Demo RFP 19-0021 Newaygo_Part1.pdf

REQUEST FOR PROPOSAL

MICHIGAN LAND BANK FAST TRACK AUTHORITY

DEMOLITION AND ABATEMENT CONTRACTOR AT

53, 77 AND 95 WEST WOOD STREET, NEWAYGO, MICHIGAN

RFP-CASE-19-0021

Important Dates:

Event Date Due

Time Due Method of Communication

RFP Release 7/19/19 n/a SIGMA, MLB website, Builders Exchange website

Pre-Bid Meeting 7/26/19 1:00 PM 77 West Wood Street, Newaygo Questions on RFP 7/29/19 5:00 PM landbank@michigan.gov Answers to Questions 7/30/19 5:00 PM SIGMA, MLB website & Builders

Exchange website & email to individuals asking questions

RFP Response Due 8/5/19 Noon landbank@michigan.gov Estimated Contract Start 8/12/19

REMINDER

Please check your submission to make sure you have included all of the information which is required in the Request for Proposal. In addition, please submit files as noted on the RFP cover page which include the following:

• Technical Submission (Section II-A) with Cover Sheet (Attachment A) and Signed Independent Price Determination Certificate (Attachment B);

• Price Proposal (Section II-B);

Submit separately marked electronic files of your Technical Submission and Price Proposal as noted on the RFP cover page. The Michigan Land Bank (the “MLB”) has no obligation to consider any Submission that is not timely received. Submissions will only be accepted as noted on the RFP cover page.

RESPONDENTS ARE RESPONSIBLE FOR ASSURING THAT THE FOLLOWING

IDENTIFYING INFORMATION APPEARS IN THE FILE NAME OF YOUR SUBMISSION: “RFP-

CASE-19-0021 Price Proposal” and “RFP-CASE-19-0021 Technical Submission.”

The MLB will not respond to telephone inquiries, or visitation by Respondents, or their representatives. Respondent’s sole point of contact concerning the RFP is below and any communication outside of this process may result in disqualification.

Michigan Land Bank Fast Track Authority 105 West Allegan Lansing, Michigan 48933 landbank@michigan.gov

ENVIRONMENTAL CONSULTANT FOR THIS PROJECT:

AKT Peerless 214 Janes Ave, Saginaw MI 48607 Sean Robinson – (989) 754-9896 – robinsons@aktpeerless.com Heath Bobick – (989) 754-9896 x 120 – bobickh@aktpeerless.com mailto:robinsons@aktpeerless.com mailto:bobickh@aktpeerless.com

Table of Contents

Section I –Statement of Work A – Purpose and Background Statement B – Scope of Work C – Deliverables D – Qualifications E – Pre-Bid Meeting F – Respondent Responsibilities G – Site Information H – Performance Conditions and Requirements

Section II – Submission Format A – Submission B – Price Proposal C – Submission

Section III – RFP Process and Terms and Conditions A – Questions B – Submissions C – Economy of Preparation D – Selection Criteria E – Respondent’s Costs F – Taxes G – Conflict of Interest H – Breach of Contract I – Disclosure of Litigation J – False Information K – Disclosure L – Prices Held Firm M –Clarification/Changes in the RFP N – Electronic Bid Receipt O – Reservation of MLB Discretion P – Jurisdiction Q – Additional Certification

Attachment A – Cover Sheet Attachment B - Signed Independent Price Determination Certificate Attachment C – Pre-Demolition and Hazardous Materials Survey, 7/3/19 Attachment D – Phase I Environmental Site Assessment, 95 W Wood Street, 1/6/016

REQUEST FOR PROPOSAL

DEMOLITION AND ABATEMENT CONTRACTOR

AT 53, 77 AND 95 WEST WOOD STREET,

NEWAYGO, MICHIGAN

RFP-CASE-19-0021

This Request for Proposal (the “RFP”) is issued by the Michigan Land Bank Fast Track Authority (the “MLB”). The MLB is the sole point of contact with regard to all bidding and contractual matters relating to the services described in this RFP. The MLB is the only office authorized to change, modify, amend, alter, clarify, etc. the specifications, terms and conditions of this RFP and any contract(s) awarded as a result of this RFP (the “Contract”). The MLB will remain the SOLE POINT OF CONTACT throughout the bidding process. The MLB will not respond to telephone inquiries, or visitation by Respondents or their representatives. Respondent’s sole point of contact concerning the RFP is below and any communication outside of this process may result in disqualification.

Michigan Land Bank Fast Track Authority 105 W Allegan Lansing, Michigan 48933 landbank@michigan.gov mailto:landbank@michigan.gov

SECTION I

STATEMENT OF WORK

A) PURPOSE AND BACKGROUND STATEMENT

The City of Newaygo is the owner of the properties located at 53, 77 and 95 West Wood Street, Newaygo, Michigan (“the Premises”) and has engaged the MLB as its agent to have the properties demolished. The subject properties are identified as follows:

Address: 53 W Wood Street, Newaygo, Michigan

Tax ID#: 18-24-241-005

Legal Description: Lot 1 of Block C of Village of Newaygo, according to the recorded plat thereof, EXCEPT commencing at the Northwesterly corner of said Lot 1; thence Southeasterly on Westerly line of same 61 feet; thence Northeasterly 47 feet to Wood Street; thence Northwesterly 63 feet to beginning.

