Design_Build Services _Splashpad.pdf

City of Peachtree City 151 Willowbend Road Peachtree City, GA 30269 Phone: 770-631-2515 Fax: 770-631-2507 PeachtreeCityGA.gov Purchasing Department

August 19, 2025

Ladies and Gentlemen:

The City of Peachtree City will be accepting sealed proposals (one original, three copies and one thumb drive) at the office of the Purchasing Department, 151 Willowbend Road, Peachtree City, Georgia 30269, from qualified Design-Build firms interested in providing Professional Design-Build Services for a Splashpad at Pebblepocket Park for the City of Peachtree City until 3:00 p.m. local time on Thursday, September 18, 2025. The proposals will be opened at that time and place and the name of each Proposer shall be announced.

The specifications and requirements are available on the City’s website at www.peachtree-city.org.

Five copies of the proposals (one original, three copies and one thumb drive) are to be submitted in a sealed envelope, with the name of the project (Design-Build Splashpad 26-101PAS) clearly marked on the face of the envelope. The date and time of opening are also to be included, along with the name of the company submitting the proposal. Items to be included in the proposal package are listed in the attached directions and specifications. The proposal made by any company or firm must be signed in the name of such company or firm in a legal manner by a duly authorized officer; and the principal place of business must be shown (no post office boxes).

A non-mandatory pre-proposal meeting is scheduled for Tuesday, September 2, 2025, at 3:00 p.m. local time at the Pebblepocket Park, 200 Willow Rd., Peachtree City.

It is the City’s intention to have a panel review the proposals. The panel will base their decisions on the weighted criteria within the Scope of Work.

The City Attorney may review and approve any contract and the Peachtree City Council, at a regularly scheduled meeting, will award the contract.

No proposals may be withdrawn for a period of ninety (90) days after the scheduled time to receive the proposal. Any request for clarification must be made in writing (hand delivered, letter, fax, or e-mail – aegan@peachtree-city.org) to Angela Egan, Purchasing Manager, by the close of business, no less than five business days prior to the submission of proposals. Any clarification issued will be in the form of an addendum to the proposal instructions, plans, or specifications and will be issued to all potential offerors not later than seventy-two (72) hours prior to the time of submission of proposals. Any addendums will also be placed on the City’s web site at www.peachtree-city.org. Although the Purchasing Department will take effort to send any addendum to known firms, it is the proposer’s ultimate responsibility to ensure that they have all applicable addenda prior to submittal. This may be accomplished via contact with the Purchasing Manager or by visiting the City’s website prior to submitting.

The City reserves the right to award the contract on the basis it deems to be in the City’s best interest.

The City will choose the best, responsible, or responsive offer. The City will exercise its discretion in awarding the contract to the offeror who best satisfies the needs of the City. The City also reserves the right to reject any and all proposals and to waive any and all irregularities. The City’s policy and procedures for this process are available in the Purchasing Department for inspection.

http://www.peachtree-city.org/ http://www.peachtree-city.org/

Proposals will not be accepted from any person, firm, or corporation who is in arrears in any debt or obligation to the City of Peachtree City or any other governmental entity.

Notice: The logo of the City of Peachtree City is protected and may not be used in submissions to the City.

When using a logo, proposers should use only their corporate logos.

A comprehensive copy of data, materials, and documentation as finalized and prepared for and submitted to the City in response to this request for proposals shall be furnished to the City and will be considered a record prepared and maintained or received in the course of operations of a public office or agency and subject to public inspection in accordance with the Georgia Open Records Act, Official Code of Georgia Annotated, Section 50-18-70, et.seq., unless otherwise provided by law.

Sincerely, Angela Egan Purchasing Manager

Attachments

GENERAL TERMS AND CONDITIONS

1. Definitions:

a. RFP: Request for Proposals.

b. Offeror: A company or individual who submits a proposal in response to this RFP.

c. Successful Offeror: The offeror that is awarded a contract.

d. Contractor: The Successful Offeror, upon execution of the contract.

e. City: Peachtree City, Georgia.

2. Preparation of Offers: It shall be the responsibility of the Offeror to examine specifications, scope of work, schedule and all instructions that are part of this request for proposal. Failure to observe any of the instructions or conditions in this request for proposal may result in rejection of the offer.

All of the specifications and information contained in this request for proposal, unless specifically excepted in writing by the Offeror and such exceptions being included with the offer, will form the basis of the contract between the Successful Offeror and the City. The Offeror should take care to answer all questions and provide all requested information.

3. Submission of Offers: Offerors must submit their proposal, along with any amendments issued by the City, in a sealed envelope. Price schedules shall be placed in an additional opaque sealed envelope, identified as the price schedule, and enclosed in the sealed envelope with the proposal.

