Attachment L-1 Current PF Services SOWs.docx

DE-SOL-0001279

Attachment L-1

ATTACHMENT L-1

CURRENT PROJECT FACILITATION SERVICES

STATEMENTS OF WORK

Table of Contents

CURRENT MASTER INDEFINITE DELIVERY / INDEFINITE QUANTITY CONTRACT STATEMENT OF WORK FOR PROJECT FACILITATION SERVICES

SECTION C – DESCRIPTION/SPECS/WORK STATEMENT

C.1. SPECIFICATIONS /STATEMENT OF WORK - TECHNICAL SUPPORT (PROJECT FACILITATION) SERVICES FOR IMPLEMENTATION OF ALTERNATIVELY FINANCED ENERGY PROJECTS AT FEDERAL FACILITIES

C.1.1 Background The Energy Policy Act of 1992 and Executive Order 13123 directed the Department of Energy's (DOE) Office of Federal Energy Management Program (FEMP) to assist Federal agencies to leverage federal funds to implement energy efficiency, renewable energy and water conservation projects at federal facilities through use of private sector capital sources. To facilitate the identification and implementation of these projects, the FEMP Office provides technical expertise for alternatively financed energy project implementation at Federal facilities. To support the implementation of this directive, the DOE is developing training programs and materials, energy project data collection and analysis, and providing direct federal agency assistance to effectively participate in innovative financing and contracting mechanisms such as Utility Energy Service Contracts (UESC) and Super Energy Savings Performance Contracting (ESPC). This last initiative supports FEMP use of regional and technology specific “Super ESPC” and UESC contracts which are procurement vehicles for use by all federal agencies to streamline and accelerate alternatively financed project implementation. This effort is to provide assistance to FEMP in FEMP’s responsibilities to help Federal energy managers sort through the many energy options available and make the maximum use of their resources at minimal cost, in a wide variety of energy and water efficiency projects.

C.1.2 Definitions The terms Alternatively Financed/Alternative Financing/Financing Alternatives used herein refers to the statutory authority of federal agencies to enter into multiyear contracts for energy services, where the contractor incurs all upfront costs of surveying facilities, designing and installing energy efficiency retrofits or renewable energy projects, financing the contractor capital investment, and operating and maintaining contractor-installed equipment in federally owned buildings. The Federal government does not incur capital costs of energy projects but pays the contractor back out of annual utility cost reductions achieved by contractor-installed equipment. There are two primary alternatives for federal agency energy project private sector financing. The first is called Energy Savings Performance Contracting which is authorized by 42 U.S.C. 8287 allowing agencies a 25 year contracting authority for privately financed energy projects. The second is Utility Incentive Programs authorized by 42 U.S.C. 8256, where agencies can enter into multi-year contracts with serving utility companies for energy services. Alternative Financing is a term established by FEMP to encompass these activities. Alternative financing does not refer in any way to federal agency planning, programming, budgeting processes or other internal fiscal management and accounting practices.

C.1.3 Purpose The purpose of this contract is to procure technical expertise and support to FEMP to facilitate FEMP’s responsibility to assist federal agencies’ examination of ESPC and utility energy savings project options, and, when applicable, support implementation of alternative financing strategies for federal facilities’ energy projects. This facilitation role is extremely important in guiding the agency through a project from start to finish and assisting in the development of a good relationship between the agency, the ESCO, or the utility.

C.1.4. Scope of Work The scope of work is to provide assistance to support FEMP with technical assistance activities including project facilitation and analyses to support Federal agency implementation of alternatively financed energy and water conservation projects. Work to be performed shall consist of specific tasks which will be defined by the FEMP on an asneeded basis. When the DOE’s FEMP Office determines that there is a need for technical support under the terms of this contract, the DOE Contracting Officer’s Representative (COR) located at the appropriate DOE Regional Office will develop and provide the contractor a detailed scope of services which will define the needed result or deliverable for that particular assignment, and include the applicable project subtask number and title. All correspondence, time, and expenses related to the project will refer to the assigned name and subtask number. The COR will forward the requirement to the Contracting Officer for the generation and execution of the Task Order. The Contractor may begin work as soon as the Task Order is signed by the Contracting Officer.

