DCSC-12-FS-0057--Web Voucher System Modernization and Compliance SOLICITATION.pdf

DISTRICT OF COLUMBIA COURTS

SOLICITATION, OFFER AND AWARD

FOR SUPPLIES, OR SERVICES

ISSUED BY: DISTRICT OF COLUMBLA COURTS

ADMINISTRATIVE SERVICES DIVISION

PROCUREMENT AND CONTRACTS BRANCH

61 6 H STREET, N.W., ROOM 622

WASHINGTON, D.C. 20001

SOLICITATION NUMBER: DCSC-12-FS-0057

OFFEIUBID FOR: Web Voucher System Modernization & Compliance Full Lifecycle Software Development Services

DATE ISSUED: Au~ust 23.2012

OPENING DATE:

OPENING TIME:

CLOSING DATE: September 6,2012

CLOSING TIME: 2:00 P.M.

MARKET TYPE: GSA Federal Supply Schedule 70

TABLE OF CONTENTS

1 X I G I Contract Administration Data 1 27 1

OFFER (TO BE COMPLETED BY OFFEROR) Note: In sealed bid solicitations "Offer" and "Offeror" mean Bid" and Bidder."

( The undersigned offers and agrees that, with respect to all terms and conditions accepted by the District of Columbia Courts under 1 "AWARD" below, this offer and the provisions of the RFTOPIIFB will constitute a Formal Contract.

OFFEROR I Name and title of Person Authorized to Sign Offer:

Street:

City, State:

Zip Code:

Area Code & Telephone Number:

(Type or Print)

(Seal) Impress Corporate Seal

Signature

Corporate (Secretary)

Date:

(Seal) (Attest)

AWARD (To be completed by the District of Columbia Courts)

CONTRACT NO. AWARD AMOUNT $

ACCEPTED AS TO THE FOLLOWING ITEMS:

DISTRICT OF COLUMBIA COURTS

BY:

CONTRACTING OFFICER

CONTRACT PERIOD:

AWARD DATE

All written communications regarding this solicitation should be addressed to the Contracting Officer and should be directed by e-mail to Darlene D. Reynolds, Senior Contract Specialist at darlene.revnolds@,dcsc.gov.

This solicitation is a GSA Schedule 70 IT Services procurement.

REPRESENTATIONS, CERTIFICATIONS, AND ACKNOWLEDGMENTS

1. ACKNOWLEDGMENT OF AMENDMENTS

The Offeror acknowledges receipt of Addenda to the solicitation and related documents numbered and dated as follows:

NOTE: Offeror may acknowledge addendum here or on addendum or both.

2. WALSH-HEALY ACT

DATE AMENDMENT

NO.

If your offer is $10,000 or more, the following information MUST be furnished:

(a) Regular Dealer

DATE

( ) The Offeror is a Regular Dealer pursuant to Clause 28 of the District of Columbia Courts General Contract Provisions.

( ) The Offeror is not a Regular Dealer pursuant to Clause 28 of the District of Columbia Courts General Contract Provisions.

AMENDMENT

NO.

(b) Manufacturer

( ) The Offeror is a Manufacturer pursuant to Clause 28 of the District of Columbia Courts General Contract Provisions.

( ) The Offeror is not a Manufacturer pursuant to Clause 28 of the District of Columbia Courts General Contract Provisions.

3. BUY AMERICAN CERTIFICATION

The Offeror hereby certifies that each end product, except the end products listed below, is a domestic end product (as defined in Clause 28 of the District of Columbia Courts General Contract Provisions ), and that components of unknown origin are considered to have been mined, produced, or manufactured outside the United States.

EXCLUDED END PRODUCTS COUNTRY OR ORIGIN

4. OFFICERS NOT TO BENEFIT CERTIFICATION

Each Offeror shall check one of the following:

- (a) No person listed in Clause 2 1 of the District of Columbia Courts General Contract Provisions will benefit from this contract.

(b) The following person(s) listed in Clause 2 1 of the District of Columbia Courts General Contract Provisions may benefit from this contract. For each person listed, attach the affidavit required by Clause 2 1 of the District of Columbia Courts General Contract Provisions.

