Alamance County Detention

Center Roof Replacement

00 0101 - 1 PROJECT TITLE PAGE

PROJECT MANUAL

FOR

ALAMANCE COUNTY

124 WEST ELM STREET

GRAHAM, NC 27253

ALAMANCE COUNTY DETENTION CENTER ROOF REPLACEMENT

109 SOUTH MAPLE STREET

109 SOUTH MAPLE STREET, GRAHAM, NORTH CAROLINA, 27253 27253

REI PROJECT NO. R25RAL-052

ALAMANCE COUNTY BID NO. RFB #26-B004

04-15-2026

PREPARED BY:

9121 ANSON WAY, SUITE 100, RALEIGH, NC 27615

NORTH CAROLINA FIRM LICENSE C-1520

00 0107 - 1 SEALS PAGE

SECTION 00 0107

SEALS PAGE

PART 1 GENERAL

1.1 SUMMARY

A. Design Firm for Alamance County Detention Center Roof Replacement with Project Manual dated 04-15-2026:

1. REI Engineers, Inc., 9121 Anson Way, Suite 100, Raleigh, NC 27615.

2. North Carolina Firm License C-1520

Professional Engineer

END OF SECTION

00 0110 - 1 TABLE OF CONTENTS

SECTION 00 0110

TABLE OF CONTENTS

PROCUREMENT AND CONTRACTING REQUIREMENTS

1.1 DIVISION 00 -- PROCUREMENT AND CONTRACTING REQUIREMENTS

A. 00 0101 - Project Title Page

B. 00 0107 - Seals Page

C. 00 0110 - Table of Contents

D. 00 0115 - List of Drawings

E. 00 1116 - Invitation to Bid

F. 00 2113 - Instructions to Bidders

G. 00 4113 - Bid Form

H. 00 4313 - Bid Bond Form

I. 00 4339 - Minority Business Enterprise

J. 00 5213 - Standard Form of Agreement

K. 00 6000 - Project Forms

L. 00 6113.13 – Performance Bond Form

M. 00 6113.16 – Payment Bond Form

N. 00 62 11 – Submittal Transmittal Form

O. 00 6233 - Roof Manufacturer's Acknowledgment

P. 00 6273 - Schedule of Values

Q. 00 6289 - List of Key Personnel

R. 00 6313 - Request for Interpretation

S. 00 6325 - Substitution Request Form

T. 00 6355 - Change Proposal Form

U. 00 6516 - Certificate of Substantial Completion

V. 00 6536 - Contractor's Warranty

W. 00 6537 - Asbestos Free Warranty

00 0110 - 2 TABLE OF CONTENTS

SPECIFICATIONS

1.2 DIVISION 01 -- GENERAL REQUIREMENTS

A. 01 1100 - Summary of Work

B. 01 1400 - Work Restrictions

C. 01 2100 - Allowances

D. 01 2200 - Unit Prices

E. 01 2300 – Bid Alternates

F. 01 2500 - Substitution Procedures

G. 01 2600 - Contract Modification Procedures

H. 01 2900 - Payment Procedures

I. 01 3100 - Project Management and Coordination

J. 01 3300 - Submittal Procedures

K. 01 4000 - Quality Requirements

L. 01 4200 - Reference Standards

M. 01 5000 - Temporary Facilities and Controls

N. 01 7300 - Execution Requirements

O. 01 7329 - Cutting and Patching

P. 01 7400 - Cleaning and Waste Management

Q. 01 7700 - Closeout Procedures

1.3 DIVISION 05 – METALS

A. 05 0130 - Steel Roof Deck Repair and Securement

1.4 DIVISION 06 -- WOOD, PLASTICS, AND COMPOSITES

A. 06 1000 - Rough Carpentry

1.5 DIVISION 07 -- THERMAL AND MOISTURE PROTECTION

A. 07 0150 - Preparation for Re-Roofing

B. 07 2216 - Roof Insulation

C. 07 5400 - Thermoplastic Single-Ply Roofing

D. 07 6200 - Sheet Metal Flashing and Trim

E. 07 8123 - Intumescent Fire Protection

00 0110 - 3 TABLE OF CONTENTS

1.6 DIVISION 08 -- OPENINGS

A. 08 6200 - Unit Skylights

1.7 DIVISION 09 – FINISHES

A. 09 2900 – Gypsum Board

B. 09 9123 – Interior Paint

1.8 DIVISION 22 -- PLUMBING

A. 22 1426 - Roof Drains

00 0115 - 1 LIST OF DRAWINGS

SECTION 00 0115

LIST OF DRAWINGS

PART 1 GENERAL

1.1 SUMMARY

A. The following drawings dated 01-03-2025 are included as part of the Contract Documents:

1. G-001 Cover

2. G-002 Building Code Summary

3. XR101 Roof Plan

4. XR102 Wind Uplift Plan

5. XR103 Roof Walk Pad Plan

6. XR301 Roof Systems

7. XR501 Details

8. XR502 Details

9. XR503 Details

00 1116 - 1 INVITATION TO BID

SECTION 00 1116

INVITATION TO BID

PART 1 GENERAL

1.1 PROJECT INFORMATION

A. Project Name: Alamance County Detention Center Roof Replacement

B. Project Address: 109 South Maple Street, Graham, North Carolina, 27253

C. Owner: Alamance County

D. Alamance County Bid No. RFB #26-B004

1.2 BIDS

A. Sealed bids for the project will be received from bidders by the Alamance County Office Building, at 124 West Elm Street, Graham, NC 27253, 1st floor conference room until 2:00 PM on May 19, 2026. The bids for the project will be publicly opened and read on June 2, 2026 at 11:00 AM at the same location.

