City of Delray Beach

ITB2026-037

Well Repair, Maintenance and Rehabilitation Services

The City of Delray Beach

100 NW 1st Avenue Delray Beach, FL 33444

PROCUREMENT AND PURCHASING DEPARTMENT

INVITATION TO BID

ITB NO.: 2026-037

TITLE: WELL REPAIR, MAINTENANCE AND REHABILITATION SERVICES

DUE DATE AND TIME: AUGUST 10, 2026 @ 2:00 P.M. (LOCAL TIME)

INSTRUCTIONS

Bids must be received on or before the due date and time (local time). All Bids will be publicly opened at City Hall, unless otherwise specified. The City will only accept electronic bids.

The City will only accept electronic submittals for this Invitation to Bid (ITB). ITB’s will be accepted through a secure mailbox at Bidnet Direct until the Due Date and Time indicated in this ITB. Bidnet Direct does not accept electronic Bids after the Due Date and Time. It is the sole responsibility of the Bidder to ensure its electronic Bid submission is complete prior to the solicitation Due Date and Time. Electronic submission of bids will require the uploading of forms and/or attachments as designated in this ITB. Electronic submission must include a signed original of the Solicitation Summary form. The submission of forms and attachments containing embedded documents or proprietary file extensions is prohibited. All documents should be attached as separate file.

If the Solicitation Summary form is not included, the City may deem the Bid non-responsive. Bids must contain all information required to be included in the submittal, as described in this Solicitation.

BROADCAST

The City of Delray Beach utilizes electronic online services for notification and distribution of its Solicitation documents. The City’s Solicitation information can be obtained from: (a) Bidnet Direct () (b) Purchasing webpage on the City of Delray Beach https://www.delraybeachfl.gov/government/city-departments/purchasing/current-bids-solicitations; (c) Request via email descollinesk@mydelraybeach.com.

Bidders who obtain Solicitations from sources other than those named above are cautioned that the Invitation to Bid package may be incomplete. The City may not evaluate incomplete Bid packages. Bidnet Direct is an independent entity and is not an agent or representative of the City. Any technical issues must be submitted to Bidnet Direct by contacting (800) 835-4603 (toll free) or https://www.bidnetdirect.com/florida/cityofdelraybeach. The City cannot assist with technical issues regarding submittals and will in no way be responsible for delays caused by any technical or other issue.

Well Repair, Maintenance and Rehabilitation Services

Communications to any independent entities does not constitute communications to the City. The City is not responsible for errors and omissions occurring in the transmission or downloading of any documents, addenda, plans, or specifications from these websites. In the event of any discrepancy between information on these websites and the Solicitation documents, the terms and conditions of the documents will prevail.

CONTACT PERSON

Any questions regarding the specifications and Solicitation process must be submitted through the “Question” feature on support@bidnet.com. Requests for clarification and additional information must be received prior to the Deadline for Submission of Questions on August 5, 2026, at 5:00 p.m. (LOCAL

TIME).

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The City of Delray Beach

100 N.W. 1st Avenue Delray Beach, FL 33444

LEGAL ADVERTISEMENT

INVITATION TO BID NO. 2026-037

WELL REPAIR, MAINTENANCE, AND REHABILITATION SERVICES

The City of Delray Beach is seeking Bids from qualified contractors for well repair, maintenance, and rehabilitation services in accordance with the terms, conditions, and specifications contained in this Invitation to Bid.

Invitation to Bid documents are available beginning July 24, 2026 on the Purchasing webpage on the City of Delray Beach https://www.delraybeachfl.gov/government/city-departments/purchasing/current-bids-solicitations, on the Bidnet Direct (https://www.bidnetdirect.com/florida/cityofdelraybeach); via email request to descollinesk@mydelraybeach.com.

Submission of Bids electronically will be through a secure mailbox at Bidnet Direct (https://www.bidnetdirect.com/florida/cityofdelraybeach) until the Deadline for Submission as indicated in this ITB. The Due Date and Time for submission of Bids is August 10, 2026 at 2:00 P.M. (Local Time).

Late Proposals will not be accepted. The City will only accept electronic Proposals for this ITB.

It is the responsibility of the Bidder to ensure all pages are included in the submission. All Bidders are advised to closely examine the Solicitation package. Any questions regarding the completeness or substance of the Solicitation package or scope of services must be submitted using the ‘Question’ feature on https://www.bidnetdirect.com/florida/cityofdelraybeach.

The City will not hold a Pre-Bid Conference or Site Visit for this solicitation.

The City of Delray Beach reserves the right to accept or reject any or all Bids, in whole or in part, with or without cause, to waive any irregularities and/or technicalities, and to award the contract on such coverage and terms it deems will best serve the interests of the City.

CITY OF DELRAY BEACH

SECTION 1

SPECIAL TERMS AND CONDITIONS

1.1 PURPOSE

The purpose of this Solicitation is to receive responses from qualified Respondents to provide Well Repair, Maintenance and Rehabilitation Services. The equipment repaired will primarily be from water wells, however repair services may be requested for other wells, pumps and motors located in the Utilities Department.

Expected services include, but are not limited to well disinfection, flow meter calibrations, pump and motor rebuild, well chlorination services, well abandonment in accordance with the terms, conditions, and specifications contained in this Invitation to Bid.

