DHA SOW New Steris Contract 2025.docx

Department of Defense Defense Health Agency

Steris Statement of Work (SOW)

Directorate of Surgical Services

Sterile Processing Department

Date: 23APR25

PART 1

1.0 GENERAL INFORMATION

1.1 This is a services contract to provide preventative, corrective maintenance, and support services for all listed Steris Endoscopy equipment.

1.2 Description of services/introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform preventative, corrective maintenance, and support services for all listed Steris equipment as defined in this Statement of Work (SOW) except for those items specified as government furnished property and services. The contractor shall perform to the standards in this SOW.

1.3 Background: Sterile Processing Department from Naval Hospital Camp Pendleton (NHCP) requests one year and four option years of preventive service of all equipment listed on Steris Equipment List. Services include preventative and corrective maintenance and technical support.

1.4 Objectives: Contractor will provide preventative and corrective maintenance for all listed Steris equipment. To ensure dependable and reliable equipment operations, the Contractor shall provide all parts, labor, materials, and freight shipping for the scheduled (preventative) and unscheduled (corrective) maintenance. If extensive repair is required, similar or equivalent equipment will be brought in as a loaner in its place.

1.5 Scope: Preventative and corrective maintenance performed by trained Steris technicians. Services include preventative and corrective maintenance and technical support. The contractor shall accomplish all functionality of the equipment listed in the equipment list in a timely manner to prevent negative impact on patient care.

1.6 Period of Performance (PoP):

BASE: 01SEP25 TO 31AUG26

OPTION 1: 01SEP26 TO 31AUG27

OPTION 2: 01SEP27 TO 31AUG28

OPTION 3: 01SEP28 TO 31AUG29

OPTION 4: 01SEP29 TO 31AUG30

1.7 Administrative specifications

1.7.1 Place of performance: The work shall be performed at Naval Hospital Camp Pendleton and 13 Area Dental Clinic, Camp Pendleton, CA 92055. If off-site work is required, the Contractor shall notify the appropriate parties and follow the protocols set by the MTF.

1.7.2 Recognized Federal holidays:

Independence Day

1.7.3 Hours of operation: The contractor is responsible for conducting business Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons.

PART 2

2.0 DEFINITIONS, ACRONYMS, AND APPLICABLE PUBLICATIONS/INSTRUCTIONS

2.1 Definitions:

2.1.1 Category D: Information Technology (IT) and Telecommunications Services (called D-Services)

2.1.2 Category R: Support (Professional/Administrative/Management) Services (called R-Services)

2.1.3 Contracting Officer (CO): A person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings.

2.1.4 Contracting Officer’s Representative (COR): An individual, including a contracting officer’s technical representative (COTR), designated and authorized in writing by the CO to perform specific technical or administrative functions. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.5 Nonpersonal services contract: a contract under which the personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.

2.1.6 Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance. The Government may either prepare the QASP or require the offerors to submit a proposed quality assurance surveillance plan for the Government’s consideration in development of the Government’s plan.

2.2 Acronyms:

2.3 Applicable Publications, DHA Administrative Instructions (AI), etc.

PART 3

3.0 GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

The Requiring Activity Authority has assessed the need for Government Furnished Property, Equipment, and Services and determined:

3.1 Services: The Government:

☒ Will NOT provide Government Furnished Services in support of this contract/task order. As a result, this paragraph is Not Applicable.

☐ WILL provide Government Furnished Services required in support of this contract/task orders. These Services are described below: provide

3.2 Facilities: The Government:

☒ Will NOT provide Facilities in support of this contract/task order. As a result, this paragraph is Not Applicable.

☐ WILL provide Facilities in support of this contract/task orders. The Government provided Facilities are described below:

3.3 Utilities: The Government:

☒ Will NOT provide Utilities in support of this contract/task order. As a result, this paragraph is Not Applicable.

☐ WILL provide Utilities in support of this contract/task orders. The Government provided Utilities are described below:

3.4 Equipment: The Government:

☐ Will NOT provide Equipment in support of this contract/task order. As a result, this paragraph is Not Applicable.

☒ WILL provide Equipment in support of this contract/task orders. The Government provided Equipment is described below: Telephone and copier machine will be provided for use in performance under this contract order. Equipment provided are authorized for transaction of official Government business only and shall not be used for personal business. Personal long-distance calls are not authorized, and the cost of all personal long-distance calls made by the contractor may be deducted from the contractor’s invoice payments. Telephone are subject to communications security monitoring at all times.