5. CERTIFICATION OF INDEPENDENT PRICE DETERMINATION

(a) Each signature on the offer is considered to be a certification by the signatory that:

(1) The prices in this offer have been arrived at independently, without, for the purpose of restricting competition, any consultation, communication, or agreement with any offeror or competitor relating to (i) those prices, (ii) the intention to submit an offer, or (iii) the methods or factors used to calculate the prices offer;

(2) The prices in this offer have not been and will not be knowingly disclosed by the Offeror, directly or indirectly, to any other offeror or competitor before offer opening unless otherwise required by law; and

(3) No attempt has been made or will be made by the Offeror to induce any other concern to submit or not to submit an offer for the purpose of restricting competition.

(b) Each signature on the offer is considered to be a certification by the signatory that the signatory;

(1) Is the person in the Offeror's organization responsible for determining the prices being offered in this offer, and that the signatory has not participated and will not participate in any action contrary to subparagraphs (a) (1) through (a) (3) above; or

(2) (i) Has been authorized, in writing, to act as agent for the following principals in certifying that those principals have not participated, and will not participate in any action contrary to subparagraphs (a)

(1) through (a) (3) above:

(insert full name or person(s) in the organization responsible for determining the prices offered in this offer and the title of his or her position in the Offeror's organization);

(ii) As an authorized agent, does certify that the principals named in subdivision (b) (2) (1) above have not participated, and will not participate, in any action contrary to subparagraphs (a) ( I ) through

(a) (3) above; and

(iii) As an agent, has not participated, and will not participate, in any action contrary to subparagraphs (a) (1) through (a) (3) above.

(c) If Offeror deletes or modifies subparagraph (a) (2) above, the Offeror must furnish with its offer a signed statement setting forth in detail the circumstances of the disclosure.

6. TYPE OF BUSINESS ORGANIZATION

Offeror operates as ( ) an individual, ( ) a partnership, ( ) a nonprofit organization, ( ) a corporation, incorporated under the laws of the State of , ( ) a joint venture, ( ) other.

7. PAYMENT IDENTIFICATION NO.

The District of Columbia Courts utilizes an automated vendor database. All firms are required to submit their Federal Tax Identification Number. Individuals must submit their social security numbers.

Please list below applicable vendor information:

Federal Tax Identification Number:

Or

Social Security Number:

Dun and Bradstreet Number:

Legal Name of Entity Assigned this Number:

Street Address and/or Mailing Address:

City, State, and Zip Code:

Type of Business:

Telephone Number:

Fax Number:

PAYMENTS UNDER TERMS OF ANY CONTRACT RESULTING FROM THIS

SOLICITATION WILL BE HELD IN ABEYANCE PENDING RECEIPT OF A VALID

FEDERAL TAX IDENTIFICATION NUMBER OR SOCIAL SECURITY NUMBER.

PART I

SECTION B - SUPPLIES OR SERVICES AND PRICE/COST

B.l The District of Columbia Courts (The Courts) are seeking a qualified Contractor to provide: Full lifecycle software development services to deliver Web Service solution in order to stream out case management related information.

B.2 The Offeror shall submit a price for the services specified below and in accordance with Section C, Description/Specification/Work Statement, of this Request For Task Order Proposals (RFTOP).

B.3 BASE YEAR CONTRACT PRICE:

Technical Specifications and Design Document

Total Price Contract Line

Software Development Iteration 2

ItemIService Description

Software ~evelopment ~teration 3

I

Software Development Iteration 4 I $

Software Development Iteration 5

Requirements Document

Software Development Iteration 1

Software Development Iteration 7 1 %

Software Development Iteration 9

Software Development Iteration 6

Software Development Iteration 8

Software Development Iteration 10

013 Software Development Iteration 11

) Software Development Iteration 12

015 Unit, System, and Integration Testing

B.4 OVERVIEW OF DC COURTS:

TOTAL

As the Judicial Branch of the District of Columbia Government, the Courts are a fully unified, large urban court system with 96 active, full-time judges and approximately 1,000 court employees.

The Courts include the Court of Appeals, the District of Columbia's highest court, the Superior Court, a trial court of general jurisdiction, and the Court System, which provides administrative functions for both courts. Because the District of Columbia has no intermediate appellate court, the Court of Appeals hears all cases appealed from the trial court. The Court of Appeals also reviews decisions and orders of D.C. Government administrative agencies. Final judgments of the Court of Appeals are reviewable by the U.S. Supreme Court.

