Design Build RFQ RFP Olympic Fountain Ring.pdf

Georgia World Congress Center Authority

Request for Qualifications RFQ No. GWCC-0919-DB

(Step I)

And

Request for Proposals (Step II)

To Provide

DESIGN BUILD SERVICES

For

Project No. GWCC-0919

Olympic Ring Fountain Upgrade/Refurbishment

Atlanta, Georgia

Solicitation Issue Date: September 20, 2023

I. REQUEST FOR QUALIFICATIONS

Design Build Services for

RFQ No. GWCC-0919-DB for

Project No. GWCC-0919, Olympic Ring Fountain Upgrade/Refurbishment

The Georgia World Congress Center Authority (“GWCCA” or “GWCC”) is seeking Requests for Proposals from firms interested in providing design-build services for a project known as Olympic ring fountain upgrade/refurbishment at the Georgia World Congress Center, located in Atlanta, Georgia. This Request for Proposals (RFP) seeks to identify the most qualified potential providers of the above-mentioned services.

Restriction of Communication: From the issue date of this RFP solicitation until a successful proposer is selected and the selection is announced, proposers are not allowed to communicate for any reason with any members of GWCCA except for the designated contact person.

1. GENERAL PROJECT INFORMATION (STEP I)

It is envisioned that the GWCCA will best be served by the employment of the services of a Design- Builder firm (DB) for the project. The GWCCA will contract with a General Contractor as the lead that has teamed with a Design Professional. The successful DB may not be eligible to bid or enter into a contract or subcontract for any of the construction or other services other than as set forth in the Design- Build Contract and General Requirements. All respondents to this RFP are subject to instructions communicated in this document and are cautioned to completely review the entire RFP and follow instructions carefully. GWCCA reserves the right to reject any or all proposals, and to waive technicalities, irregularities, and informalities, and retains the right to cancel or conclude this procurement at any time without selecting a firm to provide the described services, without any liability to any respondents, or any other person or entity, and is under no obligation to make an award relating to this RFP to any person or entity. The final terms of any Design-Build Agreement for the project contemplated by this procurement will be determined by the GWCCA subject, in all cases, to strict compliance with the applicable provisions of the laws of the State of Georgia.

Project Background

Since 1976 when the Georgia World Congress Center (GWCC) officially opened its doors, the Georgia World Congress Center Authority’s downtown Atlanta campus has continued to evolve, expand and take shape as the hub of the capital city’s entertainment and hospitality district. From its beginnings as a single exhibition hall (Building A), the GWCCA campus now includes 21-acre Centennial Olympic Park, Mercedes-Benz Stadium, International Plaza, multiple parking decks, the College Football Hall of Fame, Junior Achievement Discovery Center and the 3.9-million-square-footconvention center.

The goal of the Georgia World Congress Center Authority is to provide the highest level of service possible, while ensuring venue customers and attendees have a safe and positive experience. These actions hopefully translate into repeat business and accolades within the convention industry. A positive experience and a professional image enable GWCCA to accomplish its mission of promoting and facilitating events/activities that generate economic benefits to the state of Georgia and the city of Atlanta.

Project Description and Scope The Atlanta Centennial Park Olympic Rings Fountain is a significant interactive, programmed, show fountain located downtown that was built for the 1996 Summer Olympics and has become an iconic water feature for the State of Georgia. It includes approximately (260) individually controlled fountain nozzles with illumination. The fountain pumps, filtration system, and controls are in an equipment room below the fountain.

One of the main concerns with the Olympic Rings fountain is the outdated technology with the control center. Selected design firm will design a system with updated controls along with a user-friendly touchscreen interface that makes the selection of various pre-programmed fountain shows/songs, as well as general on/off operation of the fountain display and lighting an intuitive process. Additionally, the system will be capable of remote operation via remote login from a computer or handheld device such as an iPad.

Additional objectives by the design team should include the development of potential enhancements that should be considered by the GWCCA. GWCCA wants to use this project as an opportunity to not just make updates to the outdated technology, but also to elevate the experience for their guests.

The design proposal should include an appropriate number of site visits by all design team members to review the current fountain set-up and discuss the desired operation for the new fountain set-up.

The design team will produce a set of drawings to detail a modern, user-friendly, control system along with wiring for the sequencing display jets and LED lighting. Along with the layout, the drawings will include the required utility connections, a detailed description of the fountain operation, an equipment list, and all wiring/cable sizes & layout that is required for GWCC to gather installation.

Sustainable Design The project is subject to the Energy Efficiency and Sustainable Construction Act of 2008, and it is the desire of the GWCCA to incorporate sustainable design and construction concepts in the project where feasible to do so. Further, Georgia Peach certification is required with commissioning.

Project Budget Part of the services requested under this RFP include assisting the GWCCA with establishing the budget for this project as Task 1, which is further described below.

Project Schedule The Design Builder is anticipated to commence services upon selection and successful conclusion of contract negotiation. GWCCA desires to have the project underway within the third calendar quarter of 2023. The full schedule for design and construction will be determined following the completion of Task 1 of the services, however, if the project proceeds following Task 1, GWCCA’s desire would be to complete the project by May 24, 2024.

