Demolition SOW.pdf

FEDERAL EMERGENCY MANAGEMENT AGENCY (FEMA)

STATEMENT OF WORK (SOW)

FOR THE DEMOLITION OF MANUFACTURED HOUSING UNITS, TRAVEL

TRAILERS, AND ASSOCIATED WOODEN AND METAL STRUCTURES

1. Introduction

This Statement of Work (SOW) describes the requirement of demolition services in support of the Beeville Federal Staging Area (FSA) located in Beeville, Texas. Beeville FSA is the staging area for over 2,100 Temporary Housing Units (THUs). Beeville FSA requires demolition and disposal of previously occupied Manufactured Housing Units (MHUs), Travel Trailers (TTs) and associated wooden and metal structured frames that have been damaged beyond repair from usage and/or natural disasters and are no longer habitable.

2. Scope of Work

2.1 The Contractor shall provide all personnel, equipment, supplies, transportation, tools, materials, supervision, and other items necessary to perform demolition services as defined in this SOW. Beeville FSA is requesting the demolition and disposal of MHUs & TTs that are unable to be sold and are not habitable due to fires, tornado damage, microbial, and bio-hazard conditions. The current request is for a PO with a minimum of 14 units/frames, a maximum of 35 units/frames, and an immediate call for 14 units.

2.2 The Contractor is responsible for obtaining all City, County, State, and Federal permits necessary for the transport of scrap materials. The Contractor shall transport all scrap generated from demolition of MHUs, TTs, and frames with all associated furniture, appliances, and wooden structures including wood/metal roofing and its components in accordance with all City, County, State, and Federal laws, regulations, codes, and ordinances.

3. Contractor’s Obligations

The Contractor shall provide all labor, materials, supplies, transportation, insurance, and equipment for on-site demolition. Demolition shall include the following units:

Type Size Quantity MHU 8’W x 52’L 2 MHU 14’W x 56’L 1 MHU 14’W x 54’L 2 MHU 14’W x 52’L 1 MHU 14’W x 64’L 5 MHU 16’W x 72’L 1 MHU 16’W x 76’L 1

TT 8’W x 41’L 1

4. Removal, Transport, & Delivery of Scrap Materials

4.1 The Contractor shall transport materials safely and lawfully to the nearest landfill facility which will accept the materials and provide a written certification of receipt of materials.

The Contractor shall obtain and/or provide labor, tools, equipment, materials, supplies, containers, and transportation vehicles for the transport of scrap, trash, and other related debris generated from the demolition. Please reference 40 CFR part 263 – Federal Standards for Transporting Hazardous Waste and www.tceg.texas.gov/goto/hhw-opguide

4.2 All debris is to be hauled off site in a legal manner. Trucks and/or trailers are to be loaded in a manner that prevents loss of material and must conform to all state highway laws and regulations. Any debris that falls from loaded trucks or trailers is the sole responsibility of the Contractor and its personnel and must be removed at the Contractor’s liability and expense. All demolition debris is to be hauled to a specific unloading area as designated.

4.3 At the completion of the demolition, the Government will consider all MHUs, TTs, and frames demolished as scrap and must be completely hauled away. This also includes any debris/remnants in the process of demolishing units and frames. The Contractor shall take possession of scrap and deliver to the nearest landfill. All scrap material shall be removed from the designated site along with all generated debris and trash.

4.4 During transport of demolished units and associated structures and components, all liability rests with the Contractor until the scrap has arrived at the nearest authorized landfill, except those excess costs that are caused by failure arising from causes beyond the control and without fault or negligence of the Contractor or its personnel. Example of such causes include (1) acts of nature or the public enemy, (2) acts of the Government in its sovereign or contractual capacity, (3) fire (4) floods, (5) epidemics, (6) quarantine restrictions, (7) strikes, and (8) freight embargoes. In each instance the failure to perform must be beyond the control and without the fault or negligence of the Contractor and its personnel.

4.5 An Accountable Property Officer (APO) must be present to witness the demolition and removal of all scrap generated from the demolition of MHUs, TTs, and frames with all associated furniture, appliances, and wooden structures included wood/metal roof and components to ensure no FEMA property is removed in a reusable condition.

