The City of Garden City, Georgia

Request for Proposals for

ANNUAL DISASTER DEBRIS REMOVAL,

REDUCTION, AND DISPOSAL SERVICES

Proposal Due Date/Time:

Thursday, April 16, 2026

3:00 PM Local Time 100 Central Avenue

Garden City, GA 31405 912-966-7777 www.gardencity-ga.gov

TABLE OF CONTENTS PAGE NUMBER

1.0 GENERAL PROVISIONS

1.1 Purpose

1.2 Proposal Submission

1.3 Acceptance/Rejection of Proposals

1.4 Consideration of Proposals

1.5 Proposal Withdrawal

1.6 Non-Warranty of Request for Proposals

1.7 Request for Clarification

1.8 Inquiries/Questions

1.9 Contact with the Evaluation Committee

1.10 Proprietary Information

1.11 Examination of Request for Proposals

1.12 Public Entity Crimes

1.13 Drug Free Workplace

1.14 Workplace Violence

1.15 Development Costs

2.0 BACKGROUND INFORMATION

2.1 Location

2.2 Background and Situation

3.0 SCOPE OF SERVICES

3.1 Purpose and Minimum Qualifications

3.2 Contract Awards/Term of Contract

3.3 Financial Capability

3.4 List of Acronyms

3.5 General

3.6 Emergency Road Clearance

3.7 Right-of-Way Debris Management

3.8 Tree, Tree Stump, and Tree Limb Removal

3.9 Private Property Debris Removal

3.10 Demolition of Structures

3.11 Debris Management Requirements

3.12 Temporary Debris Management Sites and Operations

4.0 PROPOSAL REQUIREMENTS AND FORMAT

4.1 Letter of Interest

4.2 Project Understanding and Approach

4.3 Respondent's Qualifications and Experience

4.4 Ability of Respondent's Professional Personnel

4.5 References

4.6 Small Business Enterprise Plan

4.7 Price Proposal

4.8 Required Forms

5.0 CITY SELECTION PROCEDURES

5.1 City Selection Procedures

5.2 Evaluation Criteria

6.0 EVALUATION PROCESS AND AWARD

6.1 Weighted Criteria

6.2 Award of Agreement

City of Garden City, GA RFP for Annual Disaster Debris Removal, Reduction and Disposal Services ii

7.0 PROFESSIONAL RESPONSIBILITY

7.1 Insurance Requirements

7.2 Hold Harmless

8.0 GENERAL TERMS AND CONDITIONS

8.1 Assignment of Personnel

8.2 Basis for Contract Negotiation

8.3 Term of the Contract

8.4 Retainage

8.5 Governing Law

8.6 Permits, Laws & Regulations

8.7 Award of Contract(s)

8.8 Assignment of Interest

8.9 Indemnification

8.10 Amendments

8.11 Default and Termination

8.12 Successors and Assigns

8.13 Non-Waiver

8.14 Independent Contractor

8.15 Collusion

8.16 Other Recovery Tasks – Emergency Resources and Services

8.17 Additional Requirements

EXHIBITS

Exhibit A: Price Proposal Exhibit B: Addendum Acknowledgement Exhibit C: References Exhibit D: Drug Free Workplace Certification Exhibit E: Exceptions to the Solicitation Form Exhibit F: Equal Employment Opportunity Certification Exhibit G: Compliance with Illegal Immigration Act Exhibit H: Non-Collusion Oath Exhibit I: Good Faith Affidavit Exhibit J: Participation of SBE Firms Exhibit K: Certificate of Insurance Requirements Exhibit L: Additional Provisions for FEMA Related Projects

- 1 -

1.0 GENERAL PROVISIONS

1.1 Purpose

The City of Garden City (City) is seeking proposals from licensed debris contractors [hereinafter, referred to as Respondent(s)] for the provision of Disaster Debris Removal, Reduction, and Disposal Services for the benefit of the City.

The following apply to this request for proposal:

• General Provisions (Section 1.0);

• Background Information (Section 2.0);

• Scope of Services (Section 3.0);

• Proposal Requirements and Format (4.0);

• City Selection Procedures (Section 5.0);

• Evaluation Process and Award (Section 6.0);

• Professional Responsibility (Section 7.0);

• General Terms and Conditions (Section 8.0);

• Exhibits:

o Exhibit A: Price Proposal o Exhibit B: Addendum Acknowledgement o Exhibit C: References o Exhibit D: Drug Free Workplace Certification o Exhibit E: Exceptions to the Solicitation Form o Exhibit F: Equal Employment Opportunity Certification o Exhibit G: Compliance with Illegal Immigration Act o Exhibit H: Non-Collusion Oath o Exhibit I: Good Faith Affidavit o Exhibit J: Participation of SBE Firms o Exhibit K: Certificate of Insurance Requirements o Exhibit L: Additional Provisions for FEMA Related Projects

1.2 Proposal Submission

Proposals must be submitted with all required submissions included. Failure to comply may preclude consideration of the proposal. Each Respondent is responsible for full and complete compliance with all laws, rules, and regulations which may be applicable.

Respondents desiring to provide services as described herein shall submit proposals as follows:

• An original submittal;

• An electronic copy of the Proposal, including all Exhibits (pdf file) and completed Excel files A1 and A2, constituting Exhibit A; and

• Three (3) submittal copies

NOTE: If a Respondent believes that any portion of your response is exempt from disclosure as a public record, that exempt material must be submitted in a separate envelope with the required 3 copies and a separate electronic file. This envelope must be clearly identified as "PUBLIC RECORDS EXEMPT," per Section 1.10 Proprietary Information.

