Deflection_Peer_Delivered_Services.pdf

REQUEST FOR PROPOSAL

DEFLECTION PEER DELIVERED SERVICES

(NO. 2026.094-RFP)

FOR

Washington County, Oregon

RELEASE DATE: September 25, 2026 DEADLINE FOR QUESTIONS: October 9, 2026

RESPONSE DEADLINE: October 16, 2026, 2:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://procurement.opengov.com/portal/washington-county-or

Deflection Peer Delivered Services

1. Request for Proposal (RFP) w/Pre-Prop

2. Introduction

3. Overview and Purpose

4. Evaluation Phases

5. Evaluation and Award Process

6. Instructions to Proposers

7. Terms and Conditions

8. Vendor Submissions

Attachments:

A - 1.28.2026_PP_SERVICES_CONTRACT_MASTER

B - 2022-ATTACHMENT-C w-molestation

Deflection Peer Delivered Services

1. 1. Request for Proposal (RFP) w/Pre-Prop

Washington County, Oregon is requesting proposals from qualified organizations to provide Deflection Peer Delivered Services.

A pre-proposal conference will be held on Friday, October 2, 2026 at 3:00 pm. Information distributed or responses to questions at the pre-bid meeting will not in any way alter or affect any of the provisions contained in the bidding documents and contract requirements.

Statements made by the agency’s representatives at this meeting do not change the provisions and requirements of the solicitation documents unless confirmed by written addendum issued by the Agency. More information can be found in the Introduction Section of the Procurement Portal posting under Timeline.

Attendance at this pre-proposal meeting is limited to human representatives of potential offerors. Participation by automated bots or other non-human agents is not permitted

Proposals must be received by 2:00 pm Friday, October 16, 2026.

The County may reject any proposal not in compliance with all prescribed public bidding procedures and requirements and may reject for good cause any or all proposals upon a finding by the County it is in the public interest to do so.

A copy of the Request for Proposal document is posted on https://secure.procurenow.com/portal/washington-county-or. Proposal documents can be viewed and downloaded from the site. The County’s electronic solicitation portal can also be accessed at www.washcopurch.com/biz. Proposer is responsible for checking the site for any addendums before submitting their proposals.

The Washington County Board of Commissioners reserves the right to reject any and all proposals and to waive any and all informalities in the best interest of the County.

Kiersten Vanderhoof, Senior Procurement Analyst

Posted to: Friday, September 25, 2026 OregonBuys https://secure.procurenow.com/portal/washington-county-or

Deflection Peer Delivered Services

2. 2. Introduction

The following instructions, terms, and conditions apply to all solicitations to provide either goods or services to Washington County.

1. 2.1. Summary

Washington County Health and Human Services - Behavioral Health: The Addictions Program seeks to contract with a single qualified provider to deliver all of the following services from July 1, 2027 – June 30, 2032, as follows:

Provide peer delivered substance use disorder (SUD) services to the Washington County Deflection Program.

2. 2.2. Contact Information

Kiersten Vanderhoof Senior Procurement Analyst 155 North First Ave, Ste 270, MS 28 Hillsboro, OR 97124 Email: kiersten_vanderhoof@washingtoncountyor.gov Phone: (503) 846-3585 Department:

HHS

3. 2.3. Timeline

The County reserves the right to modify this schedule at the County's discretion. Proper notification of changes to the due date will be made to all parties that have received the proposal from the County's Procurement Portal.

Date of Legal Advertisement September 25, 2026

Pre-Proposal Meeting (Non-Mandatory) October 2, 2026, 3:00pm Microsoft Teams meeting Join:

https://teams.microsoft.com/meet/292949079 311471?p=DytRp2uV32VpplmSn8 Meeting ID: 292 949 079 311 471 Passcode: Yr3wh6wD

Question Submission Deadline October 9, 2026, 5:00pm mailto:kiersten_vanderhoof@washingtoncountyor.gov tel:(503)846-3585 https://secure.procurenow.com/portal/washington-county-or https://teams.microsoft.com/meet/292949079311471?p=DytRp2uV32VpplmSn8 https://teams.microsoft.com/meet/292949079311471?p=DytRp2uV32VpplmSn8

Deflection Peer Delivered Services

Submittals Due October 16, 2026, 2:00pm

Contractor Selection Date October 30, 2026

Deflection Peer Delivered Services

3. 3. Overview and Purpose

1. 3.1. Overview and Purpose

Scope of work, any plans and/or specifications.

The Washington County Deflection Program (WCDP) is designed to reduce criminal justice involvement by redirecting individuals to community-based treatment, peer delivered services, and recovery supports. Using Police, Treatment, and Community Collaborative (PTACC) nationally recognized deflection pathways, the program provides an alternative to traditional justice system interactions. Participants may be supported through either the Citation Track or Non-Citation Track, each offering structured milestones and incentives to promote engagement and reduce the likelihood of prosecution.