The following areas shall encompass all the typical categories of tasks that may be undertaken:

Task Area 1. Analysis of Energy Savings and Economic Potential of Energy and Water Conservation Projects

Analysis of projects may include data collection, energy technology evaluation, energy load determination, economic analysis, recommended operations and maintenance procedures, and environmental improvements.

Task Area 2. Examine federal project funding and Alternative Financing strategies and recommend Implementation Approach

Funding alternatives may include examination of utility DSM options, impacts of utility restructuring, green power utilization, financing market analysis, or risk assessment of various implementation strategies.

Task Area 3. Collect and Develop Facility Energy Baseline Data

Energy baseline development may include development of metrics or performance indices, review of industry protocols and risk analysis and cost of performance measurement strategies.

Task Area 4. Assist Agency Selection of Facility Project Retrofit Strategies and Performance Requirements

Retrofit strategies may include technology evaluation and status of new technology deployment and commercialization for future opportunities. Other activities may include economic analysis of retrofits.

Task Area 5. Assist Agency with Development of Alternative Financing Procurement Documents

Task Area 6. Assist Agency During Procurement Process Technical Advice for Responses to Industry Questions, Proposal Evaluations, Negotiations, and Contractor Selection

Agency assistance throughout procurement process may include various market assessments, engineering and economic analyses to support agency evaluation and negotiation process as well as reviewing and monitoring regulatory requirements and liability issues to facilitate appropriate risk sharing for project success.

Task Area 7. Engineering and Economic Analysis, Reviews or Inspections During Project Design and Construction Phases

Task Area 8. Project Acceptance and Periodic Measurement and Verification (M&V) of Energy Savings Assistance with Super ESPCs and UESCs. Services may include a mid-year follow-up with the customer on the project.

Task Area 9. Operations and Maintenance Strategies to Ensure Persistence of Savings, where these strategies may include economic analysis.

Task Area 10. Program Outreach and Training Materials, Project Development Guidelines For Transferability of Project Experience to Other Sites

Program Materials and Guidelines tasks may include development, review and analysis of training, marketing, or other customer outreach materials; development of project tools and guidelines to improve project transferability within and among agencies; participation in DOE sponsored training workshops, industry forums, and conferences related to facilitating federal agency participation in alternatively financed projects.

Task Area 11. Other FEMP service and program related activities.

Other services related to the project facilitation services may include attendance at meetings, conferences, participation in M&V Summit, RO/PF Workshops as part of FEMP Services ESPC team, and other related working groups upon request by FEMP HQ.

CURRENT ENERGY SAVINGS PERFORMANCE CONTRACT TASK ORDER STATEMENT OF WORK FOR PROJECT FACILITATION SERVICES

Base Year - Line Item 001- Preliminary Assessment (P.A.)

1st Option Year - IGA Development. IAA is required to proceed

2nd Option Year - Final Proposal Development and Review

3rd Option Year - Construction Period Support

Documented Project Acceptance recommendations.

Agency or ESCO will provide the PF a copy of Post-Installation M&V Report (include commissioning plan and commissioning TO documentation or report, if required in TO) for review. Agency is responsible for construction inspection, performance verification testing, witnessing and acceptance of ECM equipment installation in accordance with TO. The agency will inspect/observe post-installation system/equipment tests pursuant to TO M&V plan and commissioning plan, if specified in TO. The agency will review post-installation M&V report and commissioning report (if required by TO) submitted by ESCO and generate comments, questions and issues for PF technical advice. The agency will provide the PF copies of comments. questions, issues, generated by agency staff.

4th Option Year - First Measurement and Verification

CURRENT FIELD VERIFICATION SITE REVIEW TASK ORDER STATEMENT OF WORK FOR PROJECT FACILITATION SERVICES

I. SCOPE

Section 1: Background

The DOE/EERE Golden Field Office (GO) issues and administers Indefinite Delivery Indefinite Quantity Energy Savings Performance Contracts (ESPCs) for use by all Federal agencies. Over 250 Delivery Orders have been issued against these contracts by agencies since 1998. Delivery Orders can have terms up to 25 years. The DOE/GO Federal Energy Management Program (FEMP) provides Project Facilitation assistance to help agencies develop ESPC delivery orders. Assistance is provided up to the first year (one year post construction acceptance) Measurement and Verification (M&V) report.

