Project. The issuance of this RFQ is the first phase of the Procurement process.

b. Offerors will submit their SOQ and other deliverables required pursuant to this Procurement at the time and in the manner set forth in this RFQ and any Addenda. The Owner will not consider SOQ or other deliverables that are submitted after the time set forth in the RFQ. Offerors are solely responsible for making sure that the Owner receives the SOQ in a timely fashion.

c. The Owner will evaluate the information submitted by each Offeror to 1) determine whether the Offeror meets the mandatory minimum requirements and 2) evaluate the SOQ provided

8 | Page by each Offeror pursuant to the evaluation system described below. Any Offeror who fails to meet the mandatory minimum requirements set forth in this SOQ will be deemed non-responsive and will not be considered further by the Owner in this Procurement.

d. All SOQ will be evaluated in accordance solely with the criteria established in the RFQ and any Addenda issued thereto. The evaluation criteria are listed below, including the relative weight or importance given to each criterion.

e. Not more than three responsive and responsible firms will be selected as Short-Listed Offerors. Only those firms that have been short-listed will be invited to submit a Proposal in response to the RFP.

f. The results of the SOQ evaluations will be carried forward and included in the final evaluation and selection.

g. Design-Build Team Members and individual Key Team Members will be used as a basis for selection. Once shortlisted, neither the Offeror nor Team Members that are submitted to the Owner as part of the SOQ or Proposal may substitute a listed consultant, subconsultant or subcontractor, or any individual listed as a Key Team Member; however, a change to any submitted Team Member or Key Team Member will result in re-evaluation and may result in a change to the evaluation and ranking of the Offeror.

SOQ Evaluation Criteria Description Total Weight:

Project Understanding and Technical Approach 35% Design-Build Engineering, Permitting, and Design Past Performance

20%

Design-Build Project Management and Construction Past Performance

15%

Team Qualifications and Key Personnel 15% Safety, Quality Control, and Risk Management 15%

Project Understanding/Technical Approach (35 Points) This criterion evaluates the respondent's understanding of the project goals, scope, constraints, and desired outcomes. The evaluation committee will assess the team's demonstrated knowledge of the project requirements, site conditions, regulatory considerations, potential challenges, and proposed approach to delivering the project. Consideration will be given to the practicality, completeness, innovation, and effectiveness of the proposed technical and management approach, including strategies for risk mitigation, quality control, schedule management, and stakeholder coordination.

Design-Build Engineering, Permitting, and Design Past Performance (20 Points) This criterion evaluates the respondent's experience and success in providing engineering, permitting, and design services on projects of similar size, scope, complexity, and regulatory environment. The evaluation committee will consider the firm's demonstrated ability to develop effective designs, obtain necessary permits and approvals, coordinate with regulatory agencies, and successfully deliver completed design packages. Particular consideration will be given to projects involving similar infrastructure, facilities, environmental requirements, and design-build delivery methods.

Design-Build Project Management and Construction Past Performance (15 Points) This criterion evaluates the respondent's demonstrated ability to successfully manage and construct projects of similar size and complexity. The evaluation committee will consider the team's history of delivering projects on schedule, within budget, and in accordance with quality

9 | Page standards. Factors may include construction management practices, safety performance, quality assurance and quality control procedures, coordination among project team members, change order management, commissioning experience, and overall project outcomes.

References and past client satisfaction may also be considered.

Team Qualifications and Key Personnel (15 Points) This criterion evaluates the qualifications, experience, and availability of the proposed project team and key personnel.

The evaluation committee will assess the relevant experience of the design-build contractor, design professionals, construction managers, project managers, and other key staff assigned to the project. Consideration will be given to professional credentials, technical expertise, organizational structure, team integration, and the extent to which proposed personnel have successfully worked together on similar projects. The ability of the team to effectively manage and deliver the project will be a significant consideration.

Safety, Quality Control, and Risk Management (15 Points). This criterion evaluates the Respondent’s demonstrated safety performance and proposed approach to maintaining safety, quality, and effective risk management throughout the Project. The Evaluation Committee will consider the Respondent’s safety record and programs; quality assurance and quality control procedures for design and construction; processes for identifying, documenting, tracking, and resolving deficiencies; and approach to identifying, allocating, monitoring, and mitigating design, permitting, cost, schedule, construction, and operational risks. The evaluation will also consider the assignment of qualified personnel and the effectiveness of communication, reporting, and corrective-action procedures proposed to support safe, compliant, and successful Project delivery.