2. 3.2. Providers must have all the following services

1. Provider will have peer case management services to support the WCDP. The purpose of the Deflection Program Peer Case Manager (PCM) is to allow WCDP participants to receive case management support in navigating the WCDP in addition to peer-supported engagement in achieving recovery goals. The Contractor will provide Peer Delivered Services; an array of community-based services and support designed to facilitate progression through various stages of recovery from Substance Use Disorders (SUD), and to enhance the overall well-being of individuals and/or family members receiving services.

Peer Case Management includes, but is not limited to, the services described below:

A. Case Management B. Deflection Plan C. Referrals/Resources D. Court Support E. Documentation and data entry into WCDP case management software F. Attendance of all potential participant arraignments G. Participate in daily meetings H. Issuing mobile phones, flex funds I. Distributing contingency management incentives J. Connecting and coordinating with resources and referrals

2. Provider will have Spanish-speaking peer-delivered services to support the WCDP. The Spanish-Speaking Outreach Peer (SSOP) worker will provide community-based outreach to potential WCDP participants in either English or Spanish. Focus should be on supporting access and understanding of WCDP at the time of citation, and also responding to outreach opportunities to reach those at risk of criminal justice involvement due to substance use. For those not cited, this service will offer engagement and support in connecting to the deflection program case managers.

Deflection Peer Delivered Services

SSOP will also provide case management services for monolingual Spanish-speaking individuals.

Peer Case Management provides connection to an array of provider or community-based services and supports for eligible individuals and/or family members by Peer Support Specialists (or, Peer Mentors) who have similar lived experience. These services are intended to support the needs of individuals, as applicable, as they progress through various stages of recovery from substance use disorders.

Peer Delivered Services will include the services described below, in accordance with this Agreement. SAMHSA types of peer services: (1) peer mentoring or coaching, (2) recovery resource connecting, (3) facilitating and leading recovery groups, and (4) building community.

The Provider will follow foundational principles for peer-delivered services:

• Recovery-oriented;

• Voluntary;

• Relationship-focused; and,

• Trauma-informed.

The Provider will follow SAMHSA’s core competencies for peer-delivered services:

A. Engages peers in collaborative and caring relationships B. Provides support C. Shares lived experiences of recovery D. Personalizes peer support E. Supports recovery planning F. Links to resources, services, and supports G. Provides information about skills related to health, wellness, and recovery H. Helps peers to manage crises I. Values communication J. Supports collaboration and teamwork K. Promotes leadership and advocacy L. Promotes growth and development

3. Provider will have Deflection Peer Delivered Services Supervisor to support the WCDP in the following ways:

A. Participate in weekly Deflection Operations Team (DOT) meeting.

B. Participate in weekly case reviews to inform on participant eligibility to enter, remain, or be completed from the Deflection Program.

C. Ensure oversight of Peer Case Managers and SSOPs including prompt and accurate data entry.

D. Ensure staff are available for all operations and coverage.

3. 3.3. The provider may also offer the following peer-delivered services

A. Jail In-Reach Support, to provide in-reach services within the secure portions of the Washington County Jail, as requested by Washington County Addictions or Deflection Program staff

B. Aftercare and Recovery Support

Deflection Peer Delivered Services

C. Participant Supports, intended to assist Washington County residents who are actively engaged in SUD services at contracted provider agencies. The goals of Participant Supports are to:

1. Reduce/remove client barriers to SUD treatment and/or recovery services;

2. Promote positive SUD treatment/recovery outcomes; and,

3. Help engage and retain clients in the SUD treatment/recovery process.

D. Participant support services must be clearly related to a goal in the participant’s SUD services plan, and used to achieve one or more participant support goals. Participant Supports may not be used for tips or gratuities, housing subsidies, ongoing or recurring services, participant families or friends, or provider staff. Allowable Participant Supports include:

1. Physical Health costs, including naloxone;

2. Transportation and travel;

3. Community services and supports (e.g., fees for ID cards, child care, recreational activities, etc.);

4. Equipment

E. Care Coordination F. Case Management G. Supported Employment/Education

4. 3.4. The provider shall be responsible for the following

A. Ensure that Peer Case Managers serve at least the minimum number of clients as required in their contract to support the deflection program.

B. Ensure that all Peer Support Specialists (PSS) and Peer Wellness Specialists (PWS) providing services under this Agreement maintain compliance with all applicable requirements of OAR Chapter 950, Division 60 (OARs 950-060-0000 through 950-060- 0160), including maintaining credentials and certification, registry enrollment, continuing education, training, and standards of professional conduct for Traditional Health Workers.

C. Ensure that all Certified Recovery Mentors (CRMs) providing services under this Agreement maintain current certification through the Mental Health & Addiction Certification Board of Oregon (MHACBO) and comply with applicable MHACBO certification, recertification, ethics, and continuing education requirements.

D. Ensure that all staff providing peer-delivered services under this Agreement receive ongoing supervision from qualified and appropriately credentialed supervisory staff.

E. Establish partnerships with other community organizations serving the recovery community, which may require a memorandum of understanding (MOU).

F. Provide services that are evidence-based and/or follow promising practices.

G. Ensure peer services work closely with public safety partners in both community and public safety settings to provide outreach, including phone, text, home visit, and/or community-based engagement.

