Development_of_Single-Track_Mountain_Bike_Trail_Standards_(Quarry_County_Park)_(Addendum_#1_Revision).pdf

County of San Mateo

Request for Proposals (RFP - Informal) for Development of

Single-Track Mountain Bike Trail Standards (Quarry

County Park)

Parks Department

RFP - Informal No. 2026-RFP - Informal-00134

RFP - Informal Contact: Travis Dunn tdunn1@smcgov.org

1. Introduction and Schedule

The County of San Mateo (the “County” or “SMC”) covers most of the San Francisco Peninsula. The region covers 744 mi and is home to nearly 800,000 residents and 20 incorporated cities. The County provides for the health and welfare of all people within its borders and serves as the local government for the unincorporated areas. Innovation thrives here in industries including bioscience, computer software, green technology, hospitality, financial management, health care, education and transportation. The

County prides itself on how that prosperity fosters its commitment to protecting and enhancing the health, safety, welfare and natural resources of the community.

1.1. Summary

The County of San Mateo (“County”) covers most of the San Francisco Peninsula. The region covers 744 mi2 and is home to approximately 750,000 residents. The County is made up of 20 incorporated cities. The County provides for the health and welfare of all people within its borders and serves as the local government for the unincorporated areas. Innovation thrives here in industries including bioscience, computer software, green technology, hospitality, financial management, health care, education, and transportation. The County prides itself on how that prosperity fosters its commitment to protecting and enhancing the health, safety, welfare, and natural resources of the community.

The San Mateo County Parks Department (“Department”) serves nearly three million visitors every year.

Visitors have many options when visiting the County’s unique park system. With 24 parks and recreation areas, over 16,000 acres of park land, and 190 miles of trail, the Department provides healthy outdoor activities, educational opportunities, and lasting memories.

Due to the diversity of the park system, visitors can enjoy an array of recreational opportunities, including walking; running; hiking; biking; picnicking; horseback riding; sailing; kite surfing; fishing; camping;

gardening; tidepooling; volunteering; learning; sports courts; and playing on playgrounds.

1.2. Background

The San Mateo County Parks Department (Department) is soliciting proposals from qualified contractors for the development of single-track mountain bike trail standards (Standards) at Quarry County Park in El

Granada.

The Department intends to develop/legalize a network of single-track mountain bike trails in Quarry County

Park which is located in the unincorporated community of El Granada, San Mateo County, California. By authorizing mountain biking on specifically designed trails, the Department can reduce conflicts between user groups, better protect natural resources, improve safety of mountain bikers, and enhance visitor experience. Specifications to be incorporated into the Standards must include, but are not limited to, trail width, lines of sight, trail surfaces, average and maximum trail grade, drainage features, and authorized features or natural obstacles. The Standards must also detail a trail rating system to show the difficulty level of different trails like that on ski slopes (example: green circle, blue square, black diamond, etc.). The adopted

Standards will need to balance user experience and protection of natural resources.

The selected contractor will be tasked with the following:

• Meeting with Department staff to understand priorities, goals for user experience, and operational and maintenance needs to be included in the Standards;

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• Researching industry best practices and single-track mountain bike trail standards that have been successfully adopted and implemented by other park and government agencies;

• Using the information collected to this point (i.e., staff feedback, identified industry best practices, and standards successfully implemented by other park and government agencies), the contractor will refine draft Standards the Department prepared in 2022 which will be provided to the selected contractor;

• Facilitating a public process that includes meetings with a Mountain Bike Trail Steering Committee, the public, and targeted stakeholders. It is assumed that there will be 12 steering committee meetings

(one meeting per month for one year), two public workshops, and three targeted stakeholder meetings;

and

• Preparing and delivering to the Department the final draft of the Quarry Park Mountain Bike Trail

Standards. The Department anticipates three (3) drafts to be prepared – two draft standards and a final standard.

