Determination_ITB.pdf

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Attached to
On-Call General Landscaping, Irrigation, and Snow Removal Services
Solicitation number
FY26-COCITB-081
Issued by
Santa Fe County, New Mexico

About this file

This is an Invitation to Bid (ITB) determination document issued by the City of Santa Fe, New Mexico, for the establishment of On-Call Price Agreements for comprehensive landscaping, irrigation, and snow removal services. The City seeks multiple vendor contracts to provide vegetation management, landscape construction, irrigation installation and repair, encampment clean-up, snow plowing, shoveling, and ice control services across municipal parks, open spaces, trails, rights-of-way, medians, rivers, arroyos, drainages, and floodplains. Services encompass mowing, weed eating, brush removal, tree removal, stump grinding, planting, seeding, re-vegetation, watering, pruning, fertilization, spraying, excavation, erosion control, stormwater best management practices, fine grading, debris disposal, and ice control. The electronic bid submittal deadline is April 13, 2026, at 2:00 p.m., with the ITB issued on March 27, 2026. Price Agreements may be established for one to ten years, with the City retaining the right to renew annually by mutual agreement not to exceed a total of ten-year period. For non-emergency work, contractors must provide required labor and equipment within one week of Notice to Proceed, while emergency work requires provision within 24 hours.

Pricing is structured with fixed hourly rates for three personnel levels—Superintendent, Journeyman or Experienced Worker, and Laborer—across five service categories, with annual adjustments permitted only once per year limited to increases of ten percent or less with substantiating evidence. The City of Santa Fe offers an eight percent resident contractor or Native American resident contractor preference and a ten percent resident veteran or Native American resident veteran contractor preference for those with less than $6 million in gross revenue in the previous tax year, provided no federal funds are used and valid certification is submitted. Contractors must possess a valid Construction Industries Division license appropriate to the work type and may be required to register with the New Mexico Department of Workforce Solutions depending on task order thresholds. All contractor insurance, permits, licenses, and inspections are the contractor's responsibility, with workers' compensation insurance mandatory. For Task Orders exceeding $25,000, contractors must provide 100 percent Performance Bonds and 100 percent Labor and Material Payment Bonds. Public Works Minimum Wage Act compliance is required for projects exceeding $60,000. No specific award values or budget ranges are disclosed; pricing will be determined through the competitive bid process with individual task orders issued as work needs arise.

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