DEQ - Detective X.pdf

Request Form to Division of Purchasing (DOP)

Sole Source Authorization - SSA - New

If you have any questions please contact us at DOPHelpDesk@adm.idaho.gov

Form ID

Generated after Receipt by DOP

Year

Requestor Information

Agency Name * Department of Environmental Quality

Agency Acronym *

DEQ

Requestor Name * Tessa Stevens

Phone * 208-373-0473

E-mail * tessa.stevens@deq.idaho.gov

Property Being Purchased: * Detective X

This field has a 300 character limit

Type of Exemption Check all that apply

Type of Exemption *

A solicitation has been completed and my Agency wishes to award contracts to multiple vendors for the same or smilar property (Multiple Award Authorization)

My Agency wishes to administer or award a solicitation at a dollar amount above its normal Delegated Purchasing Authority (Limited/One-Time DPA)

The property required is available on one or more open contracts, but my Agency wishes to purchase from a different vendor. (Note: if total value is over $10,000, Agency must also check the box for exemption from competition if requesting to pruchase from a specific vendor). (Utilization of Open Contract).

A solicitation is being developed (by my Agency under its DPA or in conjunction with DOP) and my Agency wishes to limit responses to a specific manufacturer/brand name (I.e. no substitutions). (Note: this option assumes that multiple vendors can offer the identified brand name; otherwise, select the option for exemption from competition to request a Sole Source Authorization (Brand Name Only)

A solicitation has been completed and there is a need to negotiate with one or more vendors. (Authorization to Negotiate)

My Agency is seeking to purchase directly from an identified vendor without completing a solicitation OR wishes to perform a level of competition that is less formal than would typically be required. (Various exemptions-additional questions to follow) mailto:tessa.stevens@deq.idaho.gov

Additional Questions *

There is an immediate threat to public health, safety, or welfare (Emergency Purchase Authorization)

The required property can only be procured from a single supplier (sole manufacturer and distributor) (Sole Source Authorization)

There is an existing Policy Directive on the DOP website which requires authorization to be utilized (Utilization of Policy Directive)

It would be impractical, unreasonable, or disadvantageous to complete the required competitive process under the circumstances (One Time Exemption).

Sole Source Authorization

IDAPA 38.05.01.042.02 provides that sole source purchase shall be used only if a requirement is reasonably available from a single supplier.

Fiscal Year *

Type of Request *

New

Renew (Agency wishes to extend an existing sole source authorization)

Amend (Check this box to request a change to the goods/services, term or other conditions of the

SSA)

Both Renew and Amend

New

Name of Requested Vendor * AMETEK aka Ortec

Desired Term in Years *

Anticipated Total Cost (for full desired term): * $145,979.01

Do you anticipate the need for renewals? *

Yes No

Property * Describe the property you are seeking

The Ortec Detective X is a high-resolution, handheld radioisotope identification device (RIID) used for nuclear threat detection and identification. It is a portable instrument with a large high-purity germanium (HPGe) detector and advanced software for identifying radionuclides in the field. The Detective X is used for security purposes.

Justification * Check all that apply

Sole source provider of a licensed or patented good or service

Sole manufacturer AND distributor

Sole provider of factory-authorized/warranty service

Sole provider of items that are compatible with existing equipment, systems, programs, etc.

Other

Business Need * Describe the Agency's business need for the requested property

Part of our environmental surveillance work includes In-situ gamma spectroscopy readings on and around the Idaho National Laboratory.

Our previous detector, which is nitrogen cooled stopped working this year. It requires us to maintain a nitrogen supply https://adminrules.idaho.gov/rules/current/38/380501.pdf

This field has a 300 character limit

Description * Describe what makes the identified property unique. Why is it the only property that could meet your business need?

Part of our environmental surveillance work includes In-situ gamma spectroscopy readings on and around the Idaho National Laboratory.

Our previous detector, which is nitrogen cooled stopped working this year. It requires us to maintain a nitrogen supply and will be very expensive to repair. Our old Detective was used for the sampling this year and worked well, but it has been repaired a couple of times already and is older technology. We asked DOE if we could acquire a new one and they approved. It is also used for emergency response purposes. Our DOE counterparts use the same equipment, so it is much easier for our staff to remain proficient and be able to work across agencies with similar equipment, in the event of a radiological release.

Alternatives * Describe the research you conducted to identify other potential property/sources. What potential alternatives did you find and why will they not meet the Agency's business needs?

Other companies make similar equipment, but we specifically asked for the same equipment that we have, and that DOE uses for responses. A cheaper knock off would be unacceptable for this need.

File Upload and Certification

Notes Quote, and Letter from vendor stating that they are the sole manufacturer and control all U.S. distribution of Ortec products.

File Upload

Q-90222 IDEQ Jensen ORTEC Sole provider EW (002).doc 309KB

Q-90222-3 IDEQ Jensen.pdf 404.89KB

Maximum File Size 250 MB

Agency Certification *

By submitting this form, I certify that the information provided above is true and accurate to the best of my knowledge, supports the requirement for a sole source procurement, and is in the best interest of the State.

Signature * Date Submitted * 2025-12-01

Approval - SSA

Administrator Intends to approve *

Yes No

(Pending legal notice and appeal period)

Optional Posting? * This exemption will be sent for posting before final approval.

Yes No

Notes Public View

This field has a 300 character limit

File Upload

Maximum File Size 250 MB

DOP Signature *

DOP Printed Name * Mike Gwinn

DOP Title * Contract Administration Supervisor

Date Time 2025-12-11