De-Escalation Center Bid Manual.pdf

Bid Manual

GASTON COLLEGE

DE-ESCALATION TRAINING CENTER

SCO ID # 22-25755-01A

November 11, 2025

C DESIGN # 0604 – 0601

11.11.2025

SCO # 22-25755-01A

DE-ESCALATION

TRAINING CENTER

CERTIFICATIONS PAGE

ARCHITECT Lawrence Joseph Humphrey, AIA

RA # 12536

END OF DOCUMENT

C DESIGN # 0604 – 0601

11.11.2025

SCO # 22-25755-01A

DE-ESCALATION

TRAINING CENTER

COVER SHEET

CERTIFICATIONS PAGE

TABLE OF CONTENTS

STANDARD FORM OF INFORMAL CONTRACT

BID ACCEPTANCE FORM

FORM OF BID BOND

GENERAL CONDITIONS

SUPPLEMENTAL GENERAL CONDITIONS

MINORITY BUSINESS ENTERPRISE GUIDELINES

APPENDIX E

IDENTIFICATION OF MINORITY BUSINESS PARTICIPATION WITH ATTACHED

AFFIDAVITS A THROUGH D FORMS

COUNTY AND STATE TAX DETAIL REPORTING

DRAWINGS LIST

G0.00 COVER SHEET

G1.00 STANDARD ABBREVIATIONS, DRAWING INDEX, PARTITIONS, AND VICINITY MAP

G2.01 APPENDIX B CODE INFORMATION

C0.00 COVER SHEET

C1.00 DEMOLITION PLAN – WEST

C1.01 DEMOLTION PLAN – EAST

C2.00 SITE AND UTILITY PLAN – WEST

C2.01 SITE AND UTILITY PLAN – EAST

C2.02 OVERALL SITE PLAN – WEST

C2.03 OVERALL SITE PLAN – EAST

C2.04 WATER LINE PROFILE

C3.00 PHASE 1 – EROSION CONTROL PLAN – WEST

C3.01 PHASE 1 – EROSION CONTROL PLAN – EAST

C3.02 PHASE 2 – EROSION CONTROL PLAN – WEST

C3.03 PHASE 2 – EROSION CONTROL PLAN – EAST

C4.00 GRADING AND DRAINAGE PLAN – WEST

C4.01 GRADING AND DRAINAGE PLAN – EAST

C5.00 SITE DETAILS

C5.01 SITE DETAILS

L1.00 LANDSCAPING PLAN – WEST

L1.01 LANDSCAPING PLAN – EAST

S0.01 GENERAL NOTES

S1.01 FOUNDATION PLAN

S3.01 SLAB ON GRADE DETAILS

A1.01 FLOOR PLANS & INTERIOR ELEVATION

E0.01 ELECTRICAL – GENERAL NOTES AND LEGENDS

E1.01 ELECTRICAL – SITE PLAN

E2.01 ELECTRICAL – CLASSROOM BUILDING POWER PLAN

E5.01 ELECTRICAL – SCHEDULES, RISERS, AND DETAILS

E8.01 ELECTRICAL SPECIFICATIONS

END OF TABLE OF CONTENTS

SCO-Notice To Bidders 2010 (Updated Dec. 2010)

N O T I C E TO B I D D E R S

Sealed proposals will be received at the following location until 2 PM on December 18th.

Mike Whiteman, Chief Financial Officer

Beam Administration Building 400 Rhodes Perimeter Drive

Dallas, NC, 28024 704-922-6405

The sealed proposals will immediately thereafter be publicly opened and read at the following location for the furnishing of labor, material and equipment entering into the construction of the Gaston College De-Escalation Training Center.

Dalpiaz Student Success Center Room 140

600 Rhodes Perimeter Drive Dallas, NC 28034

The scope of work for the Gaston College De-Escalation Training Center is as follows:

Minor renovations of an existing Classroom building to provide new power and data drops from one space to another, and conduit infrastructure feeds from the existing building to a new building pad adjacent the existing building. Site improvements include a new parking lot in a currently wooded area, graded site and building pad, underground conduit infrastructure, dry hydrant stub installation, and ditch repair with new stormwater piping section. Coordination of overhead utility connections with City of Gastonia Electric. The Electrical subcontractor shall also assume terminating electrical feeds of vendor provided and erected modular building.

Bids will be received for Contract Type: Single Prime

All proposals shall be lump sum.

Mandatory Pre-Bid Meeting

A mandatory pre-bid meeting will be held for all interested bidders on November 24th, 2:00 PM, Firearms Training Center, 2605 Bob & Pat Boyd Drive, Gastonia, NC 28056. The meeting will address project specific questions, issues, bidding procedures, and bid forms.