Known Former Use(s): Residential

Address: 77 W Wood Street, Newaygo, Michigan

Tax ID#: 18-24-241-004

Legal Description: Lot 2, Block C, Village of Newaygo (now called city), Newaygo County, Michigan according to the recorded plat thereof in liber 1 of deeds, page 434, except railroad right of way.

Known Former Use(s): Residential

Address: 95 W Wood Street, Newaygo, Michigan

Tax ID#: 18-24-241-006

Legal Description: All that part of Lot 3 and the East 7.5 feet of Lot 4, Block C, Village of Newaygo, according fo the recorded Plat thereof, Newaygo County, Michigan, lying South of a line parallel with and 30 feet South of the centerline of the railroad crossing said lots, City of Newaygo, Newaygo County, Michigan.

Known Former Use(s): Music Shop, Book Store

B) SCOPE OF WORK

This RFP is open to all qualified demolition contractors who are capable and qualified to meet the objectives and requirements described in this document. Qualified DBE/MDE/WBE organizations are encouraged to respond. Respondents must supply documentation supporting their qualifications for evaluation.

1. Abatement and Demolition of Three Structures: The Scope of Work (“Work”) for this RFP may include, but is not necessarily limited to:

a. Security: Provide site security for duration of project after notice to proceed is received.

b. Mobilization: Includes all labor, equipment, materials, and incidentals to mobilize to the project sites to perform the work. It includes all supervision of successful Respondent personnel, and office support. It includes project meetings, surveying, site security, temporary controls and utilities, pre-work submittals, preparation of all submittals including, the successful Respondent’s Site Specific Work Plan and Health and Safety Plan (HASP), personal protective equipment, permits, disposal approvals, erosion controls, barricades, traffic control, trash disposal, cleaning, and demobilization. Total cost of this item shall not exceed four (4%) percent of the successful Respondent’s overall base bid.

c. Utilities: The City of Newaygo has received disconnection letters for both gas and electric service for these sites. Letters will be forward to the successful Respondent indicating the disconnection of those same utilities. It will be the successful Respondent’s responsibility to have any other utilities cut and removed from the sites as required by regulation, local ordinance or, at a minimum, generally accepted methods. The successful Respondent is responsible for contacting Miss Dig prior to any demolition activity.

i. Contractor is responsible to cut and cap utilities other than gas and electric and pay all associated fees. This may include well capping and proper closure of any on-site sewer systems or drainage systems as detailed in Phase I/II reports, or as found by successful Respondent.

ii. City of Newaygo requires successful Respondent to remove water line back to the main. Newaygo’s Department of Public Works can be consulted for more details.

iii. City of Newaygo requires successful Respondent to cut and cap, not cement, the sewer line at the road edge. Newaygo’s Department of Public Works will need measurements for their records.

d. Asbestos Containing Materials: Includes all labor, equipment, materials, incidentals, transportation, and disposal fees for the pre-demolition abatement of asbestos containing materials. Successful Respondent to submit Notification of Intent to Renovate/Demolish to Michigan Department of Environment, Great Lakes and Energy (EGLE) and the MIOSHA Asbestos Program at the Michigan Department of Licensing and Regulatory Affairs (“LARA”), provide the MLB with copy of notification and any subsequent revisions to notification. Details of ACM may be found in Appendix C.

e. Universal and Hazardous Waste: Include all labor, equipment, materials, and incidentals, transportation and disposal fees needed to manage Universal Waste and Hazardous Waste and its disposal prior to demolition. Universal waste includes, but is not limited to, bulbs; ballasts; batteries; mercury containing/equipment; and electronic equipment. Hazardous Waste products may include, but not be limited to, PCBs, VOCs, heavy metals or PAHs.

i. The Pre-demolition survey report from AKT Peerless Environmental Services, Appendix C identified all materials found on site. All must be addressed as part of abatement.

ii. A Phase I Environmental Site Assessment was completed on the commercial building located at 95 W Wood Street in 2016 and is included in Appendix D. This assessment indicated no evidence of RECs connected to this site.

f. Clearances: Coordinate visual and/or air clearance examinations through the MLB’s environmental consultant. Any costs for failed examinations shall be deducted from the final payment to the successful Respondent’s final invoice.

g. Demolition: Includes all labor, equipment, materials, fees, permits and incidentals needed: to demolish buildings, flatwork, all city sidewalks except at the asphalt parking lot at 95 W Wood, and below grade structures associated with all the buildings (including basement, foundations, footings, sumps, pits, vaults etc.);

transportation and disposal of all demolition debris; removal of all concrete and asphalt drives and parking areas on the sites except the asphalt parking lot at 95 W Wood; and utility disconnects, removal, abandonment, or protection of buried underground utilities as specified. Use of explosives is strictly prohibited.

Do not burn demolished materials. Except for items or materials indicated to be reused, salvaged, or otherwise indicated to remain property of MLB, demolished materials shall become the successful Respondent's property and shall be removed, recycled, or disposed from Project site in an appropriate and legal manner. Successful Respondent will be required to provide water, application equipment and personnel for dust suppression during demolition activities.

i. The privacy fence beside the asphalt parking lot is to be left intact.

ii. Remove vinyl fence around 53 W Wood Street

iii. Remove concrete tank at 53 W Wood Street after consultation with the

Newaygo County Health Department.

iv. Removal of bushes in front of 77 W Wood Street at the street.

v. Removal of dead trees and fallen limbs. Preservation of healthy trees is desired. Preservation of trees and bushes to the rear of the properties on the sloped area is desired.

h. Site Restoration: Site restoration shall include general backfilling, leveling and compaction and the installation of top soil, grass seed and straw. Procedures, methods, materials, and other information regarding excavation and backfill shall be included in the Project Work Plan developed by the successful Respondent.

