Design Services - Cayucos Pier Reconstruction.pdf

COUNTY OF SAN LUIS OBISPO

EXECUTIVE OFFICE – PURCHASING SERVICES

Revised March 2026

INFORMAL REQUEST FOR PROPOSAL #1982

Design Services – Cayucos Pier Reconstruction

June 4, 2026

The County of San Luis Obispo (County) is currently soliciting proposals for professional services for design of the Cayucos Pier Reconstruction Project.

Each proposal shall specify each and every item as set forth in the attached specifications. Any and all exceptions must be clearly stated in the proposal. Failure to set forth any item in the specifications without taking exception may be grounds for rejection. The County reserves the right to reject any and all proposals and to waive any irregularity or informality in any proposal or in the Informal RFP process, as long as, in the judgment of the County, such action will not negate fair competition and will permit proper comparative evaluation of the proposals submitted.

This Informal RFP is posted on the County’s Purchasing website at:

https://www.slocounty.ca.gov/departments/central-services/purchasing-services/services/bid-rfp-opportunities.

Any changes, additions, or deletions to this RFP will be in the form of written addenda issued by the County. Any addenda will be posted on the website. Prospective proposers must check the website for addenda or other relevant new information during the response period. The County is not responsible for the failure of any prospective proposer to receive such addenda. All addenda so issued shall become a part of this Informal RFP.

All questions (requests for interpretations or corrections) pertaining to the content of this Informal RFP must be made in writing through the County’s Purchasing website by 3:00 p.m. on June 23, 2026 Requests submitted after said date may not be considered. Questions will receive a response within five (5) business days. Questions and responses will be posted (anonymously) on the Purchasing website, and can be viewed by accessing Informal RFP. The County reserves the right to determine the appropriateness of comments / questions that will be posted on the website

If your firm is interested and qualified, please submit two (2) separate Adobe Acrobat Portable Data Format (.pdf) files, one (1) technical proposal and one (1) cost proposal, through the County’s Purchasing website at the address listed above by 3:00 p.m. on July 2, 2026.

If you have any questions about the proposal process, please contact the Buyer directly.

SAVANNAH PEREZ

Buyer – Executive Office – Purchasing Services sperez@co.slo.ca.us https://www.slocounty.ca.gov/departments/central-services/purchasing-services/services/bid-rfp-opportunities https://www.slocounty.ca.gov/departments/central-services/purchasing-services/services/bid-rfp-opportunities mailto:Buyer@co.slo.ca.us

County of San Luis Obispo INFORMAL RFP #1982 June 04, 2026 Page 2 Cayucos Pier Reconstruction Design Services

Table of Contents

I. INTRODUCTION

II. GENERAL INSTRUCTIONS

A. COUNTY RIGHTS & OPTIONS

B. AWARD AND STANDARD AGREEMENT

III. PROPOSAL FORMAT

IV. PROPOSAL SELECTION & CONTRACT AWARD

A. SELECTION PROCEDURES

B. SELECTION CRITERIA

C. CONTRACT AWARD AND EXECUTION

APPENDIX A – SCOPE OF WORK

APPENDIX B – SAMPLE CONTRACT

APPENDIX C – COUNTY TRAVEL POLICY

EXHIBIT 1 – CONDITION ASSESSMENT

County of San Luis Obispo INFORMAL RFP #1982 June 04, 2026 Page 3

I. INTRODUCTION

In 2024, winter storms damaged the last 15-feet of the Cayucos Pier in San Luis Obispo County.

The purpose of this Informal Request for Proposal (RFP) is to solicit offers from qualified firms for design services for reconstruction of the Cayucos Pier to restore the Pier to its pre-2024 condition.

The County plans to bid the construction contract in spring 2027 for construction in 2027.

ll. GENERAL INSTRUCTIONS

A. COUNTY RIGHTS & OPTIONS

1. All proposals must be submitted to the County’s Purchasing website in Adobe PDF format no later than 3:00 p.m. on July 2, 2026. Late proposals will not be considered.

2. All proposals shall remain firm for 90 days following closing date for receipt of proposals.

3. The term of the contract will be 3 years from date of award. Pricing will remain unchanged throughout the term of contract.

