Design_Services:_Coral_Street_Residential_Substan_Use_Disorder_Navigation_Center_(Addendum_#4_Revision).pdf

Request for Proposal

No. RFP No. EDH-0265

FOR

DESIGN SERVICES: CORAL STREET RESIDENTIAL SUBSTAN USE

DISORDER NAVIGATION CENTER

Contact: Jessie Bristow, Development Manager

Email: jbristow@santacruzca.gov

RESPONSE DEADLINE: December 4, 2025, 4:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://procurement.opengov.com/portal/santacruzca

City of Santa Cruz

Design Services: Coral Street Residential Substan Use Disorder

Navigation Center

I. INTRODUCTION

II. GENERAL INFORMATION FOR PROPOSERS

III. PROCESS INSTRUCTIONS

IV. EVALUATION CRITERIA

V. TERMS AND CONDITIONS

VI. PRELIMINARY SCOPE OF WORK

VII. PROPOSAL SUBMITTALS

Attachments:

A - Site_Location-1

B - Site_Photos-1

D - Conceptual_Site_Plan-1

E - 2020_01_Phase_II_Sampling_Report_(125_Coral_Street)

F - TS-1-alta_125CoralSt_011225_125_Coral_St._ALTA

G - BHCIP Grant Application Questions -

Section_3._Project_Facility_and_Property_Site_Information

#RFP No. EDH-0265 Title: Design Services: Coral Street Residential Substan Use Disorder Navigation Center

1. INTRODUCTION

1.1. Summary

The City purchased the project site at 125 Coral Street in 2022 for three million dollars with the intention of using it to provide 24/7, temporary, non-congregate shelter for a minimum of 50 individuals for stays of six months or less. The current project scope includes the design of a new Navigation Center that will provide low barrier, service enriched shelter focused on helping individuals and families to quickly obtain permanent housing. The menu of services to be provided to residents will include behavioral health services.

The property has a total of approximately 27,835 square feet of land (APNs 008-171-24 and 008-171-25) and is located a half block west of River Street, northwest of Highway 1 within the City of Santa Cruz. It is adjacent to the Coral Street Campus, a City owned property under long term lease to Housing Matters.

The project addresses the urgent need to add residential substance use disorders ("SUD") treatment to the continuum of care by providing 50 beds of SUD treatment with ASAM levels 3.1, 3.2WM, and 3.5.

The current service providers on the Coral Street Campus, Housing Matters and County Health Services

Agency staff are thoroughly trained in trauma-informed care and use the County HMIS system to connect clients with services and track use.

1.2. Background

The City of Santa Cruz was incorporated in 1866 and formed its current charter in 1948. It is governed under a Council/Manager form of government. A Mayor and six Council members set policy for the City and a City Manager serves as chief administrator of those policies. The City is located on the coast, 75 miles south of San Francisco on the northern edge of the Monterey Bay. It encompasses 15.8 square miles with cultural and ethnic diversity among its population of 65,000. Santa Cruz is part of the

Monterey Bay National Marine Sanctuary and is a popular tourist destination owing to its beaches, surf culture, and historical landmarks.

The City provides a full range of municipal services and facilities including a recreational wharf, public golf course, over thirteen hundred acres of open space, full beach services, refuse management, law enforcement, fire protection, and water and wastewater utilities. The City is also host to University of

California Santa Cruz, the Santa Cruz Harbor, and the Santa Cruz Beach Boardwalk amusement park.

The City of Santa Cruz requests proposals from qualified proposers to respond to this Request for

Proposals and to lead interested parties including the City of Santa Cruz, County of Santa Cruz agencies, non-profit service providers, and housing advocates in the design of a new Navigation Center (the

"Project"). While short-term residential SUD services are the key component of the facility, space for other therapeutic supportive services are also critical.

All applicants must provide thorough and complete responses, clearly demonstrating their approach to and consistency with the standards identified in this RFP.

The City anticipates awarding a contract to a Proposer for a five-year term, with the option of an extension, if the City so elects.

A successful Proposer will have the ability to and will perform all work contemplated to complete the

Project, furnishing all tools, equipment, materials, apparatus, facilities, labor, services, transportation, supervision, and management, and pay applicable taxes and fees, not specifically provided by the City, to complete the Project.

1.3. Contact Information

Jessie Bristow

Development Manager

Email: jbristow@santacruzca.gov

Phone: (831) 420-5126

Department:

Economic Development and Housing

Department Head:

Bonnie Lipscomb

Economic Development Director

1.4. Timeline

The City will make every effort to adhere to the following tentative schedule. All dates set forth in this

RFP are subject to change at the City’s sole discretion. Any change will be set forth in an addendum. All references in this RFP to “time” are Pacific Standard Time.

Release Project Date November 13, 2025

RFP Questions and Clarification Due Date November 24, 2025, 3:00pm

Proposal Submission Deadline December 4, 2025, 4:00pm mailto:jbristow@santacruzca.gov tel:(831)420-5126

2. GENERAL INFORMATION FOR PROPOSERS

2.1. Summary Scope of Work

The City requests proposals from qualified proposers to respond to this Request for Proposal (RFP) for the project (“Project”) titled below:

Design Services: Coral Street Residential Substan Use Disorder Navigation Center

RFP No. RFP No. EDH-0265

All applicants must provide thorough and complete responses, clearly demonstrating their approach to and consistency with the standards identified in this RFP.