1.3 PROJECT DOCUMENTS

A. Electronic project documents may be obtained from the Mark Iakovenko, PE, Associate Project Engineer of REI Engineers, Inc., miakovenko@reiengineers.com 9121 Anson Way, Suite 100, Raleigh, NC 27615, at no cost. Complete contract documents will also be open for inspection in the office of REI Engineers, 9121 Anson Way, Suite 100, Raleigh, NC 27615.

1.4 BIDDING REQUIREMENTS

A. All bidders are hereby notified that they shall be properly licensed under the state laws governing their trades.

B. Bid security in the amount equal to not less than 5% of the gross amount of the bid is required.

C. A Performance Bond and Payment Bond in the amount of the contract is required.

D. Submit questions to REI Engineers, Inc. in writing to the email address listed above no later than 5:00 PM at least 7 days prior to the bid due date.

1.5 PRE-BID MEETING

A. A mandatory Pre-Bid Meeting is scheduled on April 30, 2026 at the project address listed above.

00 2113 - 1 INSTRUCTIONS TO BIDDERS

!SECTION 00 2113

INSTRUCTIONS TO BIDDERS

PART 1 GENERAL

1.1 DEFINITIONS

A. The Bidding Documents consist of the Advertisement or Invitation to Bid, Instructions to Bidders, Bid Form, and other sample bidding and contract forms.

B. The proposed Contract Documents consist of the Form of Agreement between the Owner and Contractor, Conditions of the Contract (General, Supplementary and other Conditions), Drawings, Specifications and Addenda issued prior to execution of the Contract.

C. Definitions set forth in Section 00 72 13 - General Conditions of the Contract for Construction or in other Contract Documents are applicable to the Bidding Documents.

D. Addenda are written or graphic instruments issued by the Engineer prior to the execution of the Contract which modify or interpret the Bidding Documents by additions, deletions, clarifications or corrections.

E. A Bid is a complete and properly executed proposal to do the Work for the sums stipulated therein, submitted in accordance with the Bidding Documents.

F. The Base Bid is the sum stated in the Bid for which the Bidder offers to perform the Work described in the Bidding Documents as the base, to which Work may be added or from which Work may be deleted for sums stated in Alternate Bids.

G. An Alternate Bid (or Alternate) is an amount stated in the Bid to be added to or deducted from the amount of the Base Bid if the corresponding change in the Work, as described in the Bidding Documents, is accepted.

H. A Unit Price is an amount stated in the Bid as a price per unit of measurement for materials, equipment or services or a portion of the Work as described in the Bidding Documents.

I. A Bidder is a person or entity who submits a Bid and who meets the requirements set forth in the Bidding Documents.

J. A Sub-bidder is a person or entity who submits a bid to a Bidder for materials, equipment or labor for a portion of the Work.

1.2 BIDS

A. Submit Bid Form along with required enclosures in a sealed envelope, with the Bidder's name, license number, and project name written on the outside; place this sealed envelope in another envelope and deliver to the Owner at the address specified.

1. Include a USB drive with PDF copy of the submitted bid.

B. Bids will be received until the date and time specified at which time they will be publicly opened and read.

00 2113 - 2 INSTRUCTIONS TO BIDDERS

C. Fill in and sign the bid form correctly. Bids that show any omission, alterations of form, additions not called for, conditional Bids, or any irregularities of any kind may be rejected. If erasures are necessary and appear on the forms, each such erasure must be initialed by the person signing the proposal.

D. Bids that are non-responsive or fail to follow the Instructions to Bidders may be rejected.

E. No bid may be withdrawn after receipt of Bids for a period of 60 days.

1.3 ACCEPTANCE OF BID (AWARD)

A. It is the intention of the Owner to award a contract for work under this project to the lowest responsible Bidder; however, in the interest of suitability to the need of the Owner and/or economy, equipment, materials and furnishings other than the lowest in price may be selected.

B. The Owner reserves the right to reject any or all Bids, to accept any bid submitted, to waive any formalities, and to negotiate with the low Bidder or Bidders any changes considered necessary or desirable. The Owner reserves the right to reject any Bid when such rejection is in the interest of the Owner to reject the bid of the bidder who has previously failed to perform or to complete on time Contracts of a similar nature; and to reject the bid of a bidder who is not, in the opinion of the Engineer, in a position to perform the Contract.

C. The Owner shall have the right to accept Alternates in any order or combination, unless otherwise specifically provided in the Bidding Documents, and to determine the low Bidder on the basis of the sum of the Base Bid and Alternates accepted. Alternates may be accepted at any time during the bid holding period.

1.4 PRE-BID MEETING

A. Refer to the invitation or advertisement for bids for the date, time and location of the Pre- Bid Meeting.

B. A Pre-Bid Meeting will be held for purposes of considering questions posed by Bidders. All interpretations and corrections to Contract Documents deriving from this meeting will be documented via Addendum.

C. If the Bidder does not attend the Pre-Bid Meeting, it is the Bidder's responsibility to obtain the Pre-Bid Meeting Minutes and all Addenda.

1.5 DISQUALIFICATION

A. The Owner reserves the right to disqualify Bids, before or after opening, upon evidence of collusion with intent to defraud or commit other illegal practices upon the part of the Bidder.

1.6 CONTRACTOR'S LICENSE

A. All Bidders must have proper licenses for contractors as required by State Law. The Bidder's license number shall be listed on the bid form and on the outside of the inner sealed envelope in which the bid is submitted.