4. The County reserves the right to request any missing information in a proposal submitted in response to this Informal RFP. Proposer shall have 48 hours to provide the information to the Buyer.

5. This Informal RFP does not constitute an offer of employment or to contract for services.

6. The County may, in its sole and absolute discretion, accept or reject any and all proposals, in whole or in part, with or without cause, in response to this Informal RFP and to make more than one award, or no award, or postpone or cancel, at any time, this Informal RFP process, as which the County determines to be in its best interests.

7. The County reserves the right to remedy technical errors, modify the published Scope of Work and approve or disapprove the use of all subconsultants.

8. The issuance of this Informal RFP does not constitute an agreement by the County that any subsequent selection process will occur, or that any contract will be entered into by the County.

9. The County has the right to use any or all ideas or concepts presented in any proposal without restriction and without conversation to all applicants.

10. All documents submitted to the County in response to this Informal RFP will become the exclusive property of the County.

11. The County reserves the right to award the contract to the firm who presents the proposal which, in the judgment of the County, best accomplishes the desired results.

12. Any contract awarded pursuant to this Informal RFP will incorporate the requirements and specifications contained in this Informal RFP. All information presented in a proposer’s proposal will be considered binding upon selection of the successful proposer, unless otherwise modified and agreed to by the County during subsequent negotiations.

13. Under the provisions of the California Public Records Act (the “Act”), Government Code

County of San Luis Obispo INFORMAL RFP #1982 June 04, 2026 Page 4 section 7920.000 et seq., the County may be obligated to provide a copy of any and all records that the proposer provides County relating to this RFP (hereafter “Records from Proposer”), including those records which the proposer believes constitute confidential information. If the County determines (in its sole discretion) that (i) a person/entity has requested a copy of records that would include Records from Proposer and (ii) the County does not have sufficient direct, first-hand knowledge to independently conclude that such Records from Proposer are exempt from disclosure under the Act, the County will provide the proposer written notice thereof (via mail and/or email). If the proposer does not, within seven court business days thereof, file the appropriate papers in San Luis Obispo County Superior Court (“Court”) seeking a court order preventing the County from disclosing any such Records from Proposer to the requester, and have its request heard by the Court within 30 days thereof, the proposer shall be deemed to have waived any claim that the Records from Proposer are exempt under the Act. (The County reserves the right to issue a written extension of time if it determines (in its sole discretion) that one is appropriate.)

Under no circumstances shall the proposer be entitled to recover from County any of its court costs, attorney’s fees or other litigation expenses that are related in any way to whether any Records from Proposer are exempt under the Act. If any proposer believes that information contained in its response to this RFP should be protected from disclosure, the proposer MUST specifically identify the pages of the response that contain the information by properly marking the applicable pages and inserting the following notice in the front of its response:

NOTICE: The data on pages _ of this response identified by an asterisk (*) contain technical or financial information, which are trade secrets, or information for which disclosure would result in substantial injury to the proposer’s competitive position. Proposer requests that such data be used only for the evaluation of the response, but understands that the disclosure will be limited to the extent the County considers proper under the law. If an agreement is entered into with the proposer, the County shall have the right to use or disclose the data as provided in the agreement, unless otherwise obligated by law.

The County will not honor any attempt by proposer to designate its entire proposal as proprietary. If there is any dispute, lawsuit, claim or demand as to whether information within the response to the RFP is protected from disclosure under the Act, proposer shall indemnify, defend, and hold harmless, the County arising out of such dispute, lawsuit, claim or demand.

14. The proposer warrants that no official or employee of the County has an interest, has been employed or retained to solicit or aid in the procuring of any contract resulting from this Informal RFP, if any, and further warrants that such person will not be employed in the performance of the contract without immediate written notice to the County.

15. Firms submitting proposals shall warrant that their offer is made without any previous understanding, agreement or connection with any person, firm or corporation submitting a separate proposal for the same project and is in all respects fair, without outside control, County of San Luis Obispo INFORMAL RFP #1982 June 04, 2026 Page 5 collusion, fraud or otherwise illegal action. This condition shall not apply to proposals which are submitted by firms who have partnered with others to submit a cooperative proposal that clearly identifies a primary contractor and the associated sub-contractors.