Proposals shall be sealed, and proposers should indicate on the outside label of their proposal package the following information:

1. RFP Title

2. Date of Opening

3. Name of Proposer

- 2 -

All proposals must be delivered no later than 3:00 pm local time, Thursday, April 16, 2026, to the attention of:

HAND DELIVER OR MAIL TO:

City of Garden City Ben Brengman, Special Projects Coordinator 100 Central Avenue Garden City, GA 31405

LATE PROPOSALS WILL NOT BE CONSIDERED.

Upon submission, all proposals become the property of the City which has the right to use any or all ideas presented in any proposal submitted in response to this Request for Proposal (RFP), whether or not the proposal is accepted. All work papers/products developed as part of the contract performance become property of the City upon termination or completion of the provision of services. The cost for development of the written proposal and the oral presentation are entirely the obligation of the Respondent and shall not be chargeable in any manner to the City.

1.3 Acceptance/Rejection of Proposals

The City reserves the right to reject any proposal which may be considered irregular, show serious omission, unauthorized alteration of form, unauthorized alternate proposals, incomplete or unbalanced proposals or irregularities of any kind. Submittal requirements of this Request for Proposals are for evaluation and selection purposes only. The City may allow alterations, modifications, or revisions to individual elements of the successful proposal at any time during the period of the contract which results from this Request for Proposals. The City reserves the right to accept or reject any or all proposals in whole or in part, with or without cause, to waive technicalities, or to accept proposals or portions thereof which, in the City's judgment, best serve the interests of the City, or to award a contract to the next most qualified Respondent if a selected Respondent does not execute a contract within thirty (30) days after the award of the proposal. The thirty-day (30) time period may be extended an additional twenty (20) days where the selected Respondent is unavailable during the initial thirty-day period.

1.4 Consideration of Proposals

Proposals will be considered from Respondents normally engaged in providing and performing services as specified herein. The Respondent must have adequate organization, facilities, equipment, and personnel to ensure prompt and efficient service to the City. The City reserves the right to inspect the facilities and organization or to take any other action necessary to determine ability to perform in accordance with specifications, terms, and conditions before recommending any award.

1.5 Proposal Withdrawal

Any Respondent may withdraw his proposal by telegraphic, fax or written request at any time prior to the scheduled closing time for receipt of proposals. Any proposals not so withdrawn shall constitute an irrevocable offer, for a period of ninety (90) days, to provide the City the services as set forth in Section 3.0, Scope of Services, or until one or more of the proposals has been awarded.

1.6 Non-Warranty of Request for Proposals

Due care and diligence has been used in preparing this Request for Proposal. The City shall not be responsible for any error or omission in this Request for Proposal, nor for the failure on the part of the Respondents to ensure that they have all information necessary to affect their proposals.

- 3 -

1.7 Request for Clarification

The City reserves the right to request clarification of information submitted and to request additional information from one or more Respondents, either orally or in writing.

1.8 Inquiries/Questions

After thoroughly reading this Request for Proposals and Exhibits, Respondents may direct questions, in writing only, to:

RFPquestions@gardencity-ga.gov

1.8.1 Any Respondent in doubt as to the true meaning of any part of the Request for Proposal or related documents may submit a written request to RFPquestions@gardencity-ga.gov before March 31, 2026, to be considered for a response. Any interpretation to a Respondent will be made only by an addendum duly issued. The City reserves the right to answer any, all, or none of the inquiries and requests of the Respondents.

1.9 Contact with the Evaluation Committee

To ensure fair consideration for all Respondents, the City prohibits communication to or with any department, employee, elected official, or anyone evaluating or considering the proposals during the submission process, except as provided in Section 1.9.1.

Additionally, the City prohibits communications initiated by a Respondent to any department, employee, elected official, or anyone evaluating or considering the proposals prior to the time of an award decision.

1.9.1 Any communication between Respondent and the City will be initiated by the City Manager or designated representative in order to obtain information or clarification needed to develop a proper, accurate evaluation of the proposal. Communications initiated by a Respondent to anyone other than the email provided in Section 1.8 above may be grounds for disqualifying the offending Respondent from consideration of the award of the proposal being evaluated and/or any future proposal.

1.9.2 It will be the responsibility of the Respondent to contact the City's designated representative at RFPquestions@gardencity-ga.gov prior to submitting a proposal to ascertain if any addenda have been issued, to obtain all such addenda, and to confirm receipt of all addenda with the proposal.

1.10 Proprietary Information

Responses to this Request for Proposals upon receipt by the City become public records subject to the provisions of Public Records Law. If you believe that any portion or all of your response is confidential or proprietary, or otherwise exempt from disclosure as a Public Record, you should clearly assert such exemption and state the specific legal authority for the asserted exemption. All material that is designated as exempt from Chapter 119 must be submitted in a separate envelope, clearly identified as "PUBLIC RECORDS EXEMPT" with your name and the proposal number marked on the outside.

Furthermore, you must complete Exhibit E, Exceptions to the Solicitation Form.