1.7 CONFLICT OF INTEREST

A. Bidders must disclose in writing with their bid the name of any owner, officer, director, or agent who is also an employee of the Owner.

00 2113 - 3 INSTRUCTIONS TO BIDDERS

B. Bidders must disclose in writing with their bid the name of any employee of the Owner who owns, directly or indirectly, an interest of 5 percent or more in the Bidder’s firm or any of its branches or subsidiaries.

C. By submitting a bid, the Bidder certifies that there is no relationship between the Bidder and any person or entity which is, or gives the appearance of, a conflict of interest related to this project.

1.8 NON-DISCRIMINATION

A. The Bidder shall not discriminate against any individuals and will take proactive measures to assure compliance with all Federal and State requirements concerning fair employment, employment of people with disabilities, and concerning the treatment of all employees without regard to discrimination based upon age, race, color, religion, sex, national origin, or disability.

1.9 INTERPRETATION OF DRAWINGS AND SPECIFICATIONS

A. Examine Drawings and Specifications and all Addenda or other revisions thereto and thoroughly familiarize themselves with the detailed requirements thereof prior to submitting a proposal.

B. Should a Bidder find discrepancies or ambiguities in, or omissions from the Specifications and Drawings bound herein, or should be in doubt as to their meaning, notify the Engineer in writing immediately. Engineer will issue an interpretation in the form of an addendum. This addendum will be forwarded to all Bidders of record.

C. Addenda will be issued no later than four days prior to the date for receipt of Bids except an Addendum withdrawing the request for Bids or one which includes postponement of the date for receipt of Bids.

D. Act promptly and allow sufficient time for a reply to be provided before the date established for submission of Bids.

E. Acknowledge receipt of all addenda on the Bid Form.

F. No oral interpretations will be made to any Bidder as to the meaning or intent of the Contract Documents or be effective to modify any of the provisions of the Contract Documents.

1.10 SUBSTITUTIONS

A. References are made to certain specific products solely to denote the quality standard of the desired product and are not intended to restrict Bidders to a specific brand, make, manufacturer, or name. These products have been noted to assist in establishing material types and acceptable products. Equivalent products will be considered acceptable provided that the approval of the specific product has been given in writing by the Engineer.

B. Written requests for substitution of equivalent products from prime bidders will be considered if received by the Engineer 14 calendar days prior to the bid opening.

C. Submit each request for substitution on the form contained in Section 00 63 25 - Substitution Request Form for consideration in accordance with procedures required below.

D. Identify the product or the fabrication or installation method to be replaced in each request. Include related specification sections and drawing number.

00 2113 - 4 INSTRUCTIONS TO BIDDERS

E. Provide complete documentation on both the product specified and the proposed substitution including the following information as appropriate:

1. Comparison of specified and proposed substitute product data, fabrication drawings, and installation procedures.

2. Samples where applicable or requested.

3. Detailed comparison of significant qualities of the proposed substitution with those of the work specified.

4. Coordination information, including a list of changes or modifications needed to other parts of the Work and to construction performed by the Owner and separate Contractors that will become necessary to accommodate the proposed substitution.

F. Certification by the Bidder or manufacturer that the substitution proposed is equal to or better in every respect to that required by the Contract Documents, and that it will perform equal or superior to product specified in the application indicated. The Bidder waives any right to additional payment or time, which may subsequently become necessary because of the failure of the substitution to perform adequately.

G. Engineer's Action: The Engineer may request additional information or documentation necessary for evaluation of the request. The Engineer will notify the Bidders of acceptance of the proposed substitution by means of an addendum to the bid documents. If the proposed substitute is accepted through an addendum use the product specified by name. Engineer's Substitution Approval during bidding and subsequent addendums does not void the Bidder's responsibility to submit the required shop drawings and comply with the other contract documents and requirements.

1.11 SITE INVESTIGATION

A. Examine the site to determine the extent of work involved, size of work, etc., and the conditions under which the work must be staged and performed. Examine the grounds and buildings, utilities and roads and ascertain by any reasonable means conditions that will in any manner affect its work. Ask the Engineer for any additional information that he deems necessary to be fully informed as to exactly what is to be expected prior to submitting a proposal. The drawings have been prepared on the basis of surveys and inspections of the site and physical conditions at the site. This, however, does not relieve the Bidder of the necessity for fully informing itself as to the existing physical conditions. Secure field measurements for quantities upon which proposal is based. Carefully examine the existing conditions as compared to the Contract Documents.

B. The submission of a bid will be construed as evidence that such an investigation has been made, and no subsequent allowance will be made in this connection on behalf of the bidder for any error or negligence.

C. Upon arrival at the Project Site, immediately proceed to the main entrance/office and advise the administrative personnel of its presence and purpose. Sign the visitor's log, giving his name, his company and the time and date of the visit.

D. Inspection of the work areas shall occur between the hours of 8:00 AM and 5:00 PM. No inspections will be conducted on Saturdays, Sundays, or holidays.

00 2113 - 5 INSTRUCTIONS TO BIDDERS

1.12 BID SECURITY

A. Bid bond, deposit of cash or a certified check drawn on a bank or trust company insured by the FDIC in an amount equal to not less than 5% of the gross amount of the bid is required.

1.13 PRIME CONTRACT

A. Perform all work under a single prime contract.

1.14 PERMITS, FEES AND TAXES

A. Secure and pay the costs of licenses, permits and fees for inspections required by City, County and/or State authorities; Social Security and other applicable Local, State and Federal Government taxes, and sales taxes. Include such costs in its bid.