The following information regarding excavation and backfilling shall be included in the Project Work Plan, at a minimum: (1.) Project Schedule; (2.) List of Subcontractors; (3.) Description of the methods and equipment to be used for each related operation (i.e., excavation, transportation, sampling, etc.); (4.)

Transportation company; (5.) Method to protect any storm sewers and conveyances during minimal soil excavation in close proximity of the site; and (6.)

Description of the means, methods, and procedures for site restoration.

i. Backfill material: The successful Respondent shall submit data on proposed backfill materials (sand and gravel) to the MLB for approval. This data shall include the source of backfill material; grain size analysis, including MDOT classification; and analytical results (including volatile organic compounds (VOCs), semi-volatile organic compounds (SVOCs), polychlorinated biphenyls (PCBs), and Michigan metals) verifying that backfill material is uncontaminated. Testing shall be the responsibility of the successful Respondent and shall be performed at no additional cost to the MLB.

A. Satisfactory materials shall be MDOT Class II sand or MDOT Class III granular fill and shall be free of trash, debris, roots, and other organic matter. Native fill can be reused in the excavation from which it came, if determined by MLB or its designee to be suitable.

Any sampling, sample delivery, and laboratory analysis deemed necessary for reuse of native fill shall be the responsibility of the successful Respondent and is incidental to the project.

B. Unsuitable materials I. Contaminated soil includes, but is not limited to, soils that are visually or olfactory impacted. Any VOCs, SVOCs, PCBs, or other contaminants are detected in backfill material from an offsite location and/or if the MLB or its designee detects any contamination through visual or olfactory senses, then this will constitute classification as "contaminated soil."

II. Unsuitable materials include the following materials: (1.)

Soils that, when classified under ASTM D 2487 - Classification of Soils for Engineering Purposes, fall in the classification of Pt, OH, CH, MH, or OL; (2.) Soils that cannot be compacted sufficiently to achieve the density specified for the intended use; (3.) Soil with more than 10% organics; (4.) Soils that contain greater concentrations of chloride or sulfate ions or have a soil resistivity or pH less than the existing onsite soils; (5.) Topsoil; (6.) Slag; (7.)

Crushed concrete; (8.) Rock; (9.) Fill with brick, block or concrete; and/or (10.) Fill with rocks larger than 4” diameter.

C. Analytical Reports: The successful Respondent shall submit to the MLB all analytical results of the backfill, waste characterization, and any other samples collected/required for the work.

ii. Surface Grade: After demolition activities have been completed, all disturbed surfaces shall be graded, prior to surface restoration, so as to leave no ruts, pits, piles, or ridges. If is required, the successful Respondent shall be responsible for settlement of fill over any fill areas and shall be required to repair any voids or holes that appear for a period of one year after final acceptance of work by the MLB, at the successful Respondent's own expense. The finished grade shall be flush (+ or -3”) with existing sidewalks which will remain immediately adjacent to the affected area is to be considered grade.

A. The successful Respondent shall place 4-inches of top soil throughout, Kentucky Bluegrass seed fertilize, and mulch. The top soils shall be free of stones, stumps, lumps and similar objects larger than 2-inches in diameter, and shall be raked out. The successful Respondent shall apply starter type fertilizer at the rate recommended by the manufacturer. The successful Respondent shall be required to place top soil and seed, and provide any maintenance for a complete establishment of grass cover within one year of final acceptance, at successful Respondent's own expense.

iii. Finish Grade: Finish grade shall match the pre-work grade at undisturbed areas and the perimeter of the site. The finish grade shall be approximately 2-inches below the pre-work grade at the center of the property with a gentle upward slope towards the perimeter of the property where the finish grade matches the preexisting grade. Grading shall be conducted as directed by the MLB or its designee. All impacted area by site activities, including pavements, roads, vegetation, and all other disturbed or altered structures/features shall be restored to pre-work condition.The finished grade shall be flush (+ or -3”) with existing sidewalks which will remain immediately adjacent to the affected area is to be considered grade.

A. The successful Respondent shall place 4-inches of top soil throughout. The top soils shall be free of stones, stumps, lumps and similar objects larger than 2-inches in diameter, and shall be raked out.

iv. Roadway and Parking Areas: The successful Respondent is required to repair, in-kind or better, any areas of the successful Respondent's access point, such as public roads, sidewalk or curbs, disturbed as a result of the successful Respondent's work or access.

i. Demobilization: Includes all labor, equipment, materials, and incidentals to complete balance of the Work under the bidding documents including but not limited to: site demobilization including removing personnel, equipment, supplies, rubbish and incidentals from the project site.

C) DELIVERABLES:

The successful Respondent must submit the following documentation to the MLB following the noted milestones. Prior to processing of final payment, all documents must be delivered to the MLB.

