Dewatering Polymer - Statement of Work.pdf

STATEMENT OF WORK

RESIDUALS DEWATERING POLYMER (POLYACRYLAMIDE)

(LIQUID EMULSION)

1. Requirement: Furnish all of the Washington Aqueduct’s Residuals Dewatering Polymer in accordance with these specifications. Residuals Dewatering Polymer is used at Washington Aqueduct’s Dalecarlia water treatment plant (WTP). Residuals Dewatering Polymer shall conform to the requirements of ANSI/AWWA Standard B453, latest revision, for Residuals Dewatering Polymer, except as modified or supplemented herein, and shall conform to NSF/ANSI Standard 60.

1.1. Summary of Requirements

Chemical name Residuals Dewatering Polymer (Polyacrylamide)

Estimated annual quantity 270,000 pounds neat product Contract Maximum 1,350,000 pounds neat product Contract Guaranteed Minimum 46,000 pounds neat product

Unit of measure for invoicing pounds neat product delivered FOB to Dalecarlia WTP

Delivery form (tote vs. bulk) Bulk NSF/ANSI Certification 60 AWWA Standard B453

2. Period of Performance: Period of Performance shall be for a period of five (5) years from date of award for a total of 60 months.

3. Government Projected Requirements:

3.1. Dalecarlia WTP: Approximately 270,000 pounds of neat product per year. Product shall be delivered on a

Delivery Order basis.

4. Information Required upon Contract Award:

4.1. Immediately upon contract award, and at least 7 days prior to the initial delivery, and each time the information changes, the Offeror shall forward information described in this section to:

TBD

Sales Office Information Address

Email Address Telephone number(s) Normal working hours Responsible personnel

Ordering Office Information

Telephone number(s) During working hours, and during non-working hours.

Email address Normal working hours Responsible personnel

Technical Services Department Information

Technical Services

Address Email Address

Telephone number(s)

Department Information Normal working hours

Responsible personnel

Chemical-Emergency Assistance (24 hours a day)

Telephone number(s) Responsible personnel

Product Information for the Chemical Supplied

Product information bulletin from product manufacturer Certification from accredited certification organization of compliance with NSF/ANSI 60 Safety Data Sheet (SDS) that complies with paragraph (g) of 29

CFR 1910.1200

4.2. Prior to the first chemical delivery and each time there is a change in dispatcher and/or delivery personnel the

Contractor shall forward the following information to the parties listed below

Information Required Upon Change in Dispatcher and/or Delivery Personnel Dispatcher Information Address

Email Address Telephone number(s) Normal working hours Responsible personnel

Cargo Trailer Operator Documentation

Names and photographs of the cargo trailer operators making deliveries

5. Physical/Chemical Requirements

5.1. below:

5.2. Residuals Dewatering Polymer shall meet or exceed the ANSI/AWWA Standard B453, latest revision except as modified or supplemented herein. All sampling and testing shall be in accordance with ANSI/AWWA Standard B453, latest revision. Residuals Dewatering Polymer shall conform to the following requirements:

Physical / Chemical Characteristics Parameter Minimum Required Maximum Allowed

Color Clear to milky-white Percent active polyacrylamide 40 42

Type High charge cationic polyacrylamide emulsion

Density, lb/gallon 8.5 9.0 Freeze point, degrees F - 8 Residual acrylamide monomer, ppm - 167

5.3. The Residuals Dewatering Polymer supplied shall be in liquid emulsion form.

5.4. The Residuals Dewatering Polymer supplied shall be easily applied by metering pumps and water miscible, free from visible foreign matter and sediment, and freeze/thaw stable, requiring nothing more than agitation to place thawed material back into a useable form.

6. Quality Assurance Requirements

6.1. Certification of Suitability for Drinking Water - Residuals Dewatering Polymer supplied under this contract is a direct additive used in the treatment of potable water and shall be certified as suitable for treatment of drinking water by an accredited certifying organization in accordance with the requirements of the National Sanitation Foundation / American National Standards Institute Standard 60 (NSF/ANSI Standard 60), Drinking Water

Treatment Chemicals—Health Effects.

6.2. Maximum Usage Level (MUL) for NSF/ANSI Standard 60 certification shall be greater than or equal to 3 mg/L.

6.3. Certification shall be performed by a certification organization accredited by the American National Standards

Institute, and evaluation shall be accomplished in accordance with requirements that are no less restrictive than those listed in NSF/ANSI Standard 60.

7. Delivery

7.1. Delivery date and time shall be arranged upon placement of order.

7.2. Quantity: The Contractor shall make product deliveries upon request in single-unit tank trucks. Tank trucks shall be weighed prior to each delivery and the net pounds delivered (neat product) shall be machine stamped on each delivery ticket.

7.3. All delivery drivers shall possess a valid commercial driver’s license with the proper Hazardous Material (HAZMAT) endorsements accepted by District of Columbia. All delivery personnel must have company cell phones to facilitate deliveries.

7.4. Security Tags: Each tank truck unloading hose coupling, manway, and hatch shall be sealed and include a security tag number (see NSF/ANSI Standard 60 Section 3.9.3.1). The security tag numbers shall be e- mailed to Washington Aqueduct personnel below after each cargo trailer has been loaded and is ready for shipping.