1.10.1 Please be aware that the designation of an item as exempt from disclosure as a Public Record may be challenged in court by any person. By your designation of material in your proposal as "Public Records Exempt", you agree to defend and hold harmless the City from any claims, judgments, damages, costs, and attorney's fees and costs of the challenger and for costs and attorney's fees incurred by the City by reason of any legal action challenging your designation.

- 4 -

1.11 Examination of Request for Proposals

Before submitting a proposal, it shall be the Respondent's responsibility to examine thoroughly the Request for Proposals or other related documents (where applicable) to be informed regarding any and all conditions and requirements that may in any manner affect the work to be performed under the Contract. Failure to do so will not relieve the selected Respondent of complete performance under the contract.

1.12 Public Entity Crimes

A person or affiliate who has been placed on the convicted vendor list following a conviction of a public entity crime may not submit a proposal on a contract to provide any goods or services to a public entity, may not submit a proposal on a contract with a public entity for the construction or repair of a public building or public work, may not submit proposals on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, sub consultant, or consultant under a contract with any public entity, and may not transact business with any public entity for a period of 36 months from the date of being placed on a convicted vendor list.

1.13 Drug Free Workplace

During the evaluation of proposals, all factors in the proposal process being equal, both as to dollar amount and ability to perform, priority will be given, first, to those vendors certifying a drug-free workplace Exhibit D.

1.14 Workplace Violence

Employees of the Respondent (or responders to this RFP) are prohibited from committing any act of workplace violence. Violation may be grounds for termination. Workplace violence means the commission of any of the following acts by a Respondent's employee:

• Battery: intentional offensive touching or application of force or violence to another.

• Stalking: willfully, maliciously, and repeatedly following or harassing another person.

1.15 Development Costs

The City shall not be liable for any expense incurred in connection with the preparation of a response to this Request for Proposal. Proposer's responses should be concise and demonstrate the proposer's ability to meet the requirements of the RFP.

2.0 BACKGROUND INFORMATION

2.1 Location

The city of Garden City has a total area of 14.3 square miles and is located within Chatham County, Georgia, which is located along Georgia's northern Atlantic Coast. The northern portion of the City adjacent to the Port of Savannah is located slightly northwest of Savannah, and it is bordered to the west by the city of Pooler, and to the north by the city of Port Wentworth. The City is part industrial and part residential, and contains a large portion of the heavy industry that is located in Chatham County. A City Debris Zone Map is provided below as Figure 1.

https://en.wikipedia.org/wiki/Chatham_County,_Georgia https://en.wikipedia.org/wiki/Georgia_(U.S._state) https://en.wikipedia.org/wiki/Savannah,_Georgia https://en.wikipedia.org/wiki/Pooler,_Georgia https://en.wikipedia.org/wiki/Port_Wentworth,_Georgia

- 5 -

2.2 Background and Situation

The U.S. Army Corps of Engineers (USACE) Debris Estimating Model was utilized to estimate the impacts of a hurricane. For this situation, the population of the City is estimated at 8,900, and it is assumed there is an average of 2.58 persons per household,

- 6 -the vegetation factor is 1.3 medium, commercial density is 1.2 medium, and the precipitation factor is 1.3 medium to heavy. Utilizing these standards, a hurricane could potentially generate between 13,992 and 559,665 cubic yards of disaster debris. This will result in the City requiring between one (1) and 35 acres for temporary storage and reduction of debris assuming 10-foot-high piles and no buffer as shown in the spreadsheet below.

3.0 SCOPE OF SERVICES

The services requested, herein, are for Disaster Debris Removal, Reduction, and Disposal Services. This proposal will be for a period based on the date of the fully executed contract and continuing through December 31, 2029, with an option by the City to renew for one (1) additional two (2) year period.

3.1 Purpose and Minimum Qualifications

Respondent must have a minimum of 5 years of debris management, removal, and disposal services experience and have collected in excess of 500,000 cubic yards as the Prime Debris Contractor for at least one large-scale debris-generating event with a jurisdiction similar to the size of the City.

3.2 Contract Awards/Term of Contract

The City is seeking proposals for both Disaster Debris Removal, Reduction, and Disposal Services.

3.2.1 The City anticipates entering into one (1) or more contract(s) with the firm(s) that submit the proposal judged to be most advantageous to the City.

3.2.2 No amount of work is or will be guaranteed or implied.

3.2.3 No employee or sub-contractor of Respondent may be employed by FEMA.

Garden City, GA USACE Debris Estimation Model Category 1 Category 2 Category 3 Category 4 Category 5

Garden City, GA Category 1 Category 2 Category 3 Category 4 Category 5

Population 8,900 H 3,450 3,450 3,450 3,450 3,450 Category Factor C 2 8 26 50 80 Vegetation V 1.3 1.3 1.3 1.3 1.3 Commercial Density B 1.2 1.2 1.2 1.2 1.2 Precipitation S 1.3 1.3 1.3 1.3 1.3 Q= H(C)(V)(B)(S) Cubic Yards 13,992 55,967 181,891 349,791 559,665

1 Acre (ac) 4840 10 Feet stack height 3.3 Total volume per acre 16,147 Q=H(C)(V)(B)(S) Cubic Yards 13,992 55,967 181,891 349,791 559,665 Acres Required Acres 1 3 11 22 35

Estimated Debris Quantities

Temporary Debris Management Site Requirements

Storm Categories

74-95 MPH Winds 96-110 MPH Winds 111-130 MPH Winds 131-155 MPH Winds 155+ MPH Winds

- 7 -

3.3 Financial Capability

The Respondent shall submit a Proposal guarantee equivalent to five percent of the estimated Proposal value of $500,000. The Proposal guarantee must consist of a firm commitment, such as a proposal bond, certified check, or other negotiable instrument accompanying a proposal as assurance that the Respondent will, upon acceptance of the award, execute such contractual documents as may be required within the time specified.