H. Ensure PCMs are available to attend all participant arraignments.

Deflection Peer Delivered Services

I. Provide contingency management, an evidence-based intervention to promote recovery and behavior change, by providing motivational incentives (e.g., gift cards) for achieving specific deflection recovery milestones.

J. Develop and implement quality assurance and quality improvement processes to improve the quality of services progressively.

K. Complete timely documentation in WCDP data management software according to deflection peer protocols.

L. Maintain regular communication and participate in regular contract check-ins with Washington County Addictions, including regular attendance in Deflection Program meetings.

M. Participate in service compliance reviews.

N. Comply with 42 CFR Part 2 when delivering substance use disorder services.

O. Develop a written Participant Supports policy and procedure, and make the P&P available to Washington County upon request.

P. Submit a quarterly report in accordance with Washington County contract requirements.

Q. Submit invoices in accordance with Washington County contract requirements.

R. Provide all services in English and Spanish through bilingual deflection staff.

S. Provide community-based services to deflection referrals and participants in all geographic areas of Washington County.

T. Complete initial outreach within 7 calendar days of citation.

Funding for these services will be provided by the Washington County Addictions Program.

Washington County does not guarantee equal funding for each contractor. Contract amounts will be based on services provided, utilization, capacity to deliver services, and negotiated budget, with the ability to increase based on the need for services and the county's need to disperse. Contract terms are for each year with an option to renew for five years. Contracts are subject to the availability of funds.

Deflection Peer Delivered Services

4. 4. Evaluation Phases

Yes/No questions in Submissions section will be evaluated. Those who pass that portion will then be scored as follows. Proposal not to exceed Word limits apply.

1. Phase 1

No. Evaluation Criteria Scoring Method Weight (Points)

1. Deflection Peer Delivered Services Oversight 0-5 Points 10 (14.3% of Total)

2. Data and Reporting Responsibility 0-5 Points 10 (14.3% of Total)

3. Staffing Coverage For Required Responsibilities 0-5 Points 10 (14.3% of Total)

4. Responsive Community-Based Peer Delivered Services

0-5 Points 10 (14.3% of Total)

5. Multi-System Collaboration & Public Safety Handoffs

0-5 Points 10 (14.3% of Total)

6. Contingency Management and Participant Supports

0-5 Points 10 (14.3% of Total)

7. Spanish speaking services 0-5 Points 10 (14.3% of Total)

2. Phase 2

No. Evaluation Criteria Scoring Method Weight (Points)

Deflection Peer Delivered Services

1. Interviews (If Necessary) If we go to interview we need a decision regarding how interviews will be scored. Which of the following methods will the evaluation committee use? Please DELETE the alternate methods that you do not want to use.

a. The interview will be work no points, evaluators will score the proposals again, factoring in data gathered during the interviews, Note that if you choose this options the evlauators must be the same for scoring proposals and interview.

b. The proposal scores will be used to see who makes it to interview. There will be a new scoring rubric specifically for the interview process. Should the County determine that interviews are necessary proposal evaluation scores will be used to determine who goes to interview. The interview process will determine the successful proposer.

c. The interview will have its own scoring rubric and those scores will be added to the scores from the proposals to come out with a total that will be used to determine the successful proposer.

0-5 Points 50 (100% of Total)

Deflection Peer Delivered Services

5. 5. Evaluation and Award Process

1. 5.1. Clarifications

The County reserves the right to obtain clarification at any point in regards to a proposal or to obtain additional information necessary to properly evaluate a proposal. Failure of a Proposer to respond to such a request for additional information or clarification could result in rejection of their proposal.

After evaluation, demonstrations, and or interviews have occurred, a single firm will be identified that is best able to provide the services to the County. The County reserves the sole right to determine the best Proposal. A notice of intent to award will be published and a recommendation will be presented to the County Administrator or Board of Commissioners for their consideration.

2. 5.2. Interviews

Top scoring proposers may be selected for interviews. If oral interviews are determined to be necessary, the scores from the written proposals will be considered preliminary. Final scores will be determined based on the points assigned to the interview process.

3. 5.3. References

The County reserves the right to check references only on the highest scoring proposers or depending on the scoring differential just the highest proposer.

Questionnaires may be sent to customer references by Washington County or contacted by telephone. Secondary references may also be contacted.

4. 5.4. Period Proposal Validity

All proposals shall remain firm for a period of 180 calendar-days after date specified for receipt of proposals.

5. 5.5. Acceptance, Rejection and Cancellation of Award

Washington County reserves the right to accept or reject any or all proposals received as a result of this RFP and to negotiate with any qualified proposer(s) for all or part of the requested goods and services. All proposals become the property of the County.

This RFP does not commit the County to award a contract or to pay any costs incurred by respondents. Washington County reserves the right to cancel award of this contract at any time before execution of the contract if cancellation is deemed to be in the County's best interests. In no event shall the County have any liability for the cancellation of the award. All costs of the

Deflection Peer Delivered Services proposal process, interviews, contract negotiations, and related expenses are the responsibility of the proposer.

Acceptance of a proposal is subject to budget approval, appropriation and budgetary constraints.

