DGS-24-200-IQC Addendum1.pdf

ADDENDUM NO. 1

October 12, 2023

STATE OF MARYLAND

DEPARTMENT OF GENERAL SERVICES

Atif Chaudhry, Secretary

PROJECT NO.: DGS-24-200-IQC

TITLE: PROFESSIONAL SERVICE AGREEMENT TO PROVIDE CONSTRUCTION

INSPECTION & TESTING SERVICES (CITS) FOR MULTIPLE CONSTRUCTION

PROJECTS

This Addendum will clarify, add to, delete from, correct and/or change the bid documents for the project referenced above to the extent indicated. This Addendum is hereby made a part of the bid documents on which the contract will be based. By submitting a bid for this solicitation, you acknowledge receipt of this addendum. All questions must be in writing and addressed to the Procurement Officer, Julissa Marcano.

This Addendum includes the following:

ATTACHMENTS:

Attached to this Addendum is the following:

• Pre-Proposal Meeting Minutes

• Sign-in-sheets

PRE-PROPOSAL MEETING CLARIFICATIONS:

During the pre-proposal meeting, Mr. Sean Stinnett MBE/SBR/VSBE Liaison discussed MBE and VSBE compliance; however, we would like to provide the following clarification:

• No VSBE goals will be assigned to the individual work orders; therefore, there is no need to submit the VSBE forms.

• There is no overall MBE goal for this contract; however, MBE goals may be assigned to individual work orders. You must complete the D-1A MBE Utilization and Fair Solicitation Affidavit & MBE Participation Schedule form and submit with your technical proposal.

Failure to submit this form may deem your firm not responsible. Complete the form as follow:

Addendum 1 Project No. DGS-24-200-IQC

Part 2: mark check boxes as applicable and leave percentages blank.

Part 3, Section A: MBE Participation Schedule Section A: complete all areas as applicable below Section A for Prime self-performing as MBE, except percentages. For this contract there is no need to complete the Percentages as the goals will be determined for each work order assigned.

Part 3, Section B: MBE Participation Schedule Section B: complete areas as applicable below Section B for all additional contractors performing work as MBE, except percentages. For this contract there is no need to complete the Percentages as the goals will be determined for each work order assigned.

Part 4: complete signature page. Failure to provide the signature page may deem your firm not responsible.

RFP REVISIONS:

1. Page iv – Delete the following:

MBE Subcontracting Goal: N/A

And replace with:

MBE Subcontracting Goal: MBE participation goal will be determined on a Work Order basis

2. Page 35 – Delete the following:

N N/A

D MBE Forms D-1A (see link at http://procurement.maryland.gov/wp-content/uploads/sites/12/2018/05/AttachmentDMBE- Forms-1.pdf) IMPORTANT: If this RFP contains different Functional Areas or Service Categories. A separate Attachment D-1A is to be submitted for each Functional Area or Service Category where there is a MBE goal.

N N/A D MBE Forms D-1B, D-1C,D-2, D-3A, D-3B (see link at http://procurement.maryland.gov/wp-content/uploads/sites/12/2018/05/AttachmentDMBE- Forms-1.pdf) http://procurement.maryland.gov/wp-content/uploads/sites/12/2018/05/AttachmentDMBE-Forms-1.pdf http://procurement.maryland.gov/wp-content/uploads/sites/12/2018/05/AttachmentDMBE-Forms-1.pdf http://procurement.maryland.gov/wp-content/uploads/sites/12/2018/05/AttachmentDMBE-Forms-1.pdf

Y With Proposal

D MBE Forms D-1A (see link at http://procurement.maryland.gov/wp-content/uploads/sites/12/2018/05/AttachmentDMBE- Forms-1.pdf) IMPORTANT: If this RFP contains different Functional Areas or Service Categories. A separate Attachment D-1A is to be submitted for each Functional Area or Service Category where there is a MBE goal.

Y 10 Business Days after recommended award

D MBE Forms D-1B, D-1C,D-2, D-3A, D-3B (see link at http://procurement.maryland.gov/wp-

3. Page 36 – Delete the following:

Important: Attachment D-1C, if a waiver has been requested, is also required within 10 days of recommended award.

N N/A D MBE Forms D-4A, D-4B, D-5 (see link at http://procurement.maryland.gov/wp-

Important: Attachment D-1C, if a waiver has been requested, is also required within 10 days of recommended award.