1.15 SUBCONTRACTORS

A. List names of subcontractors on the Bid Form. Identify work by the general, subcontractor or not applicable for each trade; utilize blank lines to list trades not provided in the table.

Do not list suppliers. All blanks must be filled in. Failure to do so may result in bid being declared non-responsive. If there is more than one subcontractor per trade identified below, list all. If no subcontractors are to be utilized, indicate by signing at the appropriate place at the bottom of the table.

B. A Bidder whose bid is accepted shall not substitute any person as subcontractor in the place of the subcontractor listed in the original bid, except if the listed subcontractor's bid is later determined by the successful Bidder to be nonresponsible or nonresponsive or the listed subcontractor refuses to enter into a contract for the complete performance of the bid work, or with the approval of the awarding authority, the Owner, for good cause shown by the successful Bidder.

C. The terms, conditions, and requirements of each contract between the successful Bidder and a subcontractor performing work under a subdivision or branch of work listed in this subsection shall incorporate by reference the terms, conditions, and requirements of the contract between the contractor and the Owner.

1.16 FORM OF AGREEMENT

A. The form of agreement between the Owner and Contractor to be entered into shall be the sample contained in Section 00 52 13 - Standard Form of Agreement.

1.17 ROOF SYSTEM MANUFACTURER

A. The roof system manufacturer shall complete the form contained in Section 00 62 33 - Roof Manufacturer's Acknowledgment. Bidder shall enclose the signed Roof Manufacturer's Acknowledgment form from the manufacturer it intends to use on the project with their bid.

00 2113 - 6 INSTRUCTIONS TO BIDDERS

1.18 BIDDER QUALIFICATIONS

A. Bids will be accepted from Bidders who are regularly engaged in, and licensed to perform, the work they are bidding, which represents a significant portion of their total volume and who perform this work with workers regularly employed on their direct payrolls. Before a bid is considered for award, the Bidder may be requested by the Engineer to submit a statement of facts in detail as to its previous experience in performing similar or comparable work and of its business and technical organization and financial resources available to be used in contemplated work. The Bidder may also be required to submit a statement of facts in detail on his proposed subcontractors as to their previous experience and past performance in performing similar work or comparable work.

00 41 13 - 1 BID FORM

SECTION 00 41 13

BID FORM

PART 1 GENERAL

1.1 PROJECT AND ITS PARTIES

A. TO:

Brian Baker, Assistant County Manager

Alamance County

124 West Elm Street

Graham, North Carolina 27253

B. PROJECT:

1. Alamance County Detention Center Roof Replacement

2. REI Project No. R25RAL-052

C. FROM:

1. Date: __________________________

2. Bidder: _________________________________________________________

3. Address: ________________________________________________________

4. Phone: _____________________ Email: ______________________________

5. GC License #:____________ Classification:__________ Limitation: __________

1.2 BASE BID

A. The undersigned, as bidder, hereby declares that the only person or persons interested in this bid as principal or principals is or are named herein and that no other person than herein mentioned has any interest in this bid or in the contract to be entered into; that this proposal is made without connection with any other person, company or parties making a bid or proposal; and that it is in all respects fair and in good faith without collusion or fraud.

The Bidder further declares that he has examined the site of the work and the contract documents relative thereto dated 04-15-2026 as prepared by REI Engineers, Inc., and has read all special provisions furnished prior to the opening of bids; that he has satisfied himself relative to the work to be performed. The Bidder proposes and agrees if this bid is accepted to contract with the Owner in the form of contract specified, to furnish all necessary materials, equipment, machinery, tools apparatus, means of transportation and labor necessary to complete the construction of the project with a definite understanding that no money will be allowed for extra work except as set forth in the General Conditions and the Contract Documents, for the sum of:

1. Words: _________________________________________________________

2. Figures: $___________________________._____

00 41 13 - 2 BID FORM

1.3 ALTERNATES:

A. The undersigned agrees to perform alternative work as described in Section 01 23 00 - Alternates for the sums stated below resulting in additions to or deductions from the base bid stated above. Additions and deductions shall include any modifications of the Work or additional work that may be reasonably included as part of the alternative work. All alternative work is to be completed within the same timeframe as the base bid work. All alternates must be filled out. A zero or no entry after any alternate indicates no cost change to include that Alternate. Alternates may be accepted at any time during the bid holding period. The undersigned acknowledges that failure to complete all information requested in this section may result in the rejection of this bid.

1. Alternate No. 1: Replacement of existing skylights.

a. Words:___________________________________________________

b. Figures: $________________.___

c. Select One: ___ Add or ___ Deduct

1.4 ALLOWANCES:

A. Include in the Base Bid the $10,000.00 Contingency Allowance.

B. Include in the Base Bid the following Quantity Allowances:

1. Repair 700 SF of Corroded Steel Deck (Corrosion Degree 1) with Coating.

2. Repair 700 SF of Steel Deck (Corrosion Degree 2) with Steel Plates.

3. Replace 700 SF of Deteriorated Steel Deck (Corrosion Degree 4).

4. Replace 150 BF of Deteriorated Wood Blocking.

1.5 UNIT PRICES:

A. Unit prices quoted and accepted shall apply throughout the life of the contract, except as otherwise specifically noted. Unit prices shall be applied, as appropriate, to compute the total value of changes in the scope of the work all in accordance with the contract documents.

1. Repair Corroded Steel Deck with Coating: $__________ per SF.

2. Repair Steel Deck with Steel Plates: $__________ per SF.

3. Replace Deteriorated Steel Deck: $__________ per SF

4. Replace Deteriorated Wood Blocking: $__________ per BF

1.6 MANUFACTURERS:

A. Base bid shall utilize roofing materials manufactured by ________________________.

Only one manufacturer shall be listed. Provide Section 00 62 33 - Roof Manufacturer's Acknowledgment signed by manufacturer listed above and enclose with bid.