4.6 Contractor shall not sell/use of any scraps created by the Demolition of units. Contractor shall use the most direct, legal route from origin to destination, taking into consideration city, parish, state, and federal transportation rules, regulations, ordinances, statues, and codes. The Contractor shall be able to scrap materials and associated wooden structures from demolished units to the nearest landfill.

4.7 Any device which contains and uses a Class I (chlorofluorocarbon; CFC), Class II (hydrofluorocarbon; HCFC) substance or substitute (e.g. hydrofluorocarbon; HFC) as a refrigerant and which is used for household or commercial purposes, including any air conditioner, motor vehicle air conditioner, refrigerator, chiller, or freezer. For a system with multiple circuits, each independent circuit is considered a separate appliance. EPA interprets this definition to include all air-conditioning and refrigeration equipment except that designed and used exclusively for military purposes. Hazardous components, including PCBs, mercury, and compressor oil must be removed from appliances before disposal in accordance with 40 CFR Parts 273, 279, 761. However, the treatment of ODC-containing foam is not regulated. https://www.epa.gov/section608

5. Site Set-Up/Clean-Up

5.1 Contractor to be allotted a concrete/asphalt area of approximately 2 acres determined by the COR for conducting work outlined in this SOW.

5.2 Due to the safety and sanitary concerns, the area immediately surrounding the demolished unit shall be cleared of all material or debris. At the time of disposal, the Government will consider all disposed material scrap. The Contractor shall take possession of scrap material. The material shall be removed for disposing with all debris and trash.

5.3 Contractor will be advised by the Contracting Officer Representative (COR) when demolition is to occur. Disposal will be considered complete only after the unit site is in a groomed and ready condition and acceptance has been authorized by the COR.

6. Contractor Personnel

6.1 The Contractor shall provide personnel possessing appropriate skillsets for the work performed and the degree of skill of personnel shall be proportionate with that required for work. The Contractor shall use certified and licensed personnel to perform the work where licenses are required.

6.2 The Contractor shall ensure that all personnel meet or exceed Industry Standards and that all personnel are provided a copy of this SOW and all other information regarding work (if applicable). The Contractor is responsible for flow of information to its personnel at any tier level.

7. Security

7.1 Classified Information: Contractor access to classified information is not currently required under this SOW

7.2 Employee Access: All Contractor employees shall be escorted on/off premises by FEMA Staff. Contractor employees shall contact the COR via e-mail or telephone 24-hours before arrival. If prior notice is not possible, contractor employees must coordinate same day arrivals with COR for escort onto Beeville FSA. All contractor vehicles must have proof of state registration and current proof of insurance.

7.3 Employee Identification: Visiting Contractor employees shall comply with all Government escort rules and requirements. Contractor employees shall always identify themselves by displaying all identification and visitor badges in plain view above the waist.

7.4 Employee Conduct: Contractor’s employees shall comply with all applicable Government regulations, policies, and procedures (e.g., fire, safety, sanitation, environmental protection, security, “off limits” area, wearing of parts of DHS uniforms, and possession of weapons) when visiting or working at Government facilities. The Contractor shall ensure employees always present a professional appearance and that their conduct shall not reflect discredit on the United States or the Department of Homeland Security.

7.5 Removing Employees for Misconduct or Security Reasons: The Government may, at its sole discretion (via the Contracting Officer or COR), direct the Contractor to remove any Contractor employees form DHS facilities for misconduct or security reasons. Removal does not relieve the Contractor of the responsibility to continue providing the services required under the contract. The Contracting Officer Representative will provide the Contractor with a written explanation to support any request to remove an employee.

8. Safety

8.1 The Contractor shall furnish all required safety equipment and/or clothing, which may be required for Contractor personnel as mandated by Federal, State, and Local laws, regulations, statues, and ordinance.

8.2 The Contractor shall comply with the Department of Labor, Environmental Protective Agency, and the Occupational Safety and Health Administration (OSHA) regulations, rules, and requirements, as well as any Federal, State, Parish/County, City, and Local laws, codes, statues, and ordinances, including those for the MHUs/TTs, as well as those pertaining to disposal of Air Conditioners, Refrigerators and Microwaves, microbial/mildewed materials.