2. QUALIFICATIONS REVIEW PROCESS (STEP I)

Selection of the DB will be a multi-step process. GWCC will generally follow the requirements of Georgia Code Title 50 Chapter 22 with respect to the selection of DB for the proposed project.

Step I- Qualification Review Qualifications Review is initiated with the issuance of this RFQ, for the purpose of acquiring Statements of Qualifications from prospective DB firms. A selection of finalist firms will be made by a Selection Committee. The Selection Committee will receive, and review Statements of

Qualifications submitted in response to this RFQ. To be deemed eligible for evaluation, firms must meet the following minimum qualifications:

Minimum Qualifications Required

• The firm or its principals are not currently ineligible, debarred, suspended, or otherwise excluded from bidding or contracting by any state or federal agency, department, or authority (See Exhibit A).

• The firm or its principals have not been terminated for cause or currently in default on any public works contract (See Exhibit A).

• Firm must have sufficient bonding capacity. Only those sureties listed in the Department of Treasury’s Listing of Approved Sureties (Department Circular 570) are acceptable to the Owner.

At the time of issuance, all insurance and bonds must be issued by a company licensed by the Georgia Insurance Commissioner to transact the business of insurance in the State of Georgia for the applicable line of insurance. Such company shall be an insurer (or, are qualified self insurers or group self insureds, a specific excess insurer providing statutory limits) with an A.M. Best Financial Strength rating of “A- “or better and an A.M. Best Financial Size Category of Class V or larger.

• The firm must have current Commercial General Liability Insurance coverage with minimum limits of $1,000,000 per occurrence and $2,000,000 general aggregate for premises and operations coverage, $1,000,000 per occurrence and $2,000,000 general aggregate for products and completed operations coverage, and $1,000,000 for personal and advertising injury coverage.

Firm must also have current commercial umbrella liability coverage in the amount of at least $5,000,000 per occurrence and general aggregate. (The Owner reserves the right to require additional limits and/or coverage for actual contract.

• Firms must have all necessary, valid and current licenses to do business in the State of Georgia.

• Firm must demonstrate sufficient cash flow to undertake the project as evidenced by a current ratio (assets/liabilities) of 1.0 or higher.

• The firm must demonstrate a commitment to safety with regard to Worker’s Compensation by having a current Experience Modification Rating (EMR) of 1.2 or less.

The Selection Committee will then evaluate the submittals which have met the above minimum qualifications. Criteria for the evaluation are listed below:

Criteria for Evaluation of Statements of Qualifications

20% Factor} Stability of the firm. This shall include the documented financial viability of the firm, the firm’s years of successful operation, stability of management structure and Ownership, active litigation and litigation history, proven ability to consistently gather resources for projects similar to incumbent project in size, type, complexity, and location.

45% Factor} Firm’s relevant project experience and qualifications, including the demonstrated ability of the firm in effective management of design and construction pertaining to similar projects of comparable complexity, size, and function, for Owners such as the State of Georgia and other similarly structured organizations. This includes relevant experience and qualifications of the firm’s Project Executive, Project Manager, and Superintendent and principal Design Professional, and any recent history of collaboration between the Construction team and the Design Professional. Personal experience of selection committee members or their agencies with members of the design builder team may be considered.

35% Factor} Firm’s suitability to provide design-build services for the project, including the firm’s apparent fit to the project type and/or needs of the Owner, any unique qualifications for the project, current and projected workloads, the proximity of offices to project location, non-discrimination policies, and record of addressing public safety, environmental concerns, and special services.

3. SCHEDULE OF EVENTS (STEP I)

The following Schedule of Events represents the Owner’s best estimate of the schedule that will be followed. All times indicated are prevailing times in Atlanta, Georgia. The Owner reserves the right to adjust the schedule as the Owner deems necessary.

4. SUBMITTAL OF QUESTIONS AND REQUESTS FOR CLARIFICATION

Questions about any aspect of the RFQ, or the project, shall be submitted prior to the appropriate deadlines indicated in the Schedule of Events, and shall be submitted in writing to:

Erle Coleman Purchasing Director Georgia World Congress Center Authority E-mail: ecoleman@gwcc.com

The deadlines for submission of questions relating to the RFQ are the times and dates shown in the (Schedule of Events- Section V). From the issue date of this solicitation until a successful respondent is selected and the selection is announced, the Restriction of Communication shall be in effect. For violation of this provision, the Authority shall reserve the right to reject the submittal of the offending respondent. At any time prior to the submission date, the Authority may issue an RFQ addendum to further clarify any part of this RFQ, amend this RFQ or issue instructions or further information. Each such addendum will be posted and/or distributed to all respondents. In addition, the Authority may adjust any timelines related to the project referenced herein or otherwise.