Mail or deliver one (1) original, unbound proposal, signed in ink by a company official authorized to make a legal and binding offer, three (3) bound paper copies, and a copy on a flash drive to:

City of Peachtree City Attn: Angela Egan 151 Willowbend Road Peachtree City, GA 30269

RFP Number: 26-101PAS

4. Timely Receipt: Offers not received in the Purchasing Department by the time and date of the scheduled proposal opening will not be considered.

5. Open Offer: To allow sufficient time for a contract to be awarded to the offer, once submitted and opened, shall remain open for acceptance for a period of at least ninety (90) days from the date of the opening to the date of award.

6. Corrections or Withdrawals: The Offeror may correct a mistake or withdraw a proposal before the proposal opening date by sending written notification to the Purchasing Manager. Proposals may be withdrawn after the opening only with written authorization from the Purchasing Manager.

7. Defects or Irregularities: The City reserves the right to waive any defect or irregularity in any proposal received. In case of a discrepancy between unit prices and extended prices, the unit price will govern unless the facts or other considerations indicate another basis for correction of the discrepancy.

8. Brand Name: If items in this RFP have been identified, described or referenced by a brand name or trade name description, such identification is intended to be descriptive, but not restrictive and is to indicate the quality and characteristics of products that may be offered. Alternative products may be considered for award if clearly identified in your proposal. Items offered must meet required specifications and must be of a quality which will adequately serve the use and purpose for which intended.

9. Trade Secrets - Confidentiality: If any person or entity submits a bid or proposal that contains trade secrets, an affidavit shall be included with the bid or proposal. The affidavit shall declare the specific included information which constitutes trade secrets. Any trade secrets must be either (1) placed in a separate envelope, clearly identified and marked as such, or (2) at a minimum, marked in the affidavit or an attached document explaining exactly where such information is, and otherwise marked, highlighted, or made plainly visible. See Georgia law at O.C.G.A. § 50-18-72 (A)(34).

10. Site Conditions: Offerors are urged to visit the site to familiarize themselves with sit e conditions.

Upon submission of an offer, it is understood that the Offeror is acknowledging his acceptance of all site conditions.

11. References: Offerors shall submit with proposals a list of three (3) jobs the Offeror has done that are of the same or similar nature to the work described herein. For each job listed include a brief description of the work, a contact person, email address, valid telephone number, location, and the date job was completed.

12. Ethics - Disclosure of Relationships: Before a proposed contract is recommended for award to the

City Council, the Contractor must disclose certain relationships with any City Council Member or City Official, or their spouse, mother, father, grandparent, brother, sister, son or daughter related by blood, adoption, or marriage (including in-laws). A relationship that must be reported exists if any of these individuals is a director, officer, partner, or employee, or has a substantial financial interest in the business.

If such relationship exists between your company and any individual mentioned above, relevant information must be presented in the form of a written letter to the Purchasing Manager. You must include the letter with any bid, proposal, or price quote you submit to the Purchasing Department.

In the event that a Contractor fails to comply with this requirement, the City will take action as appropriate to the situation, which may include actions up to and including rejection of the bid or offer, cancellation of the contract in question, or debarment or suspension from award of a City contract for a period of up to three years.

13. Evaluation of Offers: The evaluation of offers and the determination as to acceptability of services offered shall be the responsibility of the City. Accordingly, to ensure that sufficient information is available, the Offeror may be required to submit literature, samples, or other information prior to award.

The City reserves the right to obtain clarification or additional information from any firm regarding its proposal. The City reserves the right to select a responsive, responsible firm on the basis of best value that is deemed to be most advantageous to the City. The City further reserves the right to reject any proposal, or all proposals, and to re-release the request for proposals.

14. Non-Collusion: By responding to this request for proposals, the Offeror shall be deemed to have represented and warranted that the proposal is not made in connection with any other Offeror submitting g a separate response to this request for proposals, and is in all respects fair and without collusion or fraud.

15. Ability To Perform: The Offeror may be required, upon request, to provide to the satisfaction of the Count y that he/ she has the skill, experience and the necessary facilities, as well as sufficient financial and human resources, to perform the contract in a satisfactory manner and within the required time.

If the available evidence is not satisfactory to the City, the City may reject the offer.

16. Notice to Proceed: The City shall not be liable for payment of any work done or any costs incurred by any Offeror prior to the City issuing a written Notice to Proceed.

17. Unavailability of Funds: This contract will terminate immediately and absolutely at such time as appropriated and otherwise unobligated funds are no longer available to satisfy the obligations of the City under the contract.

18. Payment Terms: The City's standard payment terms are Net 30. Any deviation from standard payment terms must be specified in the awarded contract, and both parties must agree on such deviation.

19. Severability: The invalidity of one or more of the phrases, sentences, clauses or sections contained in the contract shall not affect the validity of the remaining portion of the contract. If any provision of the contract is held to be unenforceable, then both parties shall be relieved of all obligations arising under such provision to the extent that the provision is unenforceable. In such case, the contract shall be deemed amended to the extent necessary to make it enforceable while preserving its intent.