3.3.2 Request for Proposal (RFP), Confidential Individual Meetings & Selection Process

a. The Owner will issue the RFP to the Short-Listed Offerors. The RFP will further explain the evaluation criteria, Proprietary Meetings, and other elements of the RFP process.

b. Prior to the submission date for Proposals, written questions will be accepted as defined in the RFP.

c. The Owner will conduct a non-mandatory Site Walk Through with all Short-Listed Offerors.

d. The Owner will conduct up to two (2) Confidential Individual Meetings with each Short-

Listed Offeror as described in the RFP. The format of the Confidential Individual Meetings will be designed to allow the Short-Listed Offerors to ask the Owner questions regarding the Project and the Owner’s goals and concerns. All information from the Design-Build Teams provided in the Confidential Individual Meetings will remain confidential during the procurement process; however, see Section 3.15 with respect to the potential public disclosure of information provided during the procurement pursuant to any applicable public records act . The Proprietary meetings will also provide an opportunity for direct interaction between the Short-Listed Offeror and the RFP Evaluation Committee.

e. A Short-Listed Offeror may submit suggested proposed changes to the Contract provisions or Alternative Technical Concepts no later than the date set forth in the Schedule. The Owner, at its sole discretion, may revise the RFP, the contract provisions, and/or program documents and issue an Addendum to all Short-Listed Offerors.

f. Short-Listed Offerors will submit a Technical Proposal and Price Proposal in accordance with the Procurement schedule.

g. The Price Proposal will be submitted in a separate distinctly marked and sealed envelope from the Technical Proposal.

h. The Owner will establish an RFP Evaluation Committee to review and evaluate the

10 | Page

Technical Proposal. The RFP Evaluation Committee may be the same as the RFQ Evaluation Committee. The RFP Evaluation Committee will evaluate the Proposals in accordance with the published evaluation criteria.

i. At its sole discretion, the Owner may ask written questions of Offerors, seek written clarifications, and conduct discussions with Offerors on Proposals.

j. The Owner will provide written notification to all Short-Listed Offerors of the selection decision and make a selection summary available to all Offerors at the conclusion of the Procurement.

k. At the Owner’s discretion, it will initiate negotiations with the Preferred Offeror. The “Preferred Offeror” is the Offeror that the Owner determines achieves the apparent best value. If the Owner is unable to execute a contract with the Preferred Offeror, negotiations with the Preferred Offeror may be terminated, and provided that such negotiations are terminated in writing, the Owner may proceed to negotiate with the next Preferred Offeror.

The Owner will continue in accordance with this procedure until a contract agreement is reached or the selection process is terminated. Negotiations are at the Owner’s sole discretion.

By submitting a Proposal pursuant to the RFP, the Offeror represents and warrants that it will enter into the contract provided by the Owner subject to the terms set forth in its Proposal.

l. By submitting a Proposal pursuant to the RFP, the Offeror represents and warrants that it will enter into the contract provided by the Owner subject to the terms set forth in its Proposal.

3.3.3 Price Proposal

Short Listed Offerors will submit a Price Proposal pursuant to the instructions set forth in the RFP.

Price Proposal List:

Required comprehensive, transparent breakdown of all anticipated design and construction costs, typically aimed at establishing a Guaranteed Maximum Price (GMP).

Key information requested in the design-build price proposal includes:

a. Fee Breakdown

i. Design Services Fee: Costs for architectural and engineering (A&E) services, covering blueprints, specifications, and drawings.

ii. Preconstruction Fee: Costs for early site investigation, scheduling, and value engineering.

iii. Construction Services Fee: Total estimated construction cost, including labor, materials, equipment, and subcontracts.

iv. At-Risk Fee: The portion of the Design-Builder’s (DB) fee that is at risk within the GMP.

b. General Conditions and Contingency

i. General Conditions (Staffing): Monthly costs for direct management, supervision, and project staff.

ii. General Conditions (Other): Costs for temporary utilities, site fencing, cleaning, and security.

iii. Contingency Requirements: A set aside for unexpected events, often 5–10% of the construction cost, managed within the GMP.