16. Any proposer awarded a contract (“Contract”) pursuant to this RFP (“Contractor”) shall comply with all laws and regulations governing nondiscrimination in employment, including, without limitation, the Americans with Disabilities Act of 1990, the Fair Employment and Housing Act (California Government Code §§ 12900, et seq.), and the applicable regulations promulgated thereunder, including but not limited to 2 California Code of Regulations §§ 11000, et seq

16.1. Nondiscrimination: The Contractor, with regard to the work performed by them during the Contract, shall not discriminate on the grounds of race, color or national origin or other legally protected criteria in employment or the selection and retention of subcontractors, including procurement of materials and leases of equipment. The Contractor shall not participate either directly or indirectly in the discrimination prohibited by Section 21.5 of Title 49 of the Code of Federal Regulations, including employment practices when the Contract covers a program set forth in Appendix B of said regulations.

16.2. Solicitation for Subcontracts, Including Procurement of Materials and Equipment. In all solicitation, either by competitive bidding or negotiation, made by the Contractor for work to be performed under a subcontract, including procurement of materials or leases of equipment, each potential subcontractor or supplier shall be notified by the Contractor of the Contractor’s obligations under this Contract and the regulations.

17. Unforeseen additional items and/or services may be required. The County therefore reserves the right to negotiate with the successful proposer for additional items and/or services beyond what is described in Appendix A to be added to the final contract.

18. Executive Order N-6-22 – Russia Sanctions: On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S.

government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. By submitting a bid or proposal, proposer represents that it is not a target of Economic Sanctions. Should the State or County determine proposer is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for rejection of the proposer’s bid/proposal any time prior to contract execution, or, if determined after contract execution, shall be grounds for termination by the County.

19. Advanced Clean Fleets.

a. Vehicles with a GVWR greater than 8,500 lbs. and light-duty package delivery vehicles operated in California may be subject to the California Air Resources Board Advanced Clean Fleets regulations. Such vehicles may therefore be subject to requirements to reduce emissions of air pollutants. For more information, please visit the CARB Advanced Clean

County of San Luis Obispo INFORMAL RFP #1982 June 04, 2026 Page 6

Fleets webpage at: https://ww2.arb.ca.gov/our-work/programs/advanced-clean-fleets.

b. All fleets hired by the County shall be listed on the CARB Advanced Clean Fleets webpage as a compliant fleet or the fleet owner must provide a signed statement that its fleet is not subject to the High Priority and Federal Fleets regulations in title 13, CCR, sections 2015 through 2015.6 and the State and Local Government Fleets regulations in title 13, CCR, sections 2013 through 2013.4.

B. AWARD AND STANDARD AGREEMENT

The successful proposer is expected to execute a contract similar to the contract in Appendix B. This sample contract is for reference to the anticipated terms and conditions governing the County and the successful proposer. The proposer must take exception in their proposal to any section of the attached contract they do not agree with. Failing to do so will be deemed as acceptance by the proposer to the terms spelled out in the sample contract. The County reserves the right, in its sole discretion, to add, delete, or modify, or negotiate additional terms and conditions to the attached contract. The selected proposer will be asked to provide evidence that County insurance requirements have been met.

Ill. PROPOSAL FORMAT A. Technical Proposal

A proposer must submit a proposal on or before the deadline. The proposal must be signed by a person authorized to bind the proposing firm to the representations, commitments and statements contained in the proposal. The proposal must contain the following information and/or documents:

• Project Understanding - A concise summary of the project that demonstrates your firm’s understanding of the project.

• Firm Qualifications - Provide a brief description of the firm’s qualifications and experience on projects of similar nature.

• Project Team – Describe the project team and/or provide an organizational chart.

• Scope of Work - A clear and concise scope of work that is generally consistent with sample scope provided in Appendix A.

• Resumes for the Project Team – Provide a resume for key team members and subconsultants.