6. 5.6. Award Recommendation

The notice of intent to award will be posted on the County's Procurement Portal website at least seven (7) days before the award of the contract. See PROTESTS AND JUDICIAL REVIEW OF CONTRACT AWARD below for protest of award.

The decision by the Board or the County Administrator to award the contract shall constitute the final decision of the County to award the contract.

7. 5.7. Inspection of Proposals

Subject to the provisions of the Oregon Public Records Law, all proposals received will be available for public inspection after the notice of intent to award has been published. Proposals will be provided via an electronic link.

Copies of material from proposal files may be obtained from the Washington County Procurement Division upon payment of a charges based upon the current County Fee Schedule.

Prepayment is required for providing materials from the proposal files.

8. 5.8. Protests and Judicial Review of Contract Award

Purpose. The award by the Washington County Board of Commissioners of the contract shall constitute a final decision of the County to award the contract if no written protest of the award is filed. A proposer may protest the award of a contract, or the intent to award of a contract, whichever occurs first, if the conditions set forth in ORS 279B.410(1) are satisfied. A proposer must file a written protest with the County and exhaust all administrative remedies before seeking judicial review of the County's contract award decision.

Delivery. A proposer must deliver a written protest to the Washington County Procurement Manager within seven (7) days after issuance of the notice of intent to award the contract.

Content of Protest. A proposer’s written protest shall specify the grounds for the protest to be considered pursuant to ORS 279B.410(2). Proposer may not protest the content of specifications in an award protest. Proposers may protest only deviations from laws rules, regulations, or procedures including procedures set out in this RFP. Disagreement with the scoring by the Selection Committee is not a basis for protest. Protests must specify the grounds for the appeal including the specific citation of law, rule, regulation, or procedure upon which the protest is based.

County Response.The County shall not consider a proposer’s contract award protest submitted after the timeline established for submitting such protest. The County shall issue a written disposition of the protest in a timely manner as set forth in ORS 279B.410(4). If the County upholds the protest, in whole or in part, the County may in its sole discretion either award the

Deflection Peer Delivered Services contract to the successful protestor or cancel the procurement or solicitation. The County shall not consider any protest against award based on the content of specifications.

Judicial Review. Judicial review of the Board’s or its designee’s decision relating to a contract award protest shall be in accordance with ORS 279B.415.

9. 5.9. Negotiation with Awarded Contractor(s)

The County reserves the right to negotiate final contract terms with the awarded contractor to the fullest extent allowed by law and as in the best interest of the County.

10. 5.10. Contract Term

The term of the contract will be Initial contract term will be one year, with the option to renew for up to a total of five years. Changes in the term of the contract are allowed if agreed upon by both parties and not to exceed 5 years.

The maximum term of the contract will be five years.

The estimated expenditure for the contract is approximately ___________. Actual expenditures may be more or less depending on actual requirements.

11. 5.11. Contractor's Responsibility

It is understood that the specifications and other contract documents do not purport to control the method of performing the work, but only the requirements as to the nature of the completed work. The contractor assumes the entire responsibility for the method of performing the work. Suggestions as to the method included in the contract documents shall be deemed advisory only and the feasibility of such methods, or the lack thereof, shall not affect the contractor’s liability, or status as independent contractor, and contractor will remain responsible for the cost of all permits unless otherwise specified.

Deflection Peer Delivered Services

6. 6. Instructions to Proposers

1. 6.1. Deadline Disclaimer

It is the responsibility of the responder to upload and submit their electronic response before the deadline date and time approaches as posted on the County's Procurement Portal. Allow for a sufficient amount of time for the bid entry/document upload process in order to ensure timely submission.

Make sure that all documents are uploaded as soon as possible well in advance of the deadline.

The County's Procurement Portal will close promptly at the deadline date and time. All responses must be submitted, not in process, by that time…no exceptions are allowed.

Please note the system will accept Google Docs or Google Pages, but they are not readable by the County. DO NOT upload your response using a Google product.

2. 6.2. Precedence of Proposal Documents

The order of precedence of documents is as follows:

A. Instructions to Proposers B. Contract Terms & Conditions (from attached sample contract) C. Terms and Conditions D. Project Details/Scope of Work

3. 6.3. Artificial Intelligence

Where Artificial Intelligence (AI) has been used in the preparation of your proposal, you are required to declare this. Failure to disclose this information may result in your proposal being found as non-responsive.

4. 6.4. Communication

Communication regarding this solicitation between a potential or actual Proposer and any Washington County staff, evaluation team member or any individual who has been in attendance during discussions regarding the scoring of proposals is strictly prohibited, all questions must be directed to the Procurement Division staff. These types of communication are prohibited from the time the Request for Proposals (RFP) is advertised until the award of a contract to the proposer selected. Failure to abide by this may be grounds for disqualification.

Deflection Peer Delivered Services

5. 6.5. Copies of Proposal Documents

Documents obtained from sources (such as directly from other contractors) other than the County's Procurement Portal are not valid proposal documents. It is the proposer's responsibility to ensure they are following a particular project on the County's Procurement Portal in order to receive notification of all addenda as well as additional relevant information.