c. Project Schedule

i. Preliminary Project Schedule: An outline showing key milestones, design submission dates, permitting, long-lead item procurement, and substantial completion.

d. Technical and Project Support Information

11 | Page

i. Key Personnel List: Resumes and roles of key team members, including the project manager and superintendent.

ii. Detailed Costing Plan: A summary of quantities, pay item quotes, and subcontractor quotes.

iii. Design Assumptions/Basis: A narrative defining the scope, quality levels, and technical assumptions used to create the price, especially if the design is not 100% complete.

iv. Clarifications, Exclusions, and Exceptions: A clear statement of what is and is not included in the price.

e. Compliance and Regulatory Information

i. Insurance/Bonding Capacity: Proof of insurability and bonding capacity for the project size.

ii. Minority/Disadvantaged Business Participation: Data on compliance with set goals.

In the evaluation and ranking of Offerors, the Owner will consider the information submitted in the SOQ, the Technical and Price Proposals as well as the meetings with the Offerors with respect to the evaluation criteria set forth in the RFQ and RFP. The result of the evaluation will be a comparative ranking of Offerors.

For the purpose of selecting and evaluating Offerors, the evaluation criteria will be given the following relative weights:

3.4 Contract Format

The Owner will enter into negotiations for the Design-Build Agreement with the Preferred Offeror.

The Design-Build Agreement is anticipated to utilize the Design-Build Institute of America Standard Form of Agreement Between the Owner and Design Builder Form Number [525/530], the DBIA Standard Form of General Conditions of Contract Between Owner and Design-Builder, Form Number 535, as amended and set forth in the RFP, and the County’s Standard Construction and Service Contract.

12 | Page

SECTION 4: SOQ DOCUMENTATION REQUIREMENTS

4.2. SOQ Format Requirements

The SOQs shall comply with the following format requirements:

4.2.1 SOQs shall be formatted in searchable .pdf format.

4.2.2 The body of the SOQ shall be organized in accordance with the Evaluation Criteria.

4.2.3 The body of the SOQ, when printed, shall be limited to a maximum of forty (40) single-sided pages.

a. The only documentation that is not included in the page count is the following:

i. Letter of interest or cover letter;

ii. Statement of Offeror’s Ability to Provide a Proposal Bond, or Performance and Payment

Bond;

iii. Statement of Offeror’s Ability to Meet the Owner’s Insurance Requirements;

iv. Corporate Structure Questionnaires;

v. Resumes of Key Team Members;

vi. Divider tabs, provided that they contain no substantive content;

vii. Cover pages, provided that they contain no substantive content.

b. SOQs that exceed the page limit may be rejected. The Owner, at its sole discretion, reserves the right to remove pages from the sections of any non-conforming SOQ submittals to bring each non-conforming SOQ submittal within the page count requirement.

c. A “page” shall be defined as one single-sided piece of paper that has words, charts, tables, pictures, or graphics. Pages shall be 8.5 x 11 inches, with the exception of five (5) pages, which may be presented in 11 x 17-inch format; however, larger pages may only contain graphics and/or designs and may not be used for an Offeror’s narrative.

d. The font shall be no smaller than 12 point. Preferred font is Times Roman.

4.2 SOQ Organization

SOQs shall consist of the following parts:

4.2.1 Letter of Interest

4.2.2 Minimum Qualifications

a. Statement of Offeror’s Ability to Provide Performance and Payment Bond. (See Section 5.2.1 and Attachment C)

b. Statement of Offeror’s Ability to Meet the Owner’s Insurance Requirements. (See Section

5.2.2 and Attachment D)

4.2.3 Technical & Management Qualifications

a. Team Organization

b. Design-Build Engineering, Permitting, and Design Past Performance

c. Design-Build Construction Past Performance

d. Design-Build Project Management Past Performance

e. Demonstrated History of Successful Projects Similar in Scope and Complexity

4.2.4 Corporate Structure Questionnaire (Attachment E)

13 | Page

SECTION 5: SOQ EVALUATION CRITERIA AND SUBMITTAL INFORMATION

5.1 Letter of Interest (No points)

The SOQ must include a cover letter containing the name, address, telephone number, fax number, and e -mail address of the Offeror and the principal contact person. The Letter of Interest shall also include the following: (1) name, address, telephone number, fax number, and e-mail address for all listed consultants, subconsultants and/or subcontractors for the Project; and

(2) the type of firm or organization (corporation, partnership, joint venture, etc.) that will serve as the prime contracting party. The letter of interest may be a maximum of two (2) pages.