1.2 CONTRACT MEASURES AND PREFERENCES

Intentionally Omitted

1.3 PRE-BID CONFERENCE AND SITE VISIT

Intentionally Omitted

1.4 TERM OF CONTRACT

The Contract shall commence upon the date of the duly executed Agreement and shall remain in effect for a term of three (3) years.

1.5 OPTIONS TO RENEW

Upon mutual agreement of the City and the awarded Bidder, the Agreement may be renewed for two (2) additional one (1) year period(s).

1.6 METHOD OF AWARD: LOWEST PRICE

The City will award this contract to the responsive and responsible Bidder who submits the lowest price to perform the work.

Vendors must bid on ALL line items within all Groups to be considered responsive to the bid requirements. The City’s intent is to award this contract by TOTAL PRICE, the sum of all line items within all Groups, to the lowest responsive, responsible bidder. Bidders must indicate “No Charge” in the “Notes for Buyer” section in Bidnet Direct on items that are included at no additional charge by placing $0.00 in the offer field.

1.7 PRICES SHALL BE FIXED AND FIRM

If the Bidder is awarded a contract under this Solicitation, the prices offered by the Bidder shall remain fixed and firm during the performance of the Work, notwithstanding price adjustments made in accordance with Section 1.8.

1.8 PRICE ADJUSTMENTS BASED ON GOVERNMENTAL PRICE INDEX

If the Bidder is awarded a contract under this Solicitation, the prices offered by the Bidder shall remain fixed and firm for the initial term during the performance of the Work, except for any change orders or variations, which must meet the prior approval and authorization of the City.

The City shall not be invoiced at prices higher than those stated in any contract resulting from this bid.

After the initial two-year term, during the ninety (90) day period prior to each annual renewal of the contract effective date, the Vendor may submit a written request that the City increase the prices for an amount for no more than the twelve months change in the following pricing index: All-Urban Consumers Price Index (CPI-U) (National) as published by the Bureau of Labor Statistics, U.S. Dept. of Labor.

1.9 EXAMINATION OF CITY FACILITIES OR EQUIPMENT

Prior to submitting its offer, it is recommended that the Bidder visit the site of the proposed work and become familiar with any conditions which may in any manner affect the work to be done or affect the equipment, materials and labor required. The Bidder is also advised to carefully examine any drawings, specifications, or equipment, and become thoroughly aware regarding any and all conditions and requirements that may in any manner affect the work to be performed under the Contract. No additional allowances will be made because of lack of knowledge of these conditions.

1.10 EQUAL PRODUCTS

The manufacturer’s name, brand name and/or model number information contained in this Solicitation are being used for the sole purpose of establishing the minimum requirements of the level of quality, standard of performance, and design and is in no way intended to prohibit the offer of another manufacturer's items of equal material and quality. This specific Solicitation requires submission of the following documentation to enable City evaluation of “equal” products:

1. Product information sheets

2. Product Samples Upon Specific Request

If an “equal” product may be considered by the City, the item shall be equal in quality and standards of performance to the item specified in the Solicitation. Where an “equal” item is offered, and product information sheets are required, the initial offer must be accompanied with complete product information sheets (such as factory specifications, standard manufacturer information sheets, catalogues, and brochures). Also, for product information submittals, all supporting documentation submitted by the Bidder must in total meet the required specifications set forth in this Solicitation. Where the standard product literature submitted with the offer provides information that does not comply with the specifications, the Bidder shall state, in an official letter on corporate letterhead as part of their initial offer, the differences between the item it is offering, and the item described by the standard product literature, to substantiate compliance to all the specifications set forth in this Solicitation. In such cases, any offer submitted with standard product literature but without the letter explaining compliance will result in the rejection of the offer for not meeting the Solicitation specifications.

If samples of all “or equal” items Bid are required for evaluation, such items are to be provided at no cost to the city and should be provided at the time of specific request by the City. Failure to meet this requirement may result in Bidder’s offer being rejected.

1.11 INSURANCE

The awarded bidder shall not commence any performance pursuant to the terms of this solicitation until certification or proof of insurance has been received and approved by the City’s Risk Manager or designee.

The required insurance coverage is to be issued by an insurance company authorized, licensed and registered to do business in the State of Florida, with the minimum financial strength rating of A- VIII or better, in accordance with the latest edition of A.M. Best’s Insurance Guide. This insurance shall be documented in certificates of insurance which provide that the City of Delray Beach shall be notified at least thirty (30) days written notice in advance of cancellation, non-renewal, or adverse change and ten (10) days written notice of cancellation for non-payment. The receipt of certificates or other documentation of insurance or policies or copies of policies by the City or by any of its representatives, which indicate less coverage than is required, does not constitute a waiver of the selected Proposer’s obligation to fulfill the insurance requirements herein. Deductibles must be acceptable to the City of Delray Beach.

The awarded bidder shall provide the City of Delray Beach with a current Certificate of Insurance evidencing compliance with all insurance requirements herein. The certificate shall name the City of Delray Beach as an additional insured and listed as such on the insurance certificate. All coverage provided by the awarded bidder shall be primary and non-contributory as to the City, its officials, employees, and agents. Renewal Certificates of Insurance shall be provided upon policy expiration, and continuous coverage shall be maintained throughout the term of the agreement.