As part of the final deliverable, the contractor will need to create a process for applying the newly developed

Standards to trails currently in the park. There are currently several unauthorized mountain bike trails throughout Quarry Park. It is the Department’s intention to measure each trail against the Standards to determine which trails comply with the Standards, which trails can be modified to comply with the Standards, and which trails cannot comply and therefore need to be decommissioned. The select contractor must develop a process the Department can follow to make these determinations.

The Department would like to onboard the selected contractor in November 2025, conduct the public process from January 2026 through December 2026, and adopt the Standards in early 2027.

1.3. Contact Information

Travis Dunn Contract Administrator II Email: tdunn1@smcgov.org Phone: (650) 599-1229

Department:

Parks Department

Department Head:

Nicholas Calderon Director

1.4. Timeline

RFP Released October 9, 2025

Deadline for Questions, Comments and

Contract Exceptions

October 21, 2025, 5:00pm mailto:tdunn1@smcgov.org tel:(650)599-1229

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Proposal Due Date and Time October 29, 2025, 5:00pm

2. Scope of Work

2.1. Development of Single-Track Mountain Bike Trail Standards (Quarry County Park)

Scope of Work for the Development of Single-Track Mountain Bike Trail Standards (Quarry County

Park)

1. Summary

The County of San Mateo, California, is soliciting proposals for the development of Single-Track

Mountain Bike Trail Standards for Quarry County Park. The goal of this project is to create a comprehensive set of standards that will inform the design, construction, and maintenance of sustainable and enjoyable single-track mountain bike trails. The successful contractor will work collaboratively with

County staff, mountain biking organizations, local stakeholders, and the community to ensure that the standards promote safety, environmental stewardship, and user satisfaction.

2. Detailed Specifications

The successful bidder will be required to develop detailed specifications that encompass the following:

A. Trail Design Guidelines:

o Design criteria that enhance user experience while prioritizing safety.

o Guidance on trail width, alignment, and gradient to suit various skill levels and comply with the following standards:

▪ International Mountain Bicycling Association (IMBA) guidelines.

▪ California State Parks Standards for Trail Development.

▪ American Association of State Highway and Transportation Officials (AASHTO) standards.

o Provisions for the construction of features such as jumps, banked turns, and technical sections, as well as signage and wayfinding.

B. Environmental Standards:

o Assessment of potential environmental impacts, including erosion control and habitat protection.

o Recommendations for sustainable construction practices and materials that align with State and Federal environmental regulations.

o Guidelines for mitigating impacts to sensitive environmental areas, including water bodies and wildlife habitats.

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C. Maintenance Standards:

o Establishment of best practices for trail maintenance to ensure long-term sustainability.

o Development of a maintenance schedule, including routine inspections and repairs.

o Standards for vegetation management and trail regeneration practices.

D. Stakeholder Engagement:

o Plan for engaging local mountain biking organizations, environmental groups, and community members in the development of standards.

o Facilitation of public workshops and feedback sessions to gather input and address concerns.

o Document outcomes from stakeholder engagement and incorporate feedback into the standards.

3. Service Requirements

The selected contractor will provide the following services:

A. Project Management:

o Appoint a dedicated project manager to oversee the project from initiation to completion.

o Provide quarterly updates to the County of San Mateo on project progress.

o Ensure compliance with all applicable laws, regulations, and standards throughout the project.

B. Site Assessment:

o Conduct field assessments of existing trails and potential trail locations in Quarry County

Park.

o Compile data on soil types, slope, drainage patterns, and existing vegetation.

o Develop a methodology for evaluating existing unauthorized trails against the Standards, including criteria for modification or decommissioning.

C. Development of Standards Document:

o Create a cohesive document that clearly outlines the established standards along with appropriate illustrations and examples.

o Ensure the document is visually accessible and easy to comprehend for diverse audiences.

D. Training and Workshop Facilitation:

o Conduct workshops to train County staff and volunteers on newly developed standards.

o Provide ongoing support and answer questions related to the implementation of the standards.

