For more information, please visit our online supplier portal, located at https://procurement.opengov.com/portal/coopercity

CITY OF COOPER CITY

REQUEST FOR PROPOSAL

DEVELOPMENT OF CITY-OWNED PARCEL ON PINE

ISLAND ROAD

RFP2026-1

For information, contact the Purchasing Division:

The Purchasing Division

954-434-4300 Ext. # 268

Purchasing@CooperCity.gov

RELEASE DATE: September 16, 2026

RESPONSE DEADLINE: November 2, 2026, 3:00 pm

Please refer to the project timeline in this document for all important deadlines.

mailto:Purchasing@CooperCity.gov

Request For Proposal #RFP2026-1 Title: Development of City-Owned Parcel on Pine Island Road

Table Of Contents

1. PROJECT OVERVIEW AND GENERAL TERMS AND CONDITIONS

1.1. INTRODUCTION

1.2. DEFINITIONS

1.3. SOLICITATION SCHEDULE

1.4. DUE DATE & SUBMITTALS

1.5. GENERAL PROPOSAL INFORMATION/PROCESS OVERVIEW

1.6. CONE OF SILENCE

1.7. COMMUNICATION WITH EVALUATION COMMITTEE MEMBERS

1.8. PRE-PROPOSAL MEETING

1.9. LICENSING AND CERTIFICATION REQUIREMENTS

1.10. REFERENCES

1.11. ELIGIBILITY AND COMPETENCY OF PROPOSERS

1.12. PUBLIC ENTITY CRIMES

1.13. SCRUTINIZED COMPANIES

1.14. PROHIBITION AGAINST LOBBYING

1.15. COLLUSION

1.16. SITE INSPECTION

1.17. PROPOSER DUE DILIGENCE AND PROFESSIONAL ADVICE

1.18. ORGANIZATIONAL CONFLICT OF INTEREST

1.19. EQUITABLE ADJUSTMENT

1.20. INVOICES/PAYMENT

1.21. INFORMATION OR CLARIFICATION

1.22. BILLING INSTRUCTIONS

1.23. WRITTEN CONTRACT

1.24. EXAMINATION BY PROPOSERS

1.25. CONFLICTS, ERRORS, AMBIGUITIES OR DISCREPANCIES

1.26. PROHIBITION AGAINST CONSIDERING SOCIAL, POLITICAL, OR IDEOLOGICAL INTERESTS IN

GOVERNMENT CONTRACTING – F.S. 287.05701

1.27. EQUAL OPPORTUNITY

1.28. FEDERAL, STATE AND COUNTY REGULATIONS

1.29. IMMIGRATION REFORM AND CONTROL ACT OF 1986

1.30. RESPONSIVE, RESPONSIBLE PROPOSER (VENDOR)

1.31. PERFORMANCE DURING EMERGENCY

2. SCOPE OF SERVICES

2.1. GENERAL INFORMATION

2.2. BACKGROUND

2.3. PROJECT OPPORTUNITY & SCOPE

3. RESPONSE REQUIREMENTS

3.1. FORMAT, CONTENTS AND DOCUMENTS

3.2. COMMUNICATIONS AND SUBMITTAL OF ADDITIONAL INFORMATION

3.3. SUBMITTAL REQUIREMENTS FOR INITIAL SUBMISSION AND SECOND TIER ADDITIONAL

INFORMATION, WHEN APPLICABLE

3.4. POSTPONEMENT/CANCELLATION/IRREGULARITIES

3.5. COSTS INCURRED BY PROPOSERS

4. EVALUATION PROCESS

4.1. REVIEW OF PROPOSALS

4.2. EVALUATION COMMITTEE

4.3. EVALUATION CRITERIA

4.4. ORAL PRESENTATIONS

4.5. FINANCIAL PROPOSAL EVALUATION

4.6. NEGOTIATIONS

4.7. CONTRACT AWARD

4.8. PROTEST

5. GENERAL CONDITIONS

5.1. BID/PROPOSAL TABULATIONS

5.2. NO PROPOSAL

5.3. TAXES

5.4. MISTAKES

5.5. PROTESTS, APPEALS AND DISPUTES

5.6. NON-CONFORMANCE TO CONTRACT CONDITIONS

5.7. DISPUTES

5.8. LEGAL REQUIREMENTS

5.9. PATENTS AND ROYALTIES

5.10. OCCUPATIONAL SAFETY AND HEALTH ACT (OSHA)

5.11. ANTI-DISCRIMINATION

5.12. DEFAULT

5.13. DISCLAIMER

5.14. EVIDENCE

5.15. ASSIGNMENT

5.16. INDEMNIFICATION

5.17. NON-EXCLUSIVE

5.18. FORCE MAJEURE (UNCONTROLLABLE CIRCUMSTANCES)

5.19. ELIGIBILITY

5.20. PROPERTY

5.21. TERMINATION FOR DEFAULT

5.22. TERMINATION

5.23. CONFIDENTIALITY

5.24. GOVERNING LAW AND VENUE

5.25. NO PARTNERSHIP OR JOINT VENTURE

5.26. AUDITS

5.27. PUBLIC RECORDS

5.28. E-VERIFY

5.29. PROHIBITION AGAINST CONSIDERING SOCIAL, POLITICAL, OR IDEOLOGICAL INTERESTS

5.30. INSURANCE

5.31. BONDS

5.32. VARIANCES

5.33. INDEPENDENT CONSULTANT

5.34. SELLING, TRANSFERRING OR ASSIGNING CONTRACT

5.35. DAMAGE TO PUBLIC OR PRIVATE PROPERTY

5.36. CONTRACTOR'S COSTS

5.37. MODIFICATION OF SERVICES

5.38. BID/PROPOSAL ACKNOWLEDGEMENT

5.39. REQUESTS FOR ADDITIONAL INFORMATION BY CITY

5.40. ACCEPTANCE/REJECTION/MODIFICATION TO PROPOSALS

5.41. ADDENDUM OR AMENDMENT TO SOLICITATION

5.42. PROPRIETARY INFORMATION

5.43. RECORDS RETENTION

5.44. CONTRACT DOCUMENT

6. ATTACHMENTS & EXHIBITS

6.1. EXHIBITS AND ATTACHMENTS

7. PROPOSER INFORMATION

7.1. PROPOSER SUBMITTAL FORM

Attachments:

A - Required Forms and Affidavits (no bonds)

B - Draft Contract Template

C - Broward County Property Appraiser - 514104030023

D - Civic Parcel Exhibits

E - Pictures of Property

1. PROJECT OVERVIEW AND GENERAL TERMS AND CONDITIONS

1.1. INTRODUCTION

NOTICE IS HEREBY GIVEN that the City of Cooper City, Florida, hereinafter referred to as the City, will be accepting sealed proposals until 3:00 pm (EST) on Monday, November 2, 2026, from qualified firms interested in entering into partnership with the City for the development of an approximately five (5) acre, City-owned parcel general located on S. Pine Island Road, Folio No. 514104030023

