DEP.BPP.WES.DELS.RFR.FY22.HAPITE.CONSUM.CALI.SERV.4.4.22~2.docx

RFR#: BPP-WES-DELS-RFR—HAPSITE-CONSUMABLES AND SERVICES

Charles D. Baker Governor

Karyn E. Polito Lieutenant Governor

Kathleen A. Theoharides Secretary

Martin Suuberg Commissioner

REQUEST FOR RESPONSE

RFR#: BPP-WES-DELS-RFR-HAPSITE-CONSUMABLES AND SERVICES

COMMBUYS Bid#: BD-22-1045-BPP00-BPP03-70421

1. Description or Purpose of Procurement: The Commonwealth of Massachusetts, Department of Environmental Protection (MassDEP) investigates locations and sites that are contaminated by oil or hazardous materials. Among the equipment and instrumentation used by MassDEP to fulfill this statutory mandate are two HAPSITE gas chromatographs/mass spectrometers manufactured by INFICON. MassDEP is seeking a vendor(s) to provide supplies and conduct maintenance and repair for these instruments. This is a 4-year contract.

2. Applicable Procurement Law

Executive Branch Goods and Services

3. Acquisition Method:

Estimated Number of Awards: The target maximum number of Contractors is 2.

5. Enities Eligible to Use the Resulting Contract

6. Expected Duration of Contract (Initial Duration and any Options to Renew):

Initial Duration:

4 Years

The Contract will be executed for five years from the execution date through June 30th, 2026

Renewal Options

None

Total Maximum Contract Duration

4 Years The Contract will be executed for five years from the execution date through June 30th, 2026

7. Anticipated Expenditures, Funding or Compensation: Estimated Value of Procurement: $48,000.00

8. Contract Performance and Business Specifications: Please provide a price list/rates for the following items for the first year:

a. A 6-pack of INFICON Internal Standard cylinders containing 50 ppmV of Bromopentafluorobenzene and 100 ppmV 1,3,5-tris -Trifluoromethylbenzene in VOC-free Nitrogen gas; INFICON P/N 930-433-P6 or equivalent

b. Applicable repair rates to conduct preventative maintenance, diagnostics, and repairs on Analytical Modules for HAPSITE SP and HAPSITE ER units

c. Applicable repair rates to conduct preventative maintenance, diagnostics, and repairs on INFICON HAPSITE Service Modules

d. Cost for common maintenance and repair products including tri-bed concentrators, ionizers, and ion-source filament.

9. Small Business Purchasing Program - MANDATORY FOR PROCUREMENTS WITH ANNUAL VALUES EQUAL TO OR LESS THAN $250,000 Program Background The Massachusetts Small Business Purchasing Program (SBPP) was established pursuant to Executive Order 523 to increase state contracting opportunities with small businesses having their principal place of business within the Commonwealth of Massachusetts. Pursuant to the SBPP, it is the intention of the issuing department to award this Small Procurement to one or more SBPP participating business(es) as described below.

SBPP Award Preference While all businesses, no matter the size or principal place of business, may submit responses to this solicitation, should an SBPP participant respond and meet the best value criteria as described in this solicitation, the SBPP participant shall be awarded the contract. The Strategic Sourcing Services Team (SSST) will not evaluate submissions from non-SBPP participants unless no SBPP Bidder meets the SSST’s best value evaluation criteria.

SBPP Participation Eligibility To be eligible to participate in this procurement as an SBPP participant, an entity must meet the following criteria, and be marked as an SBPP-registered business in COMMBUYS:

1. Have its principal place of business in the Commonwealth of Massachusetts.

2. Been in business for at least one year.

3. Employ a combined total of 50 or fewer full-time equivalent employees in all locations, or employees work less than a combined total of 26,000 hours per quarter; and

4. Have gross revenues, as reported on appropriate tax forms, of $15 million or less, based on a three-year average.

Non-profit firms also must be registered as a non-profit or charitable organization with the MA Attorney General’s Office and be up to date with all filings required by that office and be tax exempt under Section 501(c) of the Internal Revenue Code.

SBPP Compliance Requirements It is the responsibility of the Bidder to ensure that their SBPP status is current at the time of submitting a response and throughout the life of any resulting contract. Misrepresentation of SBPP status will result in disqualification from consideration, and may result in debarment, contract termination, and other actions. To learn more about the SBPP, including how to apply, visit the SBPP Webpage.