5. STATEMENT OF QUALIFICATIONS

(DELIVERABLES “A”, “B”, and “C” FOR ALL FIRMS)

A. Description and Resources of Firm A1- Provide basic company information: Company name, address, name of primary contact, telephone number, fax number, E-mail address, and company website (if available). If the firm

STEP I (RFQ)

a. Owner issues public advertisement of RFQ 09/20/23 ----------

b. Deadline for submission of written questions and requests for clarification (See 4. Submittals of questions and request for clarification below)

9/26/23 2:00 PM

c. Deadline for submission of Statements of Qualifications 10/3/23 2:00 PM

d. Owner completes qualification evaluation and determines finalist firms 10/5/23 has multiple offices, the qualification statement shall include information about the parent company and branch office separately. Identify office from which project will be managed and this office’s proximity to the project site. Provide form of ownership, including state of residency or incorporation, and number of years in business. Is the offeror a sole proprietorship, partnership, corporation, Limited Liability Corporation (LLC), joint venture, or other structure? For joint venture entities that have not undertaken at least two projects together, each firm should submit its qualifications separately.

A2- Briefly describe the history and growth of your firm(s). Provide general information about the firm's personnel resources, including disciplines and numbers and classifications of employees, and locations and staffing of offices.

A3- Has the firm been involved in any litigation in the past five (5) years? Describe your experience with litigation with Owners and any other construction project-related litigation.

List any active or pending litigation and explain.

A4- List the firm’s annual revenue for the past 5 years and supply main financial and banking references.

A5- Has the firm ever been removed from a contract or failed to complete a contract as assigned?

Provide a statement of disclosure to allow the Owner to evaluate any possible conflicts of interest.

A6- The firm, in order to be deemed eligible for evaluation, must provide supporting documentation asserting that the firm meets the minimum qualifications required for this project.

a. Firm has sufficient bonding capacity for anticipated total cost of work and our surety and insurance companies are in the current Department of Treasury’s Listing of Approved Sureties (Department Circular 570). All insurance and bonds will be obtained through a company licensed by the Georgia Insurance Commissioner to transact the business of insurance in the State of Georgia for the applicable line of insurance. The company is an insurer (or qualified self-insurers or group self-insureds, a specific excess insurer providing statutory limits) with an A.M. Best Financial Strength rating of “A- “or better with an A.M. Best Financial Size Category of Class V or larger. Provide a letter or other supporting documentation from your firm’s surety indicating the firm’s maximum bonding capacity.

b. Firm must have current Commercial General Liability Insurance coverage with minimum limits of $1,000,000 per occurrence and $2,000,000 general aggregate for premises and operations coverage, $1,000,000 per occurrence and $2,000,000 general aggregate for products and completed operations coverage, and $1,000,000 for personal and advertising injury coverage. Firm should also have current commercial umbrella liability coverage in the amount of at least $5,000,000 per occurrence and general aggregate. (The Owner reserves the right to require additional limits and/or coverage for actual contract.) Provide your current insurance certificate.

c. Firm has all necessary, valid and current licenses (including a valid and current

Georgia General Contractor’s License) to do business in the State of Georgia.

Contractor must have a valid and current Georgia General Contractor License at the time of submission of qualifications. Design Professional shall have valid professional licenses. Provide copies of your Georgia General Contractor license, Architect or Engineering license(s), and a Georgia Certificate of Existence or Certificate of Authority demonstrating the primary firm has registered with the Georgia Secretary of State and is authorized to do business in Georgia.

d. Firm has sufficient cash flow to undertake the project as evidenced by a current ratio (assets/liabilities) of 1.0 or higher. Provide a one-page statement evidencing your current ratio.

e. Firm demonstrates a commitment to safety with regard to Worker’s Compensation by having an Experience Modification Rating (EMR) of 1.2 or less. Provide evidence from your firm’s carrier on their letterhead of your firm’s EMR.

A7- Provide the firm’s federal employer identification number and a completed IRS Form W9.

A8 Complete the Certification Form (Exhibit “A” enclosed with RFQ) and provide a notarized original with response as section “A8” of the firm’s Statement of Qualifications.

A9- Complete and submit a “CONTRACTOR AFFIDAVIT UNDER O.C.G.A. § 13-10-

91(b)(1)” (Exhibit “B”) with response as Section “A9” of the firm’s Statement of Qualifications. Failure to submit this form with Statement of Qualifications will result in the firm being eliminated from consideration for this project.

A10-Complete and submit the “Disclosure Statement” (Exhibit “C”) with response as Section “A10” of the firm’s Statement of Qualifications.

Experience and Qualifications B1- Provide professional qualifications and description of experience for principal Design

Professional, Project Executive, Project Manager, and/or Superintendent. (At this stage, firms are asked for information on lead staff only, but may list qualifications and experience on more than one lead individual who is qualified and available for proposed project. If the firm is selected as a finalist, the Owner will request, in the RFP (Step II), detailed information on the exact proposed expanded team, their proposed roles, and their relevant experience.)

