Desktop Breath Testers Request for Information.pdf

STATE OF MICHIGAN

Department of Corrections

Desktop Breath Testers

This Request for Information (RFI) seeks to obtain information concerning Desktop Breath Testers. This information gathered is intended to assist the State of Michigan to better understand currently sold Desktop Breath Testers.

Anticipated Timeline

Issue Date January 2, 2019

Deadline to Submit Questions 3:00 p.m. EST January 10, 2019

Anticipated Date State will Post Answers to Questions

January 15, 2019

Deadline to Submit Response 3:00 p.m. EST January 24, 2019

The information in this document is subject to change. Check www.michigan.gov/SIGMAVSS for the current information.

http://www.michigan.gov/SIGMAVSS

REQUEST FOR INFORMATION INSTRUCTIONS

1. CONTACT INFORMATION FOR THE STATE. The sole point of contact concerning this Request for Information (RFI) is:

Ethan Todd 517-241-5056 todde1@michigan.gov

2. QUESTIONS. Questions concerning the RFI must be emailed to todde1@michigan.gov no later than the time and date specified on the cover page of this document. Answers to questions will be posted on www.michigan.gov/SIGMAVSS.

Questions should be submitted using the following format:

Q # Document and Section Page# /

Requirement# Question

3. DELIVERY OF RESPONSE. Please provide an informational response to todde1@michigan.gov no later than the date and time located on the cover page of this document. All documents should be created using tools that are compatible with the Microsoft Office Suite 97 standard desktop tools, without need for conversion. System prompts for pricing attachments and information can be disregarded.

Questions on how to submit information or how to navigate in the SIGMA system can be answered by calling (517) 373-4111 or (888) 734-9749.

4. ON-SITE PRESENTATION. The State reserves the right to invite some vendors for on-site presentations.

5. GENERAL RESPONSE CONDITIONS. The State will not be liable for any costs incurred in preparation of vendor’s response, delivery of the response, and any follow-up discussions with the State. This RFI is not an offer to enter into a contract.

6. FREEDOM OF INFORMATION ACT. All portions of a response are subject to disclosure as required under the Michigan’s Freedom of Information Act, 1976 Public Act 422.

7. RIGHTS TO INFORMATION CONTAINED IN RESPONSES. All informational responses will be considered the property of the State.

mailto:todde1@michigan.gov http://www.michigan.gov/SIGMAVSS

Request For Information

The purpose for this Request for Information (RFI) includes, but is not limited to, collecting market information for Desktop Breath Testers (BT). The information gathered may be used to assist the State in developing program strategy and possibly developing an RFP. No contract award will result from this RFI.

Program Overview

This RFI is seeking information on new, non-refurbished BTs for use by offender under jurisdiction of the Michigan Department of Corrections (MDOC) to complete substance abuse testing. The goals of the MDOC are to purchase desktop, not handheld BTs, find out the capabilities of the products, identify the make and model of the BTs, and confirm that the BTs are on the Highway Safety Programs; Conforming Products List of Evidential Breath Alcohol Measurement Devices. Presently, the MDOC retains 77 AlcoMonitor CC desktop BTs for substance abuse testing.

Substance abuse testing is essential to Field Agents’ supervision of offenders with substance abuse history. Results from the breath tests assist in determining referrals to substance abuse treatment. Identification of substance abuse violations, and subsequent referrals to treatment, enhances public safety and may reduce recidivism, which could result in a significant savings to the MDOC.

Request for Information

RESPONSE PREPARATION

Please respond to the following topics and questions in a “Question and Answer” format, providing thorough information for each, when possible.

Recommended Desktop Breath Tester

1. Is the BT on the Conforming Products List of Evidential Breath Measurement Devices from the federal Department of Transportation? See attached Highway Safety Programs; Conforming Products List of Evidential Breath Alcohol Measurement Devices Detailed Response:

2. What are industry trends for BTs? What are the pros and cons of options available?

3. Please include, as an attachment, the specification sheet or brochure for the BT. If applicable, please include the specifications for the mouthpieces and printer as well.