6. 6.6. Pre-Proposal Conference

1. Statements made by County’s representative(s) at the pre-proposal conference are not binding upon the County unless confirmed by written addendum.

2. The purpose of the pre-proposal conference is to offer the prospective proposers an opportunity to ask questions and clarify RFP contract and instructions to ensure proposals submitted meet the criteria.

3. To guarantee the most appropriate use of time, proposers are expected to review the RFP before the pre-proposal conference. Questions regarding the project/proposal information will be discussed at the pre-proposal conference.

7. 6.7. Questions and Answers

Enter all questions regarding the meaning or intent of the solicitation into the questions area of the solicitation in the County's Procurement Portal.

8. 6.8. Specification Protest Process

Delivery:A proposer must deliver a protest of specifications to the County in writing no later than seven (7) calendar days prior to the proposal due date as follows:

Specification Protest Proposal#: 2026.094-RFP Washington County Procurement Division ATTN: Procurement Manager 155 North First Avenue, Suite 270 MS 28 Hillsboro, Oregon 97124-3072

Content:A proposer’s written protest must include:

A detailed statement of the legal and factual grounds for the protest; description of the resulting prejudice to the proposer; and a statement of the form of relief requested or any proposed changes to the specifications.

County Response: The County may reject without consideration a proposer’s protest received after the deadline established for submitting protest. The County shall provide notice to the applicable proposer if it entirely rejects a protest. If the County agrees with the proposer’s

Deflection Peer Delivered Services protest, in whole or in part, the County shall either issue an addendum reflecting its determination or cancel the solicitation.

Extension of Closing: If the County receives a written protest from a proposer in accordance with this rule, the County may extend closing if the County determines an extension is necessary to consider the protest and to issue addenda, if any, to the solicitation document.

Judicial review of the County’s decision relating to a specification protest shall be in accordance with ORS 279B.405.

9. 6.9. Phone Proposals, Late Proposals or Modifications

Late proposals or modifications of proposals will be handled in the following manner:

It is the sole responsibility of the Proposer to ensure the proposals are uploaded to the system by the specified time. The system will not allow Proposers to upload after this time and the proposal will not be considered.

Any modification of a proposal is subject to the same conditions set forth above.

Proposals will not be accepted via Phone, E-mail or FAX.

10. 6.10. Interpretations and Addenda

Enter all questions regarding the meaning or intent of the solicitation into the questions area of the solicitation

A. Interpretations or clarifications considered necessary in response to such questions will be posted as addenda or in Questions and Answers in the County's Procurement Portal.

Bidders will be solely responsible to check for all addenda or questions and answers, if any, from the Procurement Portal prior to submitting their response.

B. Questions received after Friday, October 9, 2026 will not be answered unless the County determines, in its sole discretion, it is in the public’s best interest to do so.

C. Formal addenda and answers to questions posted in the Question and Answer section are made part of this solicitation and will be binding. Oral and other interpretations or clarifications will be without legal effect.

D. Written addenda may also be issued to modify the bid documents at the discretion of the County.

E. Receipt of addenda must be acknowledged on the County's Procurement Portal.

F. All questions pertaining to this bid shall be addressed only through the County's

Procurement Portal. Do not contact any other Washington County staff, employee or official regarding this bid. Communication between bidder and any County staff is prohibited from the time the bid is advertised until the award of a contract to the bidder selected by the County.

G. After opening proposals, the County may issue or electronically post an addendum to the request for proposals that modifies the criteria, rating process and procedure for any tier of competition before the start of the tier to which the addendum applies.

Deflection Peer Delivered Services

H. The County shall send an addendum that is issued by a method other than electronic posting to all proposers who are eligible to compete under the addendum. The County shall issue or post the addendum at least five days before the start of the subject tier of competition or as the County otherwise determines is adequate to allow eligible proposers to prepare for the competition in accordance with County rules.

11. 6.11. Guidelines for Proposal Submittal and Receipt

To be considered for this contract, each proposer must enter its complete proposal per the Vendor Submission Section to the County's Procurement Portal.

Proposals must be uploaded by 2:00 pm Friday, October 16, 2026. The system will not allow late uploads. Allow plenty of time to ensure your upload is successful. Slow or malfunctioning internet shall not be an acceptable reason for late submissions. After uploading documents responders are encouraged to open and review uploaded documents to verify that they can be opened and are the correct documents before submitting. If the County cannot open any of the documents submitted the entire proposal will be disqualified.

Proposers are required to submit any proposal forms furnished in this RFP document. Please retain a copy for your records.

Each submittal shall contain the following:

• Any proposal response forms listed in the Attachment Section.

• Responses, Certifications, or Agreements required in this solicitation.

• Proposers shall provide a copy of any contracts, licensing agreements, or other documents that the County will be asked to sign if they are the chosen contractor. These do not count against the page limit.