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4. Delivery Requirements

Proposals must specify the following delivery timelines and formats:

A. Timeline:

o Project initiation: November 2025.

o Site assessments completed: By January 2026 .

o First draft of Standards: Submitted by March 2026.

o Second draft of Standards: Submitted by August 2026, incorporating feedback from the public process.

o Final Standards document: Submitted by January 2027, ready for adoption

B. Formats:

o The final deliverable should be presented in both print and digital formats, including PDF and editable Word documents.

o All data generated from assessments should be provided in an accessible format compatible with Geographic Information Systems (GIS).

C. Delivery Method:

o All documents and deliverables should be submitted to the designated County project manager as specified in the contract.

o In-person presentation of the standards document to County staff and stakeholders is required upon completion.

This Request for Proposals (RFP) seeks qualified consultants to provide the goals outlined in this Scope of Work for the development of Single-Track Mountain Bike Trail Standards at Quarry County Park, ensuring that the project meets the needs of the County of San Mateo and the local community while promoting responsible recreation and environmental stewardship.

3. Submission Requirements

3.1. Submission Deadline

Proposals must be electronically received by 5:00 pm, on Wednesday, October 29, 2025 via eProcurement system.

Allow sufficient time for the upload to complete by the Due Date and Time. Partial uploads will automatically terminate, and proposals will be rejected. The eProcurement system submission time will be the official submission time. The County will not be responsible for and may not accept proposals that are late due to slow internet connections or for any other failure of the eProcurement system.

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NOTE: The County does not maintain the eProcurement system and is not liable for site failures or technical problems. To resolve technical issues, contact OpenGov Technical Support by using the real time chat located in the lower right hand corner of the screen, or via email at procurement-support@opengov.com https://procurement.opengov.com/portal/smcgov

3.2. Pre-submission Registration

Organizations or individuals interested in responding to this solicitation must register online with the

County of San Mateo at:

• https://procurement.opengov.com/portal/smcgov

It is recommended that organizations complete this registration as soon as possible. The County will not be responsible for and may not accept proposals that are late due to a failure to register in the eProcurement system.

3.3. Submission via eProcurement Portal

Required Documents

Please refer to the Technical Proposal section for submittal documents and requirements.

Electronic Submissions

Include the proposer name and the RFP title and number in each filename. Submit proposals via the eProcurement website, allowing sufficient time for the upload to complete by the Due Date and Time. As noted above, the eProcurement portal submission time will be the official submission time, and partial uploads will automatically terminate, and proposals will be rejected. Contact eProcurement Portal with technical questions regarding this site.

Conflicts between Certain Requirements

Prior to the submission deadlines and solely relating to a determination of the timeliness of questions, comments, and proposal submissions, information displayed on the eProcurement portal site will take precedence in the event of a discrepancy between that information and the information within the solicitation documents. For all other discrepancies, the information in the solicitation documents will take precedence.

Format

Documents should be created in the following format:

• Text should be Times New Roman (12-point minimum font size) and unjustified (i.e., with a ragged-right margin)

• Pages should have margins of at least one inch on all sides (excluding headers and footers)

• If the proposal is lengthy, a Table of Contents should be included.

• PDF format is preferred.

mailto:procurement-support@opengov.com mailto:procurement-support@opengov.com https://procurement.opengov.com/portal/smcgov https://procurement.opengov.com/portal/smcgov https://procurement.opengov.com/portal/smcgov/projects/205571/document?section=undefined

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Errors in Proposals

The County will not be liable for any errors in proposals. Proposals may be rejected as unresponsive if they are late, incomplete, missing pages or information, or cannot be opened for any reason. The County may waive minor irregularities, but such waiver will not modify any remaining RFP requirements.