The awarded bidder shall provide insurance coverage as follows:

a. WORKERS COMPENSATION AND EMPLOYER’S LIABILITY

Workers Compensation Insurance to apply for all employees in compliance with the “Workers Compensation Law” of the State of Florida and all applicable Federal laws. The City reserves the right not to accept exemptions to the Workers Compensation requirements of this solicitation.

Employer’s Liability Insurance with a limit of not less than $500,000 for each accident, $500,000 for each occurrence, and $500,000 in the aggregate.

b. COMMERCIAL GENERAL LIABILITY Commercial General Liability Insurance with minimum limits of One Million Dollars ($1,000,000.00) per occurrence and Two Million Dollars ($2,000,000) in the aggregate for bodily injury, property damage, completed operations and liability arising from contractor work. Such certificate shall list the City as an additional insured.

NOTE: If Commercial General Liability limits are less than One Million Dollars ($1,000,000), the sum of Commercial General Liability limits and Excess Liability limits must equal no less than One Million Dollars ($1,000,000).

c. AUTOMOBILE LIABILITY Automobile Liability Insurance to include owned, non-owned, and hired, with minimum limits of One Million Dollars ($1,000,000.00) combined single limit.

d. UMBRELLA/EXCESS LIABILITY Umbrella/Excess Liability with limits of not less than Two Million Dollars ($2,000,000) per occurrence and in the aggregate, providing coverage in excess of and on a follow-form basis to the underlying Commercial General Liability, Automobile Liability, and Employer’s Liability policies. The Umbrella/Excess policy shall include the same additional insured, primary and non-contributory, and a waiver of subrogation provisions as required of the underlying policies.

e. POLLUTION LIABILITY

Pollution liability with limits of not less than One Million Dollars ($1,000,000) per occurrence and Two Million Dollars ($2,000,000) in the aggregate.

The awarded bidder shall submit, no later than ten (10) days after award and prior to commencement of any work, a Certificate of Insurance evidencing compliance with the insurance requirements herein, naming the City of Delray Beach as an additional insured and providing any required endorsements.

All insurance policies shall be issued by companies that (a) are authorized to do business in the State of Florida;

(b) have agents upon whom service of process may be made in Palm Beach County, Florida; and (c) have a Best’s rating of A- VIII or better. All insurance policies shall name the City of Delray Beach as an additional insured. The Successful Proposer agrees to notify the City within (5) business days of coverage cancellation, lapse or material modification. All renewal or replacement certificates of insurance shall be forwarded to the City Procurement and Purchasing Department located at 100 N.W. 1st Ave., Delray Beach, FL 33444.

1.12 PERFORMANCE BOND

1.13 CERTIFICATIONS

Any Bidder that submits an offer in response to this Solicitation shall, at the time of such offer, hold all necessary certifications issued by the State or County Examining Board qualifying the Bidder to perform the work proposed for this project. If other professions or trades are required in conjunction with this Solicitation and such work/services will be performed or provided by a subcontractor(s), an applicable Certificate of Competency issued to the subcontractor(s) shall be submitted with the Bidder’s offer; provided, however, that the City may at its option and in its best interest allow the Bidder to supply the subcontractor(s) certificate to the City during the evaluation period.

1.14 BID BOND/GUARANTY

1.15 METHOD OF PAYMENT:

The awarded Bidder shall submit an invoice to the City for progress payments for work that has been completed and has been inspected and accepted by the City. The date of the invoices shall not exceed thirty (30) calendar days from the completion of that portion of the work. Under no circumstances shall the invoice be submitted to the City in advance of the completion and acceptance of the work.

The invoice shall contain the following basic information: the awarded Bidder’s name and address, invoice number, date of invoice, description of the goods or service, the contract number, purchase order number, and any discounts.

The city prides itself on paying its vendors promptly and efficiently, and as such requires that vendors accept payment via wire transfer, ACH (direct deposit), or an appropriate electronic payment method. The City is averse to issuing paper checks and seeks to discontinue this practice. All payments shall be made in accordance with the Florida Prompt Payment Act, Section 218.74, Florida Statutes, upon presentation of a proper invoice by the awarded Bidder.

1.16 WARRANTY REQUIREMENTS:

In addition to all other warranties that may be supplied by the Bidder, the awarded Bidder shall warrant its products and/or service against faulty labor and/or defective material, for a minimum period of one (1) year from the date of acceptance of the labor, materials and/or equipment by the City. This warranty requirement shall remain in force for the full period; regardless of whether the awarded Bidder is under contract with the City at the time of defect. Any payment by the City on behalf of the services received from the awarded Bidder does not constitute a waiver of these warranty provisions.

1.17 ADDITIONAL FACILITIES OR PRODUCTS

Although this Solicitation and resultant Contract may identify specific facilities or products, it is hereby agreed and understood that any City department or agency facility or related product may be added to this Contract at the option of the City, for similar products or services. The awarded Bidder shall be invited to submit price quotes for these additional facilities or products. If these quotes are determined to be fair and reasonable, then the additional work will be awarded to the awarded Bidder by formal modification of the Contract or Purchase Order.

The City may determine to obtain price quotes for the additional facilities from non-contract awarded Bidder(s) in the event that fair and reasonable pricing is not obtained from the awarded Bidder, or for other reasons, at the City’s discretion.

