DCSC-25-IFB-115 Snow and Ice Removal Amendment 01.pdf
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- Attached to
- DCSC-25-IFB-115 Snow and Ice removal services
- Solicitation number
- DCSC-25-IFB-115
- Issued by
- District of Columbia Government
About this file
This document is an Amendment (No. 01) to a solicitation for Snow and Ice Removal services for the District of Columbia Courts. The solicitation number is DCSC-25-IFB-115, with proposals due on Tuesday, September 23, 2025, by 3:00 pm Eastern Standard Time. The amendment includes a comprehensive Q&A section that clarifies several key points about the contract, including that snow removal is required only in specific areas highlighted on Attachment C (Judiciary Square map), and that certain previously mentioned requirements (such as preconstruction surveys, construction schedules, performance bonds, and warranty provisions) should be disregarded.
The solicitation covers snow and ice removal services for the District of Columbia Courts, specifically targeting surface parking lots and ramps to parking garages. Bidders are required to submit three past performance references for contracts similar in size and scope, and must identify an Account/Contract Manager. The amendment instructs potential offerors to check the DC Courts website daily for updates and to acknowledge the amendment by signing and attaching it to their proposal. Failure to properly acknowledge the amendment may result in proposal rejection.
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Other files
| File | Type | Posted |
|---|---|---|
| DCSC-25-IFB-115 Snow and Ice removal services Final.pdf | ||
| DCSC-25-RFP-115 All Attachments.zip | ZIP file |
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Text version
Administrative Services Division Phone: 202.879.4264 Office of the Administrative Officer Fax: 202.879.7575
E-mail: Geoffrey.mack@dccsystem.gov
DISTRICT OF COLUMBIA COURTS
Administrative Services Division Office: Cadwalader Wickersham & Taft
700 Sixth Street NW, 12th Floor Washington, DC 20001
Mailing Address: 500 Indiana Avenue NW
Washington, DC 20001-2131
AMENDMENT NO. 01
TO: ALL PROSPECTIVE BIDDERS
AMENDMENT
ISSUE DATE: September 17, 2025
SUBJECT: Solicitation No. DCSC-25-IFB-115
Snow and Ice Removal
O
PROPOSAL
SUBMISSION
DATE: Tuesday, September 23, 2025, by 3:00 pm, Eastern Standard Time
Questions Round 1
ALL OTHER TERMS AND CONDITIONS REMAIN UNCHANGED
One (1) copy of this amendment is being sent to all prospective Offerors. The prospective Offeror shall sign below and attach a signed copy of this amendment to each proposal to be submitted to the Courts in response to the subject solicitation or otherwise acknowledge this amendment with the signed offer as stated in the original solicitation documents.
Proposals shall be delivered in accordance with the instructions provided in the original solicitation documents.
Geoffrey A. Mack
Geoffrey Mack
Contracting Officer
Acknowledgment of this Amendment, together with the Offeror’s proposal, must be received by the District of Columbia Courts as stated in the solicitation no later than the closing date and time specified above for the receipt of proposals.
Failure by the Offeror to properly acknowledge receipt of this Amendment Number #01 may because for rejection of the proposal submitted by the Offeror in response to the subject solicitation.
Herbert Rouson, Jr.,J.D.
Executive Officer
Dana A. Friend
Deputy Executive Officer
Geoffrey A. Mack Administrative Officer
From:
Kenneth L. Evans
Q & A
Round:
Project: Snow and Ice Removal Date: September 17, 2025
Email: Kenneth.Evans@dccsystem.gov Pages: 4
Q1
Page 6 of the IFB document states that the contractor will perform snow and ice removal services at “410 E Street – Third Floor Data Center FM 200 system.” Kindly confirm whether snow and ice removal is required on the third floor of 410 E Street.
A.1 No, snow removal is NOT required on the third floor of 410 E Street.
Q.2
Page 6 of the IFB document states that attachment “J.21 DC Courts Past Performance Questionnaire” is applicable to this procurement, but we did not notice them in the list of attachments provided by the DCC. Can you please clarify the Past Performance requirement?
A.2 J.21 should be removed and replaced with Three Past Performance References for contract similar in size and scope of this solicitation
Q.3
The IFB document (page 10) requires “Preconstruction Survey and Photographs” within 14 calendar days of NTP. Can you please clarify the preconstruction reference?
A.3 Please disregard the requirement for Preconstruction Survey and Photographs.
Q.4
Page 11 of the IFB document states that the contractor should “build their construction schedule…weekday work from 6 PM to 6 AM…weekend hours are typically 7 AM – 7 PM…” It also mentions that “now work shall be done at any time on legal holidays.” Given that timing of snow and ice storms may vary, can you please clarify these workdays and work schedule times?
A.4
Disregard the construction schedule portion. Snow removal shall occur upon occurrence and accordance with the accumulation requirements in Section B 3.3.
Q.5
Page 12 of the IFB document states that “security is needed for entrance into any secure area.” Can you please clarify which secure area at the courts will require snow and ice removal?
A.5 The surface parking lots and ramps to the parking garages.
mailto:Kenneth.Evans@dccsystem.gov
Q.6
Page 16 of the IFB document mentions withholding “retainage of ten percent (10.00%)” from each progress payment until the “contract completion.” It also mentions materials and equipment delivered and stored at the site for subsequent incorporation in the “completed construction.” Can you please clarify the 10% retainage from progress payments, and the storage of equipment and materials for construction?
A.6 Please disregard the retainage requirements.
Q.7
Page 21 of the IFB document mentions substantial completion is the stage when “furniture installations are complete,” and “Telecom vendors can deliver and install their respective equipment.” Can you please clarify how the substantial completion clause applies to this snow and ice removal services bid?
A.7 Please disregard the furniture and telecom vendor requirements noted on Page 21.
Q.8
Page 23 – 24 on the IFB document mentions the contractor “is required to obtain clearances for their project team,” and mentions CSO’s escorting the contractor into “secure areas include the Clerk of the Court’s office area.” Can you please clarify the security requirements for this solicitation?
A.8 Please disregard the CSO escorting requirement in the secured areas.
Q.9
Page 24 of the IFB document mentions “Scheduler, Construction Quality Control Manager, Site Safety and Health Officer” as key personnel for this snow and ice removal contract. It also mentions that all but the Superintendent shall have a “bachelor’s degree.” Can you please clarify the key personnel requirement?
A.9 Please disregard the key personnel requirement. Vendor is required to identify the Account/Contract Manager.
Q.10
Page 36 of this IFB mentions that the contractor shall furnish a performance and payment bond “equivalent to 100% of the contract value. However, page 1 mentions no performance or payment bond. Can you please clarify the performance bond requirement?
A.10 Please disregard the performance and payment bond requirement.
Q.11
Page 37 of this IFB mentions that the “contractor warrants that all services performed under this contract.” However, page 1 mentions no warranty. Can you please clarify the warranty requirement?
A.11 Please disregard the warranty requirement.
Q.12
Attachment C – Judiciary Square map of buildings – snow removal” indicates that the areas highlighted on the map are the “Areas for snow removal.” Is the contractor required to remove snow and ice only from the areas highlighted on the Attachment C map?
A.12 Yes
This Amendment Number #01 is acknowledged and is considered a part of the proposal for Solicitation Number DCSC-25-IFB-115 Snow and Ice Removal
Signature of Authorized Representative Date
Name of Authorized Representative
Title of Authorized Representative
Name of Offeror
Please remember to check the DC Courts Website daily for posting of amendments and updates.
https://www.dccourts.gov/about/procurement-contracts-branch https://www.dccourts.gov/about/procurement-contracts-branch
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