Program Resources and Assistance Bidders and Contractors seeking assistance regarding SBPP may visit the SBPP webpage, http://www.mass.gov/sbpp, or contact the SBPP Help Desk at sbpp@mass.gov.

Environmentally Preferable Products: Products and services purchased by state agencies must follow Executive Order 515, issued October 27, 2009. Under this Executive Order, Executive Departments are required to reduce their impact on the environment and enhance public health by procuring environmentally preferable products and services (EPPs) whenever such products and services perform to satisfactory standards and represent best value, consistent with 801 CMR 21.00. In line with this directive, all Contracts, whether departmental or statewide, must comply with the specifications and guidelines established by OSD and the EPP Program. EPPs are products and services that help to conserve natural resources, reduce waste, protect public health and the environment, and promote the use of clean technologies, recycled materials, and less toxic products.

10. Evaluation Criteria: Contractors must submit responses that meet all the submission requirements of the RFR. Only responsive proposals that meet the submission requirements will be evaluated, scored, and ranked by the evaluation team according to the evaluation criteria. Additional information may be requested for evaluation purposes.

11. Instructions for Submission of Responses: Only electronic quotes submitted via COMMBUYS will be accepted in response to this RFR. Responses must be sent via the “Create Quote” functionality in COMMBUYS. For instructions concerning how to submit a Quote, please see Appendix B.

Any submission that fails to meet the submission requirements of the RFR will be found non-responsive without further evaluation unless the evaluation team, at its discretion, determines that the non-compliance is insubstantial and may be corrected. In these cases, the evaluation team may allow the vendor to make minor corrections to the submission.

12. Estimated Procurement Calendar

Deadline for Submission of Questions through COMMBUYS “Bid Q&A

April 13thth, 2022

12:00 PM

Bidders are required to monitor COMMBUYS for changes to the procurement calendar for this Bid.

This is the approximate start date. The actual start date will be the Contract Effective Date which is the date the Contract is executed by the parties.

a. Online Questions (Bid Q&A) Written Questions must be entered using the “Bid Q&A” tab for the Bid in COMMBUYS no later than the “Online Questions Due” date and time indicated in the Estimated Procurement Calendar (above). The issuing department reserves the right to not respond to questions submitted after this date. It is the Bidder’s responsibility to verify receipt of questions.

It is the responsibility of the prospective Bidder and awarded Contractor to maintain an active registration in COMMBUYS and to keep current the email address of the Bidder’s contact person and prospective contract manager, if awarded a contract, and to monitor that email inbox for communications from the Purchasing Department, including requests for clarification. The Purchasing Department and the Commonwealth assume no responsibility if a prospective Bidder’s/awarded Contractor’s designated email address is not current, or if technical problems, including those with the prospective Bidder’s/awarded Contractor’s computer, network, or internet service provider (ISP) cause email communications sent to/from the prospective Bidder/Awarded contractor and the Purchasing Department to be lost or rejected by any means including email or spam filtering.

Written Responses to Questions will be released on or about the “Responses to Questions Posted Online” date indicated in the Estimated Procurement Calendar (above).

(Written questions and responses will be posted on the Bid Q&A Tab for this Bid in COMMBUYS.)

b. Bid Amendment Deadline The Purchasing Department reserves the right to make amendments to the Bid after initial publication. It is each Bidder’s responsibility to check COMMBUYS for amendments, addenda, or modifications to this Bid, and any Bid Q&A records related to this Bid. The Purchasing Department and the Commonwealth accept no responsibility and will provide no accommodation to Bidders who submit a Quote based on an out-of-date Bid or on information received from a source other than COMMBUYS.

c. Quotes (Bid Responses) Deadline (Bid Opening Date/Time) See the Quotes (Bid Responses) Deadline (Bid Opening) Date and Time indicated in the Estimated Procurement Calendar (above).

d. Estimated Contract Start Date This is the approximate start date. The actual start date will be the Contract Effective Date which is the date the Contract is executed by the parties.

Required Forms Responses to this RFR must contain the following documents

The above attachments are available as attachments as part of the Bid record on WWW.COMMBUYS.COM.

LAST PAGE

This information is available in alternate format. Contact Michelle Waters-Ekanem, Director of Diversity/Civil Rights at 617-292-5751.

TTY# MassRelay Service 1-800-439-2370 MassDEP Website: www.mass.gov/dep

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