B2- Provide examples of the firm’s experience with projects of similar size, function, and complexity as the project being advertised. Describe no more than five (5) and no less than three (3) projects, in order of most relevant to least relevant, which demonstrate the firm(s)’ capabilities to perform the project at hand (firms can provide up to five examples as a design-builder or, if listing separately, up to five examples of experience for both the contractor and up to five examples of experience for the design professional). For each project, the following information should be provided:

a. Project name, location and dates during which services were performed.

b. Brief description of project and physical description (project delivery method, contract value, square footage, number of stories, site area, unique project components or equipment).

c. Describe Similarities in the construction of the project being highlighted to the project being advertised including relevancy of the similarities.

d. Describe Services performed by your firm and location of the office involved in the project.

e. Firm’s performance relative to schedule and budget.

f. List current team members previously involved in the delivery of the project.

g. Respective Owner’s stated satisfaction in design/construction and service of your firm.

Provide any available Owner letters of reference/recommendation about the firm’s performance on the project.

h. Owner/User/Design Professional contact information (name and email address if available).

C. Statement of Suitability

C1- Provide any information that may serve to differentiate the firm from other firms in suitability for the project. Suitability may include, but is not limited to, the firm’s fit to the project and/or needs of the Owner, any special or unique qualifications for the project, current and projected workloads, the proximity of office to project location, and any techniques or methodologies offered by the firm that may be particularly suitable for this project type.

C2- Describe non-discrimination policies and the firm’s record and methodologies of addressing public safety, social, environmental, or other related concerns.

C3- Provide information on any special services offered by the firm that may be available for this

6. SUBMITTAL OF STATEMENTS OF QUALIFICATIONS (STEP I)

READ CAREFULLY

One (1) original and four (4) copies of the qualifications shall be prepared, for a total of five (5) sets.

One complete copy must be provided via flash drive as a SINGLE .pdf file. Each submittal shall otherwise be identical and include a transmittal letter. Submittals must be printed on standard (8½” x 11”) paper. The pages of the qualification submittals must be numbered. A table of contents with corresponding tabs must be included to identify each section as instructed in this RFQ. Responses are limited to 36 pages (preferably 18 double-sided pages) or less using a minimum of size 11 font. One

(1) page of the SOQ shall be devoted to an Organization Chart. This page shall be single-sided and not exceed 11” x 17” in folded out size. Additional information should not be added on this page. Each SOQ shall be prepared simply and economically, providing straightforward, concise delineation of respondent’s capabilities. Fancy bindings, irrelevant colored displays and promotional materials are not desired. Emphasis must be on completeness, relevance, and clarity of content. NOTE: All pages shall be included in the page limit EXCEPT for the front cover, cover (transmittal letter), table of contents, tab dividers, organization chart, Exhibit I, Exhibit II, and Exhibit III. Submittals must be sealed in an opaque envelope or box, and reference RFQ GWCC-0919-DB and the words “STATEMENT OF QUALIFICATIONS” must be clearly indicated on the outside of all of the envelopes or boxes.

Statements of Qualifications must be physically received by the Purchasing Director prior to the deadline indicated in the Schedule of Events at the exact address below:

Georgia World Congress Center Authority

GWCC Administration Reception Attention: Erle Coleman, Purchasing Director

285 International Boulevard, NW Atlanta, Georgia 30313-1591

No submittals will be accepted after the time and date set for receipt. Statements of Qualifications submitted via facsimile or e-mail will not be accepted. All SOQ submittals shall be considered Proposals, and all submittals upon receipt become the property of the Authority. Labeling information provided in submittals “proprietary” or “confidential”, or any other designation of restricted use will not be binding upon the Authority or its representatives and will not protect the information from public view. Subject to the provisions of the Open Records Act, the details of the proposal documents will remain confidential until final award. All expenses for preparing and submitting responses are the sole cost of the party submitting the response. The Authority is not obligated to any party to reimburse such expenses.

7. FINALIST NOTIFICATION

Once the Selection Committee has completed the evaluation of the Statements of Qualifications, a list of the finalist firms will be posted on the Georgia Procurement Registry along with the original RFQ solicitation.

Step II- DB Selection, will be initiated by invitation to finalists to submit Project and Fee Proposals as instructed in the Owner’s RFP. Finalists will be those firms determined by the Selection Committee to be especially qualified to perform as CM/GC for this Project in accordance with the qualification criteria herein. Presentations/interviews will be conducted by the Owner for those firms that submit proposals that are accepted by Owner. The successful CM/GC will be determined from the interviews and proposals received.

End of Section

II. REQUEST FOR PROPOSALS

(From Qualified Finalists)

Design Build for

RFP No. GWCC-0919-DB

For

Project No. GWCC-0919, Olympic Ring Fountain Upgrade/Refurbishment

To firms who have been issued notification as having been deemed eligible, the Georgia World Congress Center Authority (GWCCA or Authority), as “Owner,” issue this Request for Proposals (RFP), for those eligible firms to offer proposals for construction management at-risk services for the specific project.