00 41 13 - 3 BID FORM

1.7 BID HOLDING TIME AND ACCEPTANCE:

A. The undersigned hereby agrees that this bid may not be revoked or withdrawn after the time set for the opening of bids but shall remain open during the bid holding period as specified in Section 00 21 13 - Instructions to Bidders.

1.8 SCHEDULE OF COMPLETION:

A. The undersigned understands that time is of the essence and agrees to the Contract Time and liquidated damages as indicated in General Conditions of the Contract for Construction and Supplementary Conditions apply to this Work. The undersigned hereby agrees to commence work on this project within 30 days following receipt of an Executed Agreement between the Owner and Contractor. Date of commencement will be established in a Notice to Proceed issued to Contractor. Complete work under the Base Bid and all alternates accepted within 60 calendar days from the date of commencement. Applicable liquidated damages shall be as stated in the Supplementary Conditions.

1.9 ADDENDUM:

A. Addendum received and used in computing bid:

1. Addendum No. 1: _________________________

2. Addendum No. 2: _________________________

1.10 SUBCONTRACTORS:

A. Fill out all blanks on the list below listing all subcontractors. Identify work by the general, subcontractor or not applicable for each trade; utilize blank lines to list trades not provided.

Do not list suppliers. All blanks must be filled in. Failure to do so may result in bid being declared non-responsive. If there is more than one subcontractor per trade identified below, list all. If no subcontractors are to be utilized, indicate by signing at the appropriate place at the bottom of the table.

1. Trade: _General___________ Contractor:______________________________

2. Trade: _Roofing___________ Contractor:______________________________

3. Trade: _Sheet Metal_______ Contractor:______________________________

4. Trade: _Mechanical________ Contractor:______________________________

5. Trade: _Plumbing__________ Contractor:______________________________

6. Trade: _Electrical__________ Contractor:______________________________

7. Trade: _Waste Disposal_____ Contractor:______________________________

8. Trade: __________________ Contractor:______________________________

9. Trade: __________________ Contractor:______________________________

10. Trade: __________________ Contractor:______________________________

1.11 ENCLOSURES:

A. Provide the following enclosures with submitted bid:

00 41 13 - 4 BID FORM

1. Bid Bond

2. Minority Business Enterprise Submittals

3. Roof Manufacturer's Acknowledgment for Manufacturer listed above.

4. Response/Travel Time Documentation

1.12 SUBMITTED BY:

A. Contractor Name: ____________________________________________________

B. Authorized Signing Officer Name: ___________________________________________

C. Authorized Signing Office Title: _____________________________________________

D. Signature: _____________________________________________________________

E. Respectfully submitted this _________ day of __________________________, 20____

1.13 NOTARIZED BY:

A. I, ___________________________________________ (print name), a Notary Public for __________________________ County of _____________________________ (State), do hereby certify that _____________________________________ (officer listed above) personally appeared before me this day and acknowledged the due execution of the foregoing instrument. Witness my hand and official seal, this _______ day of _______________, 20 ___. My commission expires ____ of _______________, 20 ___.

B. Signed: ______________________________

(OFFICIAL SEAL)

00 4313 - 1 BID BOND FORM

SECTION 00 4313

BID BOND FORM

PART 1 GENERAL

1.1 SUMMARY

A. Section Includes:

1. Owner's required Bid Bond Form attached to this section.

1.2 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and Specification Sections apply to this Section.

1.3 BID SECURITY

A. In lieu thereof, each bid may be accompanied by a deposit of cash or a certified check drawn on a bank or trust company insured by the Federal Deposit Insurance Corporation (FDIC) in an amount equal to not less than 5% of the gross amount of the bid.

B. Bid Bond shall be signed by the Bidder and notarized.

C. If the successful Bidder fails to execute the contract within 10 days after award, the above deposit will be retained by the Owner on the bid bond executed on liquidated damages.

FORM OF BID BOND

KNOW ALL MEN BY THESE PRESENTS THAT ________________

__________________________________________________________________ as principal, and _______________________________________________, as surety, who is duly licensed to act as surety in North Carolina, are held and firmly bound unto the State of

North Carolina* through _______________________________________________ as obligee, in the penal sum of ___________________________ DOLLARS, lawful money of the United States of America, for the payment of which, well and truly to be made, we bind ourselves, our heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents.

Signed, sealed and dated this day of 20

WHEREAS, the said principal is herewith submitting proposal for and the principal desires to file this bid bond in lieu of making the cash deposit as required by G.S. 143-129.

NOW, THEREFORE, THE CONDITION OF THE ABOVE OBLIGATION is such, that if the principal shall be awarded the contract for which the bid is submitted and shall execute the contract and give bond for the faithful performance thereof within ten days after the award of same to the principal, then this obligation shall be null and void; but if the principal fails to so execute such contract and give performance bond as required by G.S.

143-129, the surety shall, upon demand, forthwith pay to the obligee the amount set forth in the first paragraph hereof. Provided further, that the bid may be withdrawn as provided by G.S. 143-129.1

(SEAL)

*(Community college projects: Delete State of North Carolina as owner and replace with community college name.)

00 4339 - 1

MINORITY BUSINESS

ENTERPRISE

SECTION 00 4339

MINORITY BUSINESS ENTERPRISE

PART 1 GENERAL

1.1 SUMMARY

A. Section Includes:

1. Owner's required Minority, Women and Small Business Enterprise Program.

1.2 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and Specification Sections apply to this Section.