• Failure to submit any of the required items may be grounds for rejection of the proposal.

https://secure.procurenow.com/portal/washington-county-or/projects/307955/document?section=2949711

Deflection Peer Delivered Services

7. 7. Terms and Conditions

1. 7.1. Laws and Regulations

A. The proposer is assumed to be familiar with all Federal, State, County or City laws or regulations, which in any manner affect those engaged or employed in the work or the materials or equipment used or which in any way affect the conduct of the work, and no pleas of misunderstanding will be considered on account of ignorance thereof. If the proposer shall discover any provision in these specifications or project information, plans or contract documents which is contrary to or inconsistent with any law or regulations, they shall report it to County in writing.

B. All work performed by the contractor shall be in compliance with all Federal, State, County and local laws, regulations and ordinances. Unless otherwise specified, the contractor shall be responsible for obtaining applicable permits and licenses.

2. 7.2. Recycled Materials and Sustainable Products and Processes

A. Contractor is encouraged to use recycled and recyclable products to the maximum extent economically feasible during the performance of the Contract.

B. Washington County prefers materials or supplies manufactured from recycled materials if the recycled product is available, and it meets the requirements set forth in the Specifications.

C. Washington County supports and encourages the use of sustainable products by the Contractor. To contribute to a clean environment for present and future generations, Contractor shall utilize sustainable products to the maximum extent feasible during the performance of this Contract.

3. 7.3. Proprietary Information, Ownership and Use of Documents

A. All documents submitted to the County shall become public records, subject to disclosure, unless otherwise protected pursuant to the Oregon Public Records Law.

B. The County is subject to the Oregon Public Records Law (ORS 192.410 to 192.505), which requires the County to disclose all records generated or received in the transaction of County business, except as expressly exempted in ORS 192.501, 192.502, or other applicable law. Examples of exemptions that could be relevant include trade secrets (ORS

192.501 (2)) and computer programs (ORS 192.501(15)). The County will not disclose records submitted by a Proposer that are exempt from disclosure under the Public Records Law, subject to the following procedures and limitations:

C. The entire RFP cannot be marked confidential, nor, shall any pricing be marked confidential.

D. All pages containing the records exempt from disclosure shall be marked “confidential” and segregated in the following manner:

Deflection Peer Delivered Services

1. It shall be clearly marked in bold and on each page of the confidential document.

2. It shall be kept separate from the other RFP documents in a separate file upload.

3. Where this specification conflicts with other formatting and response instruction specifications, this specification shall prevail.

E. Where such conflict occurs, the Proposer is instructed to respond with the following:

“Refer to confidential information enclosed.” This statement shall be inserted in the place where the requested information was to have been placed.

F. Proposers who desire that additional information be treated as confidential must mark those pages as “confidential”, cite a specific statutory basis for the exemption, and the reasons why the public interest would be served by the confidentiality. Should a proposal be submitted as described in this section no portion of it can be held as confidential unless that portion is segregated as described above.

G. Notwithstanding the above procedures, the County reserves the right to disclose information that the County determines, in its sole discretion, is not exempt from disclosure or that the County is directed to disclose by the County’s Attorney, the District Attorney or a court of competent jurisdiction. Prior to disclosing such information, the County will notify the Proposer. If the Proposer disagrees with the County’s decision, the County may, but is not required to enter into an agreement not to disclose the information so long as the Proposer bears the entire cost, including reasonable attorney’s fees, of any legal action, including any appeals, necessary to defend or support a no-disclosure decision.

4. 7.4. Rights of the County

The County expressly reserves the following rights:

A. To waive irregularities in the proposals submitted.

B. To cancel the procurement or reject any proposals or portions thereof in accordance with ORS 279B.100.

C. To base awards with due regard to quality of services, experience, compliance with specifications, proposal response, and other such factors as necessary in the circumstances.

D. To make the award to any proposer whose proposal, in the opinion of management and the Board, is in the best interest of the County.

E. To negotiate contract terms and conditions.

5. 7.5. Subcontractor Payment Reporting

A. Contractor shall report payment information and utilization data for subcontractors that perform any services, using a County-designated online reporting system. As of the effective date of this contract, such system is accessible at:

https://washcopurch.mwdbe.com/?TN=washcopurch. Contractor must log in to an account in the system in order to submit reporting information. Reporting information must be submitted at least once monthly, concurrent with Contractor’s invoice submission, or on such other frequency as the Project Manager may require. Contractor https://washcopurch.mwdbe.com/?TN=washcopurch

Deflection Peer Delivered Services must designate a representative to administer the reporting function and be a point of contact for the County.

B. Progress payment requests, except the first request, shall include the Contractor’s verification that Subcontractor payment data and workforce data (if applicable) for all tiers have been entered into the County’s online reporting systems

6. 7.6. Qualifications, References and Responsible Proposer

A. Qualifications of proposers will be evaluated when determining the award. Proposers may be required to produce acceptable personal, business, and credit references and completed examples of previous work of a similar nature.

B. The County reserves the right to investigate references and to consider the past performance of any proposer with respect to its performance of similar projects, compliance with specifications and contractual obligations, its completion or delivery of services on schedule, and its lawful payment of employees and workers whether or not specifically listed by the proposer.

C. Before awarding a contract, the County shall determine that the apparent successful proposer has met the requirements of responsibility outlined in ORS 279B.110.

