Department specific terms equipment w lapse language~2.docx

Department-Specific Terms and Conditions

Bidder shall submit two (2) sets of each specifications/questionnaire and any additional, pertinent, descriptive literature.

Remanufactured and/or reconditioned equipment will not be accepted. All equipment must be newly manufactured.

The Illinois Department of Transportation reserves the right to waive minor informalities, deficiencies or technical variances which by their nature are restrictive to a given manufacturer, if in its’ judgment, it would be in the best interest of the State to do so and it would not prejudice the rights of other bidders.

Bidder shall provide detailed information concerning warranties of commercially acceptable quality, function, performance, service, parts and any other warranties offered, along with the bid.

Bidder may utilize the spaces provided below to detail type or warranty, duration of warranty and other pertinent information. Submit and refer to additional sheets as required.

Provide address of nearest warehouse where a complete stock of parts is maintained for this equipment.

If within one-year after delivery, the Department of Transportation discovers that the equipment does not meet an awarded specified requirement, it may require the vendor, at no additional cost, to repair or replace the existing equipment with equipment that conforms to the specified requirement. This provision will apply to non-conformities discovered while repairing or maintaining the equipment and which would not be evident through the routine inspection upon delivery.

Serviceability will be a factor in award. Successful bidder shall either be able to provide service after purchase or shall indicate other qualified service facilities able to service equipment, within a reasonable period of time at agency locations. Bidder shall provide documentation and enumerating service locations. Bidder may utilize spaces provide below. Failure to include such documentation shall result in disqualification of the bid. Submit and refer to additional sheets as required.

Ability to service: ____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ Service lead time:______________________________________________________________________ Bids will only be accepted from established manufacturers or their authorized dealers. Any dealer submitting a bid hereby guarantees that it is an authorized dealer of the manufacturer and that the manufacturer has agreed to supply the dealer with all quantities of products required by the dealer in fulfillment of its obligations under any resultant contract with the State. Bidder must submit authorized dealer letter upon request.

Delivery shall be made F.O.B. destination during the regular work week and during established receiving hours (8:00 am to 2:00 pm) unless previous arrangements are made with the locations to whom shipment is made. Vendor shall provide the delivery contact with a notification of shipment and estimated date of arrival. Shipment shall be made to the State of Illinois Department of Transportation, c/o the location as listed.

It is expected that delivery be made, and invoice received prior to 08/01/2021. Funding for this procurement lapses on 8/31/2021. However, the Department of Transportation has requested that these funds rollover to the next fiscal year. It is uncertain if the Illinois General Assembly will approve the request. If the solicitation is awarded and delivery cannot be made by 08/01/2021, no purchase order will be issued to the vendor unless the rollover funding request is approved.

If delivery cannot be made and invoice received by 08/01/2021, the Department of Transportation will extend the contract date to allow time for delivery once the rollover funds have been approved.