The City anticipates awarding a contract to a Proposer to provide the services outlined in Section

PRELIMINARY SCOPE OF WORK.

The successful Proposer shall furnish all tools, equipment, materials, tax, apparatus, facilities, labor, transportation, supervision, and management, not specifically provided by the City, to complete the

Project. The successful Proposer will provide a brief statement of services, as detailed further in

Section PRELIMINARY SCOPE OF WORK.

2.2. Contact

If you have any questions concerning this solicitation, please ask questions utilizing City’s e-Procurement

Question & Answer feature. This RFP document may be downloaded from the City’s e-Procurement

Portal at https://procurement.opengov.com/portal/santacruzca/projects/215085. For technical assistance, contact OpenGov using the real-time chat feature on the Portal (located in the lower right-hand corner of the screen), or via email at procurement-support@opengov.com for support. All questions must be received by 3:00 pm on Monday, November 24, 2025.

2.3. Proposal Submittal Due Date

Proposals are due no later than 4:00 pm on Thursday, December 4, 2025, to guarantee review.

Proposals received after the deadline will be deemed non-responsive. All proposals will be submitted via

City’s e-Procurement Portal at: https://procurement.opengov.com/portal/santacruzca/projects/215085.

Proposers take full responsibility for City’s receipt of its Proposal. The City will not be liable for any expenses incurred by Proposers in responding to this solicitation, including but not limited to any costs associated with interviews.

It is the responsibility of the Proposer to ensure that electronic submittals are received by the City prior to the deadline.

2.4. Pre-Proposal Meeting

A pre-proposal meeting will not be held for this RFP.

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2.5. Responsiveness and Responsibility

When determining the Responsiveness of the proposal, the City may consider any of the following but not limited to:

A. Proposal received on time and completed per instructions.

B. Proposal contains required contents, forms and signatures submitted in accordance with RFP instructions.

C. Proposal is compliant with specifications and industry standards.

When determining the Responsibility of the Proposer, the City may consider any of the following but not limited to:

A. Possession of industry standard licensing and/or certifications.

B. Financial capacity of the Proposer.

C. Experience or past performance of the Proposer.

D. Use of Subcontractors / Subconsultants.

E. Past, Present and Pending Legal Actions.

F. Exceptions with City’s Terms and Conditions.

G. Anticipated adherence with Project delivery schedule.

H. Ability to respond to City’s inquiries for proposal clarification.

Proposers have the right to take exception to the specifications or terms and conditions of this RFP, however, such exceptions may deem the proposal non-responsible. Any exceptions taken must be explained in the proposal and submitted by the submittal due date. Any exceptions that contradict the

City’s terms and conditions or contain provisions that are not in the best interest of the City will disqualify the Proposer. If exceptions are not explained, the Proposer will comply with the specifications as stated in this RFP. Exceptions submitted after the proposal due date will not be accepted.

The City reserves the right to reject any or all proposals and to waive any informality or minor defect in proposals received.

2.6. Definitions

In this RFP document:

A. “Proposer” means contractor, firm, supplier, vendor, or consultant submitting a proposal to this

RFP.

B. “Proposal” means the complete submittal of Proposer to the City in response to this RFP, including any written documentation and oral interview responses.

C. “Subcontractor” means those performing any portion of the services as subcontractors, vendors, suppliers, and other business entities and individuals that is not the Proposer.

D. “Key Staff”, if required, means the employees of the Contractor or subcontractor(s) that will provide project leadership or expertise in lead technical services and are considered essential to the success of the Project.

E. “Contract” also means Purchase Order or Agreement.

3. PROCESS INSTRUCTIONS

3.1. Questions and Requests for Clarification and Addenda

Questions or concerns regarding any aspect of this RFP shall be sent via City’s e-Procurement Portal’s

Question & Answer feature and received by the date identified in Timeline in INTRODUCTION Section.

Any questions or objections not submitted within the time and manner stated above or to anyone other than the above-stated contact will be deemed waived. The City is not bound by the oral representation of any City employee, official, or agent. Answers to questions received will be sent out in the City's procurement portal.

The City may determine it is necessary to revise any part of this RFP. Revisions will be made by written addenda and it is the Proposer’s sole responsibility to comply with any addenda to this RFP. Addenda will be posted on the City’s e-Procurement Portal, https://procurement.opengov.com/portal/santacruzca/projects/105374, under Proposal Information.

3.2. Proposal Evaluation Criteria

RFP responses will be evaluated and ranked according to the evaluation criteria identified in the sub-sections Responsiveness and Responsibility in GENERAL INFORMATION FOR PROPOSERS section, above, by an evaluation committee composed of City staff. The evaluation committee will open and review the proposals in confidence. Proposals will be available to the public after the contract award.