1. Prior to work beginning: Project schedule; pre-work photos of site; project work plan; HASP; spill contingency plan; proposed disposal facilities and proposed disposal facility licenses

2. Prior to Abatement: Abatement notification(s)

3. After Abatement: Copies of site/project manager’s verification of the quantity and description of removed materials; Copies of all asbestos and hazardous materials waste manifests; passed visual and/or air clearance examination (to be conducted by MLB’s environmental consultant)

4. Prior To Demolition: NESHAP notification(s); permit applications and permits; dust control and air monitoring plan; soil erosion and sedimentation control plan; utility disconnects applications and verifications; and Abandoned Well Plugging Record.

5. After Demolition: Copies of all asbestos, hazardous materials and demolition waste manifests; copies of daily site activity reports; photos of finished site; and backfill analytical report.

D) QUALIFICATIONS

The Respondent shall demonstrate by submitting documentation with their response to this RFP that they meet the following qualification criteria:

1. Hold a valid State of Michigan Contractor or Maintenance Contractor license.

2. Meet the insurance requirements listed in Section II, A. 11. Insurance.

3. Provide a list of similar projects that demonstrates a minimum of three (3) years’ experience with demolitions similar to this project.

4. Provide three (3) references, include organization, contact person, and their phone number.

5. Be qualified, licensed and/or certified to handle noted wastes, asbestos and work in contact with potentially contaminated soils.

6. Able to certify all criteria listed on the Cover Sheet, Attachment A.

7. The MLB Staff will review all public sites including, but not limited to, those listing debarred contractors for use of federal or state funds, licensing sites, OSHA violation sites and environmental violation sites, to verify qualifications applicable to this site and/or funding source.

E) PRE-BID MEETING

A pre-bid meeting will be held at the date and time noted on the cover page. We will meet at the site of the demolition. Respondents can visit the site and view the property at that time. Attendance at the pre-bid meeting is mandatory to respond to this RFP.

F) RESPONDENT RESPONSIBILITIES

It is the responsibility of each Respondent, before submitting a bid, to:

1. Examine the RFP and associated documents thoroughly;

2. Visit the site and, if necessary, record conditions at the site (through logs/notes, photographs, video or any other means);

3. Study and correlate the Respondent's observations with the RFP documents;

4. Submit written questions or inquiries about the RFP documents or the Work; and

5. Account for all general, local and prevailing conditions at or near the site that may in any manner affect the cost, schedule, progress, performance or furnishing of the work.

G) SITE INFORMATION

The MLB has conducted, and is providing in Attachment C, a Pre-Demolition Asbestos and Hazardous Material Survey on the subject property. The City of Newaygo previously commissioned a Phase I Study which is contained in Attachments D.

1. To the extent that any Respondent considers that additional information is necessary for determining its bid, it is the responsibility of that Respondent to request from the MLB the necessary additional information. In the event the MLB does not have the requested additional information, it shall be the responsibility of the Respondent, at the Respondent's sole cost, to undertake reasonable examinations of the site and any other pertinent available information and data that the Respondent considers necessary for determining its bid.

2. The Respondent awarded the contract shall be responsible for obtaining any lands, areas, properties, facilities, rights-of-way and easements, in addition to those furnished by the MLB, that the Respondent considers necessary for temporary facilities, storage, disposal of spoil or waste material or any other similar purpose. The MLB does not assume any responsibility for site conditions at any lands, areas, properties, facilities, rights-of- way and easements obtained by any Respondent.

H) PERFORMANCE CONDITIONS AND REQUIREMENTS

1. The Respondent awarded the contract shall comply with all applicable laws, including, but not limited to, laws affecting cost, schedule, progress, performance or furnishing of the Work. Examples of those laws include, but are not limited to, those relating to nondiscrimination in employment, protection of public and employee health and safety, environmental protection, building codes, fire protection, grading and drainage, use of explosives, vehicular traffic, restoration of lands and property under the control of the State or a political subdivision, taxes, permits and licensing. By way of example, but not exhaustive, all work must comply with the following regulatory requirements:

a. Federal Laws and Regulations

i. 40 CFR Parts 239 through 282 - Resource Conservation and Recovery Act (RCRA), as amended

ii. Public Law 91-596 - Occupational Safety and Health Act (OSHA) of 1970, as amended

iii. 29 CFR Part 1910.120 - Hazardous Waste Operations and Emergency Response (HAZWOPER), as amended

iv. 29 CFR Part 1926 - Safety and Health Regulations for Construction, as amended

v. 40 CFR Part 260 - Construction Hazardous Waste Management Systems

vi. 40 CFR Part 261 - General Identification and Listing of Hazardous Wastes

vii. 40 CFR Part 262 - Standards Applicable to Generators of Hazardous Wastes

viii. 40 CFR Part 263 - Standards Applicable to Transporters of Hazardous Wastes

ix. 40 CFR Part 264 - Standards for Hazardous Wastes TSDF MLBs and Operators

x. 40 CFR Part 265 - Interim Standards for Hazardous Wastes TSDF MLBs and

Operators

xi. 40 CFR Part 270 - Hazardous Waste Permits

xii. 49 CFR Part 172 - Hazardous Materials Table, Special Provisions, Hazardous

Materials Communications, Emergency Response Information, Training Requirements, and Security Plans

xiii. 49 CFR Part 173 - General Requirements for Shipments and Packaging

xiv. 49 CFR Part 174-77 - Transporter Requirements

xv. 49 CFR Part 178-79 - Container Specifications

b. State of Michigan Laws

i. Michigan Public Act 451, Part 201 - Environmental Remediation, as amended

ii. Michigan Public Act 451, Part 115 - Solid Waste Management as amended

iii. Michigan Pubic Act 451, Part 111 - Hazardous Waste Management, as amended

iv. Michigan Public Act 451, Part 121 - Liquid Industrial By-Products

v. Michigan Public Act 154 - Michigan Occupational Safety and Health Act

(MIOSHA)

vi. Michigan Public Act 451 Part 91 – Soil Erosion and Sedimentation Control, as amended

vii. Michigan Public Act 174, Miss Dig Underground Facility Damage Prevention and Safety Act

c. Local Laws: City of Newaygo and/or County of Newaygo.