(the "Property"), as more particularly described in the Scope of Services.

Unlike a conventional procurement for a defined scope of work, the City is not prescribing a required use for the Property. The City is instead inviting Proposers to submit their own proposed use(s), development concept, and financial structure for the Property, provided that the proposed use serves a public purpose consistent with the requirements of Florida law and the City’s strategic goals set forth in

Sec. 2.3, as well as the City’s Comprehensive Plan.

Proposers shall comply with all rules and regulations for these services and follow the terms, conditions, and specifications contained in this solicitation. The Awarded Proposer shall provide all labor, materials, insurance, and incidentals for the solution to the City of

Cooper City.

Development of City-Owned Parcel on Pine Island Road RFP RFP2026-1

The solicitation can be obtained online at https://procurement.opengov.com/portal/coopercity.

All questions must be submitted in writing via the OpenGov Procurement Portal by Tuesday, October 6, 2026at12:00 pm. Please note the deadline for submitting inquiries. All answers to inquiries will be posted on the City's eProcurement Portal. Proposers may also click

“Follow” on this bid to receive an email notification when answers are posted. Proposers are responsible for checking the website for answers to inquiries. Changes to the solicitation, if any, will only be transmitted by written addendum. Proposals cannot be submitted via fax or e-mail.

Proposals must be submitted via the OpenGov Procurement Portal no later than 3:00 pm (EST), Monday, November 2, 2026.

The City Commission of the City of Cooper City reserves the right, for any reason, to reject any and all proposals/proposals and to make awards in the best interest of the City.

Request for Proposal Advertisement Date: September 16, 2026

Pre-Proposal Meeting (Non-Mandatory): September 29, 2026, 10:00am https://coopercityfl-org.zoom.us/j/89125254247

Questions & Answer Deadline: October 6, 2026, 12:00pm

Proposal Due Date: November 2, 2026, 3:00pm

Review of Proposals & Selection of Candidates for

Presentations:

November 23, 2026, 12:00pm

Presentations & Final Ranking: December 2, 2026, 12:00pm

Recommendation of Award/Agenda Item Request: December 4, 2026, 12:00pm

Anticipated Award of Contract by City Commission: December 8, 2026, 8:00pm https://procurement.opengov.com/portal/coopercity/projects/234874 https://coopercityfl-org.zoom.us/j/89125254247

The Cone of Silence is hereby imposed, prohibiting communication regarding this Request for Proposal between a potential vendor, service provider, proposer, lobbyist, or; consultant and the City Commissioners, City’s professional staff including, but not limited to, the

City Manager, Staff, and any member of the City’s selection or evaluation committee. See Sec 2-269.5 of Cooper City Procurement

Code for further information about the Cone of Silence.

1.2. DEFINITIONS

The following words and expressions used in this Solicitation shall be construed as follows, except when it is clear from the context that another meaning is intended:

1. City to mean the City of Cooper City, FL, a municipal corporation of the State of Florida.

2. City Commission to mean the City of Cooper City, FL Commission, the governing body of the City, which sets policies and rules by which the City is operated and approves purchases over a specific dollar threshold.

3. Contractor or Developer to mean the Proposer that receives any award of a contract from the City that is approved by the

City Commission, as a result of this solicitation, also known as the Selected Proposer/Prime Contractor.

4. Develop to mean plan, design, finance, lease, acquire, install, construct or expand.

5. Developer's Fees to mean the fee earned by the Developer for managing a Project. Such fee may be limited by one or more funding sources.

6. Evaluation Committee to mean the group of individuals who are tasked with reviewing, evaluating and scoring the

Proposals submitted in response to this solicitation.

7. Fees to mean charges imposed by the private entity of a qualifying project for use of all or a portion of such qualifying project pursuant to this Solicitation and the resultant contract.

8. Financial Closing to mean a stage of the Project when all conditions of the financing agreements are fulfilled prior to the initial availability of funds.