The total maximum score for the evaluation of proposals is 100 percent (100%). Proposals will be evaluated by the evaluation committee as set forth in Section EVALUATION CRITERIA. Evaluation and scoring of proposals will be based on how likely the proposal content meets or exceeds the performance requirements of this RFP.

After the initial proposal evaluation, the evaluation committee may determine that additional information is needed to establish the final ranking of proposers. The semi-finalists will be contacted and may be asked to:

• Conduct a scenario-based demonstration of the equipment or service,

• Revise the submitted proposal for the purpose of obtaining best and final offers, and/or

• Provide additional information to assist City in determining the best value Proposer.

The evaluation Committee will use all information collected to rank the semi-finalists in order of their ability to best meet the requirements of the City. The City will begin negotiating a firm contract with the highest ranked Proposer. If no agreement can be reached, negotiations will begin with the next ranked

Proposer.

3.3. Responsiveness

The Proposal must meet the minimum requirements in Sub-Section Responsive and Responsibility of

Section GENERAL INFORMATION FOR PROPOSERS to be responsive (the submittal includes all of the required documentation) and responsible (the documentation provided shows that the Proposer is capable of performing the Project.

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3.4. Negotiations

Upon the City’s final ranking of proposals, the Proposers shall be prepared to enter negotiations to enter into the Contract. The City will first begin negotiations with the top-ranked Proposer(s). If the City and the top-ranked Proposer(s) do not reach an agreement, then the City may negotiate with the next highest-ranked Proposer. This process will continue until the City reaches an agreement with a

Proposer(s) or terminates the procurement. The City may begin negotiating with the next highest-ranked Proposer whenever the City determines that doing so is in its best interest, and the City may negotiate with more than one Proposer at the same time.

The failure of the highest-ranked Proposer to comply with any of the requirements of this section shall constitute grounds for the City to negotiate the agreement with the next top-ranked Proposer. Upon completion of successful negotiations, the City will issue a written Notice of Intent to Award (NOITA) letter to all Proposers which lists the “Successful Proposer” that the City recommends for award of an agreement.

3.5. Collusive or Sham Proposals

No Proposer shall make or file or be interested in more than one proposal for the same work, except so far as alternate proposal may be called for. Nor shall any Proposer submit a collusive or sham proposal, per se, directly or indirectly, to induce any other supplier to submit such a proposal, or to refrain from responding, or seek in any way to fix the price, or any portion of the proposed price, in order to secure an advantage against the owner or any person interested in a proposed agreement. However, a person, supplier, or corporation submitting a sub-proposal to a Proposer or quoting prices on materials for a proposer, is not hereby disqualified from submitting sub-proposal or quoting prices to other proposers.

The Proposer shall acknowledge that it has not directly or indirectly been collusive with any other

Proposer in the preparation and submission of the proposal by submitting the Non-Collusion

Declaration. If at any time it shall be found that the Proposer to whom a contract has been awarded has, in presenting the proposal, colluded with any other party or parties, said Proposer shall be liable to the City for all loss or damage which the City has or may suffer as the result of the collusive activity, including, but not limited to, the cost of advertising and awarding a new Contract.

3.6. Public Record

Proposals received are the property of the City. All proposals, evaluation documents, and any subsequent contracts will be subject to public disclosure per the “California Public Records Act” (CPRA), California Government Code, sections 7920.000 – 7931.000. All documents related to this solicitation will become public records once discussions and negotiations with proposers have been fully completed and a Notice of Intent to Award (NOITA) letter to all Proposers is issued.

If Proposer’s proprietary information is contained in documents or information submitted to City, and

Proposer claims that such information falls within one or more CPRA exemptions, Proposer must clearly mark such information “Confidential and Proprietary,” and identify the specific lines containing the information. In the event of a public request for such information, City will make best efforts to provide notice to Proposer prior to such disclosure. If Proposer contends that any documents are exempt from the CPRA and wishes to prevent disclosure, it is required to obtain a protective order, injunctive relief, or other appropriate remedy from a court of law in Santa Cruz County before the City is required to respond to the CPRA request. If Proposer fails to obtain such remedy within the time the City is required to respond to the CPRA request, City may disclose the requested information without any liability to

Proposer. Proposer further agrees that it shall defend, indemnify and hold City harmless against any claim, action or litigation (including but not limited to all judgments, costs, and attorney’s fees) that may result from denial by City of a CPRA request for information arising from any representation, or any action (or inaction), by the Proposer.

3.7. Award Protests

The City desires to foster cooperative relationships with Proposers and to reach a fair agreement in a timely manner.

The City encourages Proposers to resolve issues regarding the RFP requirements or the procurement process through written correspondence and discussions at least 5 business days prior to the proposal due date. This will allow the City time to research the validity of any stated issues and either issue an addendum to the RFP, cancel the RFP, or determine the protest to be unfounded and proceed with the solicitation. In the event, the protest of specifications is denied, and the protester wishes to continue in the protest process, the protesting Proposers must still submit a proposal in accordance with the proposal submittal procedures provided in this solicitation. Questions or concerns prior to the intent to award notice will be directed to:

Jessie Bristow, Development Manager, jbristow@santacruzca.gov

Any Proposer who unsuccessfully bids on a City contract or any trade association representing workers who would have potentially been employed by such contract may formally protest a contract award.

