Deployment Gear BPA Solicitation and Attch 1.pdf

11 Sep 2023

MEMORANDUM FOR ALL PROSPECTIVE OFFERORS

FROM: 6th Contracting Squadron/PKA

SUBJECT: Establishment of Unpriced Blanket Purchase Agreement (BPA) for OCO Deployment Gear (Cold Weather Gear, Wet Weather Gear and Deployment Gear): FA481423TF135

1. 6 CONS/PKA office proposes to establish at least three (3) unpriced Blanket Purchase Agreements (BPA’s) for OCO Deployment Gear (Cold Weather Gear, Wet Weather Gear and Deployment Gear).

Scope of established BPA’s will include the furnishing of deployment gear aforementioned.

Please keep in mind, a BPA is not a binding contract, they are agreements, and as agreements, prices must be set prior to any orders being placed against the BPA. Additionally, since it is an agreement and not a contract, either party may choose to terminate an agreement provided a 30-day notification is given.

2. A sample deployment gear list, not all inclusive, (not currently funded) has been created and will serve as the basis for selecting at least 3 BPA recipients. Offerors shall review the sample event Statement of Requirements (SOR) provided as attachment #2 and provide a complete solution with pricing for the event. Prospective offerors will be evaluated for technical capabilities to meet all SOR requirements and for price.

Also attached are the general terms and conditions of a BPA. If you are interested in establishing a BPA with 6 CONS/PKA office, please provide a complete solution conforming to the requirements of the SOR and ensure price is also included. Your prices should be as low or lower than those charged to your most favored customers, including any discounts for prompt payment. 6 CONS/PKA office will establish at least three BPAs for the sought Supplies. Who is actually chosen for the agreement will be determined and based both on delivery terms and pricing, so it cannot be stressed enough, include your best pricing terms. All future events will be competed only amongst awarded BPA holders.

3. Return your solution with your pricing to jill.warye@us.af.mil AND david.lovett@us.af.mil no later than 22 Sep 2023 at 1:00 PM EST as 6 CONS intends to have all BPA’s in place and effective NLT 16 Oct 2023. If your company is selected to establish an agreement with, 6 CONS will forward you additional information to complete. This information will include how calls are placed, as well as a list of individuals who are authorized to place calls for this proposed agreement.

4. Proposed solutions can be e-mailed to: jill.warye@us.af.mil AND david.lovett@us.af.mil. I recommend you call me after your solution is sent, as it is your responsibility to ensure it’s received no later than 22 Sep 2023 at 1:00 PM EST to my office. Should you have additional questions, please do not hesitate to call Ms. Jill Warye at 813-828-4896 and/or Mr. David Lovett at 813-828-7479.

DAVID LOVETT

Contracting Officer

Attachments

1. Terms and Conditions (IAW FAR 13.303-3)

2. Sample Event (Statement of Requirement - Price List)

3. Prov and Clauses

4. Tax Exempt Certificate expires July 2027 mailto:jill.warye@us.af.mil

Attachment #1

TERMS AND CONDITIONS

1. This is a “Blanket Purchase Agreement” (BPA) which is a simplified form of a monthly charge account. If awarded, you will be authorized to provide OCO Deployment Gear, in accordance with the attached Schedule and Price List, when called by the Contracting Officer or their designated representative(s) during the period of 16 Oct 2023 through 15 Oct 2028.

2. It is understood and agreed that this BPA obligates the government only to the extent that authorized calls are actually made against it and then only when delivery against such calls has been completed.

3. Prices to the government are in accordance with the price list submitted by the contractor and approved by the contracting officer. Prices to the government shall be as low or lower than those charged to your most favored customers, for comparable quantities under similar terms and conditions, in addition to any discounts for prompt payment.

4. Supply calls under this agreement shall not exceed $249,999.99.

5. The Contracting Officer will provide the Contractor a list of individuals authorized to purchase/ request service under this BPA identified by organizational component, and the component, and the dollar limitation per purchase for each individual.

6. Each delivery will be accompanied by a delivery ticket which will contain all of the following information (as a minimum):

a. Name of supplier.

b. BPA number.

c. Date of call and call number.

d. Name of person placing the call.

e. Itemized list of supplies/services furnished.

f. Quantity, unit price, and extension of each item, less applicable discount.

g. Date of delivery.

7. A summary invoice shall be submitted at least monthly or upon expiration of the BPA, whichever occurs first, for all deliveries made during a billing period, identifying the delivery tickets covered therein, stating their total value, and supported by receipted copies of the delivery tickets.

8. The Government Purchase Card shall be used as the method of payment for this BPA. Invoices will be submitted to the using organization listed in Block 15 of the resultant Standard Form 1155 issued per order.

9. Price lists will be furnished to the Contracting Division as requested by the Contracting Officer. Price list must include all items to be covered under the BPA. Beginning and expiration dates of the price list must be included. If at any time during the period of performance there is a price change, or a new item added, a new price list must be submitted. Please allow up to 14 calendar days grace period between submission of the new price list, if any.

10. The Government reserves the right to cancel this BPA at anytime, and is bound only to the extent that the Contractor must be given 30 days written notification prior to exercising this right.

IAW FAR 13.303-3