3.3.1 The respondent shall furnish a Letter of Commitment from the Bonding Agency or Surety that will guarantee issuance of Performance and Payment Bond. At the time of notice to proceed, the successful Respondent shall furnish a security bond in the sum equal to 100 percent of the contract price for the faithful performance of the contract, with the additional obligation that all persons supplying material or labor in the progression of the work shall be promptly paid. The bond shall be issued by a surety authorized to do business in the state of Georgia.

3.3.2 All Prospective Respondents shall supply an audited financial statement for each of the past two (2) years. A third-party prepared financial statement is acceptable for one of the two years if an audited statement is not available. Any such third-party certified statement shall be signed and certified by the third-party Certified Public Accountant (CPA) and signed and certified as accurate by the Respondent.

3.4 List of Acronyms

• ADMS: Automated Debris Management System.

• C&D: Construction and Demolition Debris.

• DMS: Debris Management Site.

• FEMA: Federal Emergency Management Agency.

• GIS: Geographic Information System.

• GPS: Global Positioning System.

• MUTCD: Manual of Uniform Traffic Control Devices.

• PPDR: Private Property Debris Removal.

• RFP: Request for Proposal.

• ROE: Right-of-Entry.

• ROW: Right-of-Way.

• SBE: Small Business Enterprise.

• VIN: Vehicle Identification Number.

• W/MBE: Women / Minority Business Enterprise

3.5 General

Respondent shall provide all trained labor, materials, equipment, tools, traffic control, signage, and any other incidental items to accomplish the removal of the event debris as directed by the City. This task of the scope of service shall be commenced within the first twenty-four (+/-) hours after post-event mobilization.

3.5.1 At a minimum, Respondent's team shall consist of the following positions:

• Project Manager: primary point-of-contact to the City and contracted monitor of recovery effort and overall responsibility for all Respondent services and personnel.

• Operations Manager: responsible for field recovery operations.

• Operations Personnel: primary for collecting and disposing of event debris as directed by the City.

- 8 -

3.5.2 Respondent shall be responsible for scheduling all work for all their personnel on a daily basis.

3.5.3 Respondent shall collect debris as assigned daily by the City and/or the contracted operations monitoring firm.

3.5.4 Any FEMA reimbursements for eligible expenses normally due to City that are denied by FEMA due to documented errors or omissions by the Respondent or for which the Respondent is responsible related to the debris removal process and any related operational or administrative functions will be reimbursed by Respondent to the City at the rate that FEMA would have reimbursed the City had such errors or omissions not occurred.

3.5.5 Should the Respondent fail to respond within the specified time frame, the Respondent shall be responsible for any increase in costs incurred by the City in securing services within the specified time frame from alternate providers.

3.5.6 The City Contract Manager shall be the City Manager or their designee.

3.5.7 The successful Respondent shall be required to attend an annual disaster coordination and planning meeting at no cost to the City. This must include training in coordination with the City's debris monitoring firm and include all designated City staff.

3.6 Emergency Road Clearance

Respondent shall provide all labor, materials, equipment, tools, traffic control, signage, and any other incidental items to accomplish the sizing, cutting, moving, staging, and loading of debris from the primary transportation routes as identified by and directed by the City. This task of the scope of service shall be commenced within the first twenty-fours (+/-) hours after post-event mobilization. This task shall be accomplished consistent with basic safety procedures. All traffic control shall be in accordance with the requirements and standards of the latest edition of the Georgia Department of Transportation's Design Standards for the Design, Construction, Maintenance, and Utility Operations on the State Highway System and may only be performed by qualified personnel.

3.6.1 Disposal of resulting disaster debris shall be done in accordance with further provisions of this contract at a time determined by the City.

3.6.2 The Respondent(s) shall provide time and materials pricing for the above services utilizing the Price Proposal Form provided in Exhibit A.

3.7 Right-Of-Way (ROW) Debris Management

Respondent shall be responsible for providing all expertise, personnel, tools, materials, equipment, fuel, transportation, supervision, signage, traffic control, and all other incidental costs and facilities of any nature to execute, complete, and deliver the timely removal and lawful disposal of all eligible disaster-generated debris, including hazardous and industrial waste materials, as directed by the City. Respondent shall also be responsible for coordinating with all utility providers whose facilities may inhibit the safe removal of debris. The Respondent shall also be responsible for the resolution of any claims made by the utility provider.

3.7.1 Debris operations shall be performed so as not to interfere with the disaster response and recovery activities of federal, state, county, and local governments or agencies or of any public utilities.

- 9 -

3.7.2 The Respondent shall provide the City with a plan for disaster debris collection following a complete assessment of the volume of disaster generated debris.

3.7.3 The City will approve all designated temporary debris management sites and final disposal sites for all types of specific eligible disaster debris for disposal.