7.4.1. Deliveries to the Dalecarlia WTP:

7.4.2. Documentation Required for Each Delivery:

Documentation Required for Each Delivery Each Delivery - The Contractor shall e-mail the personnel listed in (f) above the following information prior to each delivery leaving the manufacturing facility:

1. Chemical Product Name/ Manufacturer Name

2. Bill Of Lading Number

3. Departure Date And Time

4. Expected Delivery Date And Time

5. Hauler’s Company Name

6. Driver/ Operator’s Name And Driver’s License State

And Number

7. Truck License Number

8. Cargo Trailer License Number

9. Seal Numbers For All Hatches and Doors

Upon arrival at the facility, the cargo trailer operator shall present to on-site personnel the following items:

1. Bill of lading including lot number or identification of the specific load of chemical delivered

2. Machine stamped weight certificate

3. Certified manufacturer’s laboratory report for the specific load of chemical delivered.

The report shall contain the following data:

Date of Manufacture

Date of Shipment

Density

Specific gravity and reference temperature Percent active polyacrylamide

7.4.3. The Contractor shall notify the control room (Dalecarlia telephone, TBD) and the email recipients (as listed above in item 4.1) of any changes in the driver, cargo trailer, and or delivery schedule.

7.4.4. Routine Deliveries: The Residuals Dewatering Polymer delivery shall be between 0700- and 1400-hours Monday through Friday except federal holidays. Any exception to this requirement must be approved by one of the individuals listed in Section 8d.

7.4.5. Emergency Deliveries - Emergency deliveries may be required within 2 business days.

7.4.6. If the load is rejected, the Contractor shall have 24 hours to supply another shipment. If the Contractor is unable or unwilling to supply another shipment within this time period, Washington Aqueduct has the right to procure a shipment from another source.

7.4.7. All deliveries of Residuals Dewatering Polymer shall be freight prepaid, F.O.B. to the following Government facility:

Washington Aqueduct Dalecarlia Water Treatment Plant-RPF 5225 Little Falls Road, N.W.

Washington, D.C. 20016

7.4.8. Directions:

Directions to the Dalecarlia WTP-Residuals Processing Facility:

From 495 take the River Road exit towards D.C. Take a right on to Goldsboro (614) Take a left on to Massachusetts Avenue At the Westmoreland Circle take the 2nd right on to Dalecarlia Parkway Take a right on to Little Falls Road Pull into Residuals Processing Facility on right hand side.

8. Offloading

8.1. Removal of security tags - Upon arrival, security tags are to be removed from hose coupling, manways, and hatches in presence of Washington Aqueduct personnel after seal numbers are verified by Washington Aqueduct personnel to assure the cargo has not been tampered with.

8.2. Sampling and Testing Prior to Offloading. At the sole discretion of Washington Aqueduct, the Contractor’s delivery personnel (driver) may occasionally be asked to provide a sample of the chemical from the delivery vehicle before unloading the cargo. Washington Aqueduct will supply the sample container and the driver shall collect the sample from the transportation equipment and turn it over to a Washington Aqueduct representative.

Alternatively, the Contractor shall allow Washington Aqueduct to collect a sample of the Contractor’s product from Washington Aqueduct’s transfer piping at the beginning of the offloading process, and the collected sample shall be considered representative of the Contractor’s product. Washington Aqueduct reserves the right to subject samples of the chemical to quick tests to ensure that product meets basic conditions of these Specifications. The Contractor shall allow 60 minutes for this testing to be completed.

8.3. Filling appropriate tanks - Washington Aqueduct’s representative will identify the proper storage tank(s) to fill for each delivery. Contractor shall be responsible for transferring chemical from the delivery vehicle into the storage tanks at the delivery site and shall observe the entire filling operation at each delivery site. Contractor shall be responsible for the accidental discharge of the product into the wrong storage tank(s).

8.4. Air padding system - Contractor shall provide an air padding system (an air compressor and pumping system) to be used (at Washington Aqueduct’s sole discretion) as an alternative to Washington Aqueduct’s transfer system.

Contractor shall furnish a Washington Aqueduct- approved, leak-free connection device between the vehicle and Washington Aqueduct’s intake receptacle (a quick disconnect coupling compatible with the WTPs’ couplings). Contractor shall provide all necessary hoses, fittings, air-padding, etc. required to safely and efficiently offload the chemical into designated storage tanks.

8.5. Contractor shall be reimbursed for industry-standard demurrage charges incurred as a result of delays caused by the Washington Aqueduct whenever unloading has not started within (2) two hours after arrival.

8.6. Contractor shall ensure delivery personnel’s compliance with all OSHA requirements, including personal protective equipment for Contractor delivery personnel.

9. Rejection of Deliveries

9.1. Failure to provide required documentation upon delivery constitutes grounds for rejection of deliveries.

9.2. Any load tested by Washington Aqueduct that fails to comply with these Specifications shall constitute grounds for rejection of that load.