2. Permits: The demolition permit shall be obtained through the local jurisdiction. A copy is to be provided to the MLB prior to demolition.

3. Meetings: Pre-Demolition Conference: The MLB may schedule a pre-demolition conference to be attended by the MLB, the property owner, environmental consultant, and the successful Respondent and its subcontractors, as applicable. When no organizational meeting is called, the successful Respondent, before beginning any work, must meet with the staff of the MLB and arrange a work schedule for the project.

Once the project has been started, the successful Respondent must carry it to completion without delay. Progress Meetings: The MLB may schedule progress meetings, in person or by phone conference, to be held whenever needed to supply information necessary to prevent job interruptions, to observe the work or to inspect completed work. The successful Respondent must be represented at each progress meeting by persons with full authority to act for the successful Respondent in regard to all portions of the Work.

4. Soil Erosion: With respect to any earth disturbance associated with this contract, the successful Respondent shall comply with the Natural Resources and Environmental Protection Act; Soil Erosion and Sedimentation Control, 1994 PA 451 Part 91, as amended.

a. The successful Respondent shall be responsible for all application fees and obtaining a soil erosion and sedimentation control (SESC) permit.

b. The successful Respondent shall furnish, install, and maintain as long as necessary and remove when no longer required, all necessary engineering controls to prevent erosion and sedimentation of onsite soils in accordance with Part 91 of P.A. 451 and the SESC permit. The successful Respondent is expected to leave any soil erosion fencing in place upon completion.

5. Hazardous Material: The successful Respondent shall use, handle, store, dispose of, process, transport and transfer any material considered a hazardous material in accordance with all federal, State and local laws. If the successful Respondent encounters material reasonably believed to be a hazardous material and which may present a substantial danger, the successful Respondent shall immediately stop all affected work, give written notice to the MLB of the conditions encountered, and take appropriate health and safety precautions.

6. Subcontractors: Each Respondent shall include a list of subcontractors, if any are utilized, with their submission. The Respondent shall provide licensing data for trades for which licensing is required and, if applicable, indicate minority, woman or handicapped status. If the MLB objects, for good cause, to any listed subcontractor, the MLB, before issuing an award, may request replacement of that subcontractor at no increase in contract price and/or contract time. In that event, the Respondent shall provide a substitute subcontractor or the Respondent itself, if qualified for the work involved. If the Respondent declines, that Respondent shall not be considered.

a. All subcontractors are subject to the same qualification process as the

Respondent.

b. Any replacement or addition to listed subcontractor(s) shall be required to meet the requirements of the RFP documents. If the MLB objects for good cause to any such newly listed subcontractor, the successful Respondent shall provide a replacement subcontractor at no increase in contract price and/or contract time.

7. Use of Premises: The successful Respondent shall confine its operations (including, but not limited to, construction equipment and laydown and storage) to the site and lands, areas, properties, facilities, rights-of-way and easements identified and permitted by the contract documents and shall not unreasonably encumber the Premises. The successful Respondent shall be responsible for any damage to the Premises (including, but not limited to, damage to any real and personal property) and for any damage to any adjacent lands, areas, properties, facilities, rights-of-way and easements (including, but not limited to, damage to any real and personal property) resulting from the successful Respondent's operations. The successful Respondent shall defend, indemnify and hold harmless the MLB, the City of Newaygo and their environmental consultant against all claims, as construed in adjacent lands, areas, properties, facilities, rights-of-way and easements (inclusive of real and personal property), including loss of use, to the extent resulting from the successful Respondent's operations.

a. The successful Respondent shall keep the Premises free from accumulations of waste materials, rubbish and other debris, and shall not remove, injure, cut, alter or destroy trees, shrubs, plants or grass, unless otherwise provided elsewhere in the contract documents. At the completion of the work, the successful Respondent shall remove all obstructions, waste and surplus materials, rubbish, debris, tools and construction equipment and shall leave the site clean.

b. The successful Respondent shall restore to pre-existing conditions all walks, roadways, paved areas and other real and personal property not designated for alteration by the contract documents. To the extent the successful Respondent refuses, fails or neglects to replace all such altered premises and/or restore to its pre-existing condition any walk, roadway, paved or landscaped area and other property not designated for alteration by the contract documents, the successful Respondent shall bear its proportionate share of the delay and costs resulting from the successful Respondent’s refusal, failure or neglect to do so.

c. The successful Respondent shall not subject any part of the work or adjacent property to stresses or pressures that will damage or endanger the work or adjacent property, or both.

d. Storage or sale of removed items or materials on-site will not be permitted without advance written approval from the MLB.

e. The successful Respondent is responsible for any and all actions necessary to remedy situations involving material spilled or leaked in transit, or mud or dirt tracked off the site. This includes trucks carrying imported fill or other materials to the site (i.e. dust generated from trucks entering the site on adjacent roads).