Protest letters regarding a formal contract award will be directed to:

City of Santa Cruz

City Clerk Administrator

809 Center Street, Room 9

Santa Cruz, California 95060

Protests will be filed with the City Clerk’s office no later than 5 business days after the written Notice of

Intent to Award is sent by the City. Protest letters will include:

• The name, address, and telephone number of the protester;

• The Project title, RFP Number, and RFP due date;

• Name of City employee and Department designated as the contact in the original RFP;

• A detailed statement of the legal and/or factual grounds for the protest; and

• The form of relief requested.

The City Council will hear the protest prior to award of the contract. The protesting party may protest the City’s or successful Proposer’s failure to comply with the requirements of the Purchasing Ordinance or the solicitation documents. The protest must clearly set forth the basis for the protest; grounds not set forth in the written protest will not be considered by the City Council at the protest hearing. The City

Council will sustain a protest if the protesting party demonstrates by clear and convincing evidence that, as specified above, the City would act improperly in awarding the contract. The decision of the City

Council is final.

3.8. Debriefing

A debriefing may be held after the contract award with the City and a Proposer for the Proposer to receive information about the evaluation of their proposal. A Proposer shall submit a written request to the City for a debriefing shall within thirty (30) days after the issuance of the NOITA. The debrief conference will be allotted a maximum of thirty (30) minutes and will consist only of evaluating the requesting Proposer’s Proposal.

3.9. Contract Implementation

Upon award notification and prior to final contract approval, the successful proposer will be required to submit:

• Proof of insurance and prevailing wage compliance documentation as specified in Sub-Section

Insurance Requirements and Sub-Section Prevailing Wage in Section Terms and Conditions of this RFP;

• Documentation of all credentials necessary to legally perform the Project specified;

• A completed W9 form and, if applicable, non-resident withholding exemption form, if not already on file with the City; and

• Proof of a current City of Santa Cruz business tax certificate if the proposer is located in, or performs services within, the city limits for more than 6 days annually.

• The finalized contract will be in the form included as Appendix A Sample Agreement herein, and include the RFP documents, the Proposer’s response to RFP and Vendor Questionnaire, the

Budget as described in Cost Proposal, and any negotiated modifications agreed to by the parties.

3.10. Reservation of Rights

The City, at its sole discretion, reserves the following rights:

• To reject any or all proposals or information received pursuant to this RFP;

• To waive any informality or minor defects in proposals received;

• To supplement, amend, substitute, or otherwise modify this RFP at any time by means of written addendum;

• To cancel this RFP with or without the substitution of another RFP or prequalification process;

• To cancel the scope of services awarded through this RFP process with or without the substitution of another RFP or prequalification process;

• To request additional information from a Proposer;

• To bid separately any item or items where it is determined by the Purchasing Manager that:

o A substantial savings in cost will result due to a large quantity purchase, or o The commodity is not appropriately classified under this specification contract.

o To verify the qualifications and experience of each Proposer;

• To require one or more Proposers to supplement, clarify, or provide additional information in order for the City to evaluate proposals submitted.

3.11. Environmental Conservation and Sustainable Living

The City of Santa Cruz has long been an advocate for environmental conservation and sustainable living.

This includes, but is not limited to, the Green Business Program, the Living Wage Ordinance, the Clean

Ocean Business Program, the Green Building Program and Climate Action Plan 2030 goals which define greenhouse gas reduction objectives to reduce community-wide greenhouse gas emissions 40 percent by 2030 and 100 percent by 2035 (compared to 1990 levels). In your proposal, please provide information about your company regarding any existing environmental conservation goals or guidelines, environmental or greenhouse gas emissions disclosures, Green Business certifications, existing alternative fuel service vehicles, superior employee benefit policies, or other applicable policies.

3.12. Financial Responsibility

The City accepts no financial responsibility for any costs incurred by a Proposer in responding to this

RFP. Proposers acknowledge and agree that their Proposals will become the property of the City and may be used by the City in any way deemed appropriate.

4. EVALUATION CRITERIA

No. Evaluation Criteria Scoring Method Weight (Points)

1. Technical Qualificatons

Relevant residential behavioral health facility development experience and references

Team qualifications, organizational capability, and financial capacity

Understanding of DSS Adult Residential Facility licensing requirements

Quality and completeness of technical approach and methodology

0-100 Points 30 (30% of Total)

2. Project Approach

Site development strategy and construction methodology

Schedule realism, achievability, and acceleration opportunities

Comprehensive risk management and quality assurance protocols

Sustainability strategy and environmental performance commitments

0-100 Points 25 (25% of Total)

3. Financial Proposal

Budget realism, accuracy, and comprehensive cost control measures

Financial capacity, bonding ability, and payment structure

Fixed-price commitment and effective contingency planning

0-100 Points 25 (25% of Total)

4. Schedule Performance

Timeline achievability and comprehensive critical path analysis

Milestone definition, progress tracking, and reporting protocols

Coordination with City operations and state licensing processes

Early delivery potential and acceleration capabilities

0-100 Points 20 (20% of Total)

5. TERMS AND CONDITIONS

5.1. Contract Requirements (Appendix A)

The successful Proposer will be required to enter into a Contract in the form attached hereto as

Appendix A. The City reserves the right to adjust the terms, including insurance terms provided, based on the type and scope of the Project. If a Proposer is unable to accept City’s proposed Contract terms substantially in the form presented, the Proposer shall include a revised copy of the Contract with its

Proposal. The revised copy must clearly mark any section to which it objects, set forth the Proposer’s proposed alternative terms, and explain the basis for each proposed change. The City reserves all rights to reject any revisions to the Contract.