DOE FEMP and GO have determined there is a need to verify project performance and assist agencies beyond the first year M&V, through the entire term of the Delivery Order projects. FEMP and GO are initiating this effort, known as Life of Contract Service, with field verification project reviews at agencies with delivery orders which are at, or beyond, the second year post construction acceptance performance period annual M&V report.

Section 2: Statement of Work

The Project Facilitators shall perform Site Field Verification Reviews at selected siteswhich, for each site, consist of:

Preparation for Site Field Verification Review

1. Review of the Final Proposal documents including the ECMs, ESCO Management Approach, Risk & Responsibility Matrix, Commissioning Plan, Measurement and Verification Plan, and the annual M&V reports (up to 8), in preparation for the site visit to determine the task order project requirements. The documents will be provided by DOE GO, at least two weeks prior to the site visit. Documents may be provided with less than two weeks notice if agreed to by the PF.

Conduct the Site Field Verification Review

1. Conduct an In-Briefing with Site Staff – Review the site visit agenda and goals, with site personnel to kick off the site review and set expectations. The kickoff will include overview discussions with site staff on the status, performance and management of the site project. The agenda and goals will be developed by DOE and the PF.

Through discussions with site staff and inspection of a representative sample of installed measures:

2. Assess Energy Conservation Measure (ECM) Performance – Determine if measures are installed and performing as specified in the Delivery/Task order. Determine if there have been any issues or problems with equipment or performance. Determine ECM aspects or technologies which are particularly performing well. Provide summary feedback to the site in the out briefing, including comment on potential plans to address performance issues. Provide a written description of the ECM assessment in the final report.

3. Assess the Operation, Preventive Maintenance (PM), and Repair/ Replacement (R/R) of ECMs. Determine if performance is consistent with Delivery Order/Task Order requirements. Determine who is performing these tasks, if training was performed by the ESCO (if required), and if records are up to date. Assess the overall performance and if there are/have been issues and any needed corrective actions. Determine aspects which are particularly working well. Provide summary feedback to the site in the out briefing. Provide a written description of general issues in the final report.

4. Assess the M&V of ECMs. Determine if M&V Reports are up to date, if they are consistent with the M&V Plan in the Delivery order, if measurements are required and being done, if savings guarantees are being met, if savings are persistent, and the status of Government witnessing. Assess the overall performance and if there are/have been issues and any needed corrective actions. Determine aspects which are particularly working well. Provide summary feedback to the site in the out briefing. Provide a written description of the M&V assessment in the final report. Provide comments on the adequacy of the M&V plan and its value to the project in the final report.

5. Determine if there have been issues with site or ESCO personnel turnover, measure or building use changes, or any other unanticipated events which have impacted the project. Refer questions or requests for assistance on these or any other Delivery Order contract administration issues to DOE GO.

6. Conduct On – Site O&M / M&V refresher training. Training requires approximately 1.5 hours. Training content will be provided DOE GO at least two weeks prior to the site visit.

7. Conduct an out-briefing with site staff. Provide summary feedback to site staff on overall results of the Site Field Verification Review including the ECM assessment, Operation, PM, and R/R assessment, M&V assessment, and general observations, issues, and question referrals. Out-briefing material shall be in the form of a Power Point, or equivalent, presentation format. An electronic version shall be provided to the site at the time of the out-briefing, and DOE GO within two calendar days of the out- briefing.

Final Report

8. Provide a written report to DOE GO describing the conduct, assessments, and findings of the Site Field Verification Review. Contents will include the site, date and time of visit, name of PF(s), listing of participating agency, DOE GO, FEMP and contractor personnel involved, a summary of the conduct, assessments, and findings of the site review, details of the conduct, assessments, and findings of the site review, a summary of site feedback, referral questions, and potential actions to address issues or improve Delivery Order/Task Order administration for the remainder of the performance period, and conclusions. Include a separate section with recommendations for improvement in Delivery Order/Task Order project management and contract administration at the site level, IDIQ contract level, or FEMP program level, based on observations from the site review. DOE GO expects the length of the Final Report to be no more than 10 pages in length. The Final Report is due to DOE GO two calendar weeks after the conclusion of the field Site Field Verification Review.