7. 7.7. Social and Lawful Fairness in Access and Treatment

A. In order to promote economic growth, the County seeks to maximize the participation of consultants, partners, contractors, and suppliers with varied experience and backgrounds throughout the duration of the project.

B. Working in a way that promotes the empowerment of individuals, organizations, and communities most affected by unlawful fairness in access and treatment is a practical method of achieving County goals. The County wants to integrate empowering and lawfully fair strategies that allow for authentic voice to be heard and ultimately represented in decisions from this delivery of service.

C. The County values the community as a whole and calls out those providing and receiving services should have a positive economic impact from the delivery of services that is long term and positively changes our hierarchical systems to incorporate those who are most affected by inequities.

D. It is the County’s desire to create full and equal access to opportunities for all people that enable them to attain their full potential. We pay particular attention to the development of income and wealth for communities most affected by unlawful fairness in access and treatment.

8. 7.8. Cooperative Purchasing

A. Pursuant to the intent of Oregon Revised Statutes, Chapter 279A.200, any publicly funded city, county, district, agency or similar entity shall have the authority to purchase specified goods/services directly from contractor under the terms and conditions of this contract.

B. The proposer agrees to extend identical pricing and services to other public agencies for the same terms.

Deflection Peer Delivered Services

C. Each contracting agency will execute a separate contract with the successful proposer for its requirements. Any ordering and billing shall take place directly between the proposer and such entity.

D. Any proposer, by written notification at the time of the proposal due date and time, may decline to extend the prices, services and terms of this proposal to any, and/or all other public agencies. There is no penalty for declining cooperative procurements.

9. 7.9. Form of Contract

A. A copy of the County's contract that the County expects the successful firm or individual to execute is attached. The contract will incorporate the terms and conditions from this RFP document, attachments provided, and the successful proposer's response documents.

B. Firms taking exception to any of the contract terms should indicate the same by uploading in the Vendor Submission or their exceptions will be deemed waived.

10. 7.10. Insurance Requirements

The insurance requirements for this contract are outlined in the attached Attachment C.

11. 7.11. Oregon Corporate Activity Tax (“CAT”)

A. In 2019 Oregon adopted a Corporate Activity Tax (“CAT”) applicable to all types of business entities. The legislation accomplishes the following:

1. Establishes a "Fund for Student Success" that is separate and distinct from the state's general fund

2. Adopts a new Corporate Activity Tax (CAT) imposed on all types of business entities

B. The CAT is in addition to the state's current corporate income tax. The CAT is imposed on businesses for the privilege of doing business in this state. It is measured on a business's commercial activity, which is the total amount a business realizes from transactions and activity in Oregon. The CAT is applied to taxable Oregon commercial activity in excess of $1 million. Any costs relating to Oregon’s Corporate Activity Tax will not be reimbursable under Cost of the Work.

Deflection Peer Delivered Services

8. 9. Vendor Submissions

Please note the system will accept Google Docs or Google Pages, but they are not readable by the County. DO NOT upload your response using a Google product.

1. 1. Electronic Submittal* By electronically submitting this response the Supplier attests and certifies that:

1. Person completing this response represents that I am either authorized to bind the Supplier, or that I am submitting the Response on behalf of and at the direction of the Supplier's representative authorized to contractually bind the Supplier.

2. I represent that the Supplier or its applicable representative(s) has reviewed the information contained in this Solicitation Package and that the information submitted is accurate.

3. Respondent agrees that the action of electronically submitting its response constitutes:

a. an electronic signature on the responses, generally,

b. an agreement to conduct business electronically,

c. an electronic signature on any form or section specifically calling for a signature, and

d. an affirmative agreement to any statement contained in the solicitation that requires a definite confirmation or acknowledgement.

☐ Yes

☐ No *Response required

2. 2. Solicitation Requirements* Proposer read through and confirm that you met all of the Solicitation requirements?

☐ Yes

☐ No *Response required

3. 3. Cooperative Purchasing* Will the proposer extend pricing and terms to other public agencies?(there is no penalty for not agreeing to extend pricing)

☐ Yes

☐ No *Response required

Deflection Peer Delivered Services

4. 4. Past Employment* Have you or a member of your staff been an employee of Washington County in the last six months?

☐ Yes

☐ No *Response required

5. 5. Oregon Secretary of State Business Registry* Enter your registry number without dashes or spaces. If you are not currently registered enter N/A. If you are the successful bidder you will be required to register with the Secretary of State in order to contract with the County, per OAR 125-246-0330.

*Response required

6. 6. Tax* The proposer hereby certifies that they have complied with the tax laws of Oregon and all political subdivision of the State of Oregon, including ORS 305.620 and ORS chapters 316, 317 and 318. Washington County may terminate the contract if contractor fails to comply with any tax laws during the term of the contract.

☐ Yes

☐ No *Response required

7. 7. Contact Name, Email, and Phone Number* Provide the name, email, and phone number for the contact in case of questions, or interview or demonstration arrangements.

*Response required

8. 8. Artificial Intelligence* Was AI used in any portion of the proposal you have uploaded in response to this RFP?

