Department of Energy Professional Medical Review Services RFI.pdf

Department of Energy Office of the Chief Human Capital Officer

Professional Medical Review Services Request for Information

THIS IS A REQUEST FOR INFORMATION (RFI) ONLY. This RFI is issued solely for information and planning purposes and does not constitute a solicitation. The Department of Energy (DOE) is not seeking proposals at this time and will not accept unsolicited proposals in response to this notice. The Government will not reimburse respondents for costs associated with preparing or submitting responses. Respondents should clearly mark any confidential or proprietary information. Failure to respond to this notice does not preclude participation in any future solicitation, should one be issued.

ALL RESPONSES MUST BE UNCLASSIFIED

1. PURPOSE

The U.S. Department of Energy (DOE), on behalf of the Office of the Chief Human Capital Officer (HC), is conducting market research to identify qualified contractors capable of providing professional medical review and advisory services in support of DOE's Reasonable Accommodation (RA) Program and other workforce-related medical review needs.

DOE is particularly interested in contractors with demonstrated experience providing comparable services to federal agencies.

DOE is exploring the establishment of a professional medical review services contract to provide qualified medical professionals who can review medical documentation and provide recommendations regarding alternative and effective reasonable accommodations.

Anticipated services may include:

• Reviewing medical documentation submitted in connection with RA requests.

• Evaluating medical limitations and providing written recommendations regarding reasonable accommodations.

• Reviewing previously approved RA cases.

• Communicating with employees' medical providers, when properly authorized, to clarify medical information.

• Providing medical consultation to DOE personnel involved in the RA process.

Medical professionals will serve in an advisory capacity. DOE personnel will retain responsibility for processing RA requests and making final accommodation decisions.

The anticipated services may support a large, geographically dispersed workforce across DOE Headquarters, program offices, field offices, and potentially Power Marketing Administrations, as applicable.

The initial requirement may include reviewing up to 600 previously approved RA cases, with ongoing medical reviews estimated at approximately 150 cases annually. These estimates are preliminary and are not guaranteed quantities. The anticipated period of performance is two to four years.

DOE may also consider expanding services to include medical reviews associated with Family and Medical Leave Act (FMLA) requests, positive drug test results, and workers' compensation claims.

2. REQUESTED INFORMATION

Interested contractors should provide the following information:

A. Company Overview

1. Brief description of the company, including business size and socioeconomic status.

2. Applicable North American Industry Classification System (NAICS) code(s).

3. Unique Entity Identifier (UEI) and Commercial and Government Entity (CAGE) code.

4. Existing federal contract vehicles, including applicable General Services Administration

(GSA) Multiple Award Schedule contracts, if any.

5. Company website and primary point of contact, including telephone number and email address.

B. Company Capabilities

1. Describe your company's experience providing professional medical review or advisory services to federal agencies, particularly services involving reasonable accommodations, disability assessments, or federal employment matters. Provide up to three relevant contract examples, identifying the federal agency, scope of services, approximate workload, and period of performance. Indicate whether the work was performed as a prime contractor or subcontractor.

2. Describe your company's ability to provide qualified physicians with appropriate medical credentials, including relevant specialties such as occupational medicine, internal medicine, physical medicine and rehabilitation, or psychiatry. Include your approach to verifying professional qualifications and licensure.

3. Describe your company's approach to reviewing medical documentation, assessing functional limitations, and providing written medical assessments and recommendations regarding alternative and effective accommodations.

4. Describe your company's capacity to support an initial review of up to 600 previously approved RA cases and approximately 150 ongoing medical reviews annually. Include typical turnaround times for standard and expedited reviews.

5. Briefly describe your company's experience supporting large, geographically dispersed federal organizations and its approach to protecting sensitive medical information.

6. Provide nonbinding rough order of magnitude (ROM) pricing for the following planning scenarios:

o Initial review of up to 600 previously approved RA cases.

o Ongoing medical review services for approximately 150 cases annually.

Identify the basis for your estimates and typical pricing model (e.g., per-case, hourly, tiered pricing, or monthly retainer). Include any significant assumptions affecting pricing, such as case complexity, medical record volume, or follow-up consultations.

7. Indicate whether your company has experience providing medical review services associated with FMLA requests, drug test results, or workers' compensation claims.

3. FEEDBACK

DOE welcomes industry feedback regarding the anticipated services and potential acquisition approach.

Interested contractors are encouraged to identify any aspects of the contemplated requirement that may unnecessarily restrict competition and provide recommendations regarding service delivery, medical professional qualifications, pricing structures, or other considerations that may assist DOE in developing its requirements.

4. RESPONSES

Interested parties are invited to respond to this Request for Information.

All responses shall be emailed to the Contracting Officer, Heather Leonard, at heather.leonard@hq.doe.gov no later than 4:00 p.m. Eastern Time, Friday, November 13, 2026.

Responses shall be limited to a maximum of two (2) pages and submitted in PDF or Microsoft Word format.

Please include "Professional Medical Review Services – RFI" in the email subject line.

Proprietary information, if any, should be minimized and must be clearly marked. Please be advised that all submissions become Government property and will not be returned. Respondents are advised that the Government will not pay for any information or administrative costs incurred in response to this RFI. All costs associated with responding to this RFI and any follow-on questions if applicable will be solely at the responding party’s expense.

mailto:heather.leonard@hq.doe.gov