9. Firm Commitment to mean that matched/leveraged funds must be explicit, in writing and signed by a person authorized to make the commitment.

10. Lease and Development Agreement or Agreement to mean the agreement between the City and the Selected Proposer as a result of this solicitation.

11. Material Default to mean a nonperformance of its duties by the Contractor of a qualifying project, which jeopardizes adequate service to the public from the project.

12. Operate to mean finance, maintain, improve, equip, modify or repair.

13. Project to mean the overall development of the Project Site in accordance with the Lease and Development Agreement and the Developer's Proposal.

14. Proposal to mean the properly signed and completed written good faith commitment submitted by the Proposer in response to this Solicitation, as amended or modified through negotiations.

15. Proposer to mean the person, firm, entity or organization as stated on the submittal form, submitting a Proposal in response to this solicitation.

16. Qualifying Project to mean a facility or project that serves a public purpose, including, but not limited to, any ferry or mass transit facility, vehicle parking facility, airport or seaport facility, rail facility or project, fuel supply facility, oil or gas pipeline, medical or nursing care facility, recreational facility, sporting or cultural facility, or educational facility or other building or facility that is used or will be used by a public educational institution, or any other public facility or infrastructure that is used or will be used by the public at large or in support of an accepted public purpose or activity

17. Responsible Proposer to mean a Proposer that has the capability in all respects to fully perform the contract requirements and integrity and reliability that will assure good faith performance.

18. Responsive Proposer to mean a Proposer that has submitted a Proposal that conforms in all material respects to the

Solicitation.

19. Scope of Services to mean the work to be performed by the Contractor.

20. Solicitation to mean this Request for Proposals (RFP) or Request for Qualifications (RFQ) document and all associated addenda and attachments.

21. Subcontractor to mean any person, firm, entity or organization other than employees of the Contractor who contracts with the Contractor to furnish labor, or labor and materials in connection with the goods and/or services provided to the City, whether directly or indirectly, on behalf of the Contractor.

22. "Work", "Services", "Program", "Project" to mean all matters and things that will be required to be done by the Contractor in accordance with the Scope of Services and the terms and conditions of this solicitation.

1.3. SOLICITATION SCHEDULE

Request for Proposal Advertisement Date: September 16, 2026

Pre-Proposal Meeting (Non-Mandatory): September 29, 2026, 10:00am https://coopercityfl-org.zoom.us/j/89125254247

Questions & Answer Deadline: October 6, 2026, 12:00pm

Proposal Due Date: November 2, 2026, 3:00pm

Review of Proposals & Selection of Candidates for

Presentations:

November 23, 2026, 12:00pm

Presentations & Final Ranking: December 2, 2026, 12:00pm

Recommendation of Award/Agenda Item Request: December 4, 2026, 12:00pm

Anticipated Award of Contract by City Commission: December 8, 2026, 8:00pm

***Schedule subject to change***

1.4. DUE DATE & SUBMITTALS

A. All proposals are due no later than 3:00 pm (EST), Monday, November 2, 2026, to the OpenGov Procurement Portal.

Proposals shall be opened and publicly.

B. All required documents must be returned in order for the proposal to be considered for award. The City encourages early submittal of proposals.

C. Sealed proposals will be received through the City's eProcurement Portal located at https://procurement.opengov.com/portal/coopercity.

D. Telegraphic, facsimile and email proposals will not be accepted.

E. Proposals received after the closing time and date will not be accepted or considered. The OpenGov Procurement Portal does not accept late entries. Any disputes regarding timely receipt of proposals shall be decided in favor of the City. Late proposals will be rejected.

1.5. GENERAL PROPOSAL INFORMATION/PROCESS OVERVIEW

This solicitation may include the words "bid", "proposal" and “offer”. These words are used interchangeably in reference to all offers submitted by prospective respondents in response to Requests for Quotes, Requests for Qualifications, Requests for Proposals and

Invitations to Bid.

The City invites interested and qualified firms to submit proposals for the development of the Property. This solicitation is not limited to a single, City-defined use or program. The City is affirmatively seeking creative, market-driven proposals for uses that serve a public purpose and advance the City's strategic goals described in the Scope of Services.

The City may, at its sole and absolute discretion, reject any and all or parts of any or all proposals; accept parts of any and all proposals; further negotiate project scope, terms, and fees; postpone or cancel at any time this Solicitation process; or waive any irregularities in this Solicitation or in the proposals received as a result of this process. The City reserves the right to request and evaluate additional information from any Proposer regarding Proposer’s responsibility after the submission deadline as the City deems necessary.

As further detailed in the Submittal Form, Proposers are hereby notified that all information submitted as part of, or in support of proposals, will be available for public inspection after opening of proposals, in compliance with Chapter 119, Florida Statutes (the

"Public Record Law”).

Any Proposer who, at the time of proposal submission, is involved in an ongoing bankruptcy as a debtor, or in a reorganization, liquidation, or dissolution proceeding, or if a trustee or receiver has been appointed over all or a substantial portion of the property of the Proposer under federal bankruptcy law or any state insolvency law, may be found non-responsible.

1.6. CONE OF SILENCE

Pursuant to Sec 2-269.5 of Cooper City Procurement Code:

A. Definitions: “Cone of Silence,” as used herein, means a prohibition on any communication regarding this Request for

Proposal/Invitation to Bid/Proposal between:

1. a potential vendor, service provider, Proposer, lobbyist, or consultant, and;

2. the City Commissioners, City’s professional staff including, but not limited to, the City Manager and his/her staff, any member of the City’s selection or evaluation committee.