Attach to Bid Attach to Bid Attach to Bid Attach to Bid Attach to Bid Attach to Bid Attach to Bid Attach to Bid

MBForms 2002-Revised July 2010

Identification of HUB Certified/ Minority Business Participation

I, , (Name of Bidder) do hereby certify that on this project, we will use the following HUB Certified/ minority business as construction subcontractors, vendors, suppliers or providers of professional services.

Firm Name, Address and Phone # Work Type *Minority **HUB

Category Certified (Y/N)

*Minority categories: Black, African American (B), Hispanic (H), Asian American (A) American Indian (I), Female (F) Socially and Economically Disadvantaged (D)

** HUB Certification with the state HUB Office required to be counted toward state participation goals.

The total value of minority business contracting will be ($) .

Attach to Bid Attach to Bid Attach to Bid Attach to Bid Attach to Bid Attach to Bid Attach to Bid Attach to Bid

State of North Carolina AFFIDAVIT A – Listing of Good Faith Efforts

County of

(Name of Bidder)

Affidavit of I have made a good faith effort to comply under the following areas checked:

Bidders must earn at least 50 points from the good faith efforts listed for their bid to be considered responsive. (1 NC Administrative Code 30 I.0101)

❑ 1 – (10 pts) Contacted minority businesses that reasonably could have been expected to submit a quote and that were known to the contractor, or available on State or local government maintained lists, at least 10 days before the bid date and notified them of the nature and scope of the work to be performed.

❑ 2 --(10 pts) Made the construction plans, specifications and requirements available for review by prospective minority businesses, or providing these documents to them at least 10 days before the bids are due.

❑ 3 – (15 pts) Broken down or combined elements of work into economically feasible units to facilitate minority participation.

❑ 4 – (10 pts) Worked with minority trade, community, or contractor organizations identified by the Office of Historically Underutilized Businesses and included in the bid documents that provide assistance in recruitment of minority businesses.

❑ 5 – (10 pts) Attended prebid meetings scheduled by the public owner.

❑ 6 – (20 pts) Provided assistance in getting required bonding or insurance or provided alternatives to bonding or insurance for subcontractors.

❑ 7 – (15 pts) Negotiated in good faith with interested minority businesses and did not reject them as unqualified without sound reasons based on their capabilities. Any rejection of a minority business based on lack of qualification should have the reasons documented in writing.

❑ 8 – (25 pts) Provided assistance to an otherwise qualified minority business in need of equipment, loan capital, lines of credit, or joint pay agreements to secure loans, supplies, or letters of credit, including waiving credit that is ordinarily required. Assisted minority businesses in obtaining the same unit pricing with the bidder's suppliers in order to help minority businesses in establishing credit.

❑ 9 – (20 pts) Negotiated joint venture and partnership arrangements with minority businesses in order to increase opportunities for minority business participation on a public construction or repair project when possible.

❑ 10 - (20 pts) Provided quick pay agreements and policies to enable minority contractors and suppliers to meet cash-flow demands.

The undersigned, if apparent low bidder, will enter into a formal agreement with the firms listed in the Identification of Minority Business Participation schedule conditional upon scope of contract to be executed with the Owner. Substitution of contractors must be in accordance with GS143-128.2(d) Failure to abide by this statutory provision will constitute a breach of the contract.

The undersigned hereby certifies that he or she has read the terms of the minority business commitment and is authorized to bind the bidder to the commitment herein set forth.

Date: Name of Authorized Officer:

Signature:

Title:

State of______________, County of

Subscribed and sworn to before me this day of 20

Notary Public

My commission expires

SEAL

Attach to Bid Attach to Bid Attach to Bid Attach to Bid Attach to Bid Attach to Bid Attach to Bid Attach to Bid

State of North Carolina --AFFIDAVIT B-- Intent to Perform Contract with Own Workforce.

County of

Affidavit of (Name of Bidder)

I hereby certify that it is our intent to perform 100% of the work required for the contract.

(Name of Project)

In making this certification, the Bidder states that the Bidder does not customarily subcontract elements of this type project, and normally performs and has the capability to perform and will perform all elements of the work on this project with his/her own current work forces; and

The Bidder agrees to provide any additional information or documentation requested by the owner in support of the above statement. The Bidder agrees to make a Good Faith Effort to utilize minority suppliers where possible.

The undersigned hereby certifies that he or she has read this certification and is authorized to bind the Bidder to the commitments herein contained.

Date: Name of Authorized Officer:

State of _________ __ , County of ________________________

Subscribed and sworn to before me this day of 20___

Do not submit with bid Do not submit with bid Do not submit with bid Do not submit with bid

State of North Carolina - AFFIDAVIT C - Portion of the Work to be Performed by HUB Certified/Minority Businesses County of

(Note this form is to be submitted only by the apparent lowest responsible, responsive bidder.)

If the portion of the work to be executed by HUB certified/minority businesses as defined in GS143- 128.2(g) and 128.4(a),(b),(e) is equal to or greater than 10% of the bidders total contract price, then the bidder must complete this affidavit.

This affidavit shall be provided by the apparent lowest responsible, responsive bidder within 72 hours after notification of being low bidder.