3.4. Procurement Preference for Local Businesses and Local Non-Profits

The County of San Mateo has adopted a Procurement Preference for Local Businesses Ordinance (County

Ord. Code Ch. 2.89.) The purpose of this Ordinance is to promote a strong local economy by giving preference to local businesses, local non-profits, local small and micro businesses, and local small and micro non-profits in County procurements, to the extent consistent with the law and interests of the public. The County’s process for applying local preferences to competitive procurements is set forth in

County Ordinance Code Section 2.89.030. The Ordinance and exemptions (e.g. the ordinance will be exempt when all bids or proposals received are from Non-Profit Organizations) can be reviewed here:

Chapter 2.89 - PROCUREMENT PREFERENCE FOR LOCAL BUSINESSES | Code of Ordinances |

San Mateo County, CA | Municode Library

The requirements for bidders to establish eligibility for a local preference for this solicitation are detailed below in Section III (Submission Requirements) The Ordinance does not apply if a procurement is determined to be exempt (County Ord. Code sec. 2.89.050), and the County reserves the right to waive application of the Ordinance to this procurement if determined to be in the best interests of the County

(County Ord. Code sec. 2.89.060).

4. Minimum Qualifications, Local Preference Ordinance, and Technical Proposal

4.1. Minimum Qualifications

4.1.1. Has Proposer has been providing similar services for a minimum of four (4) years within the last seven (7) years?*

☐ Yes

☐ No

*Response required

4.1.2. Account manager has a minimum of two (2) years of experience within the last five (5) years in providing account services?*

☐ Yes

☐ No

*Response required

4.1.3. Vendor is not excluded, suspended, or debarred from the System for Award

Management (SAM).*

☐ Please confirm

*Response required

4.1.4. What is the registered Business Name and Unique Entity ID (UEI) No.? (If Applicable)*

Unique Entity ID (UEI) numbers can be found on sam.gov https://library.municode.com/ca/san_mateo_county/codes/code_of_ordinances?nodeId=TIT2AD_ART2.8INFIPRCOCO_CH2.89PRPRLOBU https://library.municode.com/ca/san_mateo_county/codes/code_of_ordinances?nodeId=TIT2AD_ART2.8INFIPRCOCO_CH2.89PRPRLOBU

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*Response required

4.2. Procurement Preference for Local Businesses and Local Non-Profits

4.2.1. Is the Proposer a "Local Business"?

As Defined by Chapter 2.89.020 of the San Mateo County Ordinance Code, a “Local Business” means any for-profit business which has its principal place of business, or is headquartered, in San Mateo

County. If this designation applies to the proposer, a self-attestation form must be completed and provided with this response.

Please download the below documents, complete, and upload. If this designation is not applicable, please leave blank.

• SMC_LocalBusiness_self-atte...

4.2.2. Is the Proposer a Non-Profit?*

A Non-Profit is defined as a tax-exempt public charity organization (within the meaning of section

501(c)(3) of the Internal Revenue Code) that is formed for purposes other than making a profit, is exempt from paying federal income taxes on the income generated for their exempt purposes.

☐ Yes

☐ No

*Response required

When equals "Yes"

4.2.3. Is the Proposer a "Local Non-Profit"

As Defined by Chapter 2.89.020 of the San Mateo County Ordinance Code, a “Local Non-Profit" means a tax-exempt public charity organization (within the meaning of section 501(c)(3) of the

Internal Revenue Code) that is formed for purposes other than making a profit, is exempt from paying federal income taxes on the income generated for their exempt purposes, and has its principal place of business, or is headquartered, in San Mateo County. If this designation applies to the proposer, a self-attestation form must be completed and provided with this response.

Please download the below documents, complete, and upload. If this designation is not applicable, please leave blank.

• SMC_LocalBusiness_self-atte...

4.2.4. Is the Proposer a Local "Small" or "Micro" Business?

As Defined by Chapter 2.89.020 of the San Mateo County Ordinance Code:

“Small Business” means any business which holds a Small Business Certification awarded by the

California Office of Small Business and Disabled Veteran Business Enterprise Services (OSDS).

“Micro Business” means any Small Business certified by the OSDS which is automatically designated by the OSDS as a Micro Business due to gross annual receipts falling below the OSDS-designated dollar amount.