3.4.1 Procurement Integrated Enterprise (PIEE), GFP Module Application The contractor shall be responsible for obtaining and maintaining access, training and successful operation of the PIEE/GFP Module application for the entirety of the contract/task order PoP. The PIEE GFP Module application is located at the following website: https://wawf.eb.mil/piee-landing/. Access to PIEE/GFP Module application training materials and in-depth information applicable to the contractor’s responsibilities regarding GFP can be found at the following website: https://dodprocurementtoolbox.com/.

Contracting Office Responsibilities:

The Contracting Office shall ensure close coordination and validation of the GFP items with the COR and DHA Accountable Property Officer prior to uploading the GFP Attachment into the PIEE/GFP Module. At the time GFP is anticipated and identified, the Government will upload the GFP Attachment into the PIEE/GFP Module. It is the Contracting Office’s responsibility to prepare, upload and maintain the GFP Attachment in the PIEE/GFP Module in accordance with the GFP Attachment instructions provided at the DoD Procurement Toolbox. The CO and COR shall manage and keep an inventory of any GFP associated with contract/task orders awarded through DHA, in accordance with applicable FAR Part 45, DoD FAR Supplement (DFARS) 245 with respective clauses, DHA AI 095 and PD 45-01 following the change in disposition of items listed on that PIEE/GFP Module Attachment.

The contracting office will also review, acknowledge, reject and/or approve shipment orders provided by the contractor as appropriate. Functional roles can be determined within the Contracting Office, and requested within the PIEE/GFP Module system.

Contractor Responsibilities:

A key contractor responsibility is to work with the CO and COR to ensure the PIEE/GFP Module data, to include the PIEE/GFP Attachment, provides a timely, complete and accurate accounting of the GFP applicable to the contract/task order. Contractors are required to report the receipt of any GFP shipped to them, regardless of whether it is listed on the GFP Attachment for their contract. Similarly, contractors are required to utilize the GFP Module application in conjunction with the shipment of GFP to the Government, or in reporting Property Loss of GFP issued (such as destruction or loss). Discrepancies or disputes regarding property shipped to or shipped from the contractor must be reported via the GFP Module application, with the CO having authority over final designation of status.

The contractor shall report semi-annually 100% inventories, reconciliations, and final disposition of GFP provided by the government. Final invoices will not be paid pending GFP reconciliation. Contractors shall be aware of and ensure compliance with applicable FAR Part 45, DFARS 245 and 252.245, Defense Pricing and Contracting Policies, Procurement Integrated Enterprise Environment Standards, DHA Administrative Instruction 094 and DHA Guidance.

3.5 Materials: The Government:

☒ Will NOT provide Materials in support of this contract/task order. As a result, this paragraph is Not Applicable.

☐ IS providing Materials in support of this contract/task orders. The Government-provided Materials are described below:

PART 4

4.0 CONTRACTOR FURNISHED ITEMS AND SERVICES

4.1 Services: The Contractor:

☒ Will NOT provide Contractor Furnished Services in support of this contract/task order. As a result, this paragraph is Not Applicable.

☐ WILL provide Contractor Furnished Services required in support of this contract/task orders. These Services are described below:

4.2 General: The contractor shall furnish all supplies, equipment, facilities and services required to perform work listed under Section 5 of this PWS.

4.3 Secret Facility Clearance: Reserved

4.4 Materials: The contractor shall provide appropriate material to be able to perform requirements of the contract.

4.5 Equipment: The contractor shall provide appropriate equipment to perform requirements of the contracts.

4.6 Facilities: The contractor shall perform all corrective and preventative maintenance within the facility unless equipment require extensive repair. If off-site repair is required, contractor sill follow the protocol of the MTF in transferring equipment.

PART 5

5.0 SPECIFIC TASKS

Steris Equipment List

Comment by Rabacal, Jaime M CIV DHA DHA CONTRACTING ACT (USA): Take out the pricing. This should be an equipment list vice a price list.

5.1 Preventative Maintenance: The contractor shall provide equipment preventative maintenance in accordance with OEM specification annually in July. Contract shall provide FSR for any equipment work that is performed.

5.2 Corrective Maintenance: The contractor shall provide corrective maintenance on equipment that is damaged from, but not limited to, unintentional dropping, operator error, normal wear and tear, component part failure, environment issues, etc. The contractor shall provide corrective maintenance necessary to maintain equipment with the OEM specifications and in accordance with any applicable FDA requirements and/or Joint Commission requirements.

5.3 Equipment Status Report: If extensive repair is required on Steris Instruments equipment, or if any equipment that is taken out of the MTF, vendor will provide an equipment status report on a monthly basis.

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