Affidavit of I do hereby certify that on the

(Project Name)

Project ID# Amount of Bid $

I will expend a minimum of % of the total dollar amount of the contract with minority business enterprises. Minority businesses will be employed as construction subcontractors, vendors, suppliers or providers of professional services. Such work will be subcontracted to the following firms listed below. Attach additional sheets if required

Name and Phone Number *Minority Category

**HUB

Certified

Y/N

Work Description

Dollar Value

*Minority categories: Black, African American (B), Hispanic (H), Asian American (A) American Indian (I), ** HUB Certification with the state HUB Office required to be counted toward state participation goals.

Pursuant to GS143-128.2(d), the undersigned will enter into a formal agreement with Minority Firms for work listed in this schedule conditional upon execution of a contract with the Owner. Failure to fulfill this commitment may constitute a breach of the contract.

The undersigned hereby certifies that he or she has read the terms of this commitment and is authorized to bind the bidder to the commitment herein set forth.

State of , County of

Subscribed and sworn to before me this day of 20

Do not submit with the bid Do not submit with the bid Do not submit with the bid Do not submit with the bid Do not submit with the bid

MBForms 2002-Revised May 2010 -1-

State of North Carolina AFFIDAVIT D – Good Faith Efforts

County of

(Note this form is to be submitted only by the apparent lowest responsible, responsive bidder.)

If the goal of 10% participation by HUB Certified/ minority business is not achieved, the Bidder shall provide the following documentation to the Owner of his good faith efforts:

Affidavit of I do hereby certify that on the

(Project Name)

Project ID# Amount of Bid $

I will expend a minimum of % of the total dollar amount of the contract with HUB certified/ minority business enterprises. Minority businesses will be employed as construction subcontractors, vendors, suppliers or providers of professional services. Such work will be subcontracted to the following firms listed below. (Attach additional sheets if required)

Name and Phone Number *Minority Category

**HUB

Certified

Y/N

Work Description

Dollar Value

*Minority categories: Black, African American (B), Hispanic (H), Asian American (A) American Indian (I), ** HUB Certification with the state HUB Office required to be counted toward state participation goals.

Examples of documentation that may be required to demonstrate the Bidder's good faith efforts to meet the goals set forth in these provisions include, but are not necessarily limited to, the following:

A. Copies of solicitations for quotes to at least three (3) minority business firms from the source list provided by the State for each subcontract to be let under this contract (if 3 or more firms are shown on the source list). Each solicitation shall contain a specific description of the work to be subcontracted, location where bid documents can be reviewed, representative of the Prime Bidder to contact, and location, date and time when quotes must be received.

B. Copies of quotes or responses received from each firm responding to the solicitation.

C. A telephone log of follow-up calls to each firm sent a solicitation.

D. For subcontracts where a minority business firm is not considered the lowest responsible sub-bidder, copies of quotes received from all firms submitting quotes for that particular subcontract.

E. Documentation of any contacts or correspondence to minority business, community, or contractor organizations in an attempt to meet the goal.

F. Copy of pre-bid roster

G. Letter documenting efforts to provide assistance in obtaining required bonding or insurance for minority business.

H. Letter detailing reasons for rejection of minority business due to lack of qualification.

I. Letter documenting proposed assistance offered to minority business in need of equipment, loan capital, lines of credit, or joint pay agreements to secure loans, supplies, or letter of credit, including waiving credit that is ordinarily required.

Failure to provide the documentation as listed in these provisions may result in rejection of the bid and award to the next lowest responsible and responsive bidder.

Pursuant to GS143-128.2(d), the undersigned will enter into a formal agreement with Minority Firms for work listed in this schedule conditional upon execution of a contract with the Owner. Failure to fulfill this commitment may constitute a breach of the contract.

Do not submit with the bid Do not submit with the bid Do not submit with the bid Do not submit with the bid Do not submit with the bid

MBForms 2002-Revised May 2010 -2-

The undersigned hereby certifies that he or she has read the terms of this commitment and is authorized to bind the bidder to the commitment herein set forth.

Title:

State of , County of

Subscribed and sworn to before me this day of 20

00 5213 - 1

STANDARD FORM OF

AGREEMENT

SECTION 00 5213

STANDARD FORM OF AGREEMENT

PART 1 GENERAL

1.1 SUMMARY

A. Section Includes:

1. Owner's Standard Form of Agreement

1.2 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and Specification Sections apply to this Section.

ALAMANCE COUNTY NORTH CAROLINA

STANDARD FORM OF AGREEMENT AND GENERAL CONDITIONS

FOR CONSTRUCTION SERVICES

THIS AGREEMENT FOR GOODS AND/OR SERVICES (hereinafter “Agreement”), made and entered into by and between Alamance County (“County”), and ________________ (“Contractor”), WHEREAS, Contractor has agreed to provide construction services as hereinafter set forth in a professional manner in accordance with the standards of Contractor’s business or industry; and

WHEREAS, the County wishes to enter into an Agreement with Contractor to provide the goods and/or services specified herein.

NOW THEREFORE, for good and valuable consideration upon which the Parties mutually agree to be beneficial, the parties agree as follows:

1. GENERAL

It is understood and agreed that, before the signing of this Agreement, the Contractor has examined these

Contract Documents, drawings and specifications and has visited the site of the Work, or has otherwise satisfied himself relative to the Work to be performed.

2. DEFINITIONS

Owner: "Owner" shall mean Alamance County.

Contractor: "Contractor" shall mean the entity that will provide the services for the Owner.

Designer: The Designer(s) are those referred to within this contract, or their authorized representatives.

The Designer(s), as referred to herein, shall mean architect and/or engineer responsible for preparing the project plans and specifications (which may also be the Contractor, if so specified in the Scope of Work).

They will be referred to hereinafter as if each were of the singular number, masculine gender.