1.18 CATALOGS AND PRICE LISTS

1.19 CLEAN UP

The awarded Bidder shall remove all unusable materials and debris from the work areas at the end of each workday and dispose of the same in an appropriate manner. Upon final completion, the awarded Bidder shall thoroughly clean up all areas where work has been involved.

1.20 ACCIDENT PREVENTION AND BARRICADES

Precautions shall be exercised at all times for the protection of persons and property. All Vendors performing services or delivering goods under this contract shall conform to all relevant OSHA, State and City regulations during the course of such an effort. Any fines levied by the above-mentioned authorities for failure to comply with these requirements shall be borne solely by the awarded Bidder. Barricades shall be provided by the awarded Bidder when work is performed in areas traversed by persons, or when deemed necessary by the City.

1.21 DEMONSTRATION OF EQUIPMENT

1.22 HOURLY RATE

Any hourly rate quoted shall be deemed to provide full compensation to the awarded Bidder for labor, equipment use, travel time, and any other element of cost or price. This rate is assumed to be at straight-time for all labor, except as otherwise noted.

1.23 MOTOR VEHICLE LICENSE REQUIREMENT

Bidders’ employees/staff, authorized/assigned to this project must possess a current valid license issued by the state of Florida Department of Agriculture and Consumer Affairs, and or proof of current licensure shall be submitted with bid.

1.24 PATENTS AND ROYALTIES

The awarded Bidder, without exception, shall indemnify and hold harmless the City and its employees from liability of any nature or kind, including cost and expenses for, or as a result of, any copyrighted, patented, or unpatented invention, process, or article manufactured by the awarded Bidder. The awarded Bidder has no liability when such claim is solely and exclusively due to the combination, operation, or use of any article supplied hereunder with equipment or data not supplied by awarded Bidder or is based solely and exclusively upon the City's alteration of the article. The City will provide prompt written notification of a claim of copyright or patent infringement.

Further, if such a claim is made or is pending, the awarded Bidder may, at its option and expense, procure for the City the right to continue use of, replace or modify the article to render it non-infringing. (If none of the alternatives are reasonably available, the City agrees to return the article on request to the awarded Bidder and receive reimbursement, if any, as may be determined by a court of competent jurisdiction.) If the awarded Bidder uses any design, device, or materials covered by letters, patent or copyright, it is mutually agreed and understood without exception that the contract prices shall include all royalties or cost arising from the use of such design, device, or materials in any way involved in the work.

1.25 RELEASE OF CLAIM REQUIRED

Pursuant to Section 255.05, Florida Statutes, all payments to the awarded Bidder’s subcontractors shall be made within ten (10) days of receipt of the partial payment by the awarded Bidder. With the exception of the first partial payment, the awarded Bidder must pay all of its subcontractors and suppliers who have performed any work or supplied any materials for the project within ten (10) days after receipt of the partial payment by the awarded Bidder for monies due such subcontractors and suppliers as a result of a percentage of the work completed. The awarded Bidder must provide the City's project manager with duly executed affidavits (subcontractor's statement of satisfaction) or releases of claim from all subcontractors and suppliers who have performed any work or supplied any materials for on the project as of that date. The affidavit or releases shall certify that said subcontractors and suppliers have been paid their proportionate share of all previous partial payments to the awarded Bidder. In the event such affidavits cannot be furnished, the awarded Bidder may submit an executed consent of surety to requisition payment; identifying the subcontractors and suppliers with the amounts for which the statement of satisfaction cannot be furnished. If the awarded Bidder fails to provide a consent of surety to requisition payment, the amount in dispute will be withheld until either the statement of satisfaction is furnished, or the consent of surety to requisition payment is furnished.

1.26 SUBCONTRACTORS OF WORK SHALL BE IDENTIFIED

As part of its Bid, the Bidder must identify any subcontractors that will be used in the performance of the proposed work, their capabilities and experience, and the portion of the work to be done by the subcontractor.

The competency of the subcontractor(s) with respect to experience, skill, responsibility and business standing shall be considered by the City when making the award in the best interest of the City. If the Bidder fails to identify any subcontractors in the Bid, the Bidder may be allowed to submit this documentation during the Bid evaluation period, if such action is in the best interest of the City.

Nothing contained in the specifications shall be construed as creating any contractual relationship between any subcontractor and the City.

1.27 TRANSFER PROHIBITED

Contractor shall not assign, transfer, convey, sublet, or otherwise dispose of the Agreement, or of any or all of its rights, title or interest herein, or its power to execute such Agreement to any person, company or corporation, without prior written consent of the City.

1.28 OTHER FORMS OR DOCUMENTS

If the City is required by the awarded Bidder to complete and execute any other forms or documents in relation to this Solicitation, the terms, conditions, and requirements in this Solicitation shall take precedence to any and all conflicting or modifying terms, conditions or requirements of the Bidder’s forms or documents.

1.29 FAILURE TO DELIVER OR COMPLETE WORK

Should the awarded Bidder fail to deliver or complete the work within the time stated in the Contract, it is hereby agreed and understood that the City reserves the authority to cancel the Contract with the awarded Bidder and secure the services of another vendor to purchase the items or complete the work. If the City exercises this authority, the City shall be responsible for paying the awarded Bidder for work which was completed, and items delivered and accepted by the City in accordance with the Contract specifications. The City may, at its option, demand payment from the awarded Bidder, through an invoice or credit memo, for any additional costs over and beyond the original Contract price, which were incurred by the City, as a result of having to secure the services of another vendor.