Y As directed in forms D MBE Forms D-4A, D-4B, D-5 (see link at http://procurement.maryland.gov/wp-

4. Page 42 – Delete the following:

Attachment A. Minority Business Enterprise (MBE) Forms

See link at http://procurement.maryland.gov/wp-content/uploads/sites/12/2018/05/AttachmentDMBE- Forms-1.pdf.

This solicitation does not include an MBE participation goal.

http://procurement.maryland.gov/wp-content/uploads/sites/12/2018/05/AttachmentDMBE-Forms-1.pdf http://procurement.maryland.gov/wp-content/uploads/sites/12/2018/05/AttachmentDMBE-Forms-1.pdf http://procurement.maryland.gov/wp-content/uploads/sites/12/2018/05/AttachmentDMBE-Forms-1.pdf http://procurement.maryland.gov/wp-content/uploads/sites/12/2018/05/AttachmentDMBE-Forms-1.pdf http://procurement.maryland.gov/wp-content/uploads/sites/12/2018/05/AttachmentDMBE-Forms-1.pdf http://procurement.maryland.gov/wp-content/uploads/sites/12/2018/05/AttachmentDMBE-Forms-1.pdf http://procurement.maryland.gov/wp-content/uploads/sites/12/2018/05/AttachmentDMBE-Forms-1.pdf http://procurement.maryland.gov/wp-content/uploads/sites/12/2018/05/AttachmentDMBE-Forms-1.pdf http://procurement.maryland.gov/wp-content/uploads/sites/12/2018/05/AttachmentDMBE-Forms-1.pdf http://procurement.maryland.gov/wp-content/uploads/sites/12/2018/05/AttachmentDMBE-Forms-1.pdf

Attachment A. Minority Business Enterprise (MBE) Forms

See link at http://procurement.maryland.gov/wp-content/uploads/sites/12/2018/05/AttachmentDMBE- Forms-1.pdf.

A Minority Business Enterprise (MBE) participation goal will be determined per Work Order. Refer to Section 4.27 for additional instructions on how to complete the D-1A form for this procurement.

QUESTIONS AND ANSWERS SECTION:

Question 1: Are you able to provide the incumbent’s name for the above referenced project?

Answer 1: This is public information available on the DGS website. This is the direct link to access the information: https://dgs.maryland.gov/Pages/OFP/OnCallContracts.aspx

Question 2: From several comments, Q&As in today's meeting, it was clear, that design will be needed only incidentally and is not a primary part of the scope of this contract. We do understand people capable of design and registered as engineers and architects need to be involved. The evaluation criteria are listed in descending order of importance. The second and third evaluation factors pertain to design experience. - See below:

6.2.2 Originality and quality of design in previous work

In the evaluation of this item, the Evaluation Committee will consider photographs and drawings of built work; design awards; publication of design work in professional journals; review of work by independent authors; other recognitions and honors; and the consultant’s explanation of appropriateness and originality of illustrated work.

6.2.3 Special Experience, design approach or other special qualifications

In the evaluation of this item, highest consideration will be given to projects similar in size and scope to that described in the referenced project’s program. The Evaluation Committee will only consider five (5) projects.

With design being less important than quality control, inspections etc. can the weight/priority given to design in the evaluation factors be decreased?

Answer 2: No, it was only stated that design firms are not expected to provide stamped drawings.

Design and mechanical experience are an important part of this contract.

Question 3: If a JV submits, and one of the firms was in attendance at the pre-proposal meeting and the other was not. Does the JV get credit for attending the meeting?

Answer 3: Credit for attendance will be provided as long as one of the firms in the joint venture attended the pre-proposal conference.

Question 4: Does a JV between two MBE/DBE’s still get to count 50% of the MBE/DBE goal?

Answer 4: Correct, refer to the instructions in D-1A MBE Utilization and Fair Solicitation Affidavit & MBE Participation Schedule form.

https://dgs.maryland.gov/Pages/OFP/OnCallContracts.aspx

Question 5: Can a firm submit as a prime and also be included as a subcontractor on other prime submissions?

Answer 5: Yes, this is allowed.

Question 6: Page 15 of 69, Section 4.11 specifies that there is no Oral Presentation, whereas Page 34 of 69, Section 6.5.2 B specifies that "During this review, oral presentations and discussions may be held". Can the Agency please clarify which of these two statements is true? If it is the latter, who are the key people required to be present for the presentation?

Answer 6: There is no oral presentation required for this solicitation.

Question 7: Are there incumbents presently providing this service to the State? If yes, will the Agency please share their names and contracts awarded till date?

Answer 7: Refer to the answer for Question 1.