Perform cleanup in accordance with all applicable federal, State, and local regulations at no additional cost to MLB.

f. Reuse of Soil and/or Aggregates: Excavate, handle and/or stockpile any reused soil separately from all other materials. Provide each staging area with adequate thickness of polyethylene sheeting to completely cover all materials. Covers shall be large enough to cover the entire staging area when materials are stored.

Arrange material stockpiles such that they can be covered and secured each day with polyethylene sheeting. In the event the stockpiles are arranged or sized such that they cannot be adequately covered, the successful Respondent shall reconfigure them at its sole expense. Cover all reuse soil stockpiles left untouched for 8 hours with a secured polyethylene tarp.

8. Reports: The successful Respondent shall maintain and make available to the MLB and environmental consultant daily field reports recording the onsite labor force and equipment (successful Respondent and subcontractors); materials/equipment received (at the site or at another location); visits by suppliers; significant in-progress and completed trade work within major areas; and other pertinent information. Such daily field reports shall be furnished by the successful Respondent promptly to the MLB and/or its environmental consultant upon their request, and shall be accepted for information only. Neither the MLB nor its environmental consultant's review of any daily field report shall be construed as agreement with the information contained in any such daily field report.

9. Emergencies: In emergencies affecting the safety or protection of persons, the work or property at or adjacent to the site, the successful Respondent, without any special instruction or authorization from the MLB, is obligated to act to prevent threatened damage, death, injury or loss. The successful Respondent shall give the MLB prompt written notice of any emergencies and any changes in the work resulting from the action taken. If the MLB concurs, the MLB will amend the contract documents to provide for those changes and, unless the emergency resulted in whole or in part from any act or omission within the control of the successful Respondent, will make any corresponding adjustment in contract price and/or contract time.

10. Schedule: A schedule of activities must be provided by the successful Respondent after award of contract and prior to beginning activities on the site.

11. Debris Disposal: Off-site disposal of materials must be in State licensed locations or landfills. Follow all applicable requirements and regulations.

12. Inspections: Following abatement activities, the successful Respondent shall contact the MLB’s environmental consultant for a visual and/or air clearance examination. Any costs associated with clearance failures shall be deducted from successful Respondent’s invoice(s). Successful Respondent shall coordinate with the MLB and city of Newaygo to schedule representative(s) of either or both organizations to be present for the demolition of the structure.

13. Signage and Safety: The successful Respondent must post appropriate signs to advise the project personnel and visitors of the limits of construction work areas, hardhat areas, excavations, asbestos abatement, construction parking and staging areas, etc. Advertising signage by successful Respondents, subcontractors, or suppliers is not allowed. The successful Respondent must maintain safe and adequate pedestrian and vehicular access to fire hydrants, commercial and industrial establishments, churches, schools, parking lots, hospitals, fire and police stations and like establishments. The successful Respondent must obtain written approval from the MLB ten (10) calendar days before connecting to existing facilities or interrupting the services on site.

a. The successful Respondent must furnish, install and maintain as long as necessary and remove when no longer required adequate barriers, warning signs or lights at all dangerous points throughout the work for protection of property, workers and the public.

b. Street Barricades: The successful Respondent must erect and maintain all street barricades, signal lights and lane change markers during the periods that a traffic lane is closed for their operations. There must be full compliance with rules and ordinances respecting such street barricading and devices must be removed when hazard is no longer present

14. Temporary Fencing: The successful Respondent must entirely enclose the demolition activity area by means of woven wire or snow fence having minimum height of four feet if an open hole is left overnight. Gates must be provided at all points of access, as applicable. Gates must be closed and secured in place at all times when work is not in progress. The fence must be removed and grounds restored to original condition upon completion of the work.

15. Changes in Scope of Work: The MLB is entitled to make changes within the general scope of work outlined in the RFP consisting of additions, deletions or other revisions in the specifications and/or drawings, any means and methods or any MLB-furnished lands, equipment, materials or services, or directing acceleration of the work. Such changes will result in the release of an amendment to this RFP with applicable time extensions and changes in costs as deemed necessary.

16. Underground Utilities: The successful Respondent shall comply with all laws concerning underground utilities, including but not limited to, Michigan Public Act 174, Miss Dig Underground Facility Damage Prevention and Safety Act. In addition, the successful Respondent shall be responsible for immediately notifying the MLB of any contact with or damage to underground utilities, and for the safety, protection of and repairing of any damage done to any work and any surface and subsurface facilities.

The successful Respondent shall bear an appropriate portion of the delay and costs relating to the obligations set forth in this paragraph except as outlined in PA 174,

460.728 Section 8.

17. Request for Final Payment: To receive final payment the successful Respondent must have submitted and/or completed the following:

a. Complete a substantial completion punch list, if any, within the contract time and date fixed by the MLB.

b. Submit all documentation outlined in Section I, C. Deliverables, above.

c. If applicable, the successful Respondent must complete any identified incomplete or defective work to the satisfaction of the MLB.