B. Restriction; Notice: A Cone of Silence shall be imposed upon each solicitation after its advertisement. At the time of imposition of the Cone of Silence, the City Manager or his/her designee shall provide for public notice of the Cone of Silence by posting a notice at City Hall. Additional notice thereof shall be provided to the affected departments, and to each City Commissioner.

The City may include a statement disclosing the requirements of this section in any public solicitation for goods or services.

C. Termination of Cone of Silence: The Cone of Silence shall terminate at the beginning of the City Commission meeting

(whether regular or special meeting) at which the City Manager makes a written recommendation to the City Commission for the award of the Contract. However, if the City Commission refers back to the City Manager or staff for further information, the

Cone of Silence shall be re-imposed until such time as the Manager makes a subsequent written recommendation.

Exceptions to Applicability: The provisions of this section shall not apply to:

1. Oral communications at pre-solicitation meetings;

2. Oral presentations before selection or evaluation committees;

3. Public presentations made to the City Commissioners during any duly noticed public meeting; Communications in writing at any time with any City employee, unless specifically prohibited by the applicable solicitation documents; in which case the Proposer shall file a copy of any written communication with the City Clerk. The City Clerk shall make copies available to any person upon request;

4. Communications regarding a particular solicitation between a potential vendor, service provider, Proposer, lobbyist or consultant and the City’s Purchasing Division or City employee designated responsible for administering the procurement process for such solicitation, provided the communication is limited strictly to matters of process or procedure already contained in the corresponding solicitation document.

D. Penalties: Violation of this section by a particular Proposer shall render any award to said Proposer potentially void by the City

Commission or City Manager. Any person who violates a provision of this section may be prohibited from serving on a City selection or evaluation committee. In addition to any other penalty provided herein, violation of any provision of this section by a City employee may subject said employee to disciplinary action.

E. Clarification: Please contact the City’s Purchasing Division or the City employee designated responsible for administering the procurement process for this solicitation for any questions concerning “Cone of Silence” compliance.

1.7. COMMUNICATION WITH EVALUATION COMMITTEE MEMBERS

Proposers are hereby notified that direct communication regarding this Solicitation, written or otherwise, to individual Evaluation

Committee Members or, to the Evaluation Committee as a whole, are expressly prohibited. Any oral communications with Evaluation

Committee Members other than as provided in Sec 2-269.5 of the Cooper City Procurement Code are prohibited.

1.8. PRE-PROPOSAL MEETING

A virtual pre-proposal meeting/conference will be held on Tuesday, September 29, 2026 at 10:00 am ET at https://coopercityfl-org.zoom.us/j/89125254247. Proposers are highly encouraged to attend the pre-proposal meeting/conference. The purpose of the pre-proposal meeting/conference is to explain the project requirements and scope, clarify complex requirements, allow firms to ask project-specific questions, and to ensure Proposers have a clear understanding of the City's needs before submitting a response.

Virtual Pre-Proposal Meeting/Conference Information:

Zoom Link: https://coopercityfl-org.zoom.us/j/89125254247

Webinar ID: 891 2525 4247

Join Via Audio: +1 (305) 224-1968

1.9. LICENSING AND CERTIFICATION REQUIREMENTS

Proposers shall, at the time of submitting a proposal in response to this Solicitation, hold all licenses, certifications, and registrations required by the appropriate federal, state, and local regulatory agencies governing their profession or business. Proposers shall provide proof of such certification and/or registration by the State of Florida applicable to the scope of work described in this solicitation. These requirements are equally applicable to all subconsultants/subcontractors or team members identified in the Proposer's submittal.

1.10. REFERENCES

References may be contacted by the City to validate information provided by the Proposer and to determine the client’s overall satisfaction with the services provided. Proposer is responsible for notifying their references that the City may contact them. If references cannot be reached, the proposal may be deemed non-responsive and rejected. If references obtained by the City are not favorable, the City may reject the proposal.

1.11. ELIGIBILITY AND COMPETENCY OF PROPOSERS

To be eligible for award of a contract in response to this solicitation, the Proposer must demonstrate that they, or the principals assigned to the project, have successfully completed services, as specified in the Scope of Services/Technical Specifications section of this solicitation, are normally and routinely engaged in performing such services and are properly and legally licensed to perform such work.

1.12. PUBLIC ENTITY CRIMES

Pursuant to Paragraph (2)(a) of Section 287.133 of the Florida Statutes, a person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a proposal for a contract to provide any goods or services to a public entity; may not submit a proposal on a contract with a public entity for the construction or repair of a public building or public work; may not submit proposals on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity; and, may not transact business with any public entity in excess of the threshold amount provided in Section 287.017 of the Florida Statutes for Category Two for a period of thirty-six (36) months from the date of being placed on the convicted vendor list.

1.13. SCRUTINIZED COMPANIES

The Contractor certifies that it is not on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with

Activities in the Iran Petroleum Energy Sector List or the Scrutinized Companies that Boycott Israel List created pursuant to Section

215.4725, Florida Statutes, as amended or revised.

A company that, at the time of bidding or submitting a proposal for a new contract or renewal of an existing contract, is on the

Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector

List, created pursuant to Section 215.473 of the Florida Statutes, as amended or revised, or is engaged in business operations in Cuba or Syria, is ineligible for, and may not bid on, submit a proposal for, or enter into or renew a contract with an agency or local governmental entity for goods or services of $1 million or more. pursuant to paragraph (2) of Section 287.135 of the Florida Statutes, as amended or revised.