Question 8: Page 15 of 69, Section 4.9: When a PIA request is received by the Agency, will the Agency request a redacted version of the proposal?

Answer 8: Paragraph 4.9.1 of the RFP explains how the offerors identify confidential and/or proprietary commercial information or trade secrets in their technical and financial proposals. In the unusual request of a Public Information Act, the Procurement Officer is required to make an independent determination whether the information must be disclosed.

Question 9: Page 28 of 69, Section 5.3.2 F: There are 16 positions listed numbered 'a' thru 'p'. Are all 16 positions key personnel or is it left to us to decide who our key personnel are?

Answer 9: All disciplines listed on page 29 are required.

Question 10: Page 28 of 69, Section 5.3.2 F: RFP mentions that the positions identified with * are required to be registered engineers or architects. Should they be registered in the State of Maryland, or will the Agency accept registrations from other States?

Answer 10: Confirmed, all key personnel must be licensed in the State of Maryland or hold a certification as indicated on page 29 of the RFP.

Question 11: Page 28 of 69, Section 5.3.2 F: Can the contractor employ people with work authorization to work in US, such as H1B to work on the projects?

Answer 11: Any Individuals, corporations, partnerships, or other entities must meet the requirements of Maryland law and any licenses and permits issued by the appropriate Maryland State Board or authority.

Question 12: Page 20 of 69, Section 4.27.1 says MBE goals will be determined at the Work Order level. In the absence of these goals, please advise us on how we can fill and submit Attachment D1-A for MBE utilization.

Answer 12: Complete the entire D-1A MBE Utilization and Fair Solicitation Affidavit & MBE Participation Schedule form as applicable and just leave the percentages portion blank.

Question 13: Page 34 of 69, Section 6.5.2 D: In the absence of a Financial Proposal, please clarify the relevancy of Best and Final Offer (BAFO).

Answer 13: Financial Proposals will be requested from successful offerors only. Best and Final Offers (BAFOs) may be requested in the best interest of the State to allow Qualified Offerors to revise and resubmit their initial Proposals.

Question 14: Page 33 of 69, Section 6.5, Selection Procedures: Does this procedure refer to the process followed in the selection of a vendor to award at the Work Order level?

Answer 14: Section 6.5 is in reference to the award of the Master Indefinite Quantity Contract. Refer to RFP Section 3.13 for the work order assignment process.

Question 15: In Page 41 – with reference to Reciprocal Preference - Please clarify, does Maryland Offerors will be given preference than other states?

Answer 15: RFP Section 3.4 on Page 33, states that Maryland law does not authorize procuring agencies to favor resident Offerors in awarding procurement contracts but only to apply reciprocal preferences as discussed under section 6.4.1; however, the evaluation criteria under section 6.2.7 of the RFP gives greater consideration to firms located within a 150-mile radius.

Question 16: We are eMMA SBR certified SBR firm. We trust that GOSBA is not a separate certificate and that the 'eMMA SBR' registration will suffice for this response?

Answer 16: eMMA SBR registration will suffice.

Question 17: We have placed construction managers and inspectors as a sub-contractor to larger firms.

Does RFP allow us to show those projects as our Prime projects in our past performance? Please clarify.

Answer 17: The firm must be the prime on all submitted projects.

Question 18: Can projects done by JV in other states than Maryland been shown as overall past performance for the proposal? Please clarify.

Answer 18: Projects can be submitted as long as the firm was the prime. The evaluation committee will give greater consideration to work performed on State of Maryland projects per RFP section 6.2.5.

Issued by:

Julissa Marcano

Department of General Services Office of State Procurement

301 West Preston Street, 12th Floor Baltimore, Maryland 21201

Department of General Services Office of State Procurement

Architectural/Engineering Procurement

Pre-Proposal Date: October 3, 2023 @ 11:00 AM

Procurement Officer’s Summary

PROJECT NUMBER: DGS-24-200-IQC

PROJECT DESCRIPTION: Professional Services Agreement to Provide

Construction Inspection & Testing Services (CITS) for Multiple Construction Projects

Julissa Marcano, the Procurement Officer for this project, introduced herself and provided her contact information. All communications regarding this contract are to go to the procurement officer only. The only exceptions are for help with eMMA, you may contact the eMMA helpdesk for issues.

Julissa.Marcano@maryland.gov 410-767-0017.

Procurement officer proceeded to read the following script:

May I ask everyone present to please sign the attendance sheets. It is very important for us to have a record of attendance at our Pre-proposal meetings, not just for us but for interested Subcontractors, MBEs and VSBE’s.