20. Indemnification: The Contractor shall indemnify and save the City and all its officer, agents and employees harmless from all suits, actions, or other claims of any character, name and description brought for or on account of any damages, losses, or expenses to the extent caused by or resulting from the negligence, recklessness, or intentionally wrongful conduct of the Contractor or other persons employed by or utilized by the Contractor in the performance of the contract. The Contractor shall pay any judgment with cost which may be obtained against the City growing out of such damages, losses, or expenses, but only to the extent such damages, costs and expenses are adjudicated to have been caused by or resulted from the negligence, recklessness, or intentionally wrongful conduct of the Contractor or other persons employed or utilized by the Contractor in the performance of the contract.

21. Non-Assignment: Assignment of any contract resulting from this request for proposals will not be authorized, except with express written authorization from the City.

22. Insurance:

23. Bid Bond: NOTE: Offerors shall include a bid bond with their bid, equal to five percent (5%) of the total amount bid. Bid bonds shall be provided by a surety which appears on the U.S. Treasury' s list of approved bond sureties (Circular 570).

24. Performance and Payment Bonds: Prior to execution of a contract, the Successful Offeror shall submit a performance bond equal to 100 percent of the contract value and a payment bond equal to 110 percent of the contract value, provided by a surety which appears on the U.S. Treasury's list of approve d bond sureties (Circular 570).

25. Building Permits: Work performed for the City requiring building permits by licensed Contractors will not have permit fees assessed, although any re-inspection fees for disapproved inspections will be

Prior to the award of a contract, the Contractor shall furnish a Certificate of Coverage or other proof that it has the following insurance with the City named as additional insured that must remain in force for a period of at least one year after completion of the work:

• Commercial General Liability, Contractual Liability, Products/Complete Operations

Liability, Owners and Contractors Protective Liability, Errors and Omissions, and Personal Injury Liability Insurance - $2,000,000 Combined Single Limit Bodily Injury and Property Damage – each occurrence.

• Comprehensive Automobile Liability Insurance - $1,000,000 Combined Single Limit Injury and Property Damage Liability – each occurrence.

• Umbrella - $1,000,000

• Workers’ Compensation Insurance - $100,000 Bodily Injury by Accident – each accident; $500,000 Bodily Injury by Disease – policy limit; and $100,000 Bodily Injury by Disease – each employee.

the responsibility of the Contractor prior to final inspections and the Certificate of Occupancy or Certificate of Completion being issued.

26. Termination for Cause/Breach of Contract: The City may terminate the contract for cause by sending written notice to the Contractor of the Contractor's default in the performance of any term of this agreement. Termination shall be without prejudice to any of the City's rights or remedies by law.

In the event that the Contractor or a sub-contractor should violate or breach contract terms or conditions, upon discovery of such violation or breach the City will notify the Contractor in writing. The Contractor or subcontractor shall be entitled to cure the breach within ten days and provide evidence of such cure. If the Contractor fails to cure the violation or breach within the ten-day period, the City shall be entitled to all available remedies including termination of the contract, or the requirement that a subcontractor be dismissed from performing work under the contract. The City shall be entitled to any and all damages permissible by law.

27. Termination for Convenience: The City may terminate the contract for its convenience at any time with 10 days' written notice to the Contractor. In the event of termination for convenience, the City will pay the Contractor for services performed. The City will compensate partially completed performance based upon a signed statement of completion submitted by the Contractor, which shall itemize each element of performance completed.

28. Force Majeure: Neither party shall be deemed to be in breach of the contract to the extent that performance of its obligation is delayed, restricted, or prevent ed by reason of any act of God, natural disaster, act of government, or any other act or condition beyond the reason able control of the party in question.

29. Governing Law: This agreement shall be governed in accordance with the laws of the State of Georgia. The parties agree to submit to the jurisdiction in Georgia and further agree that any cause of action arising under this agreement shall be required to be brought in the appropriate venue in Fayette County, Georgia.

30. Open Records Act: In the event that the Contractor receives and responds to a request for information as provided in Georgia' s Open Records Act (O.C.G.A. § 50-18-70 et seq.), the Contractor shall promptly provide the City the same information provided to the initiator of the request for information. Contractor shall email such information to the City's Clerk at info@peachtree-city.org.

CITY OF PEACHTREE CITY

REQUEST FOR PROPOSALS

DESIGN-BUILD SERVICES FOR

SPLASHPAD PROJECT AT PEBBLEPOCKET PARK

INTRODUCTION

The City of Peachtree City, as the “Owner,” is seeking proposals from general contractor firms interested in providing design-build services and serve as the Construction Manager at Risk (CMAR) for a project known as Splashpad Project at Pebblepocket Park. This Request for Proposals (RFP) seeks to identify the most qualified potential providers of the above-mentioned services. All respondents to this RFP are subject to the instructions communicated in the RFP and any addenda. The City of Peachtree City reserves the right to reject any or all proposals, and to waive technicalities and informalities at the discretion of the City.