1.14. PROHIBITION AGAINST LOBBYING

Pursuant to Sec. 2-267 of the City's Code, Ethics In Public Contracting, prohibition against lobbying:

a. During the solicitation of any bid or proposal, any firm and its agents, officers or employees who intend to submit, or who have submitted, bids or proposals shall not lobby, either individually or collectively, any City Commission members, candidates for City Commission or any employee of the City. Contact should only be made through regularly scheduled commission meetings, or meetings scheduled through the Purchasing Division for purposes of obtaining additional or clarifying information. Any action, including meals, invitations, gifts or gratuities by a submitting firm, its officers, agents, or employees shall be within the purview of this prohibition and shall result in the immediate disqualification of that firm from further consideration.

b. During a formal solicitation process, contact with personnel of the City of Cooper City other than the purchasing agent or designated representative regarding any such solicitation may be grounds for elimination from the selection process.

1.15. COLLUSION

By offering a submission pursuant to this request for proposal, the Proposer certifies the Proposer has not divulged, discussed, or compared his/her proposal with other Proposers and has not colluded with any other Proposer or parties to this proposal whatsoever.

The Proposer certifies, and in the case of a joint proposal, each party thereto certifies, as to his/her own organization, that in connection with this solicitation:

A. Any prices and/or cost data submitted have been arrived at independently, without consultation, communication or agreement for the purpose of restricting competition, as to any matter relating to such prices and/or cost data, with any other Proposer or with any competitor.

B. Any prices and/or cost data quoted for this solicitation have not knowingly been disclosed by the Proposer and will not knowingly be disclosed by the Proposer prior to the scheduled opening, directly or indirectly to any other Proposer or to any competitor.

C. No attempt has been made or will be made by the Proposer to induce any other person or firm to submit or not to submit a proposal for the purpose of restricting competition.

D. The only person or persons interested in this proposal, principal or principals is/are named therein and that no person other than therein mentioned has any interest in this proposal or in the contract to be entered into.

E. No person or agency has been employed or retained to solicit or secure the award of the solicitation upon an agreement or understanding for a commission, percentage, brokerage, or contingent fee except for bona fide employees maintained by the

Proposer.

Where two (2) or more related parties, as defined herein, each submit a proposal for any contract, such proposals shall be presumed to be collusive. The foregoing presumption may be rebutted by the presentation of evidence as to the extent of ownership, control and management of such related parties in preparation and submittal of such proposals. Related parties shall mean Proposer, the principals, corporate officers, and managers of the Proposer; or the spouse, domestic partner, parents, stepparents, siblings, children or stepchildren of a Proposer or the principals, corporate officers and managers thereof which have a direct or indirect ownership interest in another Proposer for the same contract or in which a parent company or the principals thereof of one Proposer have a direct or indirect ownership in another Proposer for the same contract. Proposals found to be collusive shall be rejected. Proposers who have been found to have engaged in collusion may be considered non-responsible, and may be suspended or debarred, and any contract resulting from collusive bidding may be terminated for default.

1.16. SITE INSPECTION

Prior to submitting a proposal, Proposers shall become familiar with the Project Site, conduct additional investigations and due diligence to ascertain site condition, availability and location of utilities and connections, flood criteria/finished floor elevation requirements, zoning and all other site and/or project-related requirements, to ensure that the proposed Project can be built on the

Project Site within the costs and schedule indicated in the Proposer's proposal. All due diligence pre-development costs are to be carried by the Proposer.

Acceptance by the City of the Proposer's proposal for the Project Site does not constitute or imply any type of representation or warranty by the City whatsoever, regarding the condition of the Project Site, its suitability for the uses contemplated by this Solicitation or the proposal, or that development approvals or permits will be issued for the uses contemplated in the proposal.

1.17. PROPOSER DUE DILIGENCE AND PROFESSIONAL ADVICE

Each Proposer must satisfy itself, by personal investigation, due diligence, and any other lawful means it deems necessary, as to the conditions affecting the Project and the cost thereof. Each Proposer is solely responsible for conducting its own independent research and due diligence for the preparation of a Proposal, finalization of the Lease Agreement and subsequent delivery of the Project. As part of its due diligence, the Proposer must review the documents that the City provides.

Each Proposer shall satisfy itself as to the revenues, payments, costs and tax consequences of entering into the Lease Agreement.

The City makes no representations or warranties, express or implied, and assumes no liability whatsoever, with respect to revenues, payments, costs or the consequences of federal, state, local or other income tax treatment of Selected Proposer under the Lease

Agreement.

Information derived from any part of this RFP, or from the City or its advisors, does not relieve the Proposer, its Team Members, or

Builder(s) or Subcontractors from any risk associated with providing or undertaking the Project, delivering and undertaking the Services required hereunder and under the Lease, and otherwise meeting the requirements of this RFP and the Lease. The City and its advisors are not responsible for the completeness or accuracy of any information presented in this RFP, contained in any attachment hereto, or which may otherwise be distributed or made available during the procurement process. If any mistake, error, or ambiguity is identified by the Proposer at any time during the procurement process in any of the documents supplied by the City, the Proposer shall have a duty to immediately notify the City in writing thereof.

Each Proposer shall be fully informed as to the contents of this RFP and shall be solely responsible for ensuring that its Proposal complies with City and other applicable requirements. The Proposer shall be entirely responsible for any consequences, including disqualification of the Proposal, if the City determines that the Proposer did not follow the requirements of this RFP.