1.30 STORAGE OF MATERIALS

Suitable storage facilities shall be furnished by the awarded Bidder. All materials, supplies and equipment intended for use in the work shall be suitably stored by the awarded Bidder to prevent damage from exposure, admixture with foreign substances, or vandalism or other cause. All hazardous materials must be stored in compliance with all pertinent requirements concerning their safe use and storage. The bidder will refuse to accept or sample for testing, materials, supplies or equipment that have been improperly stored, as determined by the Bidder. Materials found unfit for use shall not be incorporated in the work and shall immediately be removed from the construction or storage site. Delivered materials shall be stored in a manner acceptable to the City before any payment for same will be made. Materials strung out along the line of construction will not be allowed unless the materials will be installed within one week from the time of unloading and stringing out.

1.31 CORRECTING DEFECTS

The awarded Bidder shall be responsible for promptly correcting any deficiency, at no cost to the City, within three (3) calendar days after the City notifies the awarded Bidder of such deficiency in writing. If the awarded Bidder fails to correct the defect, the City may procure the products or services from another source and charge the awarded Bidder for any additional costs that are incurred by the City for this work or items, either through a credit memorandum or through invoicing.

1.32 PRESERVATION OF PROPERTY

The awarded Bidder shall preserve from damage all property along the line of the work, or which is in the vicinity of or is in any way affected by the work, the removal or destruction of which is not called for by the plans.

Wherever such property is damaged due to the activities of the awarded Bidder, it shall be immediately restored to its original condition by the awarded Bidder at no cost to the City. In case of failure on the part of the awarded Bidder to restore such property, or make good such damage for injury, the City may, after 48 hours’ notice to the awarded Bidder, proceed to repair, rebuild or otherwise restore such property as may be deemed necessary and the cost thereof will be deducted from any monies due, or which may become due the awarded Bidder under this contract.

1.33 OMISSIONS IN SPECIFICATIONS

The Statement of Work or description of items contained within this Solicitation describes the various work requirements deemed necessary for the completion of the project. Any omissions of inherent technical functions or classes of work within the Specifications and/or Statement of Work shall not relieve the awarded Bidder from furnishing, installing, or performing such work where required to the satisfactory completion of the project.

1.34 MATERIALS SHALL BE NEW AND WARRANTED AGAINST DEFECTS

The awarded Bidder hereby acknowledges and agrees that all materials, except where recycled content is specifically requested, supplied by the awarded Bidder in conjunction with this Solicitation and resultant Contract shall be new, warranted for their merchantability, and fit for a particular purpose. In the event any of the materials supplied to the City by the awarded Bidder are found to be defective or do not conform to specifications: (1) the materials may be returned to the awarded Bidder at the awarded Bidder’s expense and the Contract cancelled or (2) the City may require the awarded Bidder to replace the materials at the awarded Bidder’s expense.

1.35 TOXIC SUBSTANCES/FEDERAL "RIGHT TO KNOW" REGULATIONS

The Federal "Right to Know" Regulation implemented by the Occupational Safety and Health Administration (OSHA) requires employers to inform their employees of any toxic substances to which they may be exposed in the workplace, and to provide training in safe handling practices and emergency procedures. It also requires notification to local fire departments of the location and characteristics of all toxic substances regularly present in the workplace.

Accordingly, the awarded Bidder performing under this Contract is required to provide two (2) complete sets of Material Safety Data Sheets to the City for any products that are subject to these regulations. This information shall be provided at the time when the initial delivery is made, on a product-by-product basis.

END OF SECTION 1

SECTION 2

SCOPE OF WORK / SCOPE OF SERVICES

2.1 SCOPE

The City of Delray Beach, through its Utilities Department/Maintenance Division, seeks a firm to provide Well Repair, Maintenance and Rehabilitation services. The Scope of Services includes production wells and monitor wells, pumps and motors rehabilitation on an as-needed basis. The goods and/or services listed in this bid are for the purposes of price comparison and are not intended to be all inclusive. The City of Delray Beach may add goods and/or services at any time during the term of this Agreement at a cost to be agreed upon by the Vendor and the City.

Hourly rates will be charged from the time the technician arrives at the City facility to the time the technician leaves the City facility. Travel time charges will not be allowed. All work shall comply with all Federal, State, and local guidelines and regulations.

The awarded Bidder (hereinafter in this Scope of Services referred to as Vendor) shall provide all labor, materials, facilities, equipment, supplies, and travel for the work.

2.2 MINIMUM REQUIREMENTS

Vendor shall provide the following services:

1. All work shall be performed by an established, qualified and licensed contractor. All technicians shall be certified as required to perform described work. All work shall comply with all applicable governmental regulations, customary quality standards, and accept good practice for the type of work being performed.

2. A Bidder Qualification Statement must be submitted with the bid. The contact person must be someone who has personal knowledge of the bidder’s performance for the specific requirement listed. Contact person must be informed that they are being used as a reference and that the County may be calling them. DO NOT list people who are unable to answer specific questions regarding the requirement.