B. Cost Proposal:

Propose total fixed fees as described under Scope of Work. Fees shall detail the billing rates for each firm’s key individuals, other position’s rates, and other costs. Include any and all other costs for office, vehicle, travel, cell phones, per diem, etc. Travel cost reimbursement rates must conform to the County’s Travel Policy reimbursements; costs above these rates are not allowed. See Appendix C – County Travel Policy. Cost proposal must be submitted in a separate Adobe Acrobat Portable Data Format (.pdf) file and shall not be included within the technical proposal.

https://ww2.arb.ca.gov/our-work/programs/advanced-clean-fleets

County of San Luis Obispo INFORMAL RFP #1982 June 04, 2026 Page 7

IV. PROPOSAL SELECTION & CONTRACT AWARD

A. SELECTION PROCEDURES

Proposals will be evaluated by the Project Manager and will consider the completeness of a proposal and how well the proposal meets the needs of the County. Evaluations will be based on criteria as outlined in Section B (Selection Criteria) below. All proposals in response to this Informal RFP will be evaluated using the same criteria.

The sole purpose of the selection procedure is to determine, from among the responses received, which one is the best qualified firm at compensation that the agency determines to be fair and reasonable. Any final analysis or weighted score does not imply that one proposer is superior to another, but simply that, in the Project Manager’s judgment, the selected proposer appears to be best qualified for the County’s current and anticipated needs.

B. SELECTION CRITERIA

Proposals will be evaluated by the Project Manager based on, but not limited to, the below criteria.

C. CONTRACT AWARD AND EXECUTION

The County reserves the right to enter into a contract without further discussion of the submitted proposal. Therefore, the proposal should be initially submitted on the most favorable terms the proposer can offer.

The County reserves the right to withdraw the Informal RFP in whole or in part, at any time and for any reason. Submission of a proposal confers no rights upon a proposer and does not obligate the County in any manner. The County reserves the right to award no contract and to solicit additional offers at a later date.

Each proposer, by submitting a proposal, agrees that if the County accepts its proposal, such proposer will furnish all items and services upon the terms and conditions in this Informal RFP and subsequent contract. Proposals that do not meet the mandatory requirements set forth in this Informal RFP will be considered non-compliant. Proposers may be disqualified, and the proposal may be rejected by the County for any of, but not limited to, the following reasons:

Selection Criteria – RFP Points Available

Understanding of Scope of Work 25

Demonstrated expertise in performing similar work 25

Qualifications and experience of key staff 50

Total Points Available Per Contractor 100

County of San Luis Obispo INFORMAL RFP #1982 June 04, 2026 Page 8

• Failure to properly respond to the Informal RFP;

• Evidence of collusion among the proposers submitting the proposals;

• Failure to comply with the specification requirements of the Informal RFP.

Terms, conditions, prices, methodology, or other features of the Contractor’s proposal may be subject to negotiation and subsequent revision. As part of the negotiations, the Contractor may be required to submit additional financial information and other data to allow for a detailed evaluation of the feasibility, reasonableness, and acceptability of the proposal.

The Informal RFP document and the successful proposer’s proposal response, as amended by agreement between the County and the successful Contractor, including e-mail or written correspondence relative to the Informal RFP, may become part of the contract documents. Additionally, the County may verify the successful proposer’s representations that appear in the proposal. Failure of the successful proposer to perform as represented may result in elimination of the successful proposer from competition or in contract cancellation or termination.

The requirements listed in this Informal RFP are not negotiable and will remain unchanged unless the County determines that a change in such requirements is in the best interest of the County.

The County expressly reserves the right, in its sole judgment, to accept or reject any or all proposals, with or without cause, modify, alter, waive any technicalities or provisions, or to accept the proposal which, in its sole judgment, is determined to be the best evaluated offer resulting from negotiation and taking into consideration other evaluation factors set forth in the Informal RFP. The successful proposer will be expected to enter into a contract with the County. If the successful proposer fails to sign a contract within fifteen (15) business days, unless the County grants an extension, following the delivery of the contract documents, the County may elect to negotiate a contract with the next-highest ranked proposer.