1. CONTRACT INFORMATION (STEP II)

General The Design-Builder (DB) is normally under contract to supply both design services and construction services, to complete the project and place the GWCCA in occupancy of the project in a “turnkey” fashion. Once a Guaranteed Maximum Price (GMP) is agreed to between the GWCCA and the DB, the DB is “at risk” for project price, project schedule, and completion of all construction as set forth in the Contract Documents. The DB holds all trade contracts and trade supplier contracts. The price and financial structure of this Agreement is the “cost-plus” method, with an absolute cap on the total price of the contract (the GMP), and certain other maximum price allowances. The sole basis for the “plus” under this Agreement is the Design-Builder’s Fee, which is the DB’s “gross profit”. The sole basis for “cost” throughout this Agreement is Actual Cost. In addition to the GMP, there are total cost limitations imposed on Actual Costs for overhead, salary and labor costs, both as to type of cost and allowable amounts.

Actual cost is the only allowable cost under this Agreement, unless and until a Lump Sum Price is agreed to between the GWCCA and DB. The GWCCA can designate an Executive Administrator or a Program Manager to represent the GWCCA in administration of the Project.

GWCCA desires to pursue this project in two steps designated as Task 1 and Task 2. The general scope of Task 1 is to prepare a set of pricing documents to be used to assist the GWCCA in determining the project’s budget. This will also include cost estimating in support of that activity. Project Cost will include the cost of the work as well as the cost of design services to complete appropriate design documentation, as well as the DB’s general conditions and fees consistent with the description above. If the Project Cost is determined to be acceptable given the available funding, then the project would move into Task 2 with the execution of a GMP Agreement and complete the design documentation and construction under a Lump Sum Price. These two tasks are described in more detail below.

Contingencies There are two contingency amounts under the GMP. The first is the “construction contingency,” which is largely under the control of the DB pursuant to the terms of this Agreement and has a minimal requirement for GWCCA approval “not unreasonably withheld.” The second is the “design contingency” pursuant to the terms of this Agreement, in which the GWCCA retains substantial control. Both contingencies are eliminated if the GWCCA and DB ultimately agree to a Lump Sum Price for the

Contract Scope During Phases of Project The Design Builder’s services shall include all Design, Pre-construction, Construction, and Warranty Phase services. The DB will provide comprehensive administration and management of all aspects of the construction of the project and will work in concert with the GWCCA towards the successful completion of the project on schedule, at or below budgeted costs, meeting or exceeding standards stipulated by the design criteria, and in adherence with standards required by local authorities and other agencies having jurisdiction. It is expected that the DB will undertake such measures as surveys, programming, engineering design, preconstruction, and construction of the project.

The Proposer shall assemble and manage an appropriate team of qualified professionals capable of implementing all requirements of the Project, as outlined in the RFP. If a Proposal is submitted by a team of individuals or firms, the Proposal shall clearly define the Lead Firm making the Proposal. Design services shall be provided by a design professional registered to perform architectural and/or engineering services in the State of Georgia who retains all responsibilities for design and construction administration services of the Project.

The Owner may consider minor, reasonable revisions to the requirements stated herein as part of the design builder’s proposal provided there is evidence of improved operation, use, or benefit to the Using Agency. Any and all such deviations must be specifically and individually identified and justified in the design builder’s proposal. Deviations not identified in the proposal will not be considered.

The Design-Build (DB) services shall comprise two steps designated as Task 1 and Task 2. The general scope of Task 1 is to prepare a set of pricing documents to be used to assist the GWCCA in determining the project’s budget. This will also include cost estimating in support of that activity. Project Cost will include the cost of the work as well as the cost of design services to complete appropriate design documentation, as well as the DB’s general conditions and fees consistent with the description above. If the Project Cost is determined to be acceptable given the available funding, then the project would move into Task 2. Any additional information required (i.e., testing, environmental site assessments, etc.) will be the responsibility of the Owner.

If the project moves forward into Task 2, the Design-Builder (DB), under the general supervision of the Owner and Program Manager, will commit to a Guaranteed Maximum Price (GMP) for all design and construction backed by a surety bond. The DB shall competitively select all construction subcontracts and other work appropriate for competitive selection but is free to use qualification factors other than price of work to select construction subcontractors that will deliver the best value to the GWCCA and the State of Georgia. Project shall be constructed within this GMP.

During the construction phase DB will be responsible for means & methods of construction, safety programs, quality control, general conditions, prequalification of potential subcontractors and bidding of all work, certification of all work in place required for monthly payment requests, coordination, scheduling of all work associated with all construction contracts and other miscellaneous contracts required for the completion of the project within the predetermined budget and schedule. DB will assist GWCCA in management and administration of the project except that the GWCCA shall retain complete contractual control of all prime DB contracts, project funds, and disbursements. The DB shall retain all normal responsibilities for professional design, cost control, schedule and quality assurance including normal construction administration responsibilities.

The successful DB may not be eligible to bid or enter a contract or subcontract for any of the construction or other services other than as set forth in the Design-Build Contract and General Requirements. Click the following link to view a sample of the proposed DB Construction Contract. The actual contract may differ slightly.

http://gsfic.georgia.gov/sites/gsfic.georgia.gov/files/imported/vgn/images/portal/cit_1210/57/60/8043667 23.pdf

The following is a listing of some of the representative services usually provided by the DB:

Task 1

1) Conceptual and Schematic Engineering Phase

• Site VISIT AND CONCEPTUAL DESIGN REVIEW: Site Visits to review the site conditions and review the conceptual design of Fountain with GWCCA. Discussions via conference calls or video meetings can also be conducted as needed.