5.2. If a satisfactory Contract cannot be negotiated in a reasonable time, the City in its sole discretion may terminate negotiations. Contract Period:

The term of the Contract will commence upon the execution of the Agreement and continue for a period of five year(s) plus any renewals agreed to by the parties and made in writing.

5.3. Prevailing Wages and Labor Compliance

Prevailing wage does not apply to this Contract.

5.4. Living Wage

Proposers agree to comply with the requirements of the Living Wage Ordinance as provided in Santa

Cruz Municipal Code Chapter 5.10.

5.5. Equal Employment Opportunity and Non-Discrimination

City’s policies promote a working environment free from abusive conduct, discrimination, harassment, and retaliation; and require equal opportunity in employment for all regardless of race, religious creed

(including religious dress and grooming practices), color, national origin (including language use restrictions), ancestry, religion, disability (mental and physical), medical condition, sex, gender (including gender identity and gender expression), physical characteristics, marital status, age, sexual orientation, genetic information (including family health history and genetic test results), organizational affiliation, and military or and veteran status, or any other consideration made unlawful by local, State or Federal law. City requires Proposer and Subcontractor(s) to be in compliance with all applicable Federal and

State and local equal employment opportunity acts, laws, and regulations and Proposer is responsible for ensuring that effective policies and procedures concerning the prevention of abusive conduct, discrimination, harassment, and retaliation exist in Proposer’s business organization. The City’s current

Equal Employment Opportunity and Non-Discrimination policies to which this Section applies may be viewed at http://www.codepublishing.com/CA/SantaCruz/?SantaCruz09/SantaCruz0983.html and http://www.cityofsantacruz.com/home/showdocument?id=59192. Copies are available upon request from the City’s Purchasing Division.

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6. PRELIMINARY SCOPE OF WORK

6.1. Project Objectives

The City of Santa Cruz (City) is issuing this Request for Proposals (RFP) with the goal of identifying a design team for the Coral Street Residential Substance Use Disorder Services Navigation Center

(Navigation Center). The Navigation Center, funded through a thirty million dollar grant from the

California Department of Health Care Services Bond Behavioral Health Continuum Infrastructure

Program (BHCIP), is a component of the City’s strategies to address the need for the continuum of addiction recovery treatment in Santa Cruz.

Along with this effort, the City is working in partnership with the County of Santa Cruz for the Medi-Cal funding that will provide the payment for substance use disorder services provided at the facility and to effectively coordinate the availability and delivery of supportive services.

Santa Cruz County Behavioral Health internal research shows that there is a significant gap in the continuum of care for two specific target populations: Justice involved people with Substance Use

Disorders (SUD) as they exit incarceration, and homeless persons with SUD. According to recent Santa

Cruz County research, 55% of the Santa Cruz County homeless population has a SUD diagnosis. The proposed residential SUD facility is a perfect complement to the existing services provided on campus because there are few locally existing residential SUD treatment options.

Within the proposed facility, clients can step up and down in ASAM treatment levels depending on the need. Perhaps most crucially, clients exiting the proposed facility can step down to permanent supportive housing – space permitting – and outpatient services all within the same campus. This co-location of services and different levels of care will lead to improved client outcomes by reducing the barriers to ongoing treatment and recovery. In Santa Cruz County, substance use is a problem that starts in childhood. According to the California Healthy Kids Survey in Santa Cruz County, 34% of 11th graders had reported alcohol use within the last 30 days, with 21% reporting binge drinking within the last 30 days. 59% of 11th grade respondents reported alcohol use by age 17. 43% had used marijuana by age

17. By adulthood, 5.4% of Santa Cruz Medi-Cal enrollees have SUD, but there are only 5 ASAM Level 3.1, 2 ASA Level 3.5, and one ASAM Level 3.2-WM SUD treatment centers in the entire county based on the

DHCS Assessing the Continuum of Care for Behavioral Health Services in California.

6.2. Project Parameters

The Project Site is located in the northern industrial area of the City of Santa Cruz and is subject to development guidelines established in the Santa Cruz Municipal Code and Santa Cruz 2030 General Plan.

Proposed projects should be designed to conform to the approved zoning for the area, subject to recent legislation enabling permitting the navigation and behavioral center use.