3. The contractor is required to be a qualified CEU instructor capable of providing annual operator training classes to utility staff on well maintenance related to annual wellfield reports.

4. The successful bidder shall provide a copy of Standard Operating Procedures (SOP) for a well, pump and motor rehabilitation services produced by the company specifically for the City’s scope of work.

5. Provide a list of equipment and facilities available to perform the work.

6. The bidder must provide written evidence (copies of current licenses/certifications) that show that the firm (bidder) or a principal in the firm is licensed to contract the scope of work in the City of Delray Beach including state well contractor license and welding certification.

7. The Contractor’s functional operation site / satellite office shall be able to respond to the City of Delray Beach Utilities within 3 hours of notifying the vendor.

2.3 SERVICE REQUIREMENTS

The awarded Bidder shall provide all labor, material(s), and equipment to complete the well repair, maintenance and rehabilitation Services including but not limited to the following:

2.3.1. The Contractor shall obtain all necessary Florida state and local regulatory permits and follow all of the Florida Departmental Environmental Protection (FDEP) rules when repairing or in development of any type of wells, and reporting the proper paperwork to any government agency in accordance to the rules.

2.3.2. Contractor shall submit site specific plan to include equipment, chemicals, mixing ratios and volumes planned for treatment, equipment layout, fluid disposal and cleanup and restoration upon completion. At the conclusion of work the contractor will submit a summary including responsible staff, dates or work, work performed, and all chemicals used, quantities and measurements as appropriate as well as observations/recommendations.

2.3.3. Removal/abandonment of existing wells shall be per FDEP guidelines.

2.3.4. Wellhead and Pump Testing, Inspection and Removal – perform a production pump efficiency test prior to removal to determine pump curve and specific capacity. Information shall be gathered at three points: full, half valve and shut in. GPM, PSI, volts, amps, ohms, sand content, pumping and vibration levels will be recorded at each point. Cleaning and reinstallation of existing or new equipment in accordance with ANSI/AWWA C654-03 Well Disinfection. Onsite wellhead and discharge inspection and cleaning will be performed by pressure cleaning and using a 50 ppm chlorine solution.

2.3.5. Well Acidification – Contractor must submit a list of all chemicals and the processes to be used in addition to MSDS sheets prior to use. All chemicals used shall be in accordance with all Federal, State and local guidelines and used per EPA directions for wellfield protection approved chemicals and in accordance with ANSI/AWWA C654-03 Well Disinfection. Disposal container shall not be permitted on site and must be disposed of in accordance with EPA guidelines. All chemicals to be NSF approved.

2.3.6. Production Pump Removal and Inspection – Pump and associated equipment shall be disassembled, visually inspected, and mobilized to Contractor’s pump facility. Pump will be digitally photographed, pressure washed and disinfected. Photo copy and inspection condition report with recommendations will be submitted to Utilities Department.

2.3.7. Pump/Motor Maintenance – Assist and perform maintenance of well/pump/motor as directed.

Includes pulling pumps/motors such as production well (Surficial and Floridan), clear well and high service pumps. Assist in trouble shooting various problems in the system.

2.3.8. Monthly Well Maintenance – Performed per well or wellfield basis as determined by trend data (removed from line items) or as determined by Utilities Department. Maintenance includes chlorine injected under pressure into the well, monitoring and testing as required in accordance with ANSI/AWWA C654-03 Disinfection of Wells. A chemical plan shall be submitted with the bid. Chemicals should have a contact time of no less than 6 hours and no more than 48 hours.

2.3.9. Well Development - As directed by CITY or CITY’s representative. Airlift development will be performed utilizing direct or reverse air methodology to remove debris and bacteriological sludge followed by direct air using a 600-750 CFM air compressor.

2.3.10. Welding Services – the Contractor shall provide on-site welding services including portable spray welding and shall be capable of responding within eight (8) hours after notification. Machine shop welding services are required. All welding is to be performed by a certified welder. In the event that a welder’s helper is required prior written approval shall be obtained by the CITY and the labor rate allowable shall be 50% of the standard hourly rate bid for welding services.

2.3.11. Well Rehabilitation/Repair Video (pre and post rehabilitation) – Includes both downhole and 360 degree color videos. The video shall be transferred to a DVD or other means and provided to the CITY within 5 days of completion of the well rehabilitation/repair. The DVD or other means shall be compatible for playback with any standard TV or computer. The total audio-video recording system and the procedures employed in its use shall be such as to produce a finished product that will complete the technical requirements of the project. The video portion of the recording shall be calibrated to produce an accurate on-screen depth display and a bright, sharp, clear picture with accurate colors and shall be free of distortion and imperfection. The audio portion of the recording shall produce the commentary from the camera operator with proper volume, clarity and free from distortion.

2.3.12. Chemical Treatment of Well – Well will be equipped with a sealed wellhead including psi gauge, blow off valve, and braden head. Acid blends shall consist of hydrochloric, sulfuric (as an extender), citric (as chelating agent) and chemical additive used to help extend and suspend debris removal (such as Cotey). Percentages of acids to be used will not exceed 10% of total volume injected.

2.3.13. Reports - A report shall be generated for each well specifying month and graphing gallons per minute (GPM), static water level, pumping water level, drawdown and resulting specific capacity.

