DF Standardization BASS Redacted.pdf

Standardization Determination and Findings Javelin XL Biometrics Collection Device

DETERMINATION AND FINDINGS

COAST GUARD STANDARDIZATION PROGRAM

INCADENCE JAVELIN XL BIOMETRICS COLLECTION DEVICE

In accordance with 10 U.S.C. §2304(c) as implemented by Federal Acquisition Regulation (FAR) 6.302- 1(b)(4), Homeland Security Acquisition Regulation (HSAR) 3006.302-1(b)(4), Homelands Security Acquisition Manual (HSAM) 3006.302-1(b)(4), and Coast Guard Acquisition Procedures (CGAP) 3006.302-190, the U.S. Coast Guard intends to standardize the equipment as described and justified below. Only specific makes and models of technical equipment and parts will satisfy the agency�s needs for additional units or replacement items and only one source is available.

FINDINGS

1. Purpose: This Determination and Findings (D&F) seeks to establish the InCadence Javelin XL Biometrics Collection Device (hereafter called the Javelin XL) as a Command, Control, Communications, Computers, Cyber and Intelligence (C5I) Standard Product for seven years and serves as the authority to procure directed replacement parts, software, and services for seven years, with sustainment support of the purchased devices for an additional one year.

During the seven years that the Javelin XL is designated as a C5I Standard Product it will serve as the Coast Guard�s only authorized solution to meet its Biometric Device Collection requirements. The Javelin XL was recently awarded under fair opportunity procedures and is being deployed as a fleet-wide technology refreshment through the Next Generation Biometrics at Sea System (NG-BASS) Phase 1 Project, hereafter referred to as NGB Phase 1. Within seven years, the Coast Guard will revalidate its Operational Requirements, acquire a next generation Biometrics Collection Device, and seek to establish that solution as the new C5I Standard Product to meet all of its Biometrics Collection Device requirements.

The need for the Javelin XL one-year sustainment period enables the Coast Guard to continue to support the Javelin XL while it transitions to the next generation Biometrics Collection Device, including the time required to develop the new product�s engineering and logistics artifacts, and execute the deployment into the Coast Guard�s in-service assets. During that time, the Coast Guard must be able to keep the Javelin XL biometrics devices operational until its replacement is fully deployed. In support of that need, this D&F enables the Coast Guard to acquire replacement devices, software, and services on a sole source basis.

2. Background: The Javelin XL is the Coast Guard�s recently acquired current-generation Biometrics Collection device deployed to Coast Guard in-service boats and cutters and select shore units, as identified in enclosure (1), with the potential to expand to additional Coast Guard Assets and shore units as mission needs expand. The Javelin XL device meets the Coast Guard�s functional requirements as documented in the NGB Phase 1 Biometric Collection Device Functional Requirements Document dated 14 Mar 2022. The system also includes the InCadence ARES software and ARES Gateway (pre-installed on the device) for

The components comprising the Configuration Baseline are listed in enclosure (2).

Integrating any Biometrics Collection Device solution requires this artifact , at a cost of $ each. The NGB Phase 1 deployment plan calls for installation on for a total estimated Design Cost of $ That estimate is based on historical costs of similar completed Engineering Change Package development.

Since the cost is independent of make, model, and configuration, Design Costs cannot be avoided; therefore, the total Design Cost Avoidance is $

However, it must be noted that when common interfaces are leverage through the prescribed use of standard products, integration risk is greatly reduced. Realized benefits include reduced cost, schedule, and performance risks.

Total Design Cost Avoidance = $0

b) Provisioning Cost:

The Javelin XL biometrics collection system consists of components that require logistics analysis, maintenance development, and provisioning to ensure parts and services are available for corrective and preventive maintenance. Supportability analysis, maintenance development, and provisioning consist of Reliability Centered Maintenance (RCM) analysis, the establishment of Maintenance Requirements Lists (MRLs), the development of Maintenance Procedure Cards (MPCs) and Standard Operating Procedures (SOPs), and the identification of repair parts and consumables necessary to perform the required to meet all Chief Financial Officer (CFO) audit requirements. The estimated Javelin XL final provisioning cost is $ based on work completed to date and provisioning costs of previous similar Biometrics Collection Device systems. Each additional Biometrics Collection Device solution implemented beyond the Javelin XL would require duplicating these provisioning actions (logistics analysis, maintenance development, and provisioning) at a similar cost to the Javelin XL. Without standardization, and assuming at least one of the additional solutions submitted in response to the NGB Phase 1 RFP could be deployed, the provisioning actions cost ($ per solution) for 1 variant would be

The Coast Guard has already performed a majority of the logistics analysis, maintenance development, and provisioning for the Javelin XL. Preventing the need to develop provisioning data for additional Biometrics Collection Device solutions affords a Provisioning Cost Avoidance of $

Total Provisioning Cost Avoidance = $

c) Training Cost:

1. Maintenance Training Costs: Maintenance Training for the Javelin XL will be provided at an estimated cost of $ in addition to completion of a Job Task Analysis at an estimated cost of $ Each additional Biometrics Collective Device system, in addition to the Javelin XL, would require the development to cover training for those additional systems. Without standardization, and assuming at least one of the additional solutions submitted in response to the NGB Phase 1 RFP could be deployed, this cost ($ per solution) for 1 variant would

Training Development Cost Avoidance of $

2. Cutter/Operator Training Costs: Training for the cutter operators will be provided via

. The cost is estimated at $ Development of subsequent instruction for additional Biometrics Collection Device solutions is estimated to cost $ per system. Without standardization, and assuming one variant could be deployed, this cost ($ per solution) would be

Preventing the need to develop additional Biometrics Collection Device training affords a Training Baseline Deployment Cost Avoidance of $ The need to sustain these extra baselines is an additional, undefined cost.