Complete plans, specifications and contract documents will be open for inspection in the offices of C Design Inc. / Matt Panko and in the plan rooms of the Associated General Contractors, Carolinas Branch, Gastonia in the local North Carolina offices of McGraw-Hill Dodge Corporation, and in the Eastern Regional Office of Reed Construction Data in Norcross, GA and in Minority Plan Rooms in:

Hispanic Contractors Association of the Carolinas (HCAC) in Winston-Salem, Charlotte and Raleigh Areas – 877-227-1680 Metrolina Minority Contractors Association, 3124 W. Trade Street, Unit A, Charlotte, NC 28202. Ph. 704-332-5746 Fax: 704-332-5990

If a contractor is bidding under the dual system both as a single prime contractor and as a separate prime contractor, he must submit the bids on separate forms and in separate envelopes. Bidders should clearly indicate on the outside of the bid envelope which contract(s) they are bidding.

NOTE: The bidder shall include with the bid proposal the form Identification of Minority Business Participation identifying the minority business participation it will use on the project and shall include either Affidavit A or Affidavit B as applicable. Forms and instructions are included within the Proposal Form in the bid documents. Failure to complete these forms is grounds for rejection of the bid. (GS143-128.2c Effective 1/1/2002.)

All contractors are hereby notified that they must have a proper license as required under the state laws governing their respective trades.

General contractors are notified that Chapter 87, Article 1, General Statutes of North Carolina, will be observed in receiving and awarding general contracts. General contractors submitting bids on this project must have license classification for General Construction

NOTE--SINGLE PRIME CONTRACTS: Under GS 87-1, a contractor that superintends or manages construction of any building, highway, public utility, grading, structure or improvement shall be deemed a “general contractor” and shall be so licensed. Therefore, a single prime project that involves other trades will require the single prime contractor to hold a proper General Contractors license. EXCEPT: On public buildings being bid single prime, where the total value of the general construction does not exceed 25% of the total construction value, contractors under GS87- Arts 2 and 4 (Plumbing, Mechanical & Electrical) may bid and contract directly with the Owner as the SINGLE PRIME CONTRACTOR and may subcontract to other properly licensed trades. GS87-1.1- Rules .0210

Each proposal shall be accompanied by a cash deposit or a certified check drawn on some bank or trust company, insured by the Federal Deposit Insurance Corporation, of an amount equal to not less than five percent (5%) of the proposal, or in lieu thereof a bidder may offer a bid bond of five percent (5%) of the bid executed by a surety company licensed under the laws of North Carolina to execute the contract in accordance with the bid bond. Said deposit shall be retained by the owner as liquidated damages in event of failure of the successful bidder to execute the contract within ten days after the award or to give satisfactory surety as required by law.

A performance bond and a payment bond will be required for one hundred percent (100%) of the contract price.

Payment will be made based on ninety-five percent (95%) of monthly estimates and final payment made upon completion and acceptance of work.

No bid may be withdrawn after the scheduled closing time for the receipt of bids for a period of 30 days.

The owner reserves the right to reject any or all bids and to waive informalities.

Designer: Owner:

Matt Panko / C Design Mack Millen / Gaston College (Name) (Agency/Institution)

1000 West Morehead Street, Suite 170, 201 Highway 321 South, Charlotte, NC 28208 Dallas, NC 28034 (Address) (Address)

704-717-5399 704-922-2438 (Phone) (Phone)

FORM OF CONSTRUCTION CONTRACT

(ALL PRIME CONTRACTS)

THIS AGREEMENT, made the day of in the year of 2025 by and between hereinafter called the Party of the First Part and the Gaston College hereinafter called the Party of the Second Part.

WITNESSETH:

That the Party of the First Part and the Party of the Second Part for the consideration herein named agree as follows:

1. Scope of Work: The Party of the First Part shall furnish and deliver all of the materials, and perform all of the work in the manner and form as provided by the following enumerated plans, specifications and documents, which are attached hereto and made a part thereof as if fully contained herein: advertisement; Instructions to Bidders; General Conditions; Supplementary General Conditions; specifications; accepted proposal; contract; performance bond; payment bond; power of attorney; workmen's compensation; public liability; property damage and builder's risk insurance certificates; approval of attorney general; certificate by the Office of State Budget and Management, and drawings, titled:

SCO ID# 22-25755-01A

Consisting of the following sheets:

Dated: 09.03.2025 and the following addenda:

Addendum No. ______________ Dated:_______

Addendum No. ______________ Dated:________

Addendum No. ______________ Dated:________

Addendum No. ______________ Dated:________

2. That the Party of the First Part shall commence work to be performed under this agreement on a date to be specified in a written order of the Party of the Second Part and shall fully complete all work hereunder within 120 consecutive calendar days from said date. For each day in excess thereof, liquidated damages shall be as stated in Supplementary General Conditions. The Party of the First Part, as one of the considerations for the awarding of this contract, shall furnish to the Party of the Second Part a construction schedule setting forth planned progress of the project broken down by the various divisions or part of the work and by calendar days as outlined in Article 14 of the General Conditions of the Contract.