An annual report will also be required to show the entire well performance for each well each calendar year. These reports shall be submitted to the City of Delray Beach Utilities staff with an electronic submittal required. (not included in line items)

2.3.14. Mobilization/demobilization – The maximum charge will be $500 and shall all activities and associated costs for transportation of the Contractor's personnel, equipment, and operating supplies to the site including large equipment necessary to perform the work.

The annual estimated quantities shown on the bid form are for bid comparison purposes only. The City of Delray Beach will not be held to any minimum or maximum quantities.

2.4 DESCRIPTION OF SERVICES

1. Well drill: Ability to drill reverse and mud rotary

2. Well service rig: Minimum of (10 ton) crane with support vehicle and 3 man crew

3. Pump service rig: Boom truck (10 ton) with support vehicle and a 2 man crew

4. Cement work or demolition: Break up/demo site and remove all debris

5. Onsite welding unit: Certified welder capable of mig, stick, tig and spray welding

6. Machine shop welding: Certified welder capable of mig, stick, tig and spray welding

7. Well pump technician: Certified technician (Flush well, collect data of well, gpm, drawdown of the well, etc)

8. Chlorine treatment: Stabilize with Sodium Hypochlorite will be injected into the well mg/l or PPM, volumes & pH range will be determined on a per well basis. All chemicals shall be NSF approved.

Chemicals will be included in price.

9. Specific capacity test, before and after rehabilitation: performed at production GPM

10. Biological Activity Reaction Tests (BART's)

11. Wire to water pump efficiency test

12. Vibration infrared photography analysis

13. Extra sand testing not during well development or pump testing performed with Rossum sand tester

14. Silt density index test (Passing only, SDI less than 3)

15. Well development and redevelopment performed with 600 to 750 CFM Air Compressor – Shall comply with FDEP regulations. To include:

a. Specific Capacity Testing – Required before and after rehabilitation of existing pumps;

b. Disinfection of Well after Rehabilitation – Contractor shall provide written procedures for acid and chemical treatment to the well for approval by the City, prior to the work being performed. These procedures shall comply with the Environmental Protection Agency (EPA) FDEP.

16. Well Abandonment in accordance with SFWMD specifications (includes permit) - Other service include but not limited

17. Pump/Motor retrieval, complete – Other service include but not limited

18. Deep well pump and maintenance – Other service include but not limited

19. Well pump/motor maintenance and/or repairs performed by a certified technician.

20. Monthly monitoring of wellfield production of wells: Record static levels, pumping levels, drawdowns, flow volumes, specific capacity, drawdowns, and psi on the wells. Provide a detailed report of all wells.

21. 360° Degree color video survey (both pre and post rehabilitation) – Includes both down hold surveys and 360° degree videos. The video shall be provided to the City, in an approved format, within 10 working days of completion of well rehabilitation. The total audio-video recording system and the procedures employed in its use shall be such as producing a finished product that will fulfill the technical requirements of the project.

a. The video portion of the recording shall produce bright, sharp, clear pictures with accurate colors and shall be free from distortion, tearing, rolls, or any other form of picture imperfection.

b. The audio portion of the recording shall produce the commentary of the camera operator with proper volume, clarity and be free from distortion.

22. Dynamic downhole video survey – Refer to #21

23. Clean well casing and screen with scraper and brush

24. Well head/pump removal & reinstallation – Other services include but not limited

25. Raw Water Disposal

26. Airlift Well – Other services may include but not limited

27. Pump Test – Other services may include but not limited

28. Swabbing – Shall be performed on an individual basis as determined by the Utilities Maintenance Manager

29. Chemical treatment/Well acidification: Well will be equipped with a sealed well head including PSI gauge, blow off valve, tank & braden. Acid blends shall consist of Hydrochloric, sulfuric (as an extender), citric (as a chelating agent) and chemical (used to elp extend and suspend debris removal). Percentage of acids to be used will exceed 10% of total volume injected. All chemicals to be NSF approved. All chemicals will be included in the price.

30. Chemical Disinfection of Well after rehabilitation

31. Chlorine Maintenance of Wells

32. Water storage tank residual cleaning: robotically while tank remains in service, or out of service. All AWWA rules shall apply

33. Flow meter maintenance and calibration: performed by a SFWMD certified technician. If it is determined that the meter calibration if off by more than 5% accuracy, meter maintenance will be performed. The contractor shall send meter to the manufacturer for calibration prior to reinstall.

34. Reports (other than weekly status) – A quarterly report shall be generated for each well specifying and graphing gallons per minute (GPM), draw downs, and static head. An annual report will also be required to show the entire well performance for each well each calendar year. These reports shall be submitted to the City with one hardcopy and one electronic submittal required. The quarterly reports will be due by February 1st of the following reported year.

35. Mobilize & Demobilize of equipment (max $500)

36. HOURS OF WORK AND HOLIDAYS – Normal business hours are between the hours of 7:00 AM – 3:00 PM Monday through Friday. No work will be performed on holidays, weekends, or after normal business hours without prior authorization by the City.

Holidays are defined as City observed holidays which can be found on the City website:

https://www.delraybeachfl.gov/government/city-holiday-schedule

2.5 CONTRACTOR RESPONSIBILITIES

A. COORDINATION

1. The Contractor shall coordinate with the City of Delray Beach, Utilities Department Maintenance Manager or Assistant Utilities Director, to ensure that all scheduling meets all deadlines and needs.