It is envisioned that the Owner will best be served by the employment of the services of a Design-Build firm (DB) serving as the Construction Manager at Risk (CMAR) for this project.

The City intends to review all Proposals and based on the weighted criteria, select one finalist with whom it will attempt to negotiate a final contract. If those efforts prove unsuccessful, the City will move on to the next most qualified firm, and so on until a successful contract is negotiated. All respondents to this RFP are cautioned to completely review the entire RFP and follow instructions carefully. The City reserves the right to reject any or all Proposals, and to waive technicalities, irregularities, and informalities, and retains the right to cancel or conclude this procurement at any time without selecting a firm to provide the described services, without any liability to any respondents, or any other person or entity, and is under no obligation to make an award relating to this RFP to any person or entity. The final terms of any Design-Build Agreement for the project contemplated by this procurement will be determined by the Owner subject, in all cases, to strict compliance with the applicable provisions of the laws of the City.

The selected firm will be responsible for all aspects of project delivery, including planning, permitting, design, engineering, construction, and final close-out.

PROJECT LOCATION

The location for this project is Pebblepocket Park, 200 Willow Rd., Peachtree City, GA 30269. Refer to Appendix A.

SUSTAINABLE DESIGN

It is the desire of the Owner to incorporate sustainable design and construction concepts in the project where feasible to do so.

PROJECT BUDGET

The complete project budget (including design, Construction Contract Administration, General Conditions, Design/Build fees, construction, contractor contingencies and general requirements) is $400,000.00.

NOTE: Pursuant to O.C.G.A. § 36-91-75(f), the City of Peachtree City is utilizing a single-phase design-build procurement process.”

PROJECT SCHEDULE

Although a final schedule has not been established, the Owner has targeted the design phase to begin upon award - October 2025 with construction starting as soon as possible. If required, an early release package is acceptable. The successful Design-Builder will be responsible for developing the design and construction schedule and coordinating activities to accomplish completion of the project within a specified period of time as approved by the Owner. It is the desire of the city that a groundbreaking event be held in early November 2025.

SCOPE OF WORK

The selected design-build firm shall provide all labor, materials, equipment, and services necessary to complete the following tasks:

- Site investigation and analysis

- Schematic and final design

- Stamped architectural and engineering plans

- Permitting and regulatory compliance

- Site preparation and grading

- Compliance with ADA standards

- Construction of splashpad

- Fencing, seating, shade structures, and signage

- Drainage and stormwater management, if required

- Water play features: interactive spray elements, water jets, misters, and ground sprays for multiple age groups

- Mechanical & electrical systems: pumps, filtration, chemical treatment, lighting, and controls

- Amenities: shade structures, seating, accessible walkways, fencing (if required), and signage

- Warranty support: during the specified warranty period

- Landscaping and hardscaping

- Utility connections

- Commissioning: start-up, testing, staff training, and delivery of operation and maintenance manuals

- Final inspection and project close-out

Note: This project does not include the construction of restroom facilities or additional parking. (Refer to Appendix A.)

PROPOSAL REQUIREMENTS

Proposals must include the following:

1. Cover Letter

2. Firm Profile – Including relevant experience with municipal and recreational design-build projects germane to this project

3. Project Understanding and Approach

4. Design Concepts – Preliminary layout

5. Detailed Project Schedule

6. Project Team and Qualifications

7. Proof of Insurance and Licensing

8. List of References – Minimum of three similar projects completed within the last five years

• Project name, location and description

• Owner

• Date completed

• Price

• Reference contact – address, email and phone

9. Cost Proposal – on provided sheets

10. Proof of ability to produce stamped architectural/engineering plans

11. Bid bond

CONTRACT DOCUMENTS

The contract resulting from this request for proposals shall be provided by the City.

MINIMUM QUALIFICATIONS

• Licensed and insured to operate in the State of Georgia

• Demonstrated experience in sports/recreational facility construction

• Ability to produce stamped architectural and engineering plans

• Proven capacity to deliver design-build projects on schedule and within budget

• The firm or its principals have not been terminated for cause or currently in default on any public works contract.

• Firm must have sufficient bonding capacity for anticipated total cost of work.

• Firm must have a Insurance as stated in the General Terms and Conditions and must have

Professional Liability (Errors and Omissions) Insurance consistent with consistent with laws of the state of Georgia.

• Firms must have all necessary, valid and current licenses to do business in the State of Georgia as stated in the original RFP.

• If requested by Owner, firm must demonstrate sufficient cash flow to undertake the project as evidenced by a current ratio (assets/liabilities) of 1.0 or higher.

• The firm must demonstrate a commitment to safety with regard to Worker’s Compensation by having an Experience Modification Rate (EMR) over the past three years of 1.2 or less (Each of the last three years shall be 1.2 or less).

