Delivery_And Extra_Info OXF.docx
DOCX document 15 KB Posted
- Attached to
- FCI Oxford 3rd Quarter Halal
- Solicitation number
- 15B41025Q0000SS2
- Issued by
-
Department of Justice Bureau of Prisons
About this file
This is a delivery instructions document for food items to be delivered to FCI Oxford (Federal Correctional Institution) during Q3 FY2025. The document accompanies solicitation 15B41025Q0000SS2 for Halal food items from the Department of Justice Bureau of Prisons.
Deliveries must occur between April 1-18, 2025, during warehouse hours of 7:00 am to 2:00 pm Monday through Friday. Specific temperature requirements include 34-41°F for non-frozen perishables and 0°F or below for frozen items. All deliveries must be palletized unless pre-arranged, and Kosher-certified items must display the Kosher symbol. Items must comply with BOP National Menu Specifications, and contractors must obtain these specifications before quoting. The document stipulates that pouches/vacuum sealed bags cannot substitute for #10 cans. Vendors have three days to sign and return award documents, or their offer will be withdrawn. Products may be conditionally received for three days for inspection, and rejected items must be retrieved within two weeks of notification.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| 3RD QTR HALAL SPEC 2025.xlsx | XLSX spreadsheet | |
| Combined SS Template 3rd Quarter Halal Spec 2025.pdf |
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Text version
Fiscal Year: 2025 Quarter: 3rd Institution: _FCI Oxford
DELIVERY SCHEDULE ***DELIVERIES WILL NOT BE ACCEPTED BEFORE April 1st, 2024*** (unless authorized by the contracting officer) A complete delivery of all awarded items is expected between April 1st – April 18th (first month of the quarter), unless otherwise specified.
Warehouse Hours: Monday through Friday from 7:00 am to 2:00 pm.
Federal holiday deliveries will not be accepted.
If provided an award document (Purchase Order/Contract) it must be signed and returned to the contracting officer within 3 days of receiving it. If a signed copy is not received back within the 3 days your offer will be considered as withdrawn and the next available offer will be awarded.
Contractor failure to meet delivery schedules without an excusable delay and/or failure to conform to contract specifications will negatively affect the contractor’s history of past performance. Past performance information may be used by the Government to make future award decisions and/or may result in a finding that the quoter is not responsible for the award of future requirements.
DELIVERY REQUIREMENTS Warehouse Phone: 608-584-6312
· All deliveries must be palletized unless prior arrangements were agreed to by warehouse staff.
· All non-frozen, perishable foods must be delivered between 34 degrees F and 41 degrees F.
· All frozen foods must be delivered hard frozen at 0 degrees F or below.
· Any product that indicates prior thawing will be refused.
· All certified religious diet items must be marked with the Kosher Symbol on individual packages, or the item will be refused.
· All items must strictly be in compliance with the BOP National Menu Specifications. Food Service Contractors have the responsibility of understanding these specifications. Contractors must obtain a copy of the National Menu Specifications prior to quoting.
· Items must meet the specifications on the quote sheet.
· Pouches/vacuum sealed bags will not be accepted in lieu of #10 cans.
· All items will be closely inspected.
· Some items may require thawing and cooking to determine specifications compliance.
· Receipt of delivery may be conditional for a period of three (3) days in order to allow for adequate examination and testing.
· Items that fail to meet specifications will be refused.
· Items which are conditionally received, and found to be unacceptable, must be picked up at the vendors’ expense within two (2) weeks of noncompliance notification. If the product is not picked up within two (2) weeks, it will be disposed of by warehouse staff.
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