• POTENTIAL ENHANCEMENTS: CONRACTOR will need to sit down with key stakeholders of the organization and provide different enhancements that could be well suited for this project.

• DESIGN SCHEDULE: A design schedule must be provided at the start of the project.

• FUNCTION ANALYSIS: Analysis of the function of the fountain requirements to determine feasibility of design and make recommendations to ensure that the system will achieve the aesthetics described by the GWCCA as stated during conceptual design review.

• AESTHETIC & TECHNICAL RECOMMENDATIONS: The CONSULTANT shall direct recommendations regarding basic aesthetic solutions to present to the GWCCA. These recommendations must be approved, in writing, by the GWCCA prior to commencement of System Engineering. The GWCCA will furnish current architectural and engineering documents pertaining directly to the fountain project, as required for this phase.

• PROTOTYPE RECOMMENDATIONS: The CONSULTANT may recommend to the GWCCA the construction and testing of prototypes to demonstrate physical solutions to fountain aesthetic designs. The construction of these prototypes shall be considered an Additional Service and shall not proceed without the written consent of the GWCCA.

• PROJECT COST ESTIMATE: At the request of the GWCCA, the CONSULTANT shall prepare and submit to the GWCCA a Statement of Equipment Cost and Probable Installation Cost of the fountain project. This should also include pricing for the list of potential enhancements.

Task 2

1) Construction and Bid Documents

The CONSULTANT shall submit construction and bid documents as follows:

• EQUIPMENT LAYOUT/DETAILS: The mechanical equipment is positioned and labeled on drawings with associated details for clarity for construction.

• MECHANICAL/ARCHITECTURAL DETAILS: The CONSULTANT shall prepare documents detailing the Mechanical components, their functions and proper relationship to the fountain architecture.

• ELECTRICAL SCHEMATICS: The CONSULTANT shall prepare documents detailing the electrical components in their relationship to the fountain architectural details.

• ELECTRICAL EQUIPMENT/DETAILS: The drawings of the control panel will show the proper motor controls and electrical connections in their positions for attachment from building to power service.

• UTILITY CONNECTION The CONSULTANT shall prepare documents detailing the utility connections (water, power, drain, etc.) as required for the fountain.

• PROJECT SPECIFICATIONS: The CONSULTANT shall prepare fountain specifications that includes a description of the water feature, detailed equipment list, a minimum quality of standard for all components, and standards for the installation & testing of the fountain piping & equipment.

http://gsfic.georgia.gov/sites/gsfic.georgia.gov/files/imported/vgn/images/portal/cit_1210/57/60/804366723.pdf http://gsfic.georgia.gov/sites/gsfic.georgia.gov/files/imported/vgn/images/portal/cit_1210/57/60/804366723.pdf

Task 3

The CONSULTANT shall provide reports to the GWCCA on action taken and commitments made during these tasks:

• SHOP DRAWINGS REVIEW - Complete review of drawings submitted for approval.

• PRE-CONSTRUCTION MEETING – Via conference call or video meeting for coordination with trades. *If requested, site visit(s) shall be considered an Additional Service and shall not proceed without the written consent of the GWCCA and CONSULTANT.

• CONSTRUCTION INSPECTION - Via conference call or video meeting for review during the fountain construction phase of the PROJECT. *If requested, site visit(s) shall be considered an Additional Service and shall not proceed without the written consent of the GWCCA and CONSULTANT.

• START-UP & ADJUSTMENT REVIEW - Via conference call or video meeting to review system with FOUNTAIN CONTRACTOR. *If requested, site visit(s) shall be considered an Additional Service and shall not proceed without the written consent of the GWCCA and

CONSULTANT.

Additional Services CONSULTANT shall obtain GWCCA’s written authorization prior to the commencement of Additional Services. The following defines the services considered as Additional services to the PROJECT.

• If there is a change to the design and/or specifications, which affects the original scope, the GWCCA must be contacted for authorization of additional service.

• Providing design services relative to future facilities, systems, and equipment, which are not intended to be constructed as part of the project.

• Making revisions in drawings, specifications, or other documents when such revisions are inconsistent with written approval or instructions previously given and are due to causes beyond the control of the CONSULTANT.

• Preparing documents for alternate bids or out-of-sequence services requested by the GWCCA.

• Preparing supporting data and other services in connection with Change Orders if the change in the Basic Compensation is commensurate with the services required of the

CONSULTANT.

• Providing consultation concerning replacement of any Work damaged by fire, wind, water, etc., or other cause during construction, and furnishing services as may be required in connection with the replacement of such Work.

• Providing services made necessary by the default of the Contractor or by major defects in the Work of the Contractor in the performance of the Construction Contract.

• Constructing prototypes in accordance with previously accepted recommendations. The CONSULTANT testing and reviewing prototypes. The CONSULTANT shall report the results of the testing and submit the report to the GWCCA for acceptance.

