Debris Monitoring 2025 RFP Summary

This is a Request for Proposal (RFP) from the State of Georgia for debris monitoring services in response to natural disasters. The selected contractor will be responsible for documenting all debris collected, certifying trucks and trailers used in debris removal operations, and maintaining comprehensive records to support Federal Emergency Management Agency (FEMA) reimbursement claims. The scope of work encompasses field monitoring, certification of equipment and personnel, data collection and verification, and preparation of documentation required for disaster assistance programs. The RFP establishes the framework for engaging qualified contractors to manage debris tracking and certification activities during declared disaster events, with specific emphasis on accurate documentation to ensure compliance with federal disaster recovery requirements and maximize reimbursement eligibility.

The contract represents an on-call, as-needed service agreement that activates only when Georgia experiences a qualifying natural disaster. Contractors selected through this RFP will be prequalified to perform debris monitoring services during emergency response and recovery operations. Compensation is based on actual services rendered during declared disaster periods, with pricing structured according to the contractor's proposed rates for monitoring personnel, equipment certification, and administrative documentation services. The contractor must maintain the capability to deploy resources quickly upon activation and sustain operations throughout the debris removal phase of disaster recovery. This arrangement allows Georgia to have pre-established vendor relationships and pricing mechanisms in place to expedite debris management operations following natural disasters without requiring additional procurement delays during emergency situations.