3. The Party of the Second Part hereby agrees to pay to the Party of the First Part for the faithful performance of this agreement, subject to additions and deductions as provided in the specifications or proposal, in lawful money of the United States as follows:

SCO Prime Contract 9.30.2025

Summary of Contract Award:

Base Bid: $__________________

Alternate #1 – Description of Alt: $__________________

Alternate #2 – Description of Alt: $__________________

Alternate #3 – Description of Alt: $__________________

Total $__________________

4. In accordance with Article 31 and Article 32 of the General Conditions of the Contract, the Party of the Second Part shall review, and if approved, process the Party of the First Party's pay request within 30 days upon receipt from the Designer. The Party of the Second Part, after reviewing and approving said pay request, shall make payments to the Party of the First Part on the basis of a duly certified and approved estimate of work performed during the preceding calendar month by the First Party, less five percent (5%) of the amount of such estimate which is to be retained by the Second Party until all work has been performed strictly in accordance with this agreement and until such work has been accepted by the Second Party. The Second Party may elect to waive retainage requirements after 50 percent of the work has been satisfactorily completed on schedule as referred to in Article 31 of the General Conditions.

5. Upon submission by the First Party of evidence satisfactory to the Second Party that all payrolls, material bills and other costs incurred by the First Party in connection with the construction of the work have been paid in full, final payment on account of this agreement shall be made within thirty (30) days after the completion by the First Party of all work covered by this agreement and the acceptance of such work by the Second Party.

6. It is further mutually agreed between the parties hereto that if at any time after the execution of this agreement and the surety bonds hereto attached for its faithful performance, the Second Party shall deem the surety or sureties upon such bonds to be unsatisfactory, or if, for any reason, such bonds cease to be adequate to cover the performance of the work, the First Party shall, at its expense, within five (5) days after the receipt of notice from the Second Party so to do, furnish an additional bond or bonds in such form and amount, and with such surety or sureties as shall be satisfactory to the Second Party. In such event no further payment to the First Party shall be deemed to be due under this agreement until such new or additional security for the faithful performance of the work shall be furnished in manner and form satisfactory to the Second Party.

7. The Party of the First Part attest that it and all of its subcontractors have fully complied with all requirements of NCGS 64 Article 2 in regards to E-Verification as required by Section 2.(c) of Session Law 2013-418, codified as N.C. Gen. Stat. § 143-129(j).

IN WITNESS WHEREOF, the Parties hereto have executed this agreement on the day and date first above written.

Contractor: (Trade or Corporate Name)

By:

Name:

Title:

(Owner, Partner, or Corp. Pres. or Vice Pres. only)

The State of North Carolina, through

(Agency, Department or Institution)

By:

Name:

Attachments to include:

Form of Performance Bond Form of Payment Bond Power of Attorney Insurance Certificate(s) and Endorsements

State of North Carolina Standard Form of Informal Contract and General Conditions 17

SUPPLEMENTARY GENERAL CONDITIONS

TIME OF COMPLETION

The Contractor shall commence work to be performed under this Contract on a date to be specified in written order from the Designer/Owner and shall fully complete all work hereunder within 120 consecutive calendar days from the Notice to Proceed. We will include a construction duration, with $500 / day liquidated damages if not complete within that timeframe.

If the Contractor is delayed at anytime in the progress work by any act or negligence of the Owner, its employees or its separate contractor, by changes ordered in the work; by abnormal weather conditions;

by any causes beyond the Contractor's control or by other causes deemed justifiable by Owner, then the contract time may be reasonably extended in a written order from the Owner upon written request from the contractor within ten days following the cause for delay. Time extensions for weather delays, acts of God, labor disputes, fire, delays in transportation, unavoidable casualties or other delays which are beyond the control of the Owner do not entitle the Contractor to compensable damages for delays. Any contractor claim for compensable damages for delays is limited to delays caused solely by the owner or its agents.

CONTRUCTION SCHEDULE

Within 5 days after the date of the Notice to Proceed, the Contractor shall submit to the Architect for review, the proposed construction schedule showing in detail the proposed sequence of the work, the plant and means and methods of construction to be employed, and the estimated date of starting and completing each stage of the work in order to complete the project within the contract time. If so required by the Architect and College, then the schedule shall be revised.

PAYMENTS

Partial payments will be made. Final payment will be made within forty-five (45) consecutive days after acceptance of the work approval by the State Construction Office and local Authorities Having Jurisdiction, and the submission of the notarized contractor’s affidavit, four copies of invoices (which are to include the contract, account and job order numbers), and all required closeout documentation.