5.2 Minimum Qualifications

5.2.1 Statement of Offeror’s Ability to Provide Performance and Payment Bond (Pass/Fail)

As a mandatory minimum requirement, the Offeror must have the ability to obtain a performance and payment bond in the amount of the guaranteed maximum price (GMP) of the project. Offeror shall provide a letter signed by an authorized representative of Offeror’s surety company (or agent) confirming that the Offeror can meet this minimum requirement. Any Offeror who fails to meet this mandatory minimum requirement will be considered non-responsive and will not be considered further by the Owner in this Procurement process. The surety shall be a company authorized to conduct business in the state where the Project is located with a minimum rating of A - . Letters indicating “unlimited” bonding capability are not acceptable.

5.2.2 Statement of Offeror’s Ability to Meet the Owner’s Insurance Requirements. (Pass/Fail) As a mandatory minimum requirement, the Offeror must document that it has the ability to meet the minimum insurance requirements as set forth in the attached draft Insurance Requirements (Attachment D). Offeror shall provide a letter from Offeror’s insurance company or broker indicating that the Offeror can comply with the insurance requirements specified in Attachment D. Any Offeror who fails to meet this mandatory minimum requirement will be non-responsive and will not be considered further by the Owner in this Procurement. The insurer shall be a company authorized to conduct business in the state where the Project is located with a minimum rating of A- and a financial size category of VII or better.

5.3 Technical and Management Qualifications

The SOQ shall demonstrate the Design-Build Team’s ability to undertake the Project by providing the following technical and management qualifications of the Offeror, Team Members, and individual Key Team Members. The Offeror is responsible for ensuring that contact information contained in their referenced Project profiles is correct. The inability to contact a reference may have a detrimental impact on evaluating qualifications.

Emphasis will be placed on past performance and expertise in performing substantive work on projects that are of Similar Scope and Complexity, as described in the definitions above. The Owner reserves the right to award more points to projects that have more of the characteristics set forth in the definition of Projects of Similar Scope and Complexity. The Owner also reserves the right to award more points to successful projects in which the Offeror, Team Members, and/or individual Key Team Members had substantial responsibility for their respective scopes of work.

The SOQ will be evaluated on the technical and management qualifications identified in the table in paragraph 3.3.4.

14 | Page

5.3.1 Team Organization

a. Provide an organization chart (showing Team Members, Key Team Members and their firm affiliation) for all phases of the Project from design through final acceptance and warranty and maintenance period. Be certain to identify specific individuals for key functions and show interrelationships and reporting hierarchy. Note whether individuals are performing multiple functions. At a minimum, identify the Key Team Members performing the functions identified below. To the extent that the Design-Builder has additional Key Team Members on their team, the Design-Builder should include those individuals.

i. Person responsible for the overall management of the Project and design-build contract;

ii. Designer of Record;

iii. Person responsible for overall construction management;

iv. Person responsible for on-site field supervision and direction and construction

(Superintendent);

v. Person responsible for safety;

vi. Person responsible for quality assurance;

vii. Person responsible for cost controls and budgeting;

viii. Person responsible for scheduling; and

ix. Person responsible for systems testing, configuration, and commissioning.

b. Provide a resume for all Key Team Members. Resumes should be no longer than one page and should include the following information:

i. Description of the individual’s proposed Project role;

ii. Identification of employer and number of years employed by the firm;

iii. Educational background, professional licenses, and/or certifications;

iv. Experience relevant to their proposed role on the Project and how their past performance on previous projects will benefit this Project; and

v. Based on the information available to the Design-Builder, proposed percentage of time that the Design-Builder intends to assign this individual to the Project.

c. Describe the corporate structure of the Design-Builder and complete the corporate structure questionnaire for the Design-Builder and all Team Members in the form set forth in Attachment E. If the prime Design-Builder is a Joint Venture, all Joint Venture partners must have functional responsibilities for the Project . Describe the duties of each Joint Venture partner.