PROPOSAL REVIEW PROCESS

The selection of a finalist firm will be made by a Selection Committee consisting of representatives of the Owner. The Selection Committee will evaluate proposals based on the criteria below. To be deemed eligible for evaluation, firms must meet the minimum qualifications.

EVALUATION CRITERIA

Stability of the Firm 10% Firm’s Relevant Experience and Qualifications 25% Design Fee Amount 25% Firm’s Management Plan 15% Cost Plus Construction Fee Percentage 25%

BOND TEMPLATES

An AIA document or surety form from a Georgia certified surety company is acceptable. NOTE: Bid bond is required with proposal.

SPLASHPAD SITE PLAN

See Appendix A for site plan

INSTRUCTIONS FOR PREPARING PROPOSALS

Proposals must be prepared in a manner that when printed would typically fit on standard (8 ½” x 11”) paper. Responses are limited to using a minimum of an 11-point font. Total page count of the submittal must not exceed 50 pages single-sided, or 25 pages double-sided. Submittals that include qualifications of more than one firm shall not exceed the page limit. Emphasis should be on completeness, relevance, and clarity of content. To expedite the review of submittals, it is essential that respondents follow the format and instructions outlined below.

STATEMENT OF QUALIFICATIONS

(DELIVERABLES “A”, “B”, “C” and “D” FOR ALL FIRMS)

Description and Resources of Firm A1- Provide basic company information: Company name, address, name of primary contact, telephone number, E-mail address, and company website (if available). If the firm has multiple offices, the qualification statement shall include information about the parent company and branch office separately. Identify office from which project will be managed and this office’s proximity to the project site. Provide form of ownership, including state of residency or incorporation, and number of years in business. Is the offeror a sole proprietorship, partnership, corporation, Limited Liability Corporation (LLC), joint venture, or other structure? For joint venture entities that have not undertaken at least two projects together, each firm should submit its qualifications separately.

A2- Briefly describe the history and growth of your firm(s). Provide general information about the firm's personnel resources, including disciplines and numbers and classifications of employees, and locations and staffing of offices.

A3- Has the firm been involved in any litigation in the past five (5) years? Describe your experience with litigation with Owners and any other construction project-related litigation. List any active or pending litigation and explain.

A4- If requested by Owner - List the firm’s annual revenue for the past 5 years and supply main financial and banking references.

A5- Has the firm ever been removed from a contract or failed to complete a contract as assigned?

A6- The firm, in order to be deemed eligible for evaluation, must provide supporting documentation asserting that the firm meets the minimum qualifications required for this project

a. Firm has sufficient bonding capacity for anticipated total cost of work and our surety and insurance companies are in the current Department of Treasury’s Listing of Approved Sureties (Department Circular 570). All insurance and bonds will be obtained through a company licensed by the Georgia Insurance Commissioner to transact the business of insurance in the State of Georgia for the applicable line of insurance. The company is an insurer (or qualified self-insurers or group self- insureds, a specific excess insurer providing statutory limits) with an A.M. Best Financial Strength rating of “A-“ or better with an A.M.

Best Financial Size Category of Class V or larger. Provide a letter or other supporting documentation from your firm’s surety indicating the firm has a bonding capacity.

b. IF REQUESTED BY OWNER -Firm has sufficient cash flow to undertake the project as evidenced by a current ratio (assets/liabilities) of 1.0 or higher.

c. Firm demonstrates a commitment to safety with regard to Worker’s Compensation by having an Experience Modification Rating (EMR) of 1.2 or less. Provide evidence from your firm’s carrier on their letterhead of your firm’s

EMR.

A7- Complete the Certification Form (Exhibit A), and provide a notarized original with response as section “A7” of the firm’s Proposal.

A8- Complete and submit a “CONTRACTOR AFFIDAVIT UNDER O.C.G.A. § 13-10-91(b)(1)” (refer to original RFP) with response as Section “A8” of the firm’s Proposal. Failure to submit this form may result in the firm being eliminated from consideration for this project.

A9- Complete and submit the “Disclosure Statement” (Exhibit B) with response as Section “A9” of the firm’s Proposal.

Experience and Qualifications B1- Describe your firm's proposed organization for the project. Provide professional qualifications and description of experience of team members as outlined below (or similar roles) and percentage of each person’s time to be committed to this project.

Include an organizational chart showing detailed lines of responsibility and accountability for your team.

a. Design Executive

b. Lead Design Professional

c. Project Executive/Director

d. Project Manager

e. Superintendent

f. Cost Estimator

g. Specialty Splashpad Design-Builder

h. Other (please describe, if applicable)

Specialty Splashpadl design/builder(s) should have experience in providing complete site analysis, public consultation, conceptual through fully engineered design, and construction of these scopes of work.

B2- Identify the individual who, from project start to finish, will be the leader of your design-build team and the principal point of contact between your firm and the Owner, and other consultants. Provide detailed information on the qualifications of this individual and the direction, authority, and management tools that will be provided to the individual by the firm. This individual’s competence, his/her leadership, and his/her ability to achieve customer satisfaction will be heavily considered in the selection of a DB firm.