The contractor’s affidavit shall state: “This is to certify that all costs of materials, equipment, labor, and all else entering into the accomplishment of this contract, including payrolls, have been paid in full.”

Executed contract documents and insurance certifications and other information requested are to be sent to:

Mike Whiteman, Chief Financial Officer Gaston College

Whiteman.mike@gaston.edu

DEFINITIONS

• “Provide” shall mean furnish and install complete, in place, and ready for use.

• “Indicated” and “Shown” shall mean as detailed, scheduled, or called for in the Contract Documents.

• “Latest Edition” shall mean the current printed document issued up to 30 calendar days prior to date of receipt of proposals, unless specified otherwise.

• “Quality” shall mean the meticulous attention to the detail of installation and workmanship necessary to the assemblage of products in the highest grade of excellence by skilled craftsman of the trade.

• “Drawings” or “Plans” shall mean the drawings enumerated on the Title Sheet of the Contract Drawings. “Specifications” shall mean this Project Manual and Addenda.””

State of North Carolina Standard Form of Informal Contract and General Conditions 18

INTENT AND EXECUTION OF DOCUMENTS

Prints do not reproduce to accurate scale. Dimensions are not to be taken from prints by scaling only, but all measurements thus taken are to be figured and checked with dimensions shown or field measurements. All work shall be in accordance with the Contract Documents. No change therefrom shall be made without a review by the Designer. Where more detailed information is needed, or when an interpretation of the Contract Documents is needed, the Contractor, before proceeding with the work, shall refer the matter to the Designer, who will furnish information or interpretation in the form of a Field Order or other written forms or drawings. If any errors, inconsistencies, or omissions in the Contract Documents are recognized by the Contractor or any member of the organization, the Contractor shall notify the Designer in writing of such error, inconsistency, or omission before proceeding with the work.

Should the specifications and drawings fail to particularly describe the material or kind of goods to be used in any place, then it shall be the duty of the Contractor to make inquiry of the Designer for what is best suited. The material that would normally be used in this place to produce first-quality finished work shall be considered a part of the Contract. The Owner will provide a schedule for an onsite visit so the Contractor can examine the site before proposing on the project and shall familiarize himself or herself with all existing conditions. Failure of the Contractor to visit the site before submission of a proposal shall not relieve him or her of any special problems which might have been avoided had the Contractor examined the existing site conditions. The Contract drawings contain information to a degree of detail which is considered to be both consistent with their scales and adequate to accomplish their purpose.

Beyond this point they are diagrammatic. The Contractor shall provide all miscellaneous materials required to completely install the work in accordance with the intent of the drawings and the specified functions. Any omissions from either the drawing or the specifications are unintentional and it shall be the responsibility of the Contractor to call to the attention of the Designer any pertinent omissions prior to submission of a proposal. If, in the opinion of the Contractor, work is indicated or is specified in such a manner as will make it impossible to produce a first-class piece of work, or should discrepancies appear within the Contract Documents, he shall refer same to the Designer for interpretation before proceeding with the work. If the Contractor fails to make such reference, no excuse will thereafter be entertained for failure to carry out work in a satisfactory manner. Where only part of the work is indicated, similar parts shall be considered repetition. Where any detail is shown and the components therefore are fully described, similar details shall be construed to require equal materials and construction.

SECURITY

Contractor is responsible for security of the work area, materials, and tools.

UTILITIES

If needed, the Contractor will need to provide dumpster and portable toilets.

WORK RESTRICTIONS

A. Work hours will be limited to 7am – 6pm. Should the Contractor elect to work outside of normal business hours, notification to the Owner and Architect at least 48 hours in advance shall be required. No work shall be scheduled without prior notification and authorization. The location has gates that are locked and access will need to be provided.

B. The Fire Arms Training Center has an alarm and access should be coordinated with the College.

C. Contractor shall coordinate work schedule with the College's schedule and may not be allowed to be on-site during certain training days.

1 of 3 SCO-Proposal Form 9.30.2025

OCCUPANCY REQUIREMENTS

A. Owner will occupy the premises during the entire period of construction to conduct normal operations.

Cooperate with Owner in all construction operations to minimize conflict, and to facilitate Owner usage.

B. Contractor shall at all times conduct operations as to ensure the least inconvenience and the greatest amount of safety and security for the Owner, College staff, and the general public.

C. Control noise from operations so that building occupants are not affected.

COORDINATION

A. Coordinate construction operations with those of other contractors and entities to ensure efficient and orderly installation of each part of the Work.

a. Schedule construction operations in sequence required to obtain the best results where installation of one part of the Work depends on installation of other components, before or after its own installation.

b. Coordinate installation of different components with other contractors to ensure maximum accessibility for required maintenance, service, and repair.

c. Make adequate provisions to accommodate items scheduled for later installation and other construction activities of other contractors on campus.