3.7.4 The services shall provide for the cost effective and efficient removal and lawful transport and disposal of eligible disaster debris accumulated on all streets, roads, public, residential, and commercial ROWs, including any other locally owned facility or site as may be directed by the City. Services will only be performed when requested and as designated by the City.

3.7.5 This task may include, but not be limited to, up to thirteen (13) types of disaster debris:

• Vegetative Debris

• Construction & Demolition (C&D) Debris

• Mixed Debris (mixed Vegetation and C&D)

• White Goods (e.g., refrigerators, stoves, and other appliances)

• Electronic Waste (e.g., monitors, laptops, etc.)

• PPDR Debris

• Household Hazardous Waste (HHW)

• Hazardous Waste

• Abandoned Vehicles and Vessels

• Waterway Debris

• Soil, Mud, Silt, and/or Sand

• Concrete

• Animal Carcasses

3.7.6 Task services shall include:

• Collecting the debris from the ROW and transporting debris to an approved Debris Management Site (DMS) or directly to final disposal.

• Any other related duty as assigned by the City.

3.7.7 The Respondent(s) shall provide unit pricing for the above services utilizing the Price Proposal Forms provided in Exhibit A.

3.8 Trees, Tree Stump, and Tree Limb Removal

Respondent shall be responsible for providing all expertise, personnel, tools, materials, equipment, fuel, transportation, supervision, signage, traffic control, and all other incidental costs and facilities of any nature to execute and complete the tree, tree stump, and tree limb removal services. The City will authorize Respondent to provide these services as they may be required. If required, Respondent shall be capable of executing services for this task of the scope of service within the first ninety-six hours after the disaster event.

3.8.1 Respondent shall remove and transport eligible tree debris, tree stumps, and tree limbs that may be hanging or broken as directed by the City, to a temporary disposal or processing site designated by the City. Respondent shall complete tasks efficiently and safely.

3.8.2 The Respondent shall be responsible for the proper restoration, as determined by the City, of the area from which the tree was removed.

- 10 -

3.8.3 The Respondent(s) shall provide unit pricing for the above services utilizing the Price Proposal Form provided in Exhibit A.

3.9 Private Property Debris Removal (PPDR)

Respondent shall be responsible to provide all expertise, personnel, tools, materials, equipment, fuel, transportation, supervision, signage, traffic control and all other incidental costs and facilities of any nature to execute, complete and deliver the timely removal and lawful disposal of all eligible disaster-generated debris, including hazardous and industrial waste materials, from private property as directed by the City. If required, Respondent shall be capable of executing services for this task of the scope of service within the first ninety-six hours after the disaster event.

3.9.1 Respondent will exercise due diligence in performing PPDR services and removing debris from private property, as authorized and directed by the City. Respondent also agrees to make reasonable efforts to save from destruction items that the property owners wish to save (i.e. trees, small buildings, etc.). Respondent will exercise caution when working around public utilities (i.e. gas, water, electric, etc.). Every effort will be made to locate these utilities, but the City does not warrant that all utilities will be located before debris removal commences, nor does the Respondent warranty that utility damages may not occur as a result of properly conducted services. Respondent will follow all appropriate and required safety precautions and procedures.

3.9.2 City will secure all necessary permissions, waivers, and Right-of-Entry Agreements from real property owners required for the lawful removal of debris from real property.

3.9.3 The loading and hauling of PPDR debris shall be conducted under the requirements and pricing methodology listed for Sections 3.7.7 and 3.8.3. ROW and PPDR debris shall be kept separate in accordance with State and FEMA requirements.

3.10 Demolition of Structures

Respondent shall be responsible for providing all expertise, personnel, tools, materials, equipment, fuel, transportation, supervision, signage, traffic control, and all other incidental costs and facilities of any nature to execute and complete the demolition of structures services as directed by the City. If required, Respondent shall be capable of executing services for this task of the scope of the service within the first ninety-six (+/-) hours after the disaster event.

3.10.1 As directed by the City, Respondent shall demolish unsafe structures and remove debris, if authorized by the City, which has been determined by the City to be a threat to the health and safety of the public. Respondent also agrees to make reasonable efforts to save from destruction items that the property owners wish to save (i.e. trees, small buildings, etc.). Respondent will exercise caution when working around public utilities (i.e. gas, water, electric, etc.). Every effort will be made to locate these utilities, but the City does not warrant that all utilities will be located before debris removal begins, nor does the Respondent warranty that utility damages will not occur as a result of properly conducted services. Debris generated from the demolition will be placed on the right-of-way and collected as part of the Right-of-Way debris management program.

3.10.2 City will secure all necessary permissions, waivers, and Right-of-Entry Agreements from real property owners required for the lawful removal of debris from private properties.

3.10.3 The Respondent(s) shall provide unit pricing for the above services utilizing the Price Proposal Form provided in Exhibit A.

- 11 -

3.11 Debris Management Requirements

Respondent shall make scheduled passes of each area impacted by the disaster event at the direction of the City. The City shall direct the interval timing of all passes. Sufficient time shall be permitted between subsequent passes to accommodate reasonable recovery and additional debris placement at the right-of-way by the citizens and the City.