8.3 Manufactured Housing Units and Travel Trailers may contain urine, human/pet feces, microbial substances, and medical supplies/waste. Contractor shall be aware of and in compliance with all laws pertaining to the safe disposal of these items/materials.

8.4 The Contractor must determine, in accordance with OSHA what Personal Protective Equipment (PPE) will be required. In demolition operations, PPE may include eye, face, head, hand, foot protection, respiratory protection, hearing protection, Personal Fall Arrest Systems (PFAS) and any other protective clothing.

9. Place of Performance

2745 Byrd Street, Hangar VT-24 Beeville, Texas 78102

10. Hours of Operation

10.1 The Beeville FSA functions Monday through Friday 7:00 AM – 3:30 PM, excluding Federal Holidays

10.2 Federal Holidays: When a holiday falls on a Sunday, the following Monday shall be observed as a legal holiday by U.S. Government agencies. When a holiday falls on a Saturday, the preceding Friday shall be observed as a legal holiday. Also included would be any other day specifically declared by the President of the United States to be a Federal Holiday.

Holiday Date/Day

New Year’s Day January 1st Martin Luther King’s Birthday Third Monday in January

President’s Day Third Monday in February Memorial Day Last Monday in May

Juneteenth June 19th Independence Day July 4th

Labor Day First Monday in September Columbus Day Second Monday in October Veteran’s Day November 11th

Thanksgiving Day Fourth Thursday in November Christmas Day December 25th

11. Quality Assurance

14.1. The Contractor shall obtain and provide documentation and/or certification to the COR attesting to disposal of scrap materials to landfill facility or disposal site on the last working day of the month

14.2. The Contractor will provide the COR a performance schedule detailing the projected demo time frame of all units before starting, through completion of demolition and scrap removal. Removal of scrap will be considered complete only after the units and associated structures are removed and acceptance provided through COR approval.

14.3. An Accountable Property Official (APO) will be monitoring the requirements of the contract for the COR.

12. Government Terms & Definitions

12.1 Contractor – A supplier or vendor awarded a contract to provide specific supplies or services to the Government. The term used in this contract refers to the prime

12.2 Contracting Officer (CO) – This is a person with authority to enter into, administer, and/or terminate contracts, and make related determinations and findings on behalf of the government. Note: The CO is the only individual legally authorized to bind the government

12.3 Contracting Officer Representative (COR) – This is an employee of the U.S. Government appointed by the CO to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor if that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

13. Contractor Furnished Property

The Contractor shall furnish all materials, equipment, power sources, and services necessary to fulfill the requirements of this contract.

14. Invoices

The Contractor shall invoice the Government per month, net 30 days. Invoices will be submitted via email to FEMA-Finance-Vendor-Payments@fema.dhs.gov. The Contractor shall submit invoices no later than the 5th day of the month. Copies of the submitted invoices shall also be sent to the CO and COR.

15. Point of Contact

COR: Brandon Scott E-mail: Brandon.scott@fema.dhs.gov Phone: 202-803-3857

INSURANCE

**See clause 52.228-5

INSURANCE

Prior to commencement of work, the Contractor shall furnish the original of his Insurance Certificate directly to the Contracting Specialist and the Contracting Officer Representative.

The Contractor shall maintain, during the entire period of his performance under this contract, the following minimum insurance requirements:

Submit a copy of Insurance Certificate directly to:

Michael.Bonds@FEMA.DHS.gov

(a) Comprehensive general liability insurance for bodily injury in the minimum limits of $500,000 per occurrence. No property damage liability is required.

(b) Comprehensive automobile liability insurance covering the operation of all automobiles used in connection with the performance of the contract in the minimum limits of $200,000 per person and $100,000 per accident for bodily injury and $20,000 per accident for property damage.

(c) Workmen's Compensation and Employer's Liability Insurance in the minimum amount of $100,000.00 or in compliance with applicable State statutes.

(d) An endorsement to the effect that any cancellation or any material change adversely affecting the Government's interest shall not be effective until 30 days after the insurer or the Contractor gives written notice to the Contracting Officer.

NOTE:

(1) It is recommended that the contractor furnish a copy of the foregoing requirements to his insurance company in order to assure that an Insurance Certificate is issued meeting the minimum requirements shown.

The Insurance Certificate shall also show the contract number to which it applies as well as a brief description and location of the work.