B. Pre-Construction Meeting

a. A Pre-Construction Meeting will be scheduled as soon as possible after the award of the contract. The

Architect’s Representative will compile minutes of the meeting and will furnish a copy of the minutes to the Contractor and each person present.

C. Progress Meetings

a. The Contractor shall attend weekly progress meetings for the purpose of informing the Owner and the

Architect regarding the status of the project. The Architect will compile minutes of the meeting and will furnish a copy of the minutes to the Contractor and each person present.

D. Final Inspection

a. Scheduled by State Construction Office, Owner and Architect upon written notification of final completion of work from the Contractor.

NO SMOKING POLICY

Smoking is prohibited on College Property.

AS BUILT MARK UP CONSTRUCTION DOCUMENTS

The naming applies to Mechanical, Electrical, and other categories mentioned in the as built drawings by the appropriate naming convention as directed by College. Provide Closeout Documents as directed by the project representative. Closeout Documents include, but not limited to: O&M Manuals (include all warranties), Training Videos, All Shop Drawings, Commissioning files, and ACCURATE Record Drawings/Models. (Note: All files that are PDF must be digital, indexed, searchable and not scanned. All PDF files are to be separated by CSI division). Closeout documentation should start during construction and finish at a reasonable time after completion. Expected Closeouts within 3 months after construction completion.

HUB REQUIREMENTS

For all bids $100,000 and above - the Bidder is required to submit the following documents with their bid:

(1) Identification of HUB Certified/Minority Business Participation form and either

(2) Affidavit A (Listing of Good Faith Efforts) or Affidavit B (Intent to Perform Contract with Own Workforce)

2 of 3 SCO-Proposal Form 9.30.2025

F O R M OF P R O P O S A L

De-Escalation Training Center Contract:

Gaston College Bidder:

22-25755-01A Date:

The undersigned, as bidder, hereby declares that the only person or persons interested in this proposal as principal or principals is or are named herein and that no other person than herein mentioned has any interest in this proposal or in the contract to be entered into; that this proposal is made without connection with any other person, company or parties making a bid or proposal;

and that it is in all respects fair and in good faith without collusion or fraud. The bidder further declares that he has examined the site of the work and the contract documents relative thereto, and has read all special provisions furnished prior to the opening of bids; that he has satisfied himself relative to the work to be performed. The bidder further declares that he and his subcontractors have fully complied with NCGS 64, Article 2 in regards to E-Verification as required by Section 2.(c) of Session Law 2013-418, codified as N.C. Gen. Stat. § 143-129(j).

The Bidder proposes and agrees if this proposal is accepted to contract with the Trustees of Gaston College in the form of contract specified below, to furnish all necessary materials, equipment, machinery, tools, apparatus, means of transportation and labor necessary to complete the construction of minor renovations of an existing Classroom building to provide new power and data drops from one space to another, and conduit infrastructure feeds from the existing building to a new building pad adjacent the existing building. Site improvements include a new parking lot in a currently wooded area, graded site and building pad, underground conduit infrastructure, dry hydrant stub installation, and ditch repair with new stormwater piping section. Coordination of overhead utility connections with City of Gastonia Electric.

Electrical subcontractor shall also assume terminating electrical feeds of vendor provided and erected modular building in full in complete accordance with the plans, specifications and contract documents, to the full and entire satisfaction of Gaston College, and C Design with a definite understanding that no money will be allowed for extra work except as set forth in the General Conditions and the contract documents, for the sum of:

SINGLE PRIME CONTRACT:

Base Bid: _________________________________ Dollars($)

General Subcontractor: Electrical Subcontractor:

License License

GS143-128(d) requires all single prime bidders to identify their subcontractors for the above subdivisions of work. A contractor whose bid is accepted shall not substitute any person as subcontractor in the place of the subcontractor listed in the original bid, except (i) if the listed subcontractor's bid is later determined by the contractor to be non-responsible or non-responsive or the listed subcontractor refuses to enter into a contract for the complete performance of the bid work, or (ii) with the approval of the awarding authority for good cause shown by the contractor.

3 of 3 SCO-Proposal Form 9.30.2025

UNIT PRICES

Unit prices quoted and accepted shall apply throughout the life of the contract, except as otherwise specifically noted. Unit prices shall be applied, as appropriate, to compute the total value of changes in the base bid quantity of the work all in accordance with the contract documents.

GENERAL CONRACT

No. 1 Mass Rock Unit Unit Price

No. 2 Trench Rock Unit Unit Price

No. 3 Infill Unit Unit Price

The bidder further proposes and agrees hereby to commence work under this contract on a date to be specified in a written order of the designer and shall fully complete all work thereunder within the time specified in the Supplementary General Conditions Article 23. Applicable liquidated damages amount is also stated in the Supplementary General Conditions Article 23.