3.11.1 Respondent and his subcontractors shall operate all trucks, trailers, and all other equipment in compliance with any/all applicable federal, state, and local rules and regulations. Equipment shall be in good working condition and meet all Georgia Department of Transportation requirements. All trailers must have metal frames; all trailers' sides may not exceed the metal framing by 18 inches or more; all trailers must have a rear enclosing gate covering a minimum of 75% of the total trailer height. All loading equipment shall be operated from the road, street, or right-of-way using buckets and/or boom and grapple devices to collect and load debris. No equipment shall be allowed behind the curb or outside of the public right-of-way unless otherwise directed by the City. Should operation of equipment be required outside of the public right-of-way, the City will provide a Right-of-Entry Agreement. Respondent shall ensure that every vehicle is capable of unloading its cargo at the temporary debris disposal sites without assistance from others. Vehicles unable to unload without assistance may not be authorized to haul debris.

3.11.2 Automated Debris Management System (ADMS) – The City intends to utilize an automated debris management system (ADMS) and requires that the Disaster Debris Removal Contractor will provide vehicle certification placards. The ADMS will be provided by the City's Disaster Debris Monitoring firm.

The ADMS shall create load tickets electronically, eliminating the need for handwritten and scanned tickets. ADMS features include the following:

• Paperless electronic (handheld device) load ticket generation and data collection;

• Debris vehicle and equipment certification data capture at certification site;

• Encrypted and secure field data transfer (field to DMS, DMS to server);

• Accessible secure database for Disaster Debris Removal Contractor use;

• Load ticket database will be internet accessible by Disaster Debris Removal

Contractor;

• Automation of debris pickup location through the use of GPS technologies;

• Evaluation of daily event status using web-based reporting and GIS tools; and

• Reconciliation of Disaster Debris Removal Contractor invoices and applicant payment process enabled through an integrated database management system.

3.11.3 Security of Debris During Hauling - Respondent shall be responsible for the security of debris on/in each vehicle or piece of equipment utilized to haul debris. Prior to leaving the loading sites, Respondent shall ensure that each load is secured and trimmed so that no debris extends horizontally beyond the bed of the equipment in any direction. All loose debris shall be reasonably compacted and secured during transport in accordance with Department of Transportation guidelines. As required, Respondent shall survey the primary routes used by the Respondent as soon as possible after the transport and recover fallen or blown debris from the roadway(s).

3.11.4 Traffic Control - Respondent shall mitigate impact on local traffic conditions to the greatest extent possible. Respondent is responsible for establishing and maintaining appropriate traffic control in accordance with the most current edition of the U.S.

Department of Transportation's Federal Highway Administration's Manual of Uniform

- 12 -

Traffic Control Devices (MUTCD). Respondent shall provide sufficient signage, flashing, and barricading to ensure the safety of vehicular and pedestrian traffic at all debris removal, reduction and/or disposal sites.

3.12 Temporary Debris Management Sites (DMS) and Operations

Respondents shall deliver all disaster related debris to the City's authorized temporary DMS location(s), unless otherwise instructed by the City. The City may authorize multiple sites in order to efficiently store and process the volumes of disaster related debris materials. The City may require the Respondent's assistance to select a DMS location(s), perform baseline soil and groundwater testing, and site preparation / operations.

3.12.1 The Respondent shall provide all management and operational services at the City's authorized DMS location(s). The Respondent shall submit a site layout plan and operations plan to the City for review. At a minimum, the plan shall address the following:

• Site management, including a point-of-contact and organizational chart.

• Traffic control procedures and on-site traffic patterns.

• Through put plans to ensure constant flow of inbound and outbound materials and to prevent a significant accumulation of materials on-site.

• Site safety plan.

• Hazardous and toxic waste materials plan.

• Environmental mitigation plan, including considerations for smoke, dust, noise, traffic routes, buffer zones, stormwater runoff, archeology, historic preservation, wetlands, endangered species, as relevant and appropriate.

• Remediation and site restoration plan.

3.12.2 The Respondent shall document by photographs and video recordings, each City DMS prior to operations, to establish baseline conditions of the site.

3.12.3 The Respondent shall be responsible for constructing and/or erecting an inspection tower at each DMS for the purposes of inspecting and documenting each load of debris entering the site. The tower shall be large enough to accommodate a minimum of four (4) persons. The tower shall be constructed of materials approved by the City and include a roof which allows for some protection from weather conditions.

3.12.4 The Respondent shall manage and supervise the temporary DMS to accept eligible debris collected under this contract and other contracts or agreements approved by the City.

3.12.5 The Respondent shall be responsible for traffic control, dust control, erosion control, fire protection, on-site roadway maintenance, portable sanitation facilities, security, and safety measures.

3.12.6 The Respondent shall be responsible for the sorting, separating, and stockpiling of eligible debris at the DMS and shall ensure that the eligible debris remains segregated at the facility.

3.12.7 The Respondent shall utilize tub grinders, chippers, shredders, air curtain incinerators, and any other equipment necessary to effectively and efficiently reduce the volume of the eligible debris prior to final disposal.

- 13 -

3.12.8 The Respondent(s) shall provide unit pricing for the above services utilizing the Price Proposal Form provided in Exhibit A.

4.0 PROPOSAL REQUIREMENTS AND FORMAT

Proposals must be submitted, setting forth the information called for below in the format required. Each proposal should contain the following:

4.1 Letter of Interest

Respondents should include a letter indicating the Respondent's interest in and knowledge of the project and willingness to provide the services.