SECTION II

SUBMISSION FORMAT

To be considered, each Respondent must submit a COMPLETE submission in response to this RFP using the format specified. Respondent’s submission must be submitted in the format outlined below. There should be no attachments, enclosures, or exhibits other than those required in the RFP or considered by the Respondent to be essential to a complete understanding of the submission. Each section of the submission should be clearly identified with appropriate headings:

A) SUBMISSION

1. Business Organization and History – State the full name, address, and phone and facsimile number of your organization and, if applicable, the branch office or other subordinate element that will perform, or assist in performing, the work hereunder.

Indicate whether it operates as an individual, partnership, or corporation; if as a corporation, include the state in which it is incorporated. If appropriate, the submission must state whether the organization is licensed to operate in the State of Michigan.

2. Statement of the Problem – State in succinct terms your understanding of MLB’s intent presented by this RFP.

3. Narrative – Include a narrative summary description of the proposed effort and of the services(s)/products(s) that will be delivered.

4. Technical Work Plans – Provide detailed information on the qualifications that your firm has to accomplish each of the areas in the Scope of Work.

5. Prior Experience – Describe the prior experience of your organization which you consider relevant to the successful accomplishment of the project defined in this RFP. Include sufficient detail to demonstrate the relevance of such relevant experience. Submissions submitted should include, in this Section, descriptions of qualifying experience to include project descriptions, costs, and starting and completion dates of projects successfully completed; also include the name, address, and phone number of the responsible official of the client organization who may be contacted. The MLB may evaluate the Respondent’s prior performance with the MLB or the State of Michigan, and prior performance information may be a factor in the award decision.

6. Project Staffing – The Respondent must be able to staff a project team which possesses talent and expertise in the field of the requirements of this RFP. Please provide a brief outline of qualifications and similar projects completed for each current staff member and their areas of expertise. Submit copies of any specialized training, certifications and current licenses for each staff member. Indicate which of these individuals you consider key to the successful completion of the work. Do not include any financials for the contemplated work within the Submission.

7. Subcontractors – Include a list of all subcontractors that may be engaged to supplement your work under a future contract; include firm name and address, contact person and complete description of work to be subcontracted. Include descriptive information concerning subcontractors’ organization and abilities. Also, the information provided in response to A-5 and A-6, above, should include detailed information about each potential subcontractors.

8. Financial Stability – Provide FY 2016 and 2017 Balance Sheets. Reviews will be made to reasonably ensure Respondent’s financial position is such that it will continue to prosper as a business during the term of the contract, and beyond if appropriate, and have adequate financial resources to perform all contractual duties on a reimbursement basis.

9. Respondent’s Authorized Expediter – Include the name and telephone number of person(s) in your organization authorized to expedite any proposed contract with the MLB.

10. Bid Bond – The MLB requires all Respondents to submit a bid bond with their proposal if the price is over $50,000. All projects over $50,000 will require a performance bond.

11. Insurance – Provide a copy of your Certificate of Insurance including Commercial General Liability insurance, Automobile insurance, Workers Compensation insurance, and Errors and Omissions Liability insurance. All levels of insurance must meet, or exceed, the MLB’s contract requirements.

a) Commercial General Liability – Occurrence form, including coverage for bodily injury, personal injury, property damage (broad form), premises/operations, blanket contractual, and products/completed operations. Coverage shall be endorsed to include MLB as additional insured for work performed by Contractor or for Contractor in accordance with this Agreement.

Minimum Limits:

-$1,000,000 per occurrence/$2,000,000 general aggregate -$2,000,000 aggregate for products and completed operations -$1,000,000 personal and advertising injury

b) Automobile – Michigan no-fault coverage, and residual automobile liability, comprehensive form, covering owned, hired, and non-owned automobiles. Coverage shall be endorsed to include MLB as additional insured for work performed by or for Contractor in accordance with this Agreement.

Minimum Limits:

- No-fault coverages – statutory -$500,000 per person/$1,000,000 per accident – bodily injury -$500,000 per occurrence – property damage OR -A combined single limit of $1,000,000 per occurrence

c) Workers’ Compensation – statutory;

Employer’s Liability - $100,000 each accident/$100,000 disease – each employee; and

$500,000 disease – policy limit.

12. Additional Information and Comments – Include any other information that is believed to be pertinent, but not specifically asked for elsewhere.

13. References – Provide a minimum of three references for each type of service outlined in the Scope of Work. Include contact name, company name, contact information and very brief description of the work completed.

14. Violations – Briefly list and describe any state or federal environmental or safety violations your firm has received in the past 5 years from State or Federal inspectors. Briefly summarize the nature of the violation, the current status of the violation and corrective measures taken to avoid future, similar violations.

B) PRICE PROPOSAL

Provide a turnkey price for the project as outlined. The MLB is exempt from federal excise tax, and state and local sales taxes. The Price Proposal should not include taxes. Costs for abatement and demolition should be presented separately.

Separate travel related expenses will not be accepted.

Subject to any agreed extension of the period for holding bids, bids shall remain valid for acceptance by the MLB for ninety (90) calendar days after the date of bid opening. In addition, the MLB expressly reserves the right, within the MLB's sole discretion, to reject any or all bids, to waive any irregularities, to issue post-bid Addenda and rebid the work without re-advertising, to re-advertise for bids, to withhold the award for any reason the MLB determines and/or to take any other appropriate action.