Design and Construction Criteria Selected materials, systems, fixtures, and equipment shall be reviewed for cost, energy-efficiency, durability, maintainability and replacement availability by the Proposing Team and approved by the Using Agency. The project must comply with the minimum requirements of the Energy Efficiency & Sustainable Construction Act of 2008.

All design and construction work shall comply with all applicable federal, state, and local codes and ordinances. It will be up to the Proposing Team to ensure that all inspection and certification requirements, including construction materials testing, are reviewed and approved by the appropriate officials.

2. SCHEDULE OF EVENTS (STEP II)

The following Schedule of Events represents the Owner’s best estimate of the schedule that will be followed for the Step II selection. All times indicated are prevailing times in Atlanta. The Owner reserves the right to adjust the schedule as the Owner deems necessary.

3. PRE-PROPOSAL SITE VISIT (STEP II)

A pre-proposal site visit may be conducted by the Owner and attendance of finalist firms will be mandatory. The date for the site visit should be as listed above although it is subject to change. The site visitors will convene at a time and location to be determined and communicated in the Notice to Finalists. Additional information, possibly including some program, plans and drawings, may be available at the site visit for finalist review. The Owner reserves the right to disqualify a proposer from the selection process due to a failure by a proposer to arrive for the site visit by the scheduled time. Failure to attend a mandatory site visit will automatically result in disqualification from the selection process.

4. SELECTION PROCESS (STEP II)

Step II- CM/GC Selection, will be initiated by the invitation to the qualified finalists by the Selection Committee (determined in Step I from evaluation of Statements of Qualifications) to submit Project Proposals and Fee Proposals as instructed in this RFP. Finalist interviews will also be conducted by the Owner. The successful CM/GC will be determined from the evaluation of project proposals received and interviews.

Criteria for the evaluation of Design-Build Proposals (50% of Overall Factor):

20% Factor} Relevance of the Experience and Qualifications of the Proposed DB Team to this project, including: Experience of the design team and construction team, including project manager and superintendent working together on past similar projects;

Assigned team’s experience with projects of similar size, type, and complexity;

Assigned team’s experience with effective budget control; Assigned team’s experience with effective schedule control; Availability of the proposed team for this project;

Experience of the proposed team effectively dealing with design and construction of similar projects.

15% Factor} Previous performance of the firm including level of quality of the services of the firm to previous customers, customer’s statements of that quality, the firm’s ability to

STEP II (RFP)

a. Owner issues notice to finalist firms to propose as instructed in RFP 10/5/23

b. Owner conducts Pre-Proposal Site Visit for finalists (if applicable) Sales/Event Conference room, Building B - Administration 10/6/23 11:30

c. Deadline for finalist submission of written questions and requests for clarification 10/10/23

d. Deadline for submission of Project Proposals 10/13/23 10:00 AM

e. Owner interviews finalist firms and Fee Proposals due TBD meet established time requirements, the firm’s response to project needs during pre-design, design, preconstruction and construction, the firm’s control of design and construction quality and budget.

15% Factor} Quality of proposed Design-Build Management Plan, including: The firm’s cost management plan; Firm’s Schedule management plan during design and construction;

firm’s approach for managing changes within the stated cost and schedule limitations;

firm’s approach for competitively administering and evaluating bid packages; the firm’s subcontractor management plan; firm’s quality assurance program and plan; the firm’s close-out plan; firm’s work force plan; and the firm’s safety plan and site logistics/phasing plan for proposed project.

Criteria for the evaluation of finalist interviews: (50% of Overall Factor)

25% Factor} Methodology Presented to assure success and the ability of principals to engender confidence in the ability of the firm to complete the project within the time and cost budgeted, the ability of the team to effectively address Owner program goals, offer solutions to challenging areas of the project, deliver apparent efficiency and effectiveness, offer new ideas that lead to benefits for the Owner, the effectiveness in communication of the team members during the interview process, and the firm’s ability to effectively answer project questions and provide solutions during the interview.

25% Factor} Committee’s assessment of the Overall Fit of the firm and its key team members to the project, including ability of the firm to instill Committee confidence in the firm’s understanding of the project requirements, and in the firm’s communication and problem-solving methods and abilities.

6. SUBMITTAL OF QUESTIONS AND REQUESTS FOR CLARIFICATION AND

EXTENSIONS (STEP II)

It is the responsibility of each respondent to examine the entire RFP, seek clarification in writing, and review its submittals for accuracy before submitting. Once the submission deadline has passed, all submissions will be final. The Owner will not request clarification from any single individual proposer regarding their submission, but reserves the right to ask, collectively, all parties that have submitted proposals for additional information. Questions from Construction Professionals about any aspect of the RFP, or the project, shall be submitted in writing (e-mail is preferable) to:

Erle Coleman, GWCCA, Purchasing Director E-mail: ecoleman@gwcc.com

The deadline for submission of questions relating to the RFP is the time and date shown in the Schedule of Events. All relevant and significant questions that have been submitted in writing prior to the deadline will be compiled and answered in writing and issued directly to all proposers via e-mail. Any proposer exceptions to the RFP requirements or requests for deadline extensions must also be communicated to the Owner by the deadline to be properly considered. Any requests for proposal deadline extensions must include the reason(s) for such a request. The Owner reserves the right to approve or reject such requests as the Owner deems necessary.

