DF.pdf
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- J&A 19AQMM-20-C-0073 (PSU, CMR Seoul, ROK
- Solicitation number
- 19AQMM20C0073
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This document contains a justification and approval for the use of an undefinitized letter contract. The Department of State requires architectural/engineering design and construction services for physical security upgrades to the Chief of Mission Residence perimeter and grounds, and window and door replacements at the U.S. Embassy in Seoul, Republic of Korea. A letter contract was awarded to Gunhwa Construction Company Limited on May 5, 2020 with a price ceiling of W5,962,550,000 KRW (estimated $4,842,234 USD) for the initial funding amount and period of performance from June 30, 2020 to June 29, 2021. Negotiations for the definitive contract are scheduled to begin on August 31, 2020 with an expected definitization date of October 21, 2020. The current working estimate for these services is W5,962,550,000 KRW. The justification cites the urgent need to protect personnel and property from security threats and prevent further construction delays at the new embassy compound in Seoul.
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United States Department of State Office of Acquisition Management
Facilities, Design & Construction Division
Arlington, VA 22209
SBU - CONTRACTING AND ACQUISITIONS
FINDING FOR THE USE OF
A LETTER CONTRACT
Contract Number: 19AQMM-20-C0073
CMR Physical Security Upgrade U.S. Embassy Seoul, Republic of Korea
In accordance with FAR 16.603-3, I hereby request approval to use an undefinitized contract action (UCA) to issue a contract for urgent OBO funded Architectural/Engineering (A/E) design expertise and construction services for the installation of vital Chief of Mission Residence (CMR) perimeter and grounds, and window and door replacement Physical Security Upgrades (PSU) at the U.S. Embassy, Seoul, Republic of Korea. The undefinitized letter contract includes a price ceiling amount of ₩5,962,550,000.00 KRW (est. $4,842,234.00 U.S. dollars). It is initially funded for ₩5,962,550,000.00 KRW (est. $4,842,234.00 U.S. dollars). Estimated costs at this time is ₩24,663,600KRW (est. $20,000.00. U.S.). OBO conducted an independent site survey in November of 2019, and has generated a Current Working Estimate (CWE) in the amount of $4,842,234.00. OBO and AQM will work with a local vendor and the Embassy facility manager to get a more accurate IGCE. The services will be performed during the period from June 30, 2020 through June 29, 2021. The Department of State currently expects to complete definitization no later than October 21, 2020.
Date Devin D. Banks Senior Contracting Officer
A/OPE/AQM/FDCD/CON
May 04, 2020 Devin D. Banks
United States Department of State Office of Acquisition Management
Facilities, Design & Construction Division
Arlington, VA 22209
SBU - CONTRACTING AND ACQUISITIONS
FINDINGS
The Department of State (DoS) has an urgent requirement to provide Architectural/Engineering (A/E) design expertise and construction for installation of vital Chief of Mission Residence (CMR) perimeter and grounds, and window and door replacement Physical Security Upgrades (PSU) at the U.S. Embassy, Seoul, Republic of Korea.
This is considered urgent and critical based upon the threat of loss of life, limb and property, and the attendant effects the COVID-19 pandemic is globally having on markets and commercial activities. The aforementioned A/E and construction services need to begin immediately in order for the contractor to provide all labor, material tool, equipment, supervision and other related items required to complete the project such the Ambassador, Post personnel and government property are safe from attack; and prevent further delays in the construction of the U.S. Embassy Seoul new embassy compound.
A letter contract to Gunhwa Construction Company Limited will immediately initiate A/E design and construction services for SOW and design development, site surveys, and construction services required to complete the Chief of Mission Residence (CMR) Physical Security Upgrade (PSU) at the US Embassy, Seoul, Republic of Korea - ultimately providing safe, secure, and functional facilities that represent the U.S. government, and support the Department of State’s (DoS) U.S. foreign policy objectives. Department of State (DOS) Title 10 and Title 22 activities.
The proposed definitization schedule is as follows:
Description Date Beginning of Negotiation of the fee August 31, 2020 Contract Definitization October 21, 2020
Prior to the definitization of the letter contract, the CO will obtain appropriate review and approval in accordance with AQM’s Quality Assurance Plan.
DETERMINATION
Based upon the above findings, I hereby determine, pursuant to FAR 16.603-2(a), that the Government’s interests demand that Gunhwa Construction Company Limited be given a binding commitment so that work can start immediately and that negotiating a definitive contract is not possible in sufficient time to meet the requirements. As a result, award of a letter contract initially funded at ₩5,962,550,000.00 KRW (est. $4,842,234.00 USD), Not to Exceed (NTE) ₩6,165,890,000.00 KRW (est. $5,00,000.00 USD ) is deemed most appropriate to satisfy the stated urgency. The CWE for this effort is ₩5,962,550,000.00 KRW (est. est. $4,842,234.00
USD).
Date Vince J. Chaverini Jr, Acting Head of Contracting Activity
A/OPE/AQM
5-5-2020
File details come from the government source that posted it. Updated .