4.2 Project Understanding and Approach

This section should include a narrative necessary to show that the Respondent has an understanding of the scope and objectives to be performed in this project. The Respondent should describe the approach to the provision of services as required herein and the specific work plan to be employed to implement it (e.g., Operations Plan). The Respondent shall indicate how this project will fit into the total workload of the Respondent during the project period.

4.3 Respondent's Qualifications and Experience

Respondents shall demonstrate experience in the scope of services required herein and describe in detail any prior experience performing the services being requested by the City. Identify the manager and key staff who will be directly assigned to this project.

4.3.1 Provide a summary of the Respondent's current workload and ability to satisfy the City's requirements.

4.3.2 Provide a brief statement adequately describing the Respondent's background, organization, and size.

4.3.3 Provide the name of the individual designated to act as primary liaison between the Respondent and the City. In addition, an alternate must be designated to act in the temporary absence of the primary liaison.

4.3.4 If any services are to be subcontracted, then those firms and/or individuals must be identified. Qualifications of any sub-contractors and resumes of the individuals assigned to the projects are to be furnished as part of the submittal.

4.3.5 Provide descriptions of previous projects, to include: the name of client and the disaster event, the type of work performed, size of the project (e.g., quantity of cubic yards collected, number of leaners and hangers removed, etc.), dates the work was performed, challenges overcome, and other information that may be relevant to the City's request for services.

4.4 Ability of Respondent's Professional Personnel

Provide resumes of the proposed manager, primary liaison, and key staff to include years of experience within the area of specialty, length of service with the Respondent, and knowledge of relevant local, state, and federal government regulations and requirements.

4.5 References

Provide at least three verifiable references for whom the Respondent has performed the type of services being requested by the City. The following information shall be provided for each reference listed: Reference name, title, email address, and phone

- 14 -number(s) of the individual within the organization for whom the work was performed who can be contacted and attest in regards to the project along with the Project Title, dates of service, type of work, and the name(s) of the manager or key staff person(s) who worked on the project.

4.6 Small Business Enterprise Plan

Respondent shall submit a Plan describing anticipated SBE sub-contractor participation.

The City's goal is to encourage doing business with certified SBE'S certified from an agency of the State of Georgia or another Georgia local governmental agency. Proof of current certification from these governmental entities will be required. The City will require documentary proof of the implementation, progress, and final outcome of the proposed Plan. A Respondent who is a SBE need not submit a Plan. Documentary proof of the Respondent's status as SBE must be submitted in the response to this RFP.

Although the Respondent may be SBE him/herself, involvement of other SBE's as suppliers or sub-consultants under the SBE Contractor is still encouraged. Non-certified SBE status claimed by the Respondent for him/herself may be submitted but is subject to stringent verification by the City.

4.6.1 If the Respondent is not a SBE, then Exhibit J, Participation of SBE Firms, must be submitted. The intent of the form is to reflect the percentage of SBE participation pledged by the Respondent and/or proof of the "good faith" effort expended attempting to enlist potential participants. Alternate plans may be acceptable to the City, at its sole discretion, so long as substantially the same information is provided.

4.6.2 Failure of the Respondent to provide the foregoing requested items may disqualify the Respondent at the discretion of the City.

4.6.3 The Respondent's Plan will be incorporated into the Agreement between the Respondent and the City. In addition to the required Plan, the successful Respondent shall demonstrate a determined effort to implement the Plan.

4.6.4 The Respondent, upon award, shall take the following affirmative steps:

(1) Placing qualified small and minority businesses and women's business enterprises on solicitation lists;

(2) Assuring that small and minority businesses, and women's business enterprises, are solicited whenever they are potential sources;

(3) Dividing total requirements, when economically feasible, into smaller tasks or quantities to permit maximum participation by small and minority businesses, and women's business enterprises;

(4) Establishing delivery schedules, where the requirement permits, which encourage participation by small and minority businesses, and women's business enterprises; and

(5) Using the services and assistance, as appropriate, of such organizations as the Small Business Administration and the Minority Business Development Agency of the Department of Commerce.

4.7 Price Proposal

Each Respondent shall submit the Price Proposal Form provided in Exhibit A and shall include all costs associated with the performance of the contract, including travel and out‐ of‐pocket expenses. Tipping Fees / Disposal Fees will be a direct pass-through cost to the City with no markup. A Respondent to the City's RFP will not be disqualified for entering N/A for certain line items included in Exhibit A – Price Proposal.

- 15 -

4.8 Required Forms

• The Respondent shall include the Required Forms listed below in the "Required Forms Section" of their Proposal:

• Price Proposal Form provided in Exhibit A

• Addendum Acknowledgement Form provided in Exhibit B

• References Form provided in Exhibit C.

• Drug Free Workplace Certification Form provided in Exhibit D.

• Exceptions to the Solicitation Form provided in Exhibit E

• Equal Employment Opportunity Certification provided in Exhibit F

• Compliance with Illegal Immigration Act provided in Exhibit G

• Non-Collusion Oath provided in Exhibit H

• Good Faith Affidavit provided in Exhibit I

• Participation of SBE Firms Form provided in Exhibit J

• Certificate of Insurance Form provided in Exhibit K

5.0 CITY SELECTION PROCEDURES

The Respondent selected to provide the services described herein will be selected from the qualified Respondents submitting responses to this request for proposal. The selection process will be as follows:

5.1 City Selection Procedures

The City Manager will appoint an Evaluation and Selection Committee to review Proposals. The City reserves the right to select the Proposer, who represents the best value, and to accept or reject any proposal submitted in response to this solicitation. The City's Evaluation and Selection Committee will act in what they consider to be the best interest of the City and its residents. Price shall not be the sole determining factor for selection, as indicated in the following section.