7. INSTRUCTIONS FOR PREPARING DESIGN-BUILD PROPOSALS (STEP II)

One (1) original and four (4) copies of the proposal shall be prepared, for a total of five (5) sets. One complete copy must be provided via flash drive as a SINGLE .pdf file. Each submittal shall otherwise be identical and include a transmittal letter. Submittals must be printed on standard (8½” x 11”) paper.

The pages of the proposal submittals must be numbered. A table of contents with corresponding tabs must be included to identify each section as instructed in this RFP. Responses are limited to 36 pages (preferably 18 double-sided pages) or less using a minimum of size 11 font. Proposals must be sealed in an opaque envelope or box, and reference RFP No. GWCC-0517-DB and the words “REQUEST FOR PROPOSAL” must be clearly indicated on the outside of all of the envelopes or boxes.

Statements of Qualifications must be physically received by the Purchasing Director prior to the deadline indicated in the Schedule of Events at the exact address below:

GWCC Administration Reception Attention: Erle Coleman, Purchasing Director

No submittals will be accepted after the time and date set for receipt. Request for Proposals submitted via facsimile or e-mail will not be accepted. All proposals submitted shall be considered the property of the Authority. Labeling information provided in the proposal “proprietary” or “confidential”, or any other designation of restricted use will not be binding upon the Authority or its representatives and will not protect the information from public view. Subject to the provisions of the Open Records Act, the details of the proposal documents will remain confidential until final award. All expenses for preparing and submitting responses are the sole cost of the party submitting the response.

The Authority is not obligated to any party to reimburse such expenses.

A. Preparation of Proposal

Responses must be typewritten and limited to a maximum of thirty (30) pages (8 ½” x 11”) with font not smaller than 11-point type. If providing printed copies, Proposals shall be printed single-sided, and tabs do not count toward the page limit.

Responses must be straightforward and concise to the extent possible. Emphasis should be on completeness and clarity of content and shall not include any promotional material.

The Proposal shall clearly identify the individual(s) who will be assigned to the Project. If the individual(s) are/is representing any previous experience while employed with another firm, the firm of record for the project and the individual’s role shall be clearly identified.

It is the responsibility of all proposing firms to examine the entire RFP package and seek clarification of any item or requirement. Further, it is the responsibility of all proposing firms to review responses for accuracy before submitting the Proposal.

Failure to meet these requirements or proposals that contain insufficient information for a meaningful evaluation or are not legible may result in disqualification from further consideration.

B. Design Build Proposal

(DELIVERABLES and FOR FINALIST FIRMS ONLY) Qualifications and Experience of Proposed Design-Build Team

B1- Describe your firm's proposed organization for design-build team. Designate the specific individuals to fill the following key roles on your team:

a. Design Executive

b. Lead Design Professional

c. Project Executive

d. Project Director

e. Project Manager(s)

f. Superintendent (s)

g. Cost Estimator

h. Other (please describe other key team members, if applicable)

B2- Provide for each of the above personnel current resumes listing relevant project experience and percentage of the person’s time to be committed to this project.

B3- Identify the individual who, from project start to finish, will be the leader of your design-build team and the principal point of contact between your firm and the Owner, and other consultants. Provide detailed information on the qualifications of this individual and the direction, authority, and management tools that will be provided to the individual by the firm. This individual’s competence, his/her leadership, and his/her ability to achieve customer satisfaction will be heavily considered in the selection of a DB firm.

B4- Provide an organizational chart showing detailed lines of responsibility and accountability for your team.

B5- Provide examples of your recent experience with demolition/construction of projects similar to this project, including the following information:

a. Describe the work performed. Include the total quantity of change orders and net total cost increase of change orders to the project. Summarize the actual schedule performance relative to the initial project schedule. For each project, provide the name of an Owner’s representative (with a current phone number) who is most familiar with your performance on the project.

b. Provide photographs of example projects your firm/team completed in the past five (5) years.

c. Provide a written reference from the Owner (name with current phone number) familiar with your performance on each of the above projects. Provide a Program Manager reference, if applicable. (It is the responsibility of the proposer to verify all contact information provided is accurate)

d. List the individuals who served as the Project Executive/Director, Design Professional, Project Manager, Superintendent, and Cost Estimator on the projects. Please note whether these individuals are still employed with your firm.

C. Management Plan

C1- Describe your process for efficiently resolving issues and maintaining the project commitments working collaboratively with the GWCC. Provide specific examples demonstrating your ability to solve complex project issues related to construction without compromising your team commitments.

C2- Describe your cost management plan for controlling costs on this project within the stated cost limitation during design and construction. Describe your systems and procedures for controlling costs during design and construction.

C3- Describe your change management plan for managing cost and schedule…