B3- Identify any consultants or engineers that will be part of your team.

B4- Provide information on the firm’s experience on projects of similar size and complexity

(similar type as the incumbent project). Special consideration will be given to design, construction, and consultant experience with public projects, particularly experience with splashpad. Describe no more than five (5) and no less than three (3) projects, in order of most relevant to least relevant, which demonstrate the firm's capabilities to perform the project at hand. For each project, the following information should be provided:

a. Project name, location and dates during which services were performed.

b. Brief description of project and physical description (square footage, contract value, number of stories, site area, etc.).

c. Services performed by your firm.

d. Describe the project delivery method (i.e. Design-Build, Design-Bid-Build, CM@R).

e. Describe firm performance relative to schedule and budget.

f. List team members involved in the delivery of the projects.

g. Owner contact information including email and phone number.

B5 – The firm or its principals have not been terminated for cause or currently in default on any public works contract

Statement of Suitability C1- Provide any information that may serve to differentiate the firm from other firms in suitability for the project. Suitability may include, but is not limited to, the firm’s fit to the project and/or needs of the Owner, any special or unique qualifications for the project, current and projected workloads, the proximity of office to project location, and any techniques or methodologies offered by the firm that may be particularly suitable for this project type.

C2- Provide non-discrimination policies and describe the firm’s record and methodologies of addressing public safety, social, environmental, or other related concerns.

C3- Provide information on any special services offered by the firm that may be available for this project.

C4- Describe your recent experience with Design-Build projects. Describe your previous experience working with your selected design team member.

Management Plan

D1- Describe your process for efficiently resolving issues and maintaining the project commitments working collaboratively with the Owner. Provide specific examples demonstrating your ability to solve complex project issues related to renovation/construction without compromising your team commitments.

D2- Provide your detailed cost management plan for controlling costs on this project within the stated cost limitation during design and construction. Describe your systems and procedures for controlling costs during design and construction.

D3- Provide your detailed change management plan for managing cost and schedule exposures within the stated limitations.

D4- Provide your procurement and workforce plan including details on your plan to assure local contractor opportunity. Describe how your firm intends to arrange the construction into bid packages in order to reach the Owner’s schedule and budget objectives.

D5- Provide your detailed schedule management plan, for this project, during design and renovation/construction. Describe systems and procedures your firm uses to manage the project schedule. Describe alternatives that may be explored to shorten the schedule.

D6- Provide your detailed subcontractor management plan including, contract document compliance procedures, project accounting procedures, and issue resolution.

D7- Provide your closeout management plan for this project. Describe your systems and procedures for your closeout plan.

D8- Provide your detailed plan for applying any services identified in Section II not specifically requested by the Owner. Explain the relevance of these services to this project and how they benefit the project.

D9- Provide your quality assurance plan for this project. Describe your firm’s approach for validating compliance with the construction documents. Explain your process for ensuring the quality of the renovation/construction workmanship.

D10- Provide your safety, site logistics, and phasing plans for this project. Describe your plan for working around existing operations and for site access.

INSTRUCTIONS FOR PREPARING FEE PROPOSALS

Fee Proposals must include:

- Lump sum design fee (design + construction administration)

- Pre-construction fee (percentage of labor & pre-construction costs)

- Construction fee (percentage of cost of work)

- Detailed itemization of all costs (limit 8 pages) per Exhibit D

Fee Proposals Fee proposals shall be submitted with the firm’s response to the RFP. The Design- Builder Fee Proposal Form, Exhibit “C”, attached to this addendum, shall be submitted. Important – Proposers must attach detailed itemization (limit 8 pages) of Proposed Project Costs and Fees, and any exceptions to the items requested above to the Design-Builder Fee Proposal Form, in same sealed, opaque envelope. Proposers shall use itemization format (of their choosing), which fully delineates specific costs, expenses and fees for Preconstruction and Construction phases, and is descriptive of all cost detail including, but not limited to, cost of work, in-construction services, overhead, work by others, and insurance and taxes.

TOTAL PAGE COUNT OF THE SUBMITTAL MUST NOT EXCEED 50 PAGES.

ADDITIONAL TERMS AND CONDITIONS

Restriction of Communication From the issue date of the RFP until a successful proposer is selected and the selection is announced, proposers are not allowed to communicate for any reason with any Peachtree City staff except the Purchasing Manager, Angela Egan, aegan@peachtree-city.org or during the proposer's conference (if applicable), or as provided by any existing work agreement(s). For violation of this provision, the Owner reserves the right to reject the submission of the offending proposer.

Submittal Costs and Confidentiality All expenses for preparing and submitting responses to the RFP are the sole cost of the party submitting the response. The Owner is not obligated to any party to reimburse such expenses. All submittals upon receipt become the property of the Owner. Labeling information provided in submittals “proprietary” or “confidential,” or any other designation of restricted use will not protect the information from public view.