The Coral Street Campus in Santa Cruz co-locates medical services, outpatient mental health services, transitional housing, and permanent housing to create a continuum of care for unhoused people with mental health and substance use conditions. The existing campus served 3,586 people in fiscal year

2024. The Project addresses the urgent need to add residential SUD treatment to the continuum of care by providing 50 beds of SUD treatment with ASAM levels 3.1, 3.2WM, and 3.5. The current service providers on the Coral Street Campus, Housing Matters and County Health Services Agency staff are thoroughly trained in trauma-informed care and use the County HMIS system to connect clients with services and track use.

The successful candidate will be required to deliver a conceptual plan, schematic design, and design drawings that can be taken out to bid for a general contractor. The design team must commit to providing constructions drawings for the Project that may be utilized by the general contractor of the

Project once selected.

The Proposer shall identify their proposed team that shall include an architect, engineer, and any other necessary subcontractors or consultant(s) they feel will allow them to successfully design the Navigation

Center Facility.

No professional service firms are precluded from participating in this procurement. The conceptual site plans were developed for the city's use in attaining the grant award.

The awarded BHCIP Grant Funds are the only funds that will be allocated to this project. The conceptual design that was utilized for the BHCIP Grant Application assumed the use of the entirety of the awarded funds for design and construction. No other funds were assumed to be contributed to the project.

This RFP is expected to include Construction Administration and Bidding. Bidding and Construction

Administration will be needed to coordinate with the future selected contractor for the build out of the project. The project delivery will be Design-Bid-Build.

The project is a completely new build. The existing building will be demolished as it is not anticipated to be a part of the proposed project. The facility is expected to have parking, a commercial kitchen, building management system. LEED is not required, however any type of sustainable design is encouraged and appreciated.

The initial Project concepts should include the following parcels and project parameters and be designed to achieve the following targets.

6.3. Minimum Threshold Requirements

50 licensed beds of SUD residential care, with ASAM levels of 3.1, 3.5, and 3.2 WM, but maximizing the site for functionality and program use for facility operations.

6.4. Project Details

APNs: 008-171-24 and 25

Address: 125 Coral Street

General Plan Designation: Industrial

Zoning: General Industrial

Area (SF): Approximately - 27,834 square feet (0.64 acres)

Height Limit: 50’

Building Envelope: The Proposed Project should use the attached site plan as a guide (see attached

Exhibit D Conceptual Site Plans). The conceptual ground floor offers programming for all services and amenities. The conceptual second and third floors provide sleeping facilities and further amenities. The parking lot will provide spaces for employees, service providers, and handicapped access.

Anticipated Land Use:

Navigation Center: Substance Use Disorder and American Society of Addiction Medicine Licenses 50 beds. City strongly encourages creative solutions for providing more residential treatment capacity within the overall development envelope and applicable zoning requirements. City is currently updating the zoning overlay of the Coral Street Campus to allow project use at the site and to approve entitlements. Developer input on streamlining permit approvals is highly recommended.

Parking: Project may minimize parking on site for the approved uses as allowed under the City’s zoning and design guidelines and applicable approved State legislation. Project proposals should, however, anticipate parking needs for employees, service providers, visitors, and some patients who have vehicles.

Environmental Remediation: Phase 1 and Phase 2 studies have been conducted, there is a possibility that soil remediation and vapor monitoring will be required prior to or concurrently with the construction of the Navigation Center.

6.5. Minimum Qualifications

Proposer shall include board certified, independent, and licensed architects, engineers, and environmental consultants, credentialed to perform the Project, and experienced with the following:

A. Development of navigation center projects, including behavioral health programs and services conforming to licensure requirements for operators is desirable.

B. Dynamic architectural and site design with a track record of creating successful facilities and spaces.

C. Creative parking and mode share solutions.

D. Cultivating community consensus on projects in challenging and diverse social environments.

6.6. Existing Conditions

The Project Site is offered in an “as is” condition and some limited remediation work may need to be addressed prior to or during construction if identified through a Phase I or II environmental site assessment. To date, $30 million in BHCIP Grant funding is available for this Project. A portion for these funds will be used for the design of the Project, with the remainder used for site preparation, construction and project implementation. The proposed facility design must be realistic in relation to the total Project budget.

6.7. Information and Questions

Respondents are advised to review the RFP in its entirety and to rely only upon the contents of the RFP and accompanying documents and any written clarifications or addenda issued by the City. If a responder finds a discrepancy, error, or omission in this RFP, the responder is requested to promptly notify the Project Manager via the OpenGov portal, so that written clarification may be sent to all prospective proposers. All questions must be submitted via OpenGov portal by the due date list in the

RFP schedule. All answers will be issued in the form of an addendum.

6.8. RFP Modifications / Addenda

Clarifications, modifications or amendments to this RFP will be made by the City through the issuance of an addendum. All RFP Proposal Packages must include any issued addenda signed by the proposer.

6.9. City Reservations

The City reserves, in its sole discretion, the right to exercise any or all the following rights and options with respect to this RFP:

A. To accept, reject or negotiate modifications to any and all Proposals as it shall, in its sole discretion, deem to be in its best interest; submission of an RFP does not bind the City to any action or to any party. Submissions do not create or assume any relationship, agency or obligation by the City, its officers, or employees.