If the above designations apply, please provide the OSDS provided Certification ID.

https://government-project.s3.us-west-2.amazonaws.com/181058/6417ee00-d47d-4708-90f9-2a47dd51b2e5_SMC_LocalBusiness_self-attestation_form_120424.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4MXVPDSIE%2F20251022%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20251022T223800Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEH0aCXVzLXdlc3QtMiJHMEUCIHt%2F7cxvfpjPKJIORZKXOBB4PWDHtZAtIXX1cpGuyB6IAiEAsvBXiaJd2P7WoWoVukPd24bxLMBs3bXoG1xoOzIgoqQqjAUINhACGgw4OTIzNjQ2ODc2NzIiDLJ4PTvQ1c0K0s6m6SrpBLeQ4bNCQvXOSQ9pAbmQ%2FPlbWew819%2FXJ%2Bml5xGLYSDqypf3lHp7JfX4G1TtwgVVD0aXN4wb%2FFTKHtELDW2U2Baqg5uatSMEV3N%2BQDDa3SQm6K4xOlwodKiZSTlccztl8Q7TDBZd6lRWLKDA7Yi91nyouVgh0q3H90w3NyeFx2bUg3FDNtcuAoymbtQ72slLAIijreYEmGoEFtD180zSVa0AeA2TP4OkbkeWF%2BlWwiZ%2B194UYgfzyE%2FscQDsOsARwoURQKFcjlyRJz8Bbp4gVi%2F9zd8eUa8IU6I05gomH1smoIQUgaHAG31n5C4AafmBMXIb6fOYbkXE8ZGudJC5GWgMVHCeOWWIRCzqy3kw%2BRwCz2%2FllneNlRG1XpWV9l%2FEeBeAGhTS%2BA5FmF4afPP3O3dntOjIbmfgyciLRpl3G7eBU47IRF%2FrBVw%2BUxRWto2eCKEirqVe2WVc6%2BQtb8pie1SPQEyT4FEuVomq6aN0ZsbyuDTyuJpbLnjDrN2PCnChXs7xNh5j5A1rZQ6RgMqd9Z%2F6E88R%2B7aRLOe%2FwNeZuct5SQn1Ma0O3wMFtoQqK0c4xEA4Nmw98ReK30Aa8%2BMuku6VaFSExSXojhcH4HtxUBPiAhSx9w5xNYx5C49HIZbLz36eXjM7kjTgjqOZIXQreSzB7N27INzaE%2FM3tgfJN7fILctK3rK4%2BUcY9lo5%2FryGb9IS5IJJ2Idmb3fTJC%2FPL%2Fy0KQZL7LstG0RKWZzxvPKJwyOVuIF9LzZQ%2BG92r0vzPsxklQAPPwcqeOU60TXh%2Bh1xAG7MtC8X7u%2BxOwdIQYNkbvcOztam01CDMIWK5ccGOpkBOFRgqXJkyorH6twywNn%2B4tauztxR59rXActw7pZOyqLreB0sZ5QHH1G4eeFPvHLmBAzC61QXMfpRV4ECDv3mJK4yuUBVvCzX3vdCaR0v5BygqBraAjZytQKkMIYZSL9F3KMxfp2faBE%2FKYBhM0zm3A6yZI4PTKefoD5JliZy2BFGX%2FMSPCnWr2RchADggns0v1Szp%2Fc3OVv3&X-Amz-Signature=9b8a2ecb36cfc12089b099342fb0f9cd45146d3e905107551e1b5c006052d195&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22SMC_LocalBusiness_self-attestation_form_120424.pdf%22&x-id=GetObject https://government-project.s3.us-west-2.amazonaws.com/181058/23f425e3-2794-4144-828d-5b909b017089_SMC_LocalBusiness_self-attestation_form_120424.