5.3.2 Demonstrated Past Performance with Successful Projects of Similar Scope and Complexity

a. Describe the Team’s past performance in successfully managing design-build (or a similar integrated delivery model) Projects of Similar Scope and Complexity that include management and communications of an integrated team of design consultants, specialty subcontractors, and trade contractors. Include a description of any issues or problems that arose on the projects and how those issues or problems were resolved.

b. Describe the Team’s past performance in developing integrated design and construction schedules for Projects of Similar Scope and Complexity.

c. Describe the Team’s past performance in developing and/or managing costs within a maximum price of $50,000,000.

d. Describe the Team’s past performance working together and/or describe the steps the Team has taken to promote integration and a collaborative working environment. The Owner reserves the right to award more points to those teams who have worked together in a

15 | Page collaborative delivery model.

5.3.3 Design-Build Design, Engineering, and Permitting Past Performance

a. Describe the Design-Builder’s past performance in managing the design process.

b. Describe the Team’s past performance with designing and permitting Projects of Similar

Scope and Complexity. Include a description of any issues or problems that arose on the project and how those issues or problems were resolved.

c. Describe the software used by the Team for design services, including a description of the Building Information Modeling system or other specialized software the Team would utilize for this Project.

d. List all professional registrations and/or certifications that are relevant to the work associated with the Project. The Owner should list registrations that are specifically of interest to this Project, such as DBIA, LEED, PMP, PE, AIA, etc.

5.3.4 Design-Build Construction Past Performance

a. Describe the Team’s past performance with construction management and construction of Projects of Similar Scope and Complexity. Include a description of any issues or problems that arose on the project s and how those issues or problems were resolved.

b. Include in the narrative the Team’s approach to the following: List tasks that are specific to the Project.

i. Sequencing construction activities to maximize efficiency and minimize impact on the

Owner;

ii. Assessing whether the Design-Builder has achieved performance requirements;

iii. Change orders; and

iv. Configuration, commissioning, and testing Projects of Similar Scope and Complexity.

5.3.5 Corporate Structure Questionnaire

Submit a completed Corporate Structure Questionnaire (Attachment E) for Design-Builder and each Partnering Firm.

16 | Page

SECTION 6: LIST OF ATTACHMENTS

1. Scope of Work

2. Protest Procedures

3. Proposal, Performance, and Payment Bond Instructions

4. Insurance Requirements and Instructions

5. Corporate Structure Questionnaire

17 | Page

Attachment A Project Scope of Work

Project Location: 371 NC-65, Reidsville, NC 27320

48,000 SF Expansion of Health and Human Services Facility:

• Clinical spaces, exam rooms, laboratories, behavioral health areas

• Administrative offices, open workstations, conference and training rooms

• Public waiting, lobby, customer service areas, interview rooms

• Staff support areas, IT rooms, storage, security systems

• Site improvements, utilities, stormwater, ADA compliance, parking

45,800 SF Admin Renovation (Additional renovation SF may be negotiated as a change order):

• Selective demolition, reconfiguration, code upgrades

• Interior reconfiguration, finishes, lighting, HVAC and electrical modifications

• Code compliance upgrades

Scope of Design-Build Services The design-build team shall provide complete services, including but not limited to the following:

Pre-Design & Programming

• Conduct site evaluation and feasibility analysis.

• Review existing conditions for the renovated administrative space.

• Coordinate with client stakeholders to define programmatic requirements for administrative and clinical functions.

• Prepare preliminary space plans and adjacencies.

Schematic Design

• Develop schematic/concept design options, including floor plans, elevations, and building massing.

• Confirm compliance with applicable codes, regulations, and accessibility standards.

• Present options to client for review and approval.

Design Development

• Refine schematic design into a coordinated design development package.

• Coordinate architectural, structural, mechanical, electrical, plumbing, and technology systems.

• Select preliminary finishes, fixtures, and equipment. Must be submitted to owner for approval.

• Prepare cost estimate, within agreed upon budget, and update schedule.

Construction Documents

• Prepare detailed construction drawings and specifications suitable for permitting and construction.

Reviews shall be submitted for 30%, 90%, and Final drawings.

18 | Page

• Ensure design documents reflect code compliance, ADA accessibility, and relevant regulatory standards.

• Submit documents to the client and authorities having jurisdiction for approvals.

Permitting & Approvals

• Submit permit applications and respond to code review comments.

• Coordinate with local authorities and utility providers to secure required approvals.

Bidding & Procurement (if applicable)

• Procure subcontractors, materials, and equipment.