Each Proposer is responsible for obtaining professional advice from its own advisors and experts. This includes legal advice together with any other professional advice a Proposer determines to be appropriate or necessary. Proposers are responsible for carefully reviewing the minimum insurance and bonding requirements set forth in the Lease Agreement and shall take these minimum insurance and bonding requirements into account in developing their respective Proposals.

1.18. ORGANIZATIONAL CONFLICT OF INTEREST

The City adopts the provisions of this Section to govern potential conflicts of interest. It is the policy of the City, implemented through this Section, to identify, analyze and address organizational conflicts of interest that might otherwise exist in order to maintain the public’s trust in the integrity and fairness of the City’s contracting for the Project and to protect the business interests of the City thereby safeguarding public dollars. This policy shall be supplemental to and not in derogation of the requirements of law relating to conflicts of interest, including, but not limited to, the City’s Code of Ethics.

An organizational conflict of interest is a situation in which a person: (a) under a contract with the City including a particular work order or defined task, is required to exercise judgment to assist the City in a matter (such as in drafting specifications or assessing another consultant’s or contractor’s proposal or performance) and the person has a direct or indirect financial or other interest at stake in the matter, so that a reasonable person might have concern that when performing work under the contract, the person may be improperly influenced by its own interests rather than the best interest of the City, or (b) would have an unfair competitive advantage in a City competitive solicitation as a result of having performed work on a City contract that put the person in a position to influence the result of the Solicitation.

Any person’s: (a) execution of the Lease Agreement solicited under this process, or the agreement to perform any portion of the work thereunder or (b) making any claim for payment thereunder, constitutes such person’s certification to the City that the person does not have knowledge of any organizational conflicts of interest to exist in performing the work under those agreements. The City may at any time require the person to execute an express written certification that after diligent inquiry the person does not have knowledge of any organizational conflict of interest. The City may also require the person to set forth in writing the scope of the inquiry conducted to make the express certification. Failure to make diligent inquiry, to disclose a known conflict or potential conflict, or to execute the documents required to be produced may be considered, if pre-award, a reason for disqualification of the Proposal, and following award, a material breach of an awarded Agreement.

A. Identification of Organizational Conflict of Interest

1. Proposers shall be obligated to disclose to the City any organizational conflict of interest, or the potential for the same to occur, immediately upon its discovery. The disclosure shall identify the organizational conflict of interest with sufficient detail for the City’s analysis and shall propose a method to address the same. Such disclosure may also be reported to the Broward Office of the Inspector General (OIG) or to the Florida Commission on Ethics. The inquiry may propose a methodology to identify and address any potential organizational conflict of interest, particularly in those instances where the Proposer offers to use the same subcontractors or sub-consultants which firms are engaged in other contracts related to the Project where such use is not specifically prohibited by the advance restrictions set forth below. The potential for organizational conflicts of interest, and the methodology offered to prevent organizational conflicts of interest, may be evaluated by the City as a criterion for selection.

B. Addressing Organizational Conflicts of Interest

1. The City will analyze and address organizational conflicts of interest on a case-by-case basis, because such conflicts arise in various, and often unique, factual settings. The City’s Procurement Manager or designee Director, with the assistance of such other persons as he/she may deem appropriate, shall make the final decision as to how to address an organizational conflict of interest. The City shall consider the specific facts and circumstances of the contracting situation and the nature and potential extent of the risks associated with an organizational conflict of interest when determining what method or methods of addressing the conflict will be appropriate. When an organizational conflict of interest is such that it risks impairing the integrity of the Project, then the City must take action to substantially reduce or eliminate those risks. If the only risk created by an organizational conflict of interest is a performance risk relating to the City’s business interests, then the City shall have broader discretion in accepting some or all of the performance risk, but only when the potential harm to the City’s interest is outweighed by the expected benefit from having the conflicted person perform the contract.

C. Measures to Address Organizational Conflicts of Interest

1. The measure, or combination of measures, which may be appropriate to address an organizational conflict of interest, if any, shall be decided by the City’s Procurement Manager or designee, and include, but are not limited to: (a) avoidance of risk through reduction of subjectivity in the analysis or by defining work tasks and deliverables with specificity, (b) requiring the Proposer, its Team Members, its Key Personnel, or its subcontractors or sub-consultants to implement structural barriers (firewalls) and internal corporate controls, (c) limiting the subcontractor, sub-consultant or personnel to be involved in a work assignment, (d) employing specific hourly limits on defined tasks, (e) limiting or prohibiting certain pass through fees and markups, (f) executing a mitigation plan which will define specific duties to mitigate organizational conflicts of interest, (g) requiring persons who are conflict free to perform identified areas of work, (h) requiring the person to adopt, disseminate and instruct staff on conflict of interest identification and remediation procedures and (i) relying on more than one source or on objective or verifiable data or information.

D. Documentation and Evaluation

1. The City’s Procurement Manager or designee Director will set forth a written explanation, to be included in the Solicitation file, of the methodology used to address an identified organizational conflict of interest. The City shall periodically evaluate the effectiveness of the methodology in the protection of the Project. Upon the rendering of a decision regarding the resolution of a reported conflict of interest, a copy of any findings may be forwarded to the Broward Office of the

Inspector General (OIG) or to the Florida Commission on Ethics.

E. Organizational Conflicts of Interest which are not Remedied

1. If in the sole discretion of the City there is no measure or combination of measures which protect the City against the organizational conflict of interest, the Proposer, or its Key Personnel, may not perform the subject work. The City may in its discretion, if pre-award, decide not to award an Agreement to the affected Proposer, and following award, terminate an

Agreement, or portion thereof, which the person has materially breached because of such inability to perform.