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4MXVPDSIE%2F20251022%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20251022T223800Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEH0aCXVzLXdlc3QtMiJHMEUCIHt%2F7cxvfpjPKJIORZKXOBB4PWDHtZAtIXX1cpGuyB6IAiEAsvBXiaJd2P7WoWoVukPd24bxLMBs3bXoG1xoOzIgoqQqjAUINhACGgw4OTIzNjQ2ODc2NzIiDLJ4PTvQ1c0K0s6m6SrpBLeQ4bNCQvXOSQ9pAbmQ%2FPlbWew819%2FXJ%2Bml5xGLYSDqypf3lHp7JfX4G1TtwgVVD0aXN4wb%2FFTKHtELDW2U2Baqg5uatSMEV3N%2BQDDa3SQm6K4xOlwodKiZSTlccztl8Q7TDBZd6lRWLKDA7Yi91nyouVgh0q3H90w3NyeFx2bUg3FDNtcuAoymbtQ72slLAIijreYEmGoEFtD180zSVa0AeA2TP4OkbkeWF%2BlWwiZ%2B194UYgfzyE%2FscQDsOsARwoURQKFcjlyRJz8Bbp4gVi%2F9zd8eUa8IU6I05gomH1smoIQUgaHAG31n5C4AafmBMXIb6fOYbkXE8ZGudJC5GWgMVHCeOWWIRCzqy3kw%2BRwCz2%2FllneNlRG1XpWV9l%2FEeBeAGhTS%2BA5FmF4afPP3O3dntOjIbmfgyciLRpl3G7eBU47IRF%2FrBVw%2BUxRWto2eCKEirqVe2WVc6%2BQtb8pie1SPQEyT4FEuVomq6aN0ZsbyuDTyuJpbLnjDrN2PCnChXs7xNh5j5A1rZQ6RgMqd9Z%2F6E88R%2B7aRLOe%2FwNeZuct5SQn1Ma0O3wMFtoQqK0c4xEA4Nmw98ReK30Aa8%2BMuku6VaFSExSXojhcH4HtxUBPiAhSx9w5xNYx5C49HIZbLz36eXjM7kjTgjqOZIXQreSzB7N27INzaE%2FM3tgfJN7fILctK3rK4%2BUcY9lo5%2FryGb9IS5IJJ2Idmb3fTJC%2FPL%2Fy0KQZL7LstG0RKWZzxvPKJwyOVuIF9LzZQ%2BG92r0vzPsxklQAPPwcqeOU60TXh%2Bh1xAG7MtC8X7u%2BxOwdIQYNkbvcOztam01CDMIWK5ccGOpkBOFRgqXJkyorH6twywNn%2B4tauztxR59rXActw7pZOyqLreB0sZ5QHH1G4eeFPvHLmBAzC61QXMfpRV4ECDv3mJK4yuUBVvCzX3vdCaR0v5BygqBraAjZytQKkMIYZSL9F3KMxfp2faBE%2FKYBhM0zm3A6yZI4PTKefoD5JliZy2BFGX%2FMSPCnWr2RchADggns0v1Szp%2Fc3OVv3&X-Amz-Signature=b3e71b073162461b7e41a32f07f87760d961b8885846d148240096895e5aa157&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22SMC_LocalBusiness_self-attestation_form_120424.pdf%22&x-id=GetObject