☐ Yes

☐ No *Response required

9. 9. Artificial Intelligence Usage If the answer to the above question is yes, explain how AI was used in the preparation of your proposal.

10. 10. Proposal Content The proposal shall be prepared succinctly, providing a straight forward, concise description of the proposer’s ability to meet the requirements of the RFP. There should be no unnecessary attachments or exhibits.

Deflection Peer Delivered Services

Proposal willl be entered into the Vendor Submissions section and each section has it's own word limit that the proposer should not exceed.

The following YES/NO questions have this requirement. "Provider must meet all of the following qualifications to perform the scope of work described above: A “no “ answer to any of these questions is a disqualifier.".

1. 10.1. Insurance Requirements* Provider maintains General Liability ($500K), Worker’s Compensation, Automobile Liability w/ additional insured endorsement ($1M/$2M), Professional Liability ($1M/$3M), Cyber-Security Insurance, and Sexual Abuse & Molestation Liability ($3M coverage required when providing services to vulnerable populations) prior to contract execution. If insurance requirements change, the provider must adhere to the new requirements.

☐ Yes

☐ No *Response required

2. 10.2. Provider has a minimum of two (2) years of experience delivering peer-delivered substance use disorder services for the Washington County Deflection Program.*

☐ Yes

☐ No *Response required

3. 10.3. Provider must have at least two peer case managers able to provide direct services immediately upon contract execution.*

☐ Yes

☐ No *Response required

4. 10.4. Provider must have one staff person, serving as the Spanish-speaking case manager and outreach peer, with the ability to provide direct services in both English and Spanish immediately upon contract execution. *

☐ Yes

☐ No *Response required

5. 10.5. Provider must have PCMs that will attend all participant court arraignments or have coverage within your own organization when not available*

☐ Yes

☐ No

Deflection Peer Delivered Services

6. 10.6. Provider agrees that deflection-funded staff and resources will be used only for the deflection program and activities.*

☐ Yes

☐ No *Response required

7. 10.7. Deflection Peer Delivered Services Oversight* The Washington County Deflection program requires consistent oversight of peer case managers and outreach peers to ensure prompt and quality engagement. This role also requires direct involvement in Deflection Operations Team meetings to provide information for partners to vote on participants’ status in the program. Please describe in detail: (2000 character limit)

a. How your organization will ensure prompt and quality services;

b. How your organization will respond to issues requiring corrective action; and

c. How will your organization ensure that your supervisory staff is informed to provide the necessary information to the Deflection Operation Team in order to vote on participants' status in the Deflection Program?

Maximum response length: 2000 characters

*Response required

8. 10.8. Data and Reporting Responsibility* The Washington County Deflection program requires accurate and timely data collection, entry, and management to support participants and to report on program outcomes. Please describe in detail: (2000 character limit)

a. How your organization will ensure prompt and accurate data entry by peers into the WCDP case management software;

b. How your organization will protect the confidentiality of participants and follow HIPAA and 42 CFR Part 2; and

c. How your organization will monitor compliance with contract data entry expectations; and

d. How your organization will use these data tools to enhance the peer delivered services provided.

Maximum response length: 2000 characters

*Response required

9. 10.9. Staffing Coverage For Required Responsibilities * The Washington County Deflection Program requires Peer Case Managers and/or Outreach Peers to be present at all deflection-related court arraignments and deflection meetings. Provide a detailed plan for how your organization will guarantee staffing coverage for: (2000 character limit)

a. All deflection-related Washington County court arraignments;

b. Attendance at deflection program meetings; and

c. Staff absences and vacations.

Maximum response length: 2000 characters

Deflection Peer Delivered Services

*Response required

10. 10.10. Responsive Community-Based Peer Delivered Services* The Washington County Deflection Program requires direct service staff to promptly follow up on participant outreach. Provide a detailed plan for how your organization will guarantee rapid community- based engagement for: (2000 character limit)

a. Public Safety and community outreach calls;

b. Emergent participant needs;

c. Caseload increases; and

d. Participants across Washington County including community in rural or unincorporated areas.

Maximum response length: 2000 characters

*Response required

11. 10.11. Multi-System Collaboration & Public Safety Handoffs* The Washington County Deflection Program relies on seamless partnerships with Public Safety partners, the District Attorney’s Office, Court, BHRN, and behavioral health service providers.

Give examples of how you have successfully: (2000 character limit)

a. Coordinated and facilitated warm handoffs with these partners;

b. Built trust with partners;

c. Expanded and maintained current partnerships.

Maximum response length: 2000 characters

*Response required

12. 10.12. Contingency Management and Participant Supports* The Washington County Deflection Program provides contingency management incentives, phones, and participant supports (previously known as flex funding). It is important that providers have experience and policies and procedures that support a seamless process for these participant supports. Please provide examples of your experience and procedures with examples: (2000 character limit)

a. Managing a contingency management program;

b. Distributing phones to participants; and

c. Providing participant supports for things like hygiene items, IDs, basic needs etc.

Maximum response length: 2000 characters

*Response required

13. 10.13. Spanish speaking services* The…