DDS Fitchburg Nursery Lane SEPT 2018 - Request For Quote~1.doc

THE COMMONWEALTH OF MASSACHUSETTS

EXECUTIVE OFFICE OF HEALTH AND HUMAN SERVICES (EOHHS)

OFFICE OF EHS FACILITIES

REQUEST FOR QUOTE FOR MOVE SERVICES

DEPARTMENT OF DEVELOPMENTAL SERVICES (DDS)

This order is placed under Statewide Contract FAC96. All of the terms and conditions of the Statewide Contract FAC96 are incorporated herein and made a part hereof. Conflicting or additional terms, conditions or agreements shall be considered to be superseded and void.

This move involves the external office relocation of the Department of Developmental Services (DDS) from 435 Main Street, 2nd floor, Fitchburg MA 01420 to 49 Nursery Lane, Fitchburg, MA 01420 will be on Thursday, October 25th 2018 commencing at 8:00 am to 4:00pm. The detailed origin office locations are identified below. There will also be a Junk Run on October 25th 2018. A SETTLING CREW IS NEEDED FROM 8:00 A.M. TO NOON TIME AT 49 NURSERY LANE ON FRIDAY, OCTOBER 26TH, 2018 A certified payroll record must be submitted with the invoice.

The Commonwealth of Massachusetts is self-insured and is not purchasing additional insurance.

MOVE COMPONENTS REQUESTED:

Component #1: Relocation Inventory for DDS to Nursery Ln - see Addendum A Component #2: Surplus (Junk) Inventory for DDS Main St – see Addendum B

Component #3: Move Calendar – see Addendum C

CONTACT INFORMATION:

EOHHS Project Manager:

Cory Thomas, EHS Facilities

Cory.thomas@state.ma.us

617-256-7183

SUBMISSION DEADLINE:

ALL RESPONSES MUST BE SUBMITTED VIA COMMBUYS BY NOONTIME ON FRIDAY, SEPTEMBER 28TH.

THE BID PROCESS WILL BE CLOSED AT THAT TIME AND ALL BIDS RECEIVED AFTER THAT WILL NOT BE CONSIDERED.

PLEASE REMEMBER TO INCLUDE THE DOLLAR AMOUNT OF YOUR BID ON THE “QUOTE TOTAL” COLUMN OF THE HEADER INFORMATION PAGE. ALSO PLEASE ATTACH THE DETAILED BREAKDOWN OF YOUR BID USING THE ATTACHMENT PORTION ON THE HEADER PAGE.

DETAILS:

The day(s) of the move are linked to contractual agreements and a construction schedule is firm at the time of this quote.

The vendor must agree to these dates: 10/25/18 & 10/26/18 This move shall be completed in no more than 2 days.

The vendor must be responsible for all permits and regulatory requirements.

The move must be conducted in a safe and secure manner.

General packing services are not requested.

The vendor will not be responsible to disconnect or unplug computers or equipment.

Origin 1:

Address/location: 435 Main Street, Fitchburg MA, 1st & 2nd floors

Passenger Elevator available: YES

Freight Elevator available:

NO

Loading dock available:

Masonite Sheets to be located: NO DDS Main Street has office furniture & misc items on floors 1-2. There is a passenger elevator on the Main Street side of the building. Parking is available on Street and a parking permit from the City of Fitchburg will be needed to secure parking.

Destination 1:

Address/location: 49 Nursery Lane, Fitchburg MA, 2nd floor

Passenger elevator available: YES Freight Elevator available:

Freight Elevator scheduling:

N/A

Masonite Sheets to be located:

YES at all points of entry (2 entry points total). Corner protection will also be needed at this new office location.

DDS Office is located on 2nd floor - We will bring all items from Main Street into the building from the rear entry point and use the elevator to access the 2nd floor.

Special Handling Requirements:

Installer and tools:

X yes ____ no

PREPARATION MATERIALS:

Moving vendor will provide: Move labels – packs of 500 count PURPLE labels for relocation; BLACK labels for surplus(junk) 5 packs – PURPLE LABELS for DDS Main Street 5 packs – BLACK LABELS for DDS Main Street

120 Plastic, heavy duty rentable move crates for DDS Main Street 40 Plastic computer bags for DDS Main Street

40 Bubble wrap monitor bags for DDS Main Street Library carts/commercial bins will be needed, along with shrink wrap, to transport the 40 PC’s from Main Street.

Please schedule to have the moving labels, crates & other moving materials delivered to 435 Main Street, Fitchburg on Thursday, October 18th, 2018. The crates can be picked up at 49 Nursery Lane, Fitchburg on Wednesday October 31st , 2018 for a 13 day rental.

INSTALLERS will be needed to decommission 34 modular units on the 2nd floor of 435 Main Street on either 10/25/18 or 10/26/18.

BROOM SWEPT SERVICES ARE NEEDED FOR DDS AT 435 MAIN STREET AT THE COMPLETION OF THE MOVE.

A SETTLING CREW IS NEEDED FROM 8:00 A.M. TO NOON TIME AT 49 NURSERY LANE ON FRIDAY, OCTOBER 26TH, 2018.

Please include the cost of all the materials within the final bid price.

INVENTORY:

Addendum A identifies the furniture, computer equipment, etc. to be relocated from DDS Main Street to 49 Nursery Lane, Fitchburg.

Addendum B identifies the surplus furniture to be relocated to surplus from DDS Main Street, Fitchburg.

Addendum C is the move calendar

VENDOR SHALL PROVIDE:

1. Prevailing Wage Sheets (to become part of the Scope of Work) Your bid will not be considered without the wage sheets.

2. Primary Contact Information for both working hours and after working hours

3. Cost Estimate

EVALUATION CRITERIA:

1. Mandatory requirements

2. Cost Evaluation

2.1 Price broken out by each move day, junk run, broom sweep

services and settling crew (if applicable)

2.1.1 Including Prevailing Wage Sheets

2.1.2 Breakout of travel time

2.1.3 Quantity, type, and cost of vehicles

2.1.4 Moving supplies (dollies, padding, etc.)

2.1.5 Moving materials requested (labels, crates, keyboard bags, special equipment, etc.)

2.1.6 Miscellaneous costs: permits, fees, disposal

After the quotes have been received and reviewed, EOHHS/DDS will make their selection and notification notices will be emailed out. EOHHS/DDS reserves the right to amend the scope of work with the awarded bidder prior to the actual move date and the awarded bidder agrees to negotiate in good faith all amendments to the scope of work.

All quotes are to be “not to exceed” and are final.

Addendum A Inventory count of furniture, computer equipment, etc. being relocated from DDS Main Street to 49 Nursery Lane, Fitchburg.

DDS Main to Nursery Lane Fitchburg

Furniture

Computer Equipment

Addendum B Inventory count of surplus being relocated from DDS Main Street to SURPLUS.

DDS Main St to Surplus

Furniture

Addendum C September 2018

Labor Day

Grandparents Day Rosh Hashanah

Yom Kippur

RFQ into Comm-Buys

Autumn Begins

Vendor bids due Noon

October 2018

Columbus Day

Crate delivery Main St Fitchburg

DDS Main St Fitchburg Move

Crate pick-up Nursery Lane Fitchburg

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