Contract Documents: “Contract Documents” shall consist of the Notice to Bidders; this Agreement;

special conditions if applicable; Supplementary General Conditions; the drawing and specifications, including all bulletins, addenda or other modifications of the drawings and specifications incorporated into the documents prior to their execution; the bid; the contract; the performance bond if applicable; and insurance certificates. All of these items together form the Contract Documents.

3. INTENT AND EXECUTION OF DOCUMENTS

The drawings and specifications are complementary, one to the other. That which is shown on the drawings or called for in the specifications shall be as binding as if it were both called for and shown.

The intent of the drawings and specifications is to establish the scope of all labor, materials, transportation, equipment, and any and all other things necessary to provide a complete job. In case of discrepancy or disagreement in the Contract Documents, the order of precedence shall be this Agreement, specifications, large-scale detail drawings, small-scale drawings.

In such cases where the nature of the work requires clarification by the Designer/ Owner, the Designer/

Owner shall furnish such clarification. Clarifications and drawings shall be consistent with the intent of the Contract Documents and shall become a part thereof.

4. AS-BUILT MARKED-UP CONSTRUCTION DOCUMENTS

Contractor shall provide one complete set of legible “as-built” marked-up construction drawings and specifications recording any and all changes made to the original design during the course of construction. In the event no changes occurred, submit construction drawings and specifications set with notation “No Changes.” The Designer/Owner must receive “As-built” marked-up construction drawings and specifications before the final pay request can be processed.

5. SUBMITTAL DATA

The Contractor awarded the contract shall submit all specified submittals to the Owner/Designer. A minimum number of copies as specified by the Owner, of all required submittal data pertaining to construction, performance and general dimensional criteria of the components listed in the technical specifications shall be submitted. No material or equipment shall be ordered or installed prior to written approval of the submittals by the Owner. Failure to provide submittal data for review on equipment listed in the technical specifications will result in removal of equipment by the Contractor at his expense if the equipment is not in compliance with the specifications.

6. SUBSTITUTIONS

In accordance with the provisions of N.C. Gen. Stat. § 133-3, material, product, or equipment substitutions proposed by the bidders to those specified herein can only be considered during the bidding phase until five (5) days prior to the receipt of bids or by the date specified in the pre bid conference, when submitted to the Designer or Owner with sufficient data to confirm material, product, or equipment equality. Proposed substitutions submitted after this time will be considered only as a potential change order.

Submittals for proposed substitutions shall include the following information:

a. Name, address, and telephone number of manufacturer and supplier as appropriate.

b. Trade name, model or catalog designation.

c. Product data including performance and test data, reference standards, and technical descriptions of material, product, or equipment. Include color samples and samples of available finishes as appropriate.

d. Detailed comparison with specified products including performance capabilities, warranties, and test results.

e. Other pertinent data including data requested by the Designer to confirm product equality.

If a proposed material, product, or equipment substitution is deemed equal by the Designer or Owner to those specified, all bidders of record will be notified by Addendum.

7. WORKING DRAWINGS AND SPECIFICATIONS AT THE JOB SITE

The Contractor shall maintain, in readable condition at his job site one complete set of working drawings and specifications for his work including all shop drawings. Such drawings and specifications shall be available for use by the Owner, Designer, or his authorized representative.

The Contractor shall maintain at the job site, a day-to-day record of work-in-place that is at variance with the Contract Documents. Such variations shall be fully noted on project drawings by the Contractor and submitted to the Designer upon project completion and no later than 30 days after acceptance of the project.

8. MATERIALS, EQUIPMENT, EMPLOYEES

a. The Contractor shall, unless otherwise specified, supply and pay for all labor, transportation, materials, tools, apparatus, lights, power, fuel, heat, sanitary facilities, water, scaffolding and incidentals necessary for the completion of his work, and shall install, maintain and remove all equipment of the construction, other utensils or things, and be responsible for the safe, proper and lawful construction, maintenance and use of same, and shall construct in the best and most workmanlike manner, a complete job and everything incidental thereto, as shown on the plans, stated in the specifications, or reasonably implied therefrom, all in accordance with the

Contract Documents.

b. All materials shall be new and of quality specified, except where reclaimed material is authorized herein and approved for use. Workmanship shall at all times be of a grade accepted as the best practice of the particular trade involved, and as stipulated in written standards of recognized organizations or institutes of the respective trades except as exceeded or qualified by the specifications.

c. Upon notice, the Contractor shall furnish evidence as to quality of materials.

d. Products are generally specified by ASTM or other reference standard and/or by manufacturer's name and model number or trade name. When specified only by reference standard, the Contractor may select any product meeting this standard, by any manufacturer.

When several products or manufacturers are specified as being equally acceptable, the

Contractor has the option of using any product and manufacturer combination listed.

However, the Contractor shall be aware that the cited examples are used only to denote the quality standard of product desired and that they do not restrict bidders to a specific brand, make, manufacturer or specific name; that they are used only to set forth and convey to bidders the general style, type, character and quality of product desired; and that equivalent products will be acceptable. Request for substitution of materials, items, or equipment shall be submitted to the Designer for approval or disapproval; the Designer prior to the opening of bids shall make such approval or disapproval. Alternate materials may be requested after the award if it can clearly be demonstrated that it is an added benefit to the Owner and the

Designer and Owner approves.

e. The Designer is the judge of equality for proposed substitution of products, materials or equipment.

f. If at any time during the construction and completion of the work covered by the Contract Documents, the language, conduct, or attire of any workman of the various crafts be adjudged a nuisance to the Owner or Designer, or if any workman be considered detrimental to…