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If this designation is not applicable, please leave blank.

4.2.5. Is the Proposer a Local "Small" or "Micro" Non-Profit?

As Defined by Chapter 2.89.020 of the San Mateo County Ordinance Code:

“Small Non-Profit" means a Local Non-Profit with an annual revenue of $1,000,000 to $2,500,000 according to its most recently filed IRS Form 990.

“Micro Non-Profit" means a Local Non-Profit with an annual revenue of less than $1,000,000, according to its most recently filed IRS Form 990.

If the above designations apply, please provide your latest filed IRS form 990. A filing from the last two calendar years is acceptable.

If this designation is not applicable, please leave blank.

4.3. Technical Proposal

4.3.1. Introduction and Executive Summary *

Submit a letter of introduction and executive summary of the proposal. The letter must contain:

• Name, title and contact information (email, phone, and address) for representative of proposer that is responsible for communication related to this RFP.

• Name, title, contact information, and signature of person authorized to obligate firm to perform the commitment contained in the proposal.

Submission of the letter will constitute a representation by proposer that it is willing and able to perform the commitments contained in the proposal and has not violated the terms of this RFP.

*Response required

4.3.2. Statement of Minimum Qualifications *

Describe how the proposer meets the minimum qualifications as set forth in Minimum Qualifications of this RFP.

Submission of the Minimum Qualifications checklist is not a substitute for providing a detailed written response.

*Response required

4.3.3. Project Approach*

This section should correlate to the Scope of Work . Proposer should give a short summary describing how it will perform the relevant work

*Response required

4.3.4. Scope of Work tasks/milestones*

Describe your proposed approach to tasks/milestones

4.3.5. Proposed schedule *

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Attach proposed schedule reference ability to complete the project within the County's required time frame

*Response required

4.3.6. Performance Measures*

Describe a plan for achieving performance measures.

Contractor performance will be evaluated based on the timely delivery of project milestones, responsiveness to Department and stakeholder feedback, and the overall quality and completeness of submitted work products. Key performance indicators include adherence to the agreed-upon project schedule, completion of required public engagement activities, submission of draft and final trail standards by the specified deadlines, and development of a clear and practical process for evaluating existing trails. The final deliverable must reflect input from the Department, the public, and targeted stakeholders, and be suitable for adoption in early 2027.

*Response required

4.3.7. Firm Qualifications *

Attach information regarding background and qualifications, including the following:

• A brief description of the proposer.

• A description of not more than three (3) projects similar in size and scope conducted by the proposer, including the client, reference and telephone numbers, primary staff members involved, budget, schedule, and project summary. Descriptions should be limited to one (1) page for each project.

• If subcontractors are anticipated, identify them (if known) and provide information on how they will be used.

*Response required

4.3.8. Team Qualifications*

Provide a chart identifying:

▪ Project team and reporting structure

▪ Lead project manager

▪ Role each person will play in the project

Provide a brief description of the experience and qualifications of the project team members, including short resumes if desired.

Written assurance that the key individuals listed and identified will be performing the work and will not be substituted or reassigned without the County’s prior approval

4.3.9. References*

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Provide no less than three references, including the name, address, and telephone number of recent clients

(preferably other public agencies).

*Response required

5. Pricing Proposal

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 Project Management and Coordination 1 $

2 Site Assessment and Data Collection 1 $

3 Research and Standards Review 1 $

4 Stakeholder and Public Engagement

Facilitation 1 $

5 Draft Standards Development 1 $

6 Final Standards Document Preparation 1 $

TOTAL

6. Evaluation and Selection Criteria

The proposals will be evaluated by a selection committee with relevant expertise. The County intends to evaluate the proposals generally in accordance with the criteria itemized below. Proposers with the highest scoring proposals may be interviewed by the committee to make the final selection.

No. Evaluation Criteria Scoring Method Weight (Points)

1. Project Approach Points Based 32 (32% of Total)

2. Firm Qualifications Points Based 17 (17% of Total)

3. Team Qualifications Points Based 12 (12% of Total)

4. Price Reward Low Cost 29 (29% of Total)

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5. Preferential Points

Where price is not the sole evaluation factor for a solicitation (e.g., in the case of a "best-value" solicitation), five percent (5%) of the total evaluation points awardable will be added to the proposal score for each Local Business or

Local Non-Profit score for evaluation purposes.

In the event of a tie between a Local Business or Local Non-Profit and another bidder, the

Local Business or Non-Profit shall be awarded the Contract, assuming agreement on other contract terms.

An additional three percent (3%) preference shall be given to a Local Business or Local

Non-profit (for a total of eight percent (8%) of total points awardable) if the proposer is a

Small Business or Small Non-Profit, or an additional 5 percent preference (for a total of ten percent (10%) of total points awardable) if the proposer is a Micro Business or Micro Non-

Profit.

Pass / Fail 10 (10% of Total)

7. Instructions to Proposers

7.1. Instructions

There will be no pre-proposal conference or site visit for this project.

7.2. Communications

A. As of the issuance date of this RFP and continuing until it is canceled or an award is made, no proposer or person acting on behalf of a prospective proposer may discuss any matter relating to the RFP with any officer, agent, or employee of the County, other than through eProcurement portal, to the Authorized Contact Person, or as outlined in the evaluation or protest procedures.