Subject to the provisions of the Open Records Act, the details of the proposals will remain confidential until final award.

Award Conditions This request is not an offer to contract or a solicitation of bids. This request for proposals (RFP) and any statements of qualifications submitted in response, regardless of whether the submission is determined to be the best, is not binding upon the Owner and does not obligate the Owner to procure or contract for any services. Neither the Owner nor any party submitting a response will be bound unless and until a written contract, mutually accepted by both parties, is negotiated as to its terms and conditions and is signed by the Owner and a party containing such terms and conditions as are negotiated between those parties.

The Owner reserves the right to waive non-compliance with any requirements of this RFP and to reject any or all proposals submitted in response. Upon receipt and review of responses, the Owner will determine the party(s) and proposal that in the sole judgment of the Owner is in the best interest of the Owner (if any is so determined), with respect to the evaluation criteria stated herein.

PROPOSAL PACKAGE

Provide complete proposal package per the following Proposal Submission Requirements Section.

PROPOSAL SUBMISSION REQUIREMENTS

The proposal should contain all information requested and any additional information necessary to summarize the overall benefit of the proposal to the City. This solicitation does not commit the City to award a contract, to pay any cost incurred with the preparation of a proposal, or to procure or contract for services or supplies. The City reserves the right to accept or reject any or all proposals received in response to this request, to negotiate with any qualified source, or cancel in whole or part of this proposal process if it is in the best interest of the City. Following contract negotiations, prospective consultants may be required to submit revisions to their proposals. All proposers should note that any contract in accordance to this proposal is dependent upon the recommendation of the city staff and the approval of the City Council

Process for Submitting Proposals

1. Preparation of Proposal Each proposal should be prepared simply and economically, avoiding the use of elaborate promotional materials beyond those sufficient to provide a complete presentation. If supplemental materials are a necessary part of the technical proposal, the Proposer should reference those materials in the technical proposal, identifying the document(s) and citing the appropriate section and page(s) to be reviewed.

Notice: The logo of the City of Peachtree City is protected and may not be used in submissions to the City.

When using a logo, proposers should use only their corporate logos.

2. Packaging of Proposal Mark the outside of shipping package as follows:

Name of Company Point of Contact for Company

RFP 26-101PAS

Due no later than Tuesday, September 18, 2025, 3:00 pm local time.

3. Number of Proposal Copies

One original, three copies and one thumb drive

4. Submission of Proposals - Proposals must be submitted to:

Attn: Angela Egan, Purchasing Manager City of Peachtree City 151 Willowbend Road

Peachtree City, GA 30269

Any proposal received after the due date and time will not be evaluated.

5. Rejection of Proposals/Cancellation of RFP

The City reserves the right to reject any or all proposals, to waive any irregularity or informality in a proposal, and to accept or reject any item or combination of items, when to do so would be to the advantage of the City. It is also within the right of the City to reject proposals that do not contain all elements and information requested in this document. The City reserves the right to cancel this RFP at any time. The City will not be liable for any cost/losses incurred by the Proposer throughout this process.

The evaluation process is expected to take several weeks and will involve the contribution of a number of key City personnel. The final selection will require approval by the Peachtree City Council and will be scheduled once the staff recommendation is complete. Once the submittal deadline has passed, no updates or information will be made available until final action by the City Council.

Questions regarding this process, types of projects, etc. shall be directed to Mrs. Angela Egan aegan@peachtree-city.org, in writing, until the close of business, no less than five business days prior to the submission of proposals.

COMPANY INFORMATION

A. COMPANY

Company Name: _____________________________________________

Physical Address: ____________________________________________

Mailing Address (if different)_____________________________________

B. AUTHORIZED REPRESENTATIVE

Signature: _____________________________________________

Printed or Typed Name: ____________________________________________

Title: __________________________________________________________

Email address:_____________________________________

Phone Number______________________________________________________

C. PROJECT CONTACT PERSON

Name: _____________________________________________

Title: ____________________________________________

Email Address_____________________________________

Phone Number________________________________________________

REFRENCES

List three (3) references for current or recent customers who can verify the quality of service your company provides. Projects of similar size and scope within the last five years are preferable.