B. To issue or re-issue additional solicitations for proposals or offers and/or addenda to the RFP.

C. To negotiate with any one or more of the proposers.

D. To waive any irregularities in any Proposal.

E. To select any Proposal as the basis for negotiations for a Development Agreement, and to negotiate with respondents for amendment or other modifications to their Proposals.

F. To conduct investigations with respect to the qualification of each proposer.

G. To obtain additional information deemed necessary to determine the ability of the proposer to carry out the obligations of the proposal. This includes information needed to evaluate the experience and financial capability of the proposer.

H. To award the Project development to the proposer the City has determined to be most responsive, and who has submitted a complete Proposal meeting the specifications and requirements which are deemed by the City most advantageous to and in the best interest of the City.

I. Utilize responses to this RFP for an alternate project.

J. Accept incomplete or late proposals that exhibit a competitive advantage over other proposers.

K. Cancel the Project at any time with no responsibility to reimburse the proposer for costs incurred for the project proposal.

7. PROPOSAL SUBMITTALS

7.1. Proposal Response*

By confirming, the proposer is affirming to the following:

The proposer, upon acceptance, agrees to furnish the following in accordance with the specifications and terms and conditions per City of Santa Cruz “Request for Proposals for Design Services: Coral Street

Residential Substan Use Disorder Navigation Center” at the prices indicated herein.

The proposer, under penalty of perjury, declares not to be a party with any other business to an agreement to propose a fixed or uniform price in connection with this proposal.

The proposer declares under penalty of perjury that she/he is authorized to submit this proposal and bind the business or organization to the terms of this Proposal.

The proposer recognizes the right of the City of Santa Cruz to reject any or all proposals received and to waive any informality or minor defects in proposals received.

The proposer declares under penalty of perjury that the information contained in this Proposal and all accompanying documents are true and correct.

☐ Please confirm

*Response required

7.2. Please provide the names and contact information (address, telephone and email) of all

Subcontractor(s) you intend to use as part of the Proposal.* *Response required

7.3. Technical Proposal*

*Response required

7.4. Cost Proposal*

Proposers must complete and submit a Cost Proposal with their Proposal submittal by the Proposal

Submittal Due date. It is the Proposer’s responsibility to state all costs required to provide the services outlined in Section Preliminary Scope of Services. Costs shall include, but not be limited to, direct labor, overhead, fringe benefits, profit, subcontractor costs, and other direct costs (ODC) such as materials, supplies, taxes, and travel. A Proposer’s failure to submit a Cost Proposal will deem the Proposal non-responsive.

*Response required

7.5. Non-Collusion Declaration*

By confirming, the proposer, the party making the foregoing proposal declares that the proposal is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the proposal is genuine and not collusive or sham; that the Consultant has not directly or indirectly induced or solicited any other Consultant or Sub-Consultant to put in a false or sham proposal; and has not directly or indirectly colluded, conspired, connived, or agreed with any

Consultant, Sub-Consultant or anyone else to put in a sham proposal, or that anyone shall refrain from proposing; that the Consultant has not in any manner directly or indirectly, sought by agreement, communication, or conference with anyone to fix the proposal price of the Consultant or any other

Consultant or Sub-Consultant, or to fix any overhead, profit, or cost element of the proposal price, or of that of any other Consultant or Sub-Consultant, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the proposal are true; and, further, that the Consultant has not, directly or indirectly, submitted his or her proposal price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, proposal depository, or to any member or agent thereof to effectuate a collusive or sham proposal.

I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct.

☐ Please confirm

*Response required

7.6. Acknowledgment of Addenda and Question and Answer*

In order to submit a proposal, the Proposer acknowledges that they have read all addenda, and questions and answers posted for this solicitation.

☐ Yes

☐ No

*Response required

7.7. LOCAL PREFERENCE CERTIFICATION

Local Businesses and Locally Owned Businesses must submit this certification with each bid or proposal in order to receive the 2% and additional 4% preference applied during the evaluation of any competitive process for goods, supplies, equipment, materials, services, or professional services.

Local Businesses

To qualify for the 2% local business preference, a business must meet the following criteria:

7.7.1. Does the business have an office with at least one employee located in the City of Santa Cruz?* ☐ Yes

☐ No

*Response required

When equals "Yes"

7.7.2. Business Address:*

*Response required

7.7.3. Is the business current in the payment of all taxes, charges, assessments, or fees owed to the City of Santa Cruz? * ☐ Yes

☐ No

*Response required

7.7.4. Does the business hold a valid City of Santa Cruz business license?* ☐ Yes

☐ No

*Response required

When equals "Yes"

7.7.5. DBA/license number:*

*Response required

7.7.6. Locally Owned Businesses

To qualify for an additional 4% locally owned business preference, a business must meet the above requirements for a local business and at least 50% of the business’ owners must live in the County of

Santa Cruz.

To qualify for the locally owned business preference, list all of the business’ owners and their county of residence.