B. Proposers (including any agent, owner, employee, board members, or other such affiliates) shall not offer any gift, favor, or other personal benefit to any County officer or employee during the procurement process for this agreement, including during the solicitation period and contract negotiations.

Violation of the foregoing prohibitions may result in a proposer being found non-responsible and barred from participating in this or future procurements.

7.3. Contract Award

A. Award Procedure

Contract negotiations are neither an offer nor guarantee that a contract will be executed. A contract award, if any is made, will be to the responsive, responsible proposer offering the overall best value to the County for the services and goods described in this solicitation, or as applicable, for a specific portion of the services and goods described. Any agreement reached will be

Page 14 of 15 Release date of October 9, 2025 memorialized in a formal agreement using the attached template, executed by the appropriate authority.

B. Notice of Intent to Award

If a decision is made to take steps to enter into an agreement with one or more proposers, the

County will post a Notice of Intent to Award or otherwise notify proposers the remaining proposers of their non-selection. Notice may instead be provided by including approval of the agreement as an item on an agenda for a meeting of the Board of Supervisors.

C. Commencement of Performance

After all parties have signed the agreement, the County will notify the contractor and performance may proceed. Prior to execution of the agreement by the County, no County employee may authorize work under the agreement. Any work performed prior to the full execution of the Agreement may not be compensated.

D. Levine Act DisclosureThe Levine Act (California Government Code Section 84308) imposes certain requirements on parties contracting with the County of San Mateo related to campaign contributions to County “officers,” including elected County officers and candidates seeking elective office, who may participate in making a decision on certain County contracts. Elected

County officers in San Mateo County include: the San Mateo County Board of Supervisors, Assessor-County Clerk-Recorder, County Controller, Coroner, District Attorney, Sheriff, and Tax

Collector-Treasurer.Generally, under current County policy, approval by the Board of

Supervisors is required for any agreement for services above $200,000, and agreements for services below that threshold may be approved by Department heads.If your proposal is selected, you will be required to certify compliance with the Levine Act.As part of this process, you will need to certify and warrant that you have fully complied, and will remain in full compliance, with all applicable requirements of the Levine Act in connection with the

Agreement, including making any required disclosures of campaign contributions to County

Officers, which includes but may not be limited to elected County Officers. Elected County

Officers include members of the San Mateo County Board of Supervisors, as well as the

Assessor-County Clerk-Recorder, Controller, Coroner, District Attorney, Sheriff, and Tax

Collector-Treasurer. Any campaign contribution required to be disclosed under the Levine Act in connection with this Agreement shall be disclosed on the County of San Mateo Levine Act

Disclosure Form, a copy of which is available from the County upon request.Parties are solely responsible for accurate certification and disclosure. The Levine Act is complex, and this brief description is not legal advice. For example, certain contributions must be aggregated when determining whether contributions have exceeded the $500 threshold. If your proposal is selected, you are urged to review the Levine Act and consider consulting an attorney.

7.4. Term

Parks Departmentis issuing Request for Proposal (RFP) No. 2026-RFP - Informal-00134 for

Development of Single-Track Mountain Bike Trail Standards (Quarry County Park).

Page 15 of 15 Release date of October 9, 2025

The agreement shall have a term of one (3) years. In addition, the County shall have two (2) options to extend the term, each for an additional period not to exceed one year, which the County may exercise in its sole, absolute discretion. To exercise this option, the County shall provide written notice to the

Contractor at least thirty days before the end of the agreement’s term.

The County’s standard contract template has been included with this solicitation. The awarded contractor will be expected to sign an agreement prepared by the County using this template. Please ensure that your firm has completed legal review of these contract terms. If your firm wishes to request exceptions to these standard terms, submit a Contract Exceptions Request by the Deadline for Questions, Comments and

Contract Exceptions listed in the Solicitation Schedule below. The County will consider Contract

Exceptions Requests but reserves the right to reject requested modifications to its standard terms.