1. GOVERNMENT/COMPANY NAME: ______________________________________

Project Name: _____________________________________________

Physical Address: ____________________________________________

Description: _________________________________________________

Date Completed______________________________________________

Price: _________________________________________________ Reference Contact:

Email: ____________________________________________

Phone: ____________________________________________

2. GOVERNMENT/COMPANY NAME: ______________________________________

Project Name: _____________________________________________

Physical Address: ____________________________________________

Description: _________________________________________________

Date Completed______________________________________________

Price: _________________________________________________ Reference Contact:

3. GOVERNMENT/COMPANY NAME: ______________________________________

Project Name: _____________________________________________

Physical Address: ____________________________________________

Description: _________________________________________________

Date Completed______________________________________________

Price: _________________________________________________ Reference Contact:

YOUR COMPANY NAME: _________________________________________________

GEORGIA SECURITY & IMMIGRATION COMPLIANCE ACT OF 2006

Federal Work Authorization Program (§ O.C.G.A. 13-10-91)

The City may not enter into a contract for the physical performance of services unless the contractor registers and participates in the federal work authorization program. “Physical performance of services” is defined as the building, altering, repairing, improving, or demolishing of any public structure or building or other public improvements of any kind to public property within Georgia, including the construction, reconstruction, or maintenance of all or part of a public road; or any other performance of labor for a public employer within Georgia under a contract or other bidding process”.

Although the Georgia law for private employers has a structured phase-in timeline in an attempt to ease private employers into compliance based upon their business size, only those companies registered with, authorized to use and currently using the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in § O.C.G.A. 13-10-91, shall be considered.

Before a bid for the physical performance of services is considered by the City, the bid must include a signed, notarized affidavit from the contractor attesting to the following:

(1) The affiant has registered with, is authorized to use, and uses the federal work authorization program.

(2) The user identification number and date of authorization for the affiant;

(3) The affiant will continue to use the federal work authorization program throughout the contract period; and

(4) The affiant will contract for the physical performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the contractor with the same information as required in numbers 1-3 above.

If a contractor does not have any employees and does not intend to hire any employees, in lieu of the above affidavit the contractor may provide a copy of state-issued driver’s license or identification cared to the City for each independent contractor utilized in satisfaction of part or all of the contact with the City. However, a driver’s license or identification card will be acceptable if it is issued by a state that verifies lawful immigration status. The Georgia Attorney General will provide a list of states that verify lawful immigration status and post this list on its website. The City must confirm that all of the copies of driver’s licenses and identification cards presented to it come from states that verify lawful immigration status.

State law requires that before a bid/proposal for the physical performance of services is considered by the City, the bid/proposal must include a signed, notarized affidavit from the contractor. Subcontractor affidavit(s) would be required only upon award.

Contractor Affidavit under O.C.G.A. § 13-10-91(b)(l)

The undersigned contractor ("Contractor") executes this Affidavit to comply with O.C.G.A § 13-10-91 related to any contract to which Contractor is a party that is subject to O.C.G.A. § 13-10-91 and hereby verifies its compliance with O.C.G.A. § 13-10-91, attesting as follows:

a) The Contractor has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program;

b) The Contractor will continue to use the federal work authorization program throughout the contract period, including any renewal or extension thereof;

c) The Contractor will notify the public employer in the event the Contractor ceases to utilize the federal work authorization program during the contract period, including renewals or extensions thereof;

d) The Contractor understands that ceasing to utilize the federal work authorization program constitutes a material breach of Contract;

e) The Contractor will contract for the performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the Contractor with the information required by O.C.G.A. § 13-10-91(a), (b), and ( c);

f) The Contractor acknowledges and agrees that this Affidavit shall be incorporated into any contract(s) subject to the provisions of O.C.G.A. § 13-10- 91 for the project listed below to which Contractor is a party after the date hereof without further action or consent by Contractor; and

g) Contractor acknowledges its responsibility to submit copies of any affidavits, drivers' licenses, and identification cards required pursuant to O.C.G.A. § 13-10-91 to the public employer within five business days of receipt.

Federal Work Authorization User Identification Number Date of Authorization

Name of Contractor Name of Project

Name of Public Employer

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on , , 20 in (city), (state).

Signature of Authorized Officer or Manager

Printed Name and Title of Authorized Officer or Manager

SUBSCRIBED AND SWORN BEFORE ME

ON THIS THE DAY OF , 20 .

NOTARY PUBLIC My Commission Expires:

Subcontractor Affidavit under O.C.G.A. § 13-10-91(b)(4)

By executing this affidavit, the undersigned sub-subcontractor verifies its compliance with O.C.G.A. § 13-10-91, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services under a contract for (name of subcontractor or sub-subcontractor with whom such sub-subcontractor has privity of contract) and (name of contractor) on behalf of (name of public employer) has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13- 10-91.

Furthermore, the undersigned sub-subcontractor will continue to use the federal work authorization program throughout the contract period and the undersigned sub- subcontractor will contract for the physical performance of services in satisfaction of such contract only with sub-subcontractors who present an affidavit to the sub- subcontractor with the information required by O.C.G.A. § 13-10-91(b). The undersigned sub-subcontractor shall submit, at the time of such contract, this affidavit to (name of subcontractor or sub-subcontractor with whom such sub-subcontractor has privity of contract). Additionally, the undersigned sub-subcontractor will forward notice of the receipt of any affidavit from a sub-subcontractor to (name of subcontractor or sub-subcontractor with whom such sub-subcontractor has privity of contract).