• Owner Name, County

7.7.7. By submitting information for Local Preference, I represent that I qualify as a

(check all that apply):* ☐ Local Business

☐ Locally Owned Business

☐ None of the above

*Response required

7.7.8. I understand that by submitting false information or failing to disclose material information in order to qualify for the preference my business will be 1) required to pay the city any difference between the contract amount and what the city’s cost would have been if the contract had been properly awarded, and

2) prohibited from bidding on any city contract or receiving any city contract for a period of three years of the discovery of facts supporting the same.* ☐ Please confirm

*Response required

7.7.9. Acknowledgment of Addenda and Question and Answer*

In order to submit a proposal, the vendor acknowledges that they have read all addenda, and questions and answers posted for this solicitation.

☐ Please confirm

7.8. California Levine Act Disclosure Statement

As a party to a proceeding, you are required to comply with the following Levine Act Disclosure

Statement:

California Government Code Section 84308, commonly referred to as the "Levine Act," prohibits City

Officers (as defined below) from participating in any action concerning a license, permit, other entitlement for use, franchise, or contract (collectively “license, permit, or contract”) if they accept, solicit, or direct contribution(s) from a party, participant, and its agent(s), totaling more than $500 within the twelve (12) months prior to the proceeding, while a proceeding is pending, and for twelve

(12) months following the date of a final decision in a proceeding.

“City Officers” include any City elected or appointed officer, their alternates, and any candidate for elective office. “City Officers” are listed at the following sites:

• City Council and Mayor: cityofsantacruz.com/government/city-council/councilmembers

• Candidates for elective City offices: cityofsantacruz.com/government/city-departments/city-clerk/elections/candidates

• Board and Commissioners with certain decision-making powers:

cityofsantacruz.com/government/advisory-bodies, including:

o Arts Commission o Board of Building Appeals o Children’s Fund Oversight Committee o Downtown Commission o Historic Preservation Commission o Parks & Recreation Commission o Planning Commission o Sister Cities Committee o Transportation and Public Works Commission o Water Commission o Zoning Administrator

As a party to a proceeding, you are also required to provide the information below concerning your contributions to City Officers. This form is to be submitted to the City of Santa Cruz as soon as practicable, but before the proceeding itself, and is a public record. If you have any questions about this form, please contact your City representative for assistance.

file://///ADS-66162-99/data$/Documents/BUSINESS/CITY/CITY%20COUNCIL/Conflict%20of%20Interest/SB%201439%20(Levine%20Act)/Disclosure%20Statement%20Forms/cityofsantacruz.com/government/city-council/councilmembers file://///ADS-66162-99/data$/Documents/BUSINESS/CITY/CITY%20COUNCIL/Conflict%20of%20Interest/SB%201439%20(Levine%20Act)/Disclosure%20Statement%20Forms/cityofsantacruz.com/government/city-departments/city-clerk/elections/candidates file://///ADS-66162-99/data$/Documents/BUSINESS/CITY/CITY%20COUNCIL/Conflict%20of%20Interest/SB%201439%20(Levine%20Act)/Disclosure%20Statement%20Forms/cityofsantacruz.com/government/city-departments/city-clerk/elections/candidates file://///ADS-66162-99/data$/Documents/BUSINESS/CITY/CITY%20COUNCIL/Conflict%20of%20Interest/SB%201439%20(Levine%20Act)/Disclosure%20Statement%20Forms/cityofsantacruz.com/government/advisory-bodies

You must submit a supplemental form if you make any new reportable contribution(s) while the contract, license, permit, or other entitlement is being considered by the City of Santa Cruz.

Answering “YES” to any of the questions in this Section does not preclude the City of Santa Cruz from awarding a license, permit, or contract to you or your organization or taking any subsequent action related to said license, permit, or contract. It does, however, preclude any identified City Officers from participating in any actions related to this license, permit, or contract, unless the identified City

Officers return the contribution within 30 days of discovery. (Gov. Code § 84308(d); FPPC Reg.

18438.7.)

In determining whether a contribution has exceeded $500, the contributions of an agent shall not be aggregated with contributions from a party or participant. (Gov. Code § 84308(g).)

7.8.1. Have you or your organization, or any agent on behalf of you or your organization (except for uncompensated officers of a nonprofit organization), made any contributions totaling more than $500 to any City Officers (as defined above) in the 12 months preceding the date of the submission of your proposals or the anticipated date of any City Council, Board, or Commission action related to this license, permit, or contract?* Note that, with respect to elected officers, contributions only count if the elected officer or the body of which they are a member has authority to make a decision or recommendation in the proceeding.

☐ Yes

☐ No

*Response required

When equals "Yes"

7.8.2. If yes, please identify the City Officer(s) Name, Payee Name, Payment

Date, and Payment Amount in the field below.* *Response required

7.8.3. Do you or your organization, or any agent on behalf of you or your organization (except for uncompensated officers of a nonprofit organization), anticipate or plan to make any contribution totaling more than $500 to any

City Officers (as defined above) during or in the 12 months following any City

Council, Board, or Commission action related to this license, permit, or contract? * Note that, with respect to elected officers, contributions only count if the elected officer or the body of which they are a member has authority to make a decision or recommendation in the proceeding.

☐ Yes

☐ No

When equals "Yes"

7.8.4. If yes, please identify the City…