Within the specification sheet for the BT please include, at a minimum, the following information:

• Dimensions

• Weight

• Sensor Type

• Measurement Range

• Accuracy

• Response Time

• Blowing Method

• Certifications

• Electrical

• Operating System

• Memory/Hard Drive Disk Space

• Display, if applicable

• PC interfaces, if applicable

• Required Operating System, if applicable

• Breath Hose, if applicable

• Custom Variations

• Options

Please state the make and model of the BTs you are recommending for MDOC use.

4. Are mouthpieces required? Is the mouthpiece being offered proprietary?

5. Is there print capability?

6. Is the printer separate from the BT or integrated with the machine?

7. Does the BT require calibration and how often does it require calibration?

8. Please state the calibration process for the BT.

9. Is the calibration process of your organizations BTs the same for all BTs produced, or can the process work for other organization’s BTs as well?

10. Does the BT require preventative maintenance? How often?

11. Please describe your preventative maintenance process, and what is included and checked in the preventative maintenance visit.

12. Does your organization offer on-site repair? Please describe your repair process.

13. What does the warranty cover? What is the warranty period?

14. Please describe any software, web-based software, data push capabilities, IT capabilities etc., the BT has.

15. Please list any applicable pricing and preferred pricing model(s) below. Blank boxes are left for additional items that you provide.

Description Cost per unit

Desktop Breath Tester

Preventative Maintenance

Repair

Printer

Mouthpieces

Company Information

1. Company full name and address.

2. Name, telephone number, and email address of the individual(s) who will serve as your company’s authorized contact.

3. Please identify who was involved in developing the response to this RFI?

4. Please provide a comprehensive overview of your prior experience providing, operating, programming and managing a project of similar size. Please state how many BTs you have provided in total and annually to each customer.

5. Provide contact information including names, telephone numbers and email addresses for your customer(s) for the work mentioned in #19 above. Please list contact information for any customer(s) located in Michigan.

6. Describe ‘best practice’ models related to breath testing that your company currently uses and how such models were implemented.

7. What additional assets, tools, or expertise would your organization request from the

State?

8. Please provide additional pertinent information.

9. If a Request for Proposals is issued for provision of this service, is it likely that your company will bid on it?

a. If no, why not?

10. The MDOC may contact you concerning on-site presentations. The presentation would include bringing at least one BT your organization can provide to the MDOC, including all peripherals (e.g. label printer, testing supplies). This shall include bringing one analyzing device to the presentation to use as an example.

Presentations The MDOC may contact you to provide an on-site presentation.

Each presentation shall be done in one hour. Each organizations is allowed a maximum of two representatives.

Presentation Structure:

The target audience is 12-15 key State employees, managers, executives, and/or consultants with a particular interest in BTs used throughout the nation in a correctional setting.

The MDOC expects the presentations to be open dialogue, with State staff asking questions throughout the presentations.

The meeting location is equipped with an overhead projection system to accommodate a laptop slide presentation and/or external/remote participation to demonstrate product features. If a high-speed internet connection is needed, the organization must make arrangements in advance. Preference is to have a organization representative in the room for some part of the presentation, but that is the option of the organization.

Each organization shall be allowed one hour for presentation (including question and answer period if desired). Setup time for laptop, slides, internet connection and/or samples is 30 minutes prior to the presentation. The Organization will have 30 minutes to pack-up after the presentation.

Presentation Requirements:

1. Optional - approximately 10 minutes or less: Organization may present relative business information e.g.,—a quick view of corporate/company history, experience, etc.

2. Required - Outline preferred BTs, the reasons for providing those BTs, and the strengths and opportunities it brings to the MDOC. Include any additional information that you think may be pertinent to your organization.

3. Required - Bring at least one BT your organization can provide to the MDOC, including all optional equipment. This shall include bringing one BT to the presentation to use as an example.

4. Required - Exhibit how the BT functions from start to finish

5. Required - Highlight the pricing model involved with your preferred BTs, costs associated with the BTs, and any cost savings/avoidance that are likely to result from use of these BTs.

6. Question and answer period within total allotted time.

NOTE: Organization representative(s) are solely responsible for all content of his/her presentation and is not bound to any particular structure.