1.19. EQUITABLE ADJUSTMENT

The City may, in its sole discretion, make an equitable adjustment in the Contract Terms and conditions and/or pricing. If pricing or availability of supply is affected by extreme or unforeseen volatility in the marketplace that satisfy all the following criteria: 1) the volatility is due to causes wholly beyond the successful Proposer’s control; 2) the volatility affects the marketplace or industry, not just the particular successful Proposer’s source of supply; 3) the effect on pricing or availability of supply is substantial; and 4) the volatility so affects the successful Proposer that continued performance of the Contract would result in substantial loss. Any adjustment would require irrefutable evidence and written approval by the Purchasing Division.

1.20. INVOICES/PAYMENT

The City will accept invoices no more frequently than once per month. Each invoice shall fully detail the related costs and shall specify the status of the task or project as of the date of the invoice with regard to the accepted schedule for that task or project. Payment will be made within forty-five (45) days after receipt of an invoice acceptable to the City, in accordance with the Florida Local Government

Prompt Payment Act. If, at any time during the contract, the City shall not approve or accept the Contractor's work product, and agreement cannot be reached between the City and the Contractor to resolve the problem to the City's satisfaction, the City shall negotiate with the Contractor on a payment for the work completed and usable to the City.

PROPOSERS WILL NOT BE PERMITTED TO PICK UP CHECKS FROM THE CITY.

Invoices, unless otherwise indicated, shall show any applicable purchase order number, task order, respective contract number and shall be submitted to the Accounts Payable division of Finance to AccountsPayable@CooperCity.gov, or sent via US Mail to City of

Cooper City, 9090 SW 50 Place, Cooper City, FL 33328; with the requesting Department labeled on the mailing envelope.

All payments shall be governed by the Local Government Prompt Payment Act, as set forth in Part VII, Chapters 218, Florida Statutes.

1.21. INFORMATION OR CLARIFICATION

All questions must be submitted in writing via the OpenGov Procurement Portal by Tuesday, October 6, 2026at12:00 pm. Please note the deadline for submitting inquiries. All answers to inquiries will be posted on the City's eProcurement Portal. Proposers may also click

“Follow” on this bid to receive an email notification when answers are posted. Proposers are responsible for checking the website for answers to inquiries. Changes to the solicitation, if any, will only be transmitted by written addendum. Proposals cannot be submitted via fax or e-mail.

1.22. BILLING INSTRUCTIONS

mailto:AccountsPayable@CooperCity.gov

Invoices, unless otherwise indicated, shall show any applicable purchase order number, task order, and respective Proposal number and shall be submitted to the Accounts Payable division of Finance located at 9090 SW 50 Place, Cooper City, FL 33328, with the requesting Department labeled on the mailing envelope. Invoices may be emailed to AccountsPayable@CooperCity.gov.

1.23. WRITTEN CONTRACT

The Awarded Proposer/Successful Proposer shall be required to enter into a written Contract with the City. The Contract form shall be prepared by the City and shall incorporate the terms of this solicitation, the accepted Proposal, and include a termination for convenience clause and other terms which may be required by the City and acceptable by the City Commissioners. The Contract shall be substantially in the form attached to this solicitation. No work shall be performed or payment due unless a written Contract is fully executed and approved by the City Commissioners.

1.24. EXAMINATION BY PROPOSERS

Proposers shall carefully examine the site(s) of the work, specifications, drawings, schedules, special instructions and these general requirements prior to submitting a bid and it will be assumed that the Proposer has investigated and is fully informed of the conditions and obstructions to be encountered, of the character, quality and quantities of work to be performed and materials to be furnished and of the requirements of the plans and other contract documents. The Proposer must inform himself fully of the conditions under which the work is to be performed in relation to both construction and labor conditions; failure to do so will not relieve a Selected Proposer of his obligations to furnish all materials, equipment and labor necessary to carry out the provisions of the contract documents and to complete the work for the consideration set forth in their submittal.

1.25. CONFLICTS, ERRORS, AMBIGUITIES OR DISCREPANCIES

Proposers shall promptly notify the Purchasing Division (purchasing@coopercity.gov of all conflicts, errors, ambiguities or discrepancies discovered in the solicitation documents. The City will not be responsible for incorrect assessments by the Proposer.

1.26. PROHIBITION AGAINST CONSIDERING SOCIAL, POLITICAL, OR IDEOLOGICAL INTERESTS IN GOVERNMENT

CONTRACTING – F.S. 287.05701

Proposers are hereby notified of the provisions of section 287.05701, Florida Statutes, as amended, that the City will not request documentation of or consider a Proposer's social, political, or ideological interests when determining if the Proposer is a responsible vendor. Proposers are further notified that the City may not give preference to a Proposer based on the Proposer's social, political, or ideological interests.

1.27. EQUAL OPPORTUNITY

The City recognizes fair and open competition as a basic tenet of public procurement. Contractors doing business with the City are prohibited from discriminating on the basis of race, color, creed, national origin, handicap, age or sex.

1.28. FEDERAL, STATE AND COUNTY REGULATIONS

The Selected Proposer(s) and their employees shall conform to all Federal, State, County and City regulations while in performance of their contracts. Any individual found not to conform shall not be allowed to start to work or if started shall be required to leave the job site immediately. Continued violations by any Selected Proposer shall result in the immediate termination of the Selected Proposer's contract.