The County shall not be bound, or in any way obligated, until both parties have executed a contract. The selected proposer may not incur any chargeable costs prior to final contract execution. The foregoing should not be interpreted to prohibit either party from proposing additional contract terms and conditions during the negotiation of the final Contract.

The supplies and services are to be provided in compliance with all applicable state and federal standards, rules and regulations. The County reserves the right to request additional written and/or oral information from proposers at any time before contract award, in order to obtain clarification of their responses.

County of San Luis Obispo INFORMAL RFP #1982 June 04, 2026 Page 9

APPENDIX A – SCOPE OF WORK

The purpose of the Cayucos Pier Reconstruction Project (Project) is to provide design services to restore the Pier back to its pre-2024 condition at Bents 60 and 61, prior to damage and removal of the end of the Pier. The scope of work assumes the Pier will be replaced in-kind between bent 60 and 61, except for the piles at bent 61 which will be replaced with steel pipe piles. The design will also implement the recommendations from the September 2024 Condition Assessment Report to 1) retrofit all the connections at the battered-pile to plumb-pile joints, 2) replace 59 battered pile head treatments, and 3) install a wrap like the existing retrofit on those piles identified in the Condition Assessment Report.

The specific tasks are described below.

1. Project Management and Kickoff

• Review available documentation related to the Pier, including original construction documents, record drawings, specifications, recent improvement drawings, and condition assessment reports.

• Attend a 2-hour project kickoff and site visit meeting with County staff.

• Participate in 4 virtual, 1-hour meetings for project status updates

• Coordinate project development with subconsultants and County staff.

2. Preliminary Design Report

• Consultant will provide a concise technical memorandum on the proposed design approach, the need for geotechnical data (if applicable), and the overall design concepts, including a preliminary probable construction cost for both Pier reconstruction and rehabilitation items. The cost of the reconstruction and rehabilitation items will be tracked and reported separately.

• To support the Project’s environmental permitting, the consultant will also provide a preliminary project construction sequence and schedule and describe construction techniques (vibratory or impact pile driving, etc.).

3. 60% Design

• Consultant will provide full construction plans for reconstruction and rehabilitation of the Pier including title sheet, general notes, demolition plan, structural plans, laydown and staging areas, etc.

• Consultant will provide a 60% cost estimate and preliminary construction schedule.

4. 100% Design

• The design will be advanced to the 100% level including:

o Specifications and connection details.

o Engineer’s Opinion of Probable Construction Costs. The cost of the reconstruction and rehabilitation items will be tracked and reported separately.

County of San Luis Obispo INFORMAL RFP #1982 June 04, 2026 Page 10 o The County’s comments on the 60% design will be incorporated into the design.

o The 60% construction schedule will be updated to the 100% design level and include an estimate of the contractor’s working days.

o One round of review comments of the 100% design drawings is anticipated.

5. Engineering Support During Bidding and Construction

• The consultant will help the County respond to RFIs during bidding and construction and review key structural submittals (to be determined). The consultant will provide as-built drawings based on the County’s construction mark-ups.

6. OPTIONAL – Geotechnical Investigation

• If the Preliminary Design Report identifies the need for geotechnical investigation/data, this optional task includes the scope and cost to collect the necessary data and incorporate it into the design.

Schedule The Preliminary design report will be available within six weeks of notice to procced. The 60% and 100% deliverables will be available five weeks after receiving the County’s comments on the previous deliverables and the County will be allowed two weeks for all reviews. Construction is targeted for summer 2027.

Assumptions Permitting and environmental studies are not included.

The work will be performed on a time and materials basis with a pre-negotiated not-to-exceed contract value.

County of San Luis Obispo INFORMAL RFP #1982 June 04, 2026 Page 11

APPENDIX B – SAMPLE CONTRACT

Attached as a separate document.

County of San Luis Obispo INFORMAL RFP #1982 June 04, 2026 Page 12

APPENDIX C – COUNTY TRAVEL POLICY

County of San Luis Obispo INFORMAL RFP #1982 June 04, 2026 Page 13

EXHIBIT A – CONDITION ASSESSMENT