5.2 Evaluation Criteria

The Offeror shall be evaluated solely in accordance with the criteria set forth herein. The City's evaluation criteria may include, but shall not be limited to, the following:

• Compliance with Request for Proposals: This refers to the adherence to all conditions and requirements of the Request for Proposals.

• Qualifications Evaluation: Relevant experience and past performance in Disaster Debris Removal Services with a minimum of five (5) years of experience in regard to the attached scope of work, service area, and amount of debris collected. Previous experience with State and Federal reimbursement programs associated with funding of debris removal and recovery efforts. Direct and indirect references. The firm possesses all appropriate Respondents and professional licenses required to do business in the State of Georgia.

• Ability Evaluation: The ability, capacity, skill, and organization of the Proposer to perform and support the needs and objectives within the scope of work as proposed. The character, integrity, reputation, judgment, and experience of proposer. The schedule and availability of the proposer, to include response time.

Financial stability. The Current and projected workload of the proposer, to include current contracts with other government entities. Listing of the current condition and amount of resources available to perform the services required, such as the Proposer's heavy equipment, vehicles, and other related equipment.

- 16 -

• Technical Evaluation: The explanation of the Proposer's approach to mobilization, operational plans, work procedures, and their processing system to support the needs and objectives of the City. Proposer's existing Maintenance, Repair, Parts, and Resource Programs, including availability of personnel, that would enable and ensure remedial work as may be required under the guarantee provided.

• Price Evaluation: The Primary method of rate evaluation will include applying rates for vegetative debris removal, reduction, and hauling following a typical moderate hurricane. This shall utilize debris volume estimates using the Army Corps of Engineers Debris Forecast Model. These estimates are included in the RFP. This process is being used for evaluation purposes only. Compensation under the Agreement shall be for actual work provided.

6.0 EVALUATION PROCESS AND AWARD

A Selection/Negotiation Committee appointed by the City Manager will be responsible for selecting the most qualified firm and then negotiating a contract. The Proposers with the highest-ranked submittals may be asked to make a detailed presentation of their proposed services to the Evaluation and Selection Committee. After presentations (if applicable), firms will be assigned a final score, with the highest-ranked firm moving forward to the negotiation phase. Upon successful negotiation, a recommendation for award will be considered by the City Council. No work on this project shall proceed without written authorization from the City. The City reserves the right to enter into contract negotiations with the selected Proposer. If the City and the selected Proposer cannot negotiate a successful contract, the City may terminate such negotiations and begin negotiations with the next selected Proposer. No Proposer shall have any rights against the City or its representatives arising from such negotiations. The City reserves the right to utilize the City's Disaster Debris Monitoring Firm, or other qualified firm or individual, to review proposals and provide the City with additional analysis to ensure selection of the proposal which is most advantageous to the City.

6.1 Weighted Criteria

Evaluation Points will be assigned to each Proposal on the following weighted criteria:

CRITERIA MAXIMUM POINTS

Compliance with Request for Proposal (Mandatory) Pass/Fail Qualifications Evaluation 30 points Ability Evaluation 30 points Technical Evaluation 25 points Price Evaluation 15 points

6.2 Award of Agreement

It is the intent of the City to award a Primary and a Secondary Contractor for services to be provided to the City under this proposal. The Primary Contractor shall be the initial firm mobilized by the City. The Secondary Contractor will be utilized in instances where the scope of the event merits additional resources to assist the City or if the Primary Contractor is unavailable.

7.0 PROFESSIONAL RESPONSIBILITY

All services shall be provided with the skill and care which would be exercised by comparable qualified professionals performing similar services at the time and place such services are performed. Individual or Respondent shall accept full responsibility for the work as described herein.

- 17 -

7.1 Insurance Requirements

The successful Respondent shall procure, maintain, and provide proof of, insurance coverage for injuries to persons and/or property damage as may arise from or in conjunction with, the work performed on behalf of the City by the Respondent, his agents, representatives, employees, or subcontractors. Proof of coverage as contained herein shall be submitted within 7 days of contract execution and such coverage shall be maintained by the Respondent for the duration of the contract period. Insurance requirements and a Certificate of Insurance Form are provided in Exhibit K. The selected Respondent shall provide a Certificate of Insurance with the minimum coverages described in Exhibit K.

7.2 Hold Harmless Clause

The Respondent shall, during the term of the contract including any warranty period, indemnify, defend, and hold harmless the City, its officials, employees, agents, and representatives thereof from all suits, actions, or claims of any kind, including attorney's fees, brought on account of any personal injuries, damages, or violations of rights, sustained by any person or property in consequence of any neglect in safeguarding contract work or on account of any act or omission by the contractor or his employees, or from any claims or amounts arising from violation of any law, bylaw, ordinance, regulation or decree. The Respondent agrees that this clause shall include claims involving infringement of patent or copyright.

8.0 GENERAL TERMS AND CONDITIONS

The following are the general terms and conditions, supplemental to those stated elsewhere in the RFP, to which the selected Respondent must comply in order to be consistent with the requirements for this RFP.