MINORITY BUSINESS PARTICIPATION REQUIREMENTS

Provide with the bid - Under GS 143-128.2(c) the undersigned bidder shall identify on its bid (Identification of Minority Business Participation Form) the minority businesses that it will use on the project with the total dollar value of the bids that will be performed by the minority businesses. Also list the good faith efforts (Affidavit A) made to solicit minority participation in the bid effort.

NOTE: A contractor that performs all of the work with its own workforce may submit an Affidavit (B) to that effect in lieu of Affidavit (A) required above. The MB Participation Form must still be submitted even if there is zero participation.

After the bid opening - The Owner will consider all bids and alternates and determine the lowest responsible, responsive bidder. Upon notification of being the apparent low bidder, the bidder shall then file within 72 hours of the notification of being the apparent lowest bidder, the following:

An Affidavit (C) that includes a description of the portion of work to be executed by minority businesses, expressed as a percentage of the total contract price, which is equal to or more than the 10% goal established.

This affidavit shall give rise to the presumption that the bidder has made the required good faith effort and Affidavit D is not necessary;

* OR *

If less than the 10% goal, Affidavit (D) of its good faith effort to meet the goal shall be provided. The document must include evidence of all good faith efforts that were implemented, including any advertisements, solicitations and other specific actions demonstrating recruitment and selection of minority businesses for participation in the contract.

Note: Bidders must always submit with their bid the Identification of Minority Business Participation Form listing all MB contractors, vendors and suppliers that will be used. If there is no MB participation, then enter none or zero on the form. Affidavit A or Affidavit B, as applicable, also must be submitted with the bid. Failure to file a required affidavit or documentation with the bid or after being notified apparent low bidder is grounds for rejection of the bid.

4 of 3 SCO-Proposal Form 9.30.2025

Proposal Signature Page

The undersigned further agrees that in the case of failure on his part to execute the said contract and the bonds within ten (10) consecutive calendar days after being given written notice of the award of contract, the certified check, cash or bid bond accompanying this bid shall be paid into the funds of the owner's account set aside for the project, as liquidated damages for such failure; otherwise the certified check, cash or bid bond accompanying this proposal shall be returned to the undersigned.

Respectfully submitted this day of

(Name of firm or corporation making bid)

By:_______________________________________ ___

Signature

Name: _______________________________________

Print or type

Title _________________________________________

(Owner/Partner/Pres./V.Pres)

Address ______________________________________

License No. ____

Federal I.D. No. ____

Email Address: ____________________________________

Addendum received and used in computing bid:

Addendum No. 1 Addendum No. 2 Addendum No. 3 Addendum No. 4

FORM OF BID BOND

KNOW ALL MEN BY THESE PRESENTS

THAT_________________________________________________________________

as principal, and _______________________________________________, as surety, who is duly licensed to act as surety in North Carolina, are held and firmly bound unto the State of North Carolina* through ______________________________________________ as obligee, in the penal sum of ___________________________ DOLLARS, lawful money of the United States of America, for the payment of which, well and truly to be made, we bind ourselves, our heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents.

Signed, sealed and dated this day of 20 WHEREAS, the said principal is herewith submitting proposal for and the principal desires to file this bid bond in lieu of making the cash deposit as required by G.S. 143‑129.

NOW, THEREFORE, THE CONDITION OF THE ABOVE OBLIGATION is such, that if the principal shall be awarded the contract for which the bid is submitted and shall execute the contract and give bond for the faithful performance thereof within ten days after the award of same to the principal, then this obligation shall be null and void; but if the principal fails to so execute such contract and give performance bond as required by G.S. 143‑129, the surety shall, upon demand, forthwith pay to the obligee the amount set forth in the first paragraph hereof. Provided further, that the bid may be withdrawn as provided by G.S. 143‑129.1

(SEAL)

MBForms 2002-Revised July 2010

Identification of HUB Certified/ Minority Business Participation

I, , (Name of Bidder) do hereby certify that on this project, we will use the following HUB Certified/ minority business as construction subcontractors, vendors, suppliers or providers of professional services.

Firm Name, Address and Phone Work Type Minority

Category*

**HUB

Certified (Y/N)

*Minority categories: Black, African American (B), Hispanic (H), Asian American (A) American Indian (I), Female (F) Socially and Economically Disadvantaged (D)

** HUB Certification with the state HUB Office required to be counted toward state participation goals.

The total value of minority business contracting will be ($) .