9.3. Washington Aqueduct reserves the right to reject any delivery that has been contaminated.

10. Condition of Delivery Vehicle

10.1. Chemical compatibility - The Residuals Dewatering Polymer shall be delivered in tank trucks dedicated only to transporting Residuals Dewatering Polymer.

10.2. It is the Contractor’s responsibility to verify the cleanliness of the transporting equipment before loading. The transporting equipment shall be clean and free of residue that may contaminate the product or impede the unloading process. All appurtenant valves, pumps, and discharge hoses used for the delivery of bulk chemicals shall be supplied by the Contractor and shall be clean and free from contaminating material.

10.3. All delivery vehicles used for the chemical delivery, under this agreement, shall be in good mechanical order and shall be in full compliance with the applicable requirements of the Hazardous Materials Regulations of the Department of Transportation, Code of Federal Regulations, as currently issued.

10.4. Washington Aqueduct reserves the right to refuse any deliveries made with equipment that is poorly maintained and/or leaking chemical. Any cargo trailer found leaking chemicals is considered an emergency situation requiring immediate attention by the Contractor and shall not be allowed to depart until the Contractor or his designated representative makes appropriate repairs.

11. Spillage

11.1. The Contractor shall immediately report any spills caused during the filling operations to the operations control center of the Dalecarlia WTP at TBD.

11.2. The Contractor shall take immediate and appropriate actions to clean up any spill. The Contractor shall be responsible for all clean-up of spillage and contaminated matter in accordance with all applicable laws and regulations. The Contractor shall be responsible for any spills or hazardous chemical releases resulting from the failure of its or its subcontractor’s delivery equipment or from failure of attendant delivery personnel in the proper performance of their duties.

11.3. If a spill is not cleaned up, Washington Aqueduct may hire a certified hazardous material handling company to clean up the spill, and the cost of such service will be charged to the Contractor and deducted from the amount due to the Contractor.

12. Security

12.1. Anti-Terrorism - Operations Security

12.1.1. OPSEC- General security requirements and guidance (DoD Components Only): The security requirements described below apply to all contract personnel (including employees of the prime Contractor (“Contractor”) and all subcontractor employees) supporting the performance requirements of this contract. The Contractor is responsible for compliance with these security requirements. Questions regarding security matters shall be addressed to the designated Government representative (e.g., Contracting Officer Representative (COR), Requiring Activity (RA) representative, or Contracting Officer (if a COR or other RA representative is not appointed)). The Department of Defense (DoD) and Service-specific security requirements specified below, if applicable, are performance requirements. All contract personnel shall complete applicable initial training within 30 days of contract award, or the date new contract personnel begin performance on the contract. The Contractor shall maintain security training records in accordance with applicable RA policies. Contractor personnel and vehicles are subject to search when entering federal installations. Additionally, all contract personnel shall comply with Force Protection Condition (FPCON) measures, Random Antiterrorism Measures (commonly referred to as “RAMs”), and Health Protection Condition (HPCON) measures. The Contractor is responsible for meeting performance requirements during elevated security in accordance with applicable RA plans and procedures - this includes identifying mission essential and non-mission essential personnel. In addition to the changes otherwise authorized by the changes clause of this contract, should the FPCON or HPCON levels at any individual facility or installation change, the Government may implement security changes that affect contract personnel. The Contractor shall ensure all contract personnel are aware of their security responsibilities, including any site-specific requirements identified in local policies or procedures.

12.1.2. OPSEC- Physical security and access control requirements: All contract personnel requiring physical access to a federal installation or facility shall comply with the access control procedures of that location. Contract personnel requiring unescorted access to meet contract performance requirements on a DoD installation in the US shall be vetted by the installation/facility Provost Marshal/Directorate of Emergency Services/Security Office using the National Crime Information Center-Interstate Identification Index (commonly referred to as “NCIC-III”) and Terrorist Screening Database (commonly referred to as “TSDB”). Contract personnel shall comply with all personal identity verification requirements specified in installation/facility policies and procedures. Contract personnel who do not meet requirements for unescorted access to USACE facilities shall coordinate escorted access with the Government representative, as needed. Contract personnel who receive keys, access cards, or lock combinations that provide access to government-owned property shall comply with key and lock control procedures of the RA.

12.1.3. OPSEC- Escorting in classified and/or sensitive areas: In accordance with applicable regulations, all contract personnel who do not possess the appropriate security clearance or access privileges will be escorted in areas where they may be exposed to classified information or operations, sensitive information or activities, or restricted areas.

12.1.4. OPSEC-Pre-screen candidates using E-Verify Program: Contractors shall comply with the requirements set forth in FAR clause 52.222-54 Employment Eligibility Verification and FAR Subpart

22.18 in using the E-Verify Program at (https://www.e-verify.gov/) (website subject to change) to meet the contract employment eligibility requirements. Contractors are encouraged to cooperate with Federal and State agencies responsible for enforcing labor requirements to include eligibility for employment under United States immigration laws in accordance with FAR 22.102-1(i). An initial list of verified/eligible candidates shall be provided to the COR no later than three business days after the initial contract award. When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, and submit it to the Contracting Officer to become part of the official contract file.

13. Invoicing Procedures: