DELIVERY INFORMATION SHEET.pdf

AWARD DELIVERY INFORMATION – RFQ

Fiscal Year: 2024 15BBR024Q00000011 Institution: MDC, BROOKLYN

DELIVERY SCHEDULE

All awarded items must be delivered by April 19, 2024, unless otherwise specified. Due to limited storage for dry goods and freezer/cooler goods, vendors must coordinate with the Food Service Warehouse receiving staff for product delivery. Small deliveries may be requested for the first month of the quarter, and future deliveries will be scheduled as space permits.

Deliveries are made on Tuesdays through Thursdays from 7:00 am to 12:30 pm, unless prior arrangements have been made with MDC, Brooklyn receiving staff. Trucks must arrive at Building 4 loading dock by 12:00 pm for proper unloading. Deliveries are made by appointment only, and products will be refused without a scheduled delivery. MDC, Brooklyn Federal Bureau of Prison warehouse areas are closed on Federal holidays, so deliveries will not be accepted.

Contractor failure to meet delivery schedules without an excusable delay and/or failure to conform to contract specifications will negatively affect the contractor’s history of past performance. Past performance information may be used by the Government to make future award decisions and/or may result in a finding that the quoter is not responsible for the award of future requirements.

NOTE: Vendors must schedule delivery appointments with the receiving Food Service Warehouse staff, not shipping companies. If shipping companies attempt to schedule delivery with MDC Brooklyn Warehouse staff, they will be redirected to the vendor.

Delivery Contact: Dylan Cagnard email dcagnard@bop.gov (email required for all delivery scheduling) 347-893-3926 (personal phone number and to only be used in emergency situations) for delivery drivers only, if directions are needed to assist driver.

DELIVERY REQUIREMENTS

• Scheduling timely appointments with Warehouse Supervisor Dylan Cagnard is crucial for ensuring ample warehouse storage space for delivery. Vendors must schedule delivery within 5 business days after being notified of awarded items, as failure may result in loss of bid and removal from future bids.

• At no time is BOP staff permitted to enter the trailer to remove food product. Shipping company must off load products via loading dock. Shipping company must have the necessary equipment to off load deliveries.

• All deliveries must be palletized on standard size pallets (48” X 40”), and tightly wrapped with pallet wrap. No metal banded pallets will be accepted.

• Heavy weighted items must be palletized on heavy duty red or blue block pallets (48” X 40”).

• Pallets must not exceed a total height of 72” inches unless prior arguments have been made with MDC Brooklyn receiving staff.

• Assorted/mixed pallets will only be accepted if prior agreements have been made when scheduling delivery.

• In the event an assorted/mixed pallet has been agreed upon, a packing list for the assorted/mixed pallet is required.

• All deliveries must come with an itemized inventory of items delivered.

• All items received out of date (best by, use by, or expiration) will not be accepted.

• All non-frozen, perishable foods must be delivered between 34 degrees F and 41 degrees F.

• All canned goods must be delivered above 34 degrees F and not frozen.

mailto:dcagnard@bop.gov

AWARD DELIVERY INFORMATION – RFQ

• All frozen foods must be delivered at 0 degrees F or below. “Frozen product after being received is subject to further inspection upon thawing to verify sizes/weights are within the Purchase Order and or BOP National Specifications”.

• Some items may require thawing and cooking to determine specifications compliance and product wholesomeness.

• Any product that shows evidence indicating prior thawing will be refused.

• All certified religious diet items must be marked with the Kosher Symbol (OU) on individual packages or the item will be refused. All Halal items must have the appropriate Halal symbol as well.

• All items must strictly be in compliance with the BOP National Menu Specifications. Food Service Contractors have the responsibility of understanding these specifications. Contractors must obtain a copy of the National Menu Specifications prior to quoting.

• All items will be closely inspected.

• Receipt of delivery may be conditional for a period of three (3) days in order to allow for adequate examination and testing.

• Items that fail to meet specifications will be refused.

• Items which are conditionally received, and found to be unacceptable, must be picked up at the vendors’ expense within one (1) week of noncompliance notification.

• If the product is not picked up within one (1) week, it will be disposed of by warehouse staff.