State of North Carolina AFFIDAVIT A – Listing of Good Faith Efforts County of

(Name of Bidder)

Affidavit of I have made a good faith effort to comply under the following areas checked:

Bidders must earn at least 50 points from the good faith efforts listed for their bid to be considered responsive. (1 NC Administrative Code 30 I.0101)

1 – (10 pts) Contacted minority businesses that reasonably could have been expected to submit a quote and that were known to the contractor, or available on State or local government maintained lists, at least 10 days before the bid date and notified them of the nature and scope of the work to be performed.

2 --(10 pts) Made the construction plans, specifications and requirements available for review by prospective minority businesses, or providing these documents to them at least 10 days before the bids are due.

3 – (15 pts) Broken down or combined elements of work into economically feasible units to facilitate minority participation.

4 – (10 pts) Worked with minority trade, community, or contractor organizations identified by the Office of Historically Underutilized Businesses and included in the bid documents that provide assistance in recruitment of minority businesses.

5 – (10 pts) Attended prebid meetings scheduled by the public owner.

6 – (20 pts) Provided assistance in getting required bonding or insurance or provided alternatives to bonding or insurance for subcontractors.

7 – (15 pts) Negotiated in good faith with interested minority businesses and did not reject them as unqualified without sound reasons based on their capabilities. Any rejection of a minority business based on lack of qualification should have the reasons documented in writing.

8 – (25 pts) Provided assistance to an otherwise qualified minority business in need of equipment, loan capital, lines of credit, or joint pay agreements to secure loans, supplies, or letters of credit, including waiving credit that is ordinarily required. Assisted minority businesses in obtaining the same unit pricing with the bidder's suppliers in order to help minority businesses in establishing credit.

9 – (20 pts) Negotiated joint venture and partnership arrangements with minority businesses in order to increase opportunities for minority business participation on a public construction or repair project when possible.

10 - (20 pts) Provided quick pay agreements and policies to enable minority contractors and suppliers to meet cash-flow demands.

The undersigned, if apparent low bidder, will enter into a formal agreement with the firms listed in the Identification of Minority Business Participation schedule conditional upon scope of contract to be executed with the Owner. Substitution of contractors must be in accordance with GS143-128.2(d) Failure to abide by this statutory provision will constitute a breach of the contract.

The undersigned hereby certifies that he or she has read the terms of the minority business commitment and is authorized to bind the bidder to the commitment herein set forth.

Date: Name of Authorized Officer:

Signature:

Title:

State of , County of Subscribed and sworn to before me this day of 20 Notary Public My commission expires

SEAL

State of North Carolina --AFFIDAVIT B-- Intent to Perform Contract with Own Workforce.

County of

Affidavit of (Name of Bidder)

I hereby certify that it is our intent to perform 100% of the work required for the contract.

(Name of Project)

In making this certification, the Bidder states that the Bidder does not customarily subcontract elements of this type project, and normally performs and has the capability to perform and will perform all elements of the work on this project with his/her own current work forces; and

The Bidder agrees to provide any additional information or documentation requested by the owner in support of the above statement. The Bidder agrees to make a Good Faith Effort to utilize minority suppliers where possible.

The undersigned hereby certifies that he or she has read this certification and is authorized to bind the Bidder to the commitments herein contained.

Date: Name of Authorized Officer:

Signature:

State of , County of Subscribed and sworn to before me this day of 20

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State of North Carolina - AFFIDAVIT C - Portion of the Work to be Performed by HUB Certified/Minority Businesses County of _____________________________________________________________________________

(Note this form is to be submitted only by the apparent lowest responsible, responsive bidder.)

Affidavit of I do hereby certify that on the

(Project Name)

Project ID# Amount of Bid $

I will expend a minimum of % of the total dollar amount of the contract with minority business enterprises. Minority businesses will be employed as construction subcontractors, vendors, suppliers or providers of professional services. Such work will be subcontracted to the following firms listed below.

Attach additional sheets if required.

Name and Phone Number *Minority

Category

**HUB

Certified Y/N

Work Description

Dollar Value

*Minority categories: Black, African American (B), Hispanic (H), Asian American (A) American Indian (I), ** HUB Certification with the state HUB Office required to be counted toward state participation goals.

Pursuant to GS143-128.2(d), the undersigned will enter into a formal agreement with Minority Firms for work listed in this schedule conditional upon execution of a contract with the Owner. Failure to fulfill this commitment may constitute a breach of the contract.

The undersigned hereby certifies that he or she has read the terms of this commitment and is authorized to bind the bidder to the commitment herein set forth.

Date: Name of Authorized Officer:

Signature:

State of , County of Subscribed and sworn to before me this day of 20

If the portion of the work to be executed by HUB certified/minority businesses as defined in GS143- 128.2(g) and 128.4(a),(b),(e) is equal to or greater than 10% of the bidders total contract price, then the bidder must complete this affidavit.