Total Training Cost Avoidance = $ ($ + $

d) Inventory Sparing Cost:

The Coast Guard�s Initial Sparing Model is based on a conservative, linear sparing of the entire complement of deployed systems. Under this Initial Sparing Model, an additional of the inventory was procured and warehoused within the Coast Guard Inventory Control Point (ICP) to meet the initial sparing needs. Follow-on logistics analysis conducted on device reliability (operational failures and maintenance experience) has confirmed the on-hand sparing allowance of is sufficient to address device failures, losses, return for repair, etc. Data collected on the product�s Mean Time Between Failure (MTBF), reparability metrics, and device overboard/loss rates were all consulted in considering the sufficiency of Sparing Requirements in relation to operational needs.

Since the Initial Sparing Model is based on a percentage of the acquired and deployed systems, there is no immediate Coast Avoidance for Initial Sparing. However, there may be follow-on cost avoidance opportunities when a standard product is used a

, as MTBF data is assessed, and when non-linear sparing estimates are determined. At a minimum, any requirement to support multiple Biometrics Device Solutions will increase lifecycle support and sparing costs due to the need to maintain parts for multiple solutions in inventory.

Total Inventory Sparing Cost Avoidance = $0

Repair Facility Cost:

The C5I Service Center has two Repair Facility Labs to support lifecycle sustainment of a field C5I Product:

1. Engineering and Integration Lab (C5ISC Portsmouth). This facility is used to develop and test C5I products and their integration with other systems in use or coming into use throughout the Coast Guard. The lab enables testing, to include hardware, software, firmware, or other configuration changes made to the target product or the systems that it integrates or interoperates with.

2. Electronics Repair Facility (ERF) Lab (co-located with Coast Guard ICP in Baltimore).

This facility performs depot-level corrective maintenance on C5I Products. In cases where the OEM is the only authorized repair facility, the ERF leverages their Product Depot Maintenance Baseline to determine whether the product/device returned by the field and housed at the ICP should be returned to the OEM for repairs. This is based on lessons learned where technicians in the field who have less detailed technical training may misdiagnose a problem and send the product to the ICP to be shipped to the OEM for repairs. In some cases, the actual root cause is another component of the system, a component of an interface system, or can be resolved by the ERF through OEM-approved specialized maintenance actions. The ERF is also responsible for determining when a product�s failure is so extensive that it is not cost effective to submit it to the OEM for repair.

Repair Facility Lab cost for the Javelin XL Biometrics Collection Device is $ per facility, for a total cost of $ for two facilities. Preventing the need to establish an additional Biometrics Collection Device Facility Lab Baselines affords a Repair Facility Cost Avoidance of $ for two facilities x one variant.

Repair Facility Cost Avoidance = $

e) Administration and Management Support Costs:

1. Inventory Management Support: The Javelin XL components held in the ICP at SFLC for installations and seed stock to replace operational casualties require Inventory Management (IM) support services to ensure compliance with stringent inventory enrollment processes and comply with Chief Financial Officer (CFO) audit requirements.

These components require active item management for installations and for replacement spares due to failures and losses during operations. Enclosure (2) provides a list of all Javelin XL components. To minimize waste, IMs identify the Lowest Repairable Unit (LRU) needed to return the failed asset to Fully Mission Capable (FMC). These inventory management functions currently make up approximately of a single IM�s responsibilities annually, equating to $ in annual support cost. Each additional Biometrics Collection Device system will require an additional of one IM Full Time Equivalent (FTE) annually. The total cost for contracted Item Management labor over the course of the eight-year lifecycle of the Biometrics Collection Device (seven years to replacement plus one additional year of sustainment support) is estimated at $ ($ per year x 8 years). Without standardization, this cost ($ per system) would be $ for one variant.

2. Maintenance Support: The Javelin XL, as with all other Biometrics Collection Devices, requires support personnel to maintain the solution. This will be accomplished through a combination of vendor support and ERF personnel support. Maintenance costs for the Javelin XL are estimated at $ ( of one Engineering Repair Facility (ERF) FTE annually) for ERF support and $ for vendor support which includes support of hardware and software needed for the solution, for a total annual cost of $ Maintenance costs for each additional Biometrics Collection Device are estimated to be the same across all variants. Without standardization, assuming one variant could be deployed, this cost ($ per solution x 8 years = $ would be $ for one variant.

Administration and Management Support Cost Avoidance = $ ($ +

Total Estimated Cost Avoidance for Javelin XL Standardization