• Provide evaluation of bids and recommendations for award.

Construction Management

• Provide general contractor services including site supervision, quality control, and safety management.

• Coordinate all trades to complete the new facility and renovated spaces.

• Conduct monthly site meetings and provide monthly progress reports to the client.

• Manage change orders and maintain project schedule and budget.

• Construction laydown will be within the project limits and at 340 Cherokee Camp Rd. Contact the County Engineer if additional laydown space is required.

• Record drawings must be kept on-site and updated as changes are approved.

Commissioning & Closeout

• Conduct systems testing and commissioning for mechanical, electrical, and plumbing systems.

• Provide training to county maintenance personnel on new systems.

• Deliver as-built drawings, warranties, and operation/maintenance manuals to Rockingham County

Engineering and Public Utilities Department.

• Complete final inspections and obtain Certificate of Occupancy.

• Once complete, all documents will become the property of Rockingham County.

19 | Page

Attachment B Rockingham County Protest Procedures

PURPOSE

Outline Rockingham County’s bid protest procedure.

PROCEDURE

Any party that is a prospective bidder, offeror, or contractor that may be aggrieved by the solicitation must submit a written protest within five (5) calendar days before the opening of the Request for Qualifications or Request for Proposal/Bid.

Any party that is an actual bidder, offeror, or contractor that may be aggrieved by the award of a contract must submit a written protest within five (5) days of the County transmitting an email of the announcement of intent to award.

The protest must be addressed to the Purchasing Agent, Rockingham County, PO Box 41, Wentworth, NC 27375, and must include all the following information:

1. Name, address, telephone number, and e-mail of the protester.

2. Signature of the protester or authorized agent.

3. The bid name and number.

4. A detailed statement of the legal and factual grounds of protest, including copies of relevant documents.

5. Any supporting exhibits, evidence, or documents to substantiate any claims.

6. All information establishing that the protester is an interested party for the purpose of filing a protest.

7. The form of relief requested

After careful consideration of all relevant information and consultation with the County Attorney, the Purchasing Agent shall make a written decision.

A decision of the Purchasing Agent may be appealed to the County. An appeal must be in writing and delivered to the County Manager, 371 NC Hwy 65, Reidsville, NC 27320, within seven (7) calendar days of the date of the Purchasing Agent's email regarding her decision.

Any costs incurred by a protesting party in connection with a protest shall be the sole responsibility of the protesting party.

20 | Page

Attachment C Proposal, Performance, and Payment Bond Instructions

1. Offerors are required to provide a Proposal Bond upon being shortlisted for this Procurement . If this box is selected, the following shall apply:

a. The Proposal Bond shall be in the amount of 100% of the total guaranteed maximum price (GMP).

b. The Proposal Bond shall be in the form attached hereto.

c. The Proposal Bond must be submitted within 15 days of the date that the Offeror is shortlisted for the

Project . Failure to timely submit a Proposal Bond will result in the disqualification of Offeror from this procurement . In such a case, and at the Owner’s sole option, the Owner may add another Offeror to the shortlist.

2. The selected Design-Builder will be required to provide the following bonds for this Project:

a. Payment Bond in the amount of 100% of the GMP.

b. Performance Bond in the amount of 100% of the GMP.

c. Offerors must submit a statement from their bonding company that the Offeror can meet the bonding requirements set forth above at the time of proposal. Bonds are not due until 30 days after contract award.

21 | Page

Attachment D Design-Build Team Minimum Qualifications and Insurance

1. Firms must meet the criteria stated below, or they will be automatically disqualified.

a. Firm’s “Designer(s) of Record” MUST have a current North Carolina Architectural and/or

Engineering license(s) as appropriate for their portion of the design work.

b. Firm’s “Builder” MUST have a current North Carolina Contractor’s license with an unlimited building classification.

c. The Lead Design-Build firm MUST have the bonding capacity to provide Labor and Material Payment and Performance bonds with coverage each equal to the total cost of the Project.

d. The Lead Design-Build firm MUST be able to get a Builder’s Risk Insurance Policy for this Project with coverage equal to the total cost of the Project.

e. The DB is fully responsible and financially liable for damage to existing structures, systems, utilities, and interior finishes if caused by their work or by their subcontractors.

f. The DB must indemnify and defend Rockingham County…