To help us improve the quality of State solicitations, and to make our procurement process more responsive and business friendly, please provide comments and suggestions regarding this solicitation. Please return your comments with your response. If you have chosen not to respond to this solicitation, please email this completed form to the attention of the Procurement Officer.

SBR/MBE/VSBE GOAL FOR THIS PROJECT: this is a Small Business Reserve (SBR) Procurement for which the award will be limited to certified small business vendors. Review section 4.38 of the RFP for requirements. MBE participation goal will be determined on a Work Order basis and a 0% VSBE.

1. Questions are due no later than Friday October 6, 2023, by 4:00 PM Local Time.

Questions should be sent to me via email. All questions are to come to me. Do not contact members of the committee. Answer for questions submitted in writing will be posted in the next addendum.

2. Technical Proposal are due Tuesday October 24, 2023, by 3:00 PM Local Time. Only electronic submissions will be accepted - using our eMMA system – Please make sure you are registered and set-up. If assistance is needed, please email the eMMA Help Desk at emma.helpdesk@maryland.gov . Do not submit any financial information with the Technical Proposal. Price Proposals are not requested at this time.

mailto:Julissa.Marcano@maryland.gov mailto:emma.helpdesk@maryland.gov

3. The Contract duration shall be Five years.

4. The Department intends to make up to five (5) awards as a result of this RFP.

5. The AE estimate is Category “E” $2.5 million- $5 million

6. CADD requirements – in your transmittal page, please simply state that your firm’s CADD capabilities are compatible with the States.

7. Review new section in the RFP: eMMA (eMaryland Marketplace Advantage) Electronic Transaction Fee (Section 4.40)

8. For this Project, the following Key Personnel are required per Section 5.3.2 F-3 of the

RFP:

• Principal in Charge

• Principal

• Architectural Inspector *

• Civil Inspector *

• Mechanical Inspector

• Electrical Inspector

• Geotechnical Engineer/Materials Inspector *

• Structural Inspector *

• Landscape Inspector *

• Soil Scientist or Geologist

• Roofing Inspector

• Plumbing Inspector

• Steel and Welding Inspector

• Fire Protection System Inspector

• Elevator Inspector

• Construction Inspector

9. Failure of the Consultant to properly document Key Staff requirements in writing will result in the firm being precluded from further consideration for the Project.

10. The resumes should be tailored to prior past professional experience relevant to the design of similar facilities. Person listed in this section must work on the project. Please note - Each person identified and for whom Maryland Registration is required, a copy of his/hers certificates of registration or registration card is to be included in the Technical Proposal immediately following their resume. Registration must be current and must be a Maryland registration. There is no such thing as pending registration in this process. It is not acceptable.

11. Make sure to review Section 1 “Minimum Qualifications” for this contract.

12. Section 5 “Proposal Format” contains information on how to prepare your technical proposal and how to fill-out form SF-330.

a. All firms practicing architecture, engineering, landscape architecture or land surveying in the State of Maryland, that are not a sole proprietorship, must be licensed by the appropriate Maryland State Board. Refer to RFP page 28, Section 5.3.2.F 1) for this requirement.

b. Provide five projects relevant to this procurement. The Qualification Committee will only consider five (5) projects – do not submit 10 as may be found on the SF330. Requirements of the five projects submitted may be found on page 30 of the RFP. If an Offeror submits more than five (5) projects to demonstrate the Offeror’s prior experience on relevant projects, the Committee will ONLY review the FIRST five projects and will not make an effort to select the five most appropriate projects submitted.

13. Please review section 6 “Evaluation and Selection Process” as this section explains how Technical Proposals are evaluated and scored.

14. Pre-Proposal Summary/Sign in Sheet/Minutes and Addendums - when issued by the

Procurement Officer will be posted in the Attachments Section of eMMA and must be downloaded prior to submitting the technical proposal in eMMA. All Addendums must be acknowledged according to Section 4.13.2 of the RFP. In addition, an addendum acknowledgment form has been provided for your convenience.

Mr. Sean Stinnett MBE/SBR/VSBE Liaison discussed MBE and VSBE compliance.

Mr. LeQuire, the Project Manager for this project, discussed “Section 2 Contractor Requirements: Scope of Work” from the RFP and answered questions to firms.

Julissa offered additional time for the attendees to ask questions.

Julissa thanked and wished good luck to all attendees. The Meeting ended at: 11:50 AM.

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