This affidavit shall be provided by the apparent lowest responsible, responsive bidder within 72 hours after notification of being low bidder.

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MBForms 2002-Revised May 2010 -1-

State of North Carolina AFFIDAVIT D – Good Faith Efforts County of (Note this form is to be submitted only by the apparent lowest responsible, responsive bidder.)

Affidavit of I do hereby certify that on the

(Project Name)

Project ID# Amount of Bid $

I will expend a minimum of % of the total dollar amount of the contract with HUB certified/ minority business enterprises. Minority businesses will be employed as construction subcontractors, vendors, suppliers or providers of professional services. Such work will be subcontracted to the following firms listed below. (Attach additional sheets if required)

Name and Phone Number *Minority

Category

**HUB

Certified Y/N

Work Description

Dollar Value

*Minority categories: Black, African American (B), Hispanic (H), Asian American (A) American Indian (I), ** HUB Certification with the state HUB Office required to be counted toward state participation goals.

Examples of documentation that may be required to demonstrate the Bidder's good faith efforts to meet the goals set forth in these provisions include, but are not necessarily limited to, the following:

A. Copies of solicitations for quotes to at least three (3) minority business firms from the source list provided by the State for each subcontract to be let under this contract (if 3 or more firms are shown on the source list). Each solicitation shall contain a specific description of the work to be subcontracted, location where bid documents can be reviewed, representative of the Prime Bidder to contact, and location, date and time when quotes must be received.

B. Copies of quotes or responses received from each firm responding to the solicitation.

C. A telephone log of follow-up calls to each firm sent a solicitation.

D. For subcontracts where a minority business firm is not considered the lowest responsible sub-bidder, copies of quotes received from all firms submitting quotes for that particular subcontract.

E. Documentation of any contacts or correspondence to minority business, community, or contractor organizations in an attempt to meet the goal.

F. Copy of pre-bid roster

G. Letter documenting efforts to provide assistance in obtaining required bonding or insurance for minority business.

H. Letter detailing reasons for rejection of minority business due to lack of qualification.

I. Letter documenting proposed assistance offered to minority business in need of equipment, loan capital, lines of credit, or joint pay agreements to secure loans, supplies, or letter of credit, including waiving credit that is ordinarily required.

Failure to provide the documentation as listed in these provisions may result in rejection of the bid and award to the next lowest responsible and responsive bidder.

Pursuant to GS143-128.2(d), the undersigned will enter into a formal agreement with Minority Firms for work listed in this schedule conditional upon execution of a contract with the Owner. Failure to fulfill this commitment may constitute a breach of the contract.

If the goal of 10% participation by HUB Certified/ minority business is not achieved, the Bidder shall provide the following documentation to the Owner of his good faith efforts:

Do not submit with the bid Do not submit with the bid Do not submit with the bid Do not submit with the bid Do not submit with the bid

MBForms 2002-Revised May 2010 -2-

The undersigned hereby certifies that he or she has read the terms of this commitment and is authorized to bind the bidder to the commitment herein set forth.

Date: Name of Authorized Officer:

Signature:

Title:

State of , County of Subscribed and sworn to before me this day of 20

STATE OF NORTH CAROLINA

COUNTY SALES AND USE TAX REPORT

SUMMARY TOTALS AND CERTIFICATION

CONTRACTOR: Page 1 of

PROJECT: FOR PERIOD:

TOTAL FOR

COUNTY OF:

TOTAL FOR

COUNTY OF:

TOTAL FOR

COUNTY OF:

TOTAL FOR

COUNTY OF:

TOTAL FOR

COUNTY OF:

TOTAL FOR

COUNTY OF:

TOTAL

ALL COUNTIES

CONTRACTOR

SUBCONTRACTOR(S)*

COUNTY TOTAL

* Attach subcontractor(s) report(s) ** Must balance with Detail Sheet(s)

I certify that the above figures do not include any tax paid on supplies, tools and equipment which were used to perform this contract and only includes those building materials, supplies, fixtures and equipment which actually became a part of or annexed to the building or structure. I certify that, to the best of my knowledge, the information provided here is true, correct, and complete.

Sworn to and subscribed before me, This the day of , 20

Signed

My Commission Expires: Print or Type Name of Above

Seal NOTE:

This certified statement may be subject to audit.

STATE OF NORTH CAROLINA

SALES AND USE TAX REPORT DETAIL

CONTRACTOR: Page 2 of

SUBCONTRACTOR FOR PERIOD:

PROJECT:

PURCHASE

DATE

VENDOR

NAME

INVOICE

NUMBER

TYPE OF

PROPERTY

INVOICE

TOTAL

COUNTY

TAX PAID

COUNTY

OF SALE *

TOTAL: $

* If this is an out-of-state vendor, the County of Sale should be the county to which the merchandise was shipped.