DEQ - Air Monitoring Station - Sandpoint.pdf
PDF 363 KB Posted
- Solicitation number
- 1282
- Issued by
- Boise County, Idaho
About this file
This is a Sole Source Authorization (SSA) request form submitted by the Idaho Department of Environmental Quality (DEQ) to the State of Idaho's Division of Purchasing. The DEQ is seeking to procure pulling power and establishing a new pole for an air monitoring station at Sandpoint Middle School from Avista, the sole identified vendor capable of providing this service. The project scope involves relocating the air monitoring station due to the pending demolition of the current facility's shed structure. The anticipated total cost for the one-year contract term is $6,000.00, with the request submitted on April 3, 2026. The SSA was approved by the Division of Purchasing Deputy Administrator Mike Gwinn on April 3, 2026, and the solicitation notice was posted on April 6, 2026, with a three-day proposal window through April 9, 2026. No renewal options are anticipated at this time.
Avista is designated as the sole source provider because it is the only vendor authorized to work with and establish connections off their utility lines, making it the only entity capable of providing the necessary electrical infrastructure and pole installation to support the air monitoring equipment. The DEQ conducted research confirming that no other vendors will provide services until Avista establishes the pole, meter, and connectivity and grants access to their lines. The business need is driven by the agency's obligation to comply with monitoring requirements while accommodating the existing facility's demolition. No set-asides, incumbent vendors, or DBE requirements are identified in the documentation. Interested vendors may file a challenge to this sole source procurement within five business days of the closing date by contacting purchasing@adm.idaho.gov.
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Text version
Request Form to Division of Purchasing (DOP)
Sole Source Authorization - SSA - New
If you have any questions please contact us at DOPHelpDesk@adm.idaho.gov
Form ID 15345
Generated after Receipt by DOP
Year
Requestor Information
Agency Name * Department of Environmental Quality
Agency Acronym *
DEQ
Requestor Name * Sean Cannon
Phone * 208-373-0172
E-mail * sean.cannon@deq.idaho.gov
Property Being Purchased: * Pulling power and establishing new pole for an air monitoring station at Sandpoint Middle School.
This field has a 300 character limit
Type of Exemption Check all that apply
Type of Exemption *
A solicitation has been completed and my Agency wishes to award contracts to multiple vendors for the same or smilar property (Multiple Award Authorization)
My Agency wishes to administer or award a solicitation at a dollar amount above its normal Delegated Purchasing Authority (Limited/One-Time DPA)
The property required is available on one or more open contracts, but my Agency wishes to purchase from a different vendor. (Note: if total value is over $10,000, Agency must also check the box for exemption from competition if requesting to pruchase from a specific vendor). (Utilization of Open Contract).
A solicitation is being developed (by my Agency under its DPA or in conjunction with DOP) and my Agency wishes to limit responses to a specific manufacturer/brand name (I.e. no substitutions). (Note: this option assumes that multiple vendors can offer the identified brand name; otherwise, select the option for exemption from competition to request a Sole Source Authorization (Brand Name Only)
A solicitation has been completed and there is a need to negotiate with one or more vendors. (Authorization to Negotiate)
My Agency is seeking to purchase directly from an identified vendor without completing a solicitation OR wishes to perform a level of competition that is less formal than would typically be required. (Various exemptions-additional questions to follow) mailto:sean.cannon@deq.idaho.gov
Additional Questions *
There is an immediate threat to public health, safety, or welfare (Emergency Purchase Authorization)
The required property can only be procured from a single supplier (sole manufacturer and distributor) (Sole Source Authorization)
There is an existing Policy Directive on the DOP website which requires authorization to be utilized (Utilization of Policy Directive)
It would be impractical, unreasonable, or disadvantageous to complete the required competitive process under the circumstances (One Time Exemption).
Sole Source Authorization
IDAPA 38.05.01.042.02 provides that sole source purchase shall be used only if a requirement is reasonably available from a single supplier.
Fiscal Year *
Type of Request *
New
Renew (Agency wishes to extend an existing sole source authorization)
Amend (Check this box to request a change to the goods/services, term or other conditions of the
SSA)
Both Renew and Amend
New
Name of Requested Vendor * Avista
Desired Term in Years *
Anticipated Total Cost (for full desired term): * $6,000.00
Do you anticipate the need for renewals?
Yes No
Property * Describe the property you are seeking
Pulling power and establishing new pole for an air monitoring station at Sandpoint Middle School, as we have been asked to move from the current site due it's pending demolition.
Justification * Check all that apply
Sole source provider of a licensed or patented good or service
Sole manufacturer AND distributor
Sole provider of factory-authorized/warranty service
Sole provider of items that are compatible with existing equipment, systems, programs, etc.
Other
Additional info if "Other" selected * Avista is the only vendor who can work and establish connections off their lines.
Business Need * https://adminrules.idaho.gov/rules/current/38/380501.pdf
Describe the Agency's business need for the requested property
We need to electrify the air monitoring stations to comply with our monitoring obligations.
This field has a 300 character limit
Description * Describe what makes the identified property unique. Why is it the only property that could meet your business need?
Avista is the only vendor who can work and establish connections off their lines.
Alternatives * Describe the research you conducted to identify other potential property/sources. What potential alternatives did you find and why will they not meet the Agency's business needs?
No vendors will provide services until Avista establishes the pole, meter, and connectivity and grants them access.
File Upload and Certification
Notes Plans are still being drawn up as to the value of the services but given we have to move it as they are tearing down the shed we are currently connected to, we wanted to begin the Sole Source Authorization process
File Upload
Maximum File Size 250 MB
Agency Certification *
By submitting this form, I certify that the information provided above is true and accurate to the best of my knowledge, supports the requirement for a sole source procurement, and is in the best interest of the State.
Signature * Date Submitted * 2026-04-03
Approval - SSA
Administrator Intends to approve *
Yes No
(Pending legal notice and appeal period)
Optional Posting? * This exemption will be sent for posting before final approval.
Yes No
Notes Public View
This field has a 300 character limit
File Upload
Maximum File Size 250 MB
DOP Signature *
DOP Printed Name * Mike Gwinn
DOP Title * Deputy Administrator
Date Time 2026-04-03
File details come from the government source that posted it. Updated .