1.29. IMMIGRATION REFORM AND CONTROL ACT OF 1986

The Proposer agrees that it does not and will not, during the performance of the Contract, employ illegal alien workers or otherwise violate the provisions of the Federal Immigration Reform and Control Act of 1986, as amended. If the Proposer knowingly employs unauthorized aliens, such violation shall be cause for unilateral cancellation of the Contract. The Proposer shall be responsible for including this provision in all contracts with subcontractors related to this Contract.

mailto:AccountsPayable@CooperCity.gov mailto:AccountsPayable@CooperCity.gov mailto:purchasing@coopercity.gov

1.30. RESPONSIVE, RESPONSIBLE PROPOSER (VENDOR)

A responsive vendor is a vendor that has submitted a bid, offer, proposal, quotation or response that conforms in all material respects to the solicitation.

Florida Statute 287.012(25) states that a “Responsible vendor” means a vendor who has the capability in all respects to fully perform the contract requirements and the integrity and reliability that will assure good faith performance. The County shall review factors, including but not limited to, past project performance, references and length of time in business and shall make the determination of responsibility in its sole discretion. A Contractor Performance Evaluation will be completed at the end of each project. An overall rating of “poor” will result in the Contractor being deemed “non-responsible” for future bids and will result in rejection of bid.

1.31. PERFORMANCE DURING EMERGENCY

By submitting a proposal, Proposer agrees and promises that, during and after a public emergency, disaster, hurricane, flood, or acts of

God, the City of Cooper City shall be given "first priority" for all goods and services under the resulting contract (if applicable). Proposer agrees to provide all goods and services to the City of Cooper City throughout the emergency/disaster at the terms, conditions, and prices as provided in this solicitation, and with a priority above, a preference over, sales to the private sector. Proposer shall furnish a

24-hour phone number and address to the City in the event of such an emergency. Failure to provide the stated priority/preference during an emergency/disaster shall constitute a breach of contract and make the Proposer subject to sanctions from further business with the City.

2. SCOPE OF SERVICES

2.1. GENERAL INFORMATION

The City of Cooper City is seeking proposals from qualified Proposers to provide the design, construction, and financing of a new public-use facility located on City-owned property. The proposed facility or project shall serve a public purpose, including, but not limited to a mass transit facility, vehicle parking facility, project, fuel supply facility, oil or gas pipeline, medical or nursing care facility, recreational facility, sporting or cultural facility, or educational facility or other building or facility that is used or will be used by a public educational institution, or any other public facility or infrastructure that is used or will be used by the public at large or in support of an accepted public purpose or activity.

Through this solicitation, the City intends to evaluate private-sector approaches to deliver the project in a cost-effective, efficient, and timely manner while maximizing public resources and ensuring long-term value. The Successful Proposer will be expected to provide innovative solutions for facility design and construction, effective financial structuring, and alignment with the City’s operational and community needs.

2.2. BACKGROUND

The Site (Folio # 514104030023) is an undeveloped parcel fronting Pine Island Road, between Stirling Road and Sheridan Street. It is bordered by a single-family residential neighborhood and has access to all utility connections. The City does not prescribe a fixed development program; however, proposals must incorporate a primary element that serves a public purpose, pursuant to Section

255.065, Florida Statutes.

2.3. PROJECT OPPORTUNITY & SCOPE

2.3.1. SCOPE

Cooper City is seeking qualifications from experienced private entities to design, construct and finance a new public-use facility located on City-owned property. The proposed public-use facility will be any land, building, structure, or infrastructure owned, leased, operated, or made openly available for non-exclusive use, transit, safety, or recreation by the general public.

Through this solicitation, the City intends to evaluate private-sector approaches to deliver the project in a cost-effective, efficient, and timely manner while maximizing public resources and ensuring long-term value. The Selected Proposer will be expected to provide innovative solutions for facility design and construction, effective financial structuring, and alignment with the City’s operational and community needs. The Selected Proposer will design and develop a creative use for City-owned surplus property, incorporating a public benefit project while advancing one or more of the City's strategic goals. The City's strategic goals include:

• providing a unique, publicly accessible civic, cultural or recreational amenity that promotes the well-being of the City residents;

• diversifying and increasing the City's long-term sources of revenue by generating a direct sustained fiscal return to the City in the form of revenue, non-ad valorem tax revenue and/or in-kind infrastructure contributions;

• contributing to the City's sense of place with an architecturally distinctive development that reflects the City's style, while contributing to the City;

2.3.2. PROPERTY SUMMARY

Property ID: 514104030023

Property Address: Pine Island Road, Cooper City, FL, 33024

Property Use: 80-01 Vacant Governmental

Millage Code: 1013

Zoning: PMUD - Planned Mix Use

2026 Property Assessment: $2,241,000.00

2025 Property Assessment: $2,241,000.00

2024 Property Assessment: $2,241,000.00

2.3.3. DEVELOPMENT PARAMETERS AND CONSTRAINTS

Any Selected Proposers shall be responsible for ensuring compliance with or seeking approvals relative to the following:

• Zoning, land use, and any required approvals or variances applicable to the Property under the City's Comprehensive Plan and Land Development Code;

• Compatibility, buffering, and transition treatment relative to the adjoining single-family residential neighborhood;

• Traffic, access, and parking impacts along Pine Island Road, including any required traffic study;

• Environmental, utility, and infrastructure conditions affecting the Property; and

• Any other physical…