THE PRICE PROPOSAL AND TECHNICAL PORTION MUST BE IDENTIFIED ACCORDING

TO THE INSTRUCTIONS OF THIS RFP. Price proposal files will remain unopened until the Joint Evaluation Committee (the “JEC”) has completed evaluation of the technical proposals.

Respondents Please Note: Rates quoted in response to this RFP are firm for ninety (90) calendar days after the date of bid opening. No price increase will be permitted during the contract awarded to the successful Respondent.

C) SUBMISSION

Submit separately marked electronic files of your Technical Submission and Price Proposal as noted on the RFP cover page. The MLB has no obligation to consider any Submission that is not timely received. Submissions will only be accepted as noted on the RFP cover page.

Your files are limited to 15MB. You may upload more than one file for Price Proposal and/or Technical Submission in response to this RFP.

RESPONDENTS ARE RESPONSIBLE FOR ASSURING THAT THE FOLLOWING

IDENTIFYING INFORMATION APPEARS IN THE FILE NAME OF YOUR SUBMISSION: “RFP-

CASE-19-0021 Price Proposal” and “RFP-CASE-19-0021 Technical Submission.”

SECTION III

RFP PROCESS AND TERMS AND CONDITIONS

A) QUESTIONS

A pre-bid meeting will be held as noted on the RFP cover page. Questions from Respondents concerning the specifications in this RFP must be received as noted on the RFP cover page.

Questions that are phoned, faxed or sent through regular mail will not be accepted. The MLB has no obligation to respond to questions received after date noted on the RFP cover page

B) SUBMISSIONS

To be considered, Respondents must submit a complete response to this RFP, using the format provided in Section II of this RFP, as noted on the RFP cover page. No other distribution of submission is to be made by the Respondent.

The Cover Sheet (Attachment A) must be signed physically or electronically by the Respondent’s Authorized Signatory. The Cover Sheet must be the first page of the Technical Submission.

The proposal must include a statement as to the period during which it remains valid; this period must be at least ninety (90) days from the response date this RFP is due. The rates quoted in the Price Proposal must remain firm for the period indicated in Section II. All print and digital materials submitted become the property of the MLB and will not be returned to the Respondent.

C) ECONOMY OF PREPARATION

Each submission should be prepared simply and economically, providing a straightforward, concise description of the Respondent’s ability to meet the requirements of the RFP. Emphasis should be on completeness and clarity of content.

D) SELECTION CRITERIA

Responses to this RFP will be evaluated based upon a three-step selection process. The submission must address the requirements described in Section II of this RFP.

1) Step I – Initial evaluation for compliance

a) Submission Content – MLB staff will screen the submissions for technical compliance to include but not be limited to:

• Timely submission of the documentation.

• Submission signed physically or electronically.

• Submissions satisfy the form and content requirements of this RFP.

2) Step II – Criteria for Satisfactory Submissions

a) During the second step of the selection process, submissions will be considered by a Joint Evaluation Committee (the “JEC”) comprised of individuals selected by the MLB. Only those submissions that satisfy the requirements described in this RFP, as determined in the sole discretion of the JEC, will be considered for evaluation in Step II. The JEC reserves the right to request additional information from any Respondent.

b) Competence, Experience and Staffing Capacity – The submission should indicate the ability of the Respondent to meet the requirements of this RFP, especially the time constraints, quality, and recent projects similar to that described in this RFP.

The submission should indicate the competence of the personnel whom the Respondent intends to assign to the project, including education and experience, with particular reference to experience on projects similar to that described in this RFP and qualifications of Respondent’s Project Manager and the Project Manager’s dedicated management time, as well as that of other key personnel working on this project.

c) During the JEC’s review, Respondents may be required to make oral presentations of their proposals to the JEC. These presentations provide an opportunity for the Respondents to clarify the proposals. The MLB will schedule these presentations, if required by the JEC.

d) Only those proposals receiving a score of 80 or more in the technical proposal evaluation will have their pricing evaluated to be considered for award.

3) Step III – Selection for Specific Projects

a) Based on what is in the best interest of the MLB, the MLB will award the Contract considering value, quality, and the ability to meet the objectives of this RFP, of proposals that were approved as a result of this two-step evaluation process.

b) The MLB reserves the right to consider the economic impact on the State of

Michigan when evaluating proposal pricing. This includes, but is not limited to: job creation, job retention, tax revenue implications, and other economic considerations.

c) The award recommendation will be made to the responsive and responsible qualified Respondent who offers the best value to the MLB and the State of Michigan. Best value will be determined by the MLB with the Respondent meeting

Points Possible

1. Statement of Work 5

2. Respondent

Information/Completeness

3. Prior Experience 30

4. Staffing 30

5. Financial Stability & Insurance 20

TOTAL 100

the minimum point threshold and offering the best proposal that meets the objectives of the RFP.

E) RESPONDENTS COSTS

The MLB is not liable for any costs incurred by any Respondent prior to signing of a Contract by all parties.

F) TAXES

The MLB may refuse to qualify a Respondent who has failed to pay any applicable taxes or if the Respondent has an outstanding debt to the State of Michigan or the MLB.

Except as otherwise disclosed in an exhibit to the submission, Respondent certifies that all applicable taxes are paid as of the date the Respondent’s Qualifications were submitted to the MLB and the Respondent owes no outstanding debt to the State of Michigan or the MLB.

G) CONFLICT OF…