2. The Contractor shall not perform any work unless approved by the Utilities Department Maintenance Manager or Assistant Utilities Director.

3. The Contractor shall provide an invoice for services in a timely manner and provide a detailed monthly Microsoft Excel report list to City of Delray Utilities staff members. This will allow City staff to monitor work services and track a dollar amount of those services.

4. In acts of God, such as fires, floods, hurricanes, or other circumstances beyond control, the Contractor shall use best professional practices to avoid delays or failures in performance.

B. RESPONSE TIME

1. Regular Repairs:

a. Contractor shall respond with three (3) business days for repair request from City;

b. All repairs, maintenance/rehabilitation on equipment shall be completed and equipment re-install and fully operational

c. Contractor shall inform the City if there will be a delay due to availability of parts;

d. Unsatisfactory work shall be immediately corrected by Contractor at no additional cost to the City.

2. Emergency Repairs:

a. Shall be within 24 hours of notification to the Contractor by the City for any well/pump/motor emergencies;

b. The response shall include all equipment and manpower required;

c. Repairs shall be completed with three (3) business days

d. It is assumed these repairs will not be delayed due to part availability;

e. Unsatisfactory work shall be immediately corrected by Contractor at no additional cost to the City;

f. If the equipment repair is not completed and returned within the time specified, the regular repair rates, not the emergency repair rates will apply.

3. Work Completion Time – All repairs/rehabilitation/maintenance work shall be completed within 30 days, unless an emergency situation arises as determined by the Utilities Director or designee. All required work shall be performed or discontinued at the determination of the Utilities Maintenance Manager or authorized Utilities Department representative.

C. DETAILS OF MATERIALS, SCHEDULE AND TRANSPORATION

1. All chemical costs will be at the cost of the Contractor.

2. All transportation costs shall be included in the bid, excluding significant “large equipment” where a flat fee of $500 per job will be included.

3. The City reserves the right to request the Contractor to return to the job site for any warranty work in reasonable time period.

4. If applicable Contractor shall remove and/or reinstall fencing to the original condition at a cost to be determined per job and agreed to in advance by the City.

D. PREPARATION AND SUBMITTAL OF REPORTS

1. Reports shall be prepared and delivered to City of Delray via email, or hand delivered in a routine turnaround basis. Other staff member may be added to the distribution list over a period of time.

2. All paperwork / reports shall be delivered in a portable document format (PDF), and hard copies must be sent to the Utilities Department for payment verification.

3. Analysis and reports provided shall be prepared in a professional manner and suitable for review.

END OF SECTION 2

SECTION 3

EXHIBITS

END OF SECTION 3

SECTION 4

BID SUBMITTAL SIGNATURE PAGE

This Page and all following pages comprise your original Bid Submittal package.

Please also attach any additional information or documentation requested in this Invitation to Bid.

There is no need to include the preceding Sections 1 and 2 in your Bid Submittal package.

By signing this Bid the Bidder certifies that it satisfies all legal requirements as an entity to do business with the City, including all Conflict of Interest and Code of Ethics provisions.

Firm Name: ____________________________________________________________________

Street Address: _________________________________________________________________

Mailing Address (if different than Street Address):

Telephone Number(s): _________________________________________

Fax Number(s): _______________________________________________

Email Address: ________________________________________________

Federal Employer Identification Number: _____________________________________________

Signature: _____________________________________________________________________ (Signature of authorized agent)

Print Name: ___________________________________________

Title: _________________________________________________

By signing this document, the Bidder agrees to all Terms and Conditions of this Solicitation and the resulting Contract/Agreement.

THE EXECUTION OF THIS FORM CONSTITUTES THE UNEQUIVOCAL OFFER OF BIDDER TO BE BOUND BY THE TERMS OF ITS OFFER, FOR NOT LESS THAN 120 DAYS, AND THE BIDDER’S UNEQUIVOCAL OFFER TO BE BOUND BY THE TERMS AND CONDITIONS SET FORTH IN THIS INVITATION TO BID. FAILURE TO SIGN THIS SOLICITATION WHERE INDICATED ABOVE, BY AN AUTHORIZED REPRESENTATIVE, SHALL RENDER THE BID NON-RESPONSIVE. THE CITY MAY, HOWEVER, IN ITS SOLE DISCRETION, ACCEPT ANY BID THAT INCLUDES AN EXECUTED DOCUMENT WHICH UNEQUIVOCALLY BINDS THE BIDDER TO THE TERMS OF

ITS OFFER.

END OF SECTION 4

SECTION 5

PRICING SCHEDULE

5.1 PRICES AND RATES

Bids will be accepted through a secure mailbox at Bidnet Direct (https://www.bidnetdirect.com/florida/cityofdelraybeach) until the Deadline for Submission as indicated in this ITB. The City will only accept electronic bids for this ITB. Late Bids will not be accepted.

In addition to the “Place Offer” bid submission section, the Bidder shall indicate in the spaces provided, the firm and fixed prices and rates offered to the City for the goods and/or services described below.

Item No. Description Est. Qty Unit Unit Cost Total Cost

Drill and install 2” surficial aquifer monitor well include gravel pack, development

100 FT

2 Well service rig 500 HR $___________ $___________ 3 Pump service…