The Superior Court has five major operating divisions which process civil, criminal, domestic violence, family, probate and tax cases. The Court also operates the juvenile probation function for the District of Columbia, mediation programs and Crime Victims Compensation Program which provides financial assistance to victims of violent crime and their families.

The Court System provides business support services, including but not limited to budget and finance, administrative services, human resources, general counseling, training, research and development, court reporting, and information technology.

The Budget and Finance Division is responsible for using high quality financial and performance information to make and implement effective policy, management, stewardship, and program decisions. This Division prepares, enacts, and administers the D.C. Courts annual spending plan (budget); develops and maintains the accounting and reporting system of the D.C. Courts; receives and processes payments (i.e. court fees, fines, and forfeitures) made in the D.C. Courts; and issues, audits, reviews, tracks and pays vouchers for the Criminal Justice Act (CJA) and Counsel for Child Abuse and Neglect (CCAN) programs as well as makes payments for court-ordered compensation to legal and expert service providers under the D.C. Courts' Guardianship program. The Budget and Finance Division is comprised of the Director's Office and four branches: the Budget Branch, Accounting Branch, Banking and Finance Branch, and Defender Services Branch.

The Defender Services Branch of the Budget and Finance Division issues, audits, reviews, tracks and pays vouchers for the Criminal Justice Act (CJA) and Counsel for Child Abuse and Neglect (CCAN) programs. It also reviews, processes and pays court-ordered compensation to legal and expert service providers related to the Guardianship program

The Information Technology (IT) Division employs staff of about 75 and is responsible for all aspects of business process automation, information systems management, network operations, security auditing, as well as desktop and peripheral support.

B.4.2 PROGRAM BACKGROUND

The District of Columbia Courts implemented the Web Voucher System (WVS) in an effort to automate the paper payment processing of claims submitted for representation in the Criminal Justice Act program and the Counsel for Child Abuse and Neglect program.

The processing of 46,000 claims per year was a tall task and converting this process to a fully automated system was a huge undertaking. The initial implementation of the Web Voucher System took place in 2002, for the DC Superior Court voucher issuance, and payment process. Throughout the coming years, the DC Superior Court Web Voucher system became the model for converting other areas in the Court to an automated process.

Since its implementation, the Court of Appeals, Transcription Office, GuardianshipIProbate Multi-door and Family operations have utilized this model to createldevelopment customize automated vouchering processes to meet their individual operational strategic goals. The Courts use the Web Voucher System to perform the following functions:

1. Provide an automated solution for issuance of vouchers to be utilized for the billing and submission of DC Superior Court Legal and Expert Claims for Services.

2. Provide an automated solution for DC Superior Court Judicial Officers to review and approve Legal and Expert Claims for Services.

For each identified role, the activities that are available in the WVS are listed at a high level. In certain instances there is overlap in the activities as the process is either initiated or completed by the user.

Current state system fl

THE VOUCHER IS

RETURNED T O THE

ATTORNEY ALONG WITH

BUDGET AND FINANCE OFFICER ISSUES

THE VOUCHER AND FORWARDS T O

ATTORNEY FOR FILING OUT MORE

nFTAll P

I ATTORNEY IS I

INFORMED ABOUT

THE IS0 DAYS

TIME T O REQUEST

ATTORNEY FILLS OUT THE

INFORMATION AND PASSES

COMMENTS ARE ADDED

AND SENT BACK T O

ATTORNEY

NOTES ARE ADDED AND

SENT T O CHIEF JUDGE

NOTES ARE ADDED AND

SENT T O J R C

detail to the pr cess depicted in the previous t

JUDGE MAY ADD COMMENTS AND

APPROVE THE VOUCHER AND

FORWARDS I T T O PAYROLL FOR - , - . - - - - . - 1

BUDGET AND FINANCE APPLY THE

PAYROLL DATE AND RIJN THE

PAYROLL PROCESS

COMMENTS

ARE ADDED

Attorney

Budget and F~nance Judge

Request lssue Voucher lssue Voucher

Payment

Send Judge

Approved

SECTION C - DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

C.l GOAL

The Courts are soliciting competitive proposals fiom qualified firms ("Offerors") to provide Web Voucher System Modernization & Compliance Full Lifecycle Software Development Services.

The goal of this project, which will be performed via the Courts' IT Division, is to address the requirements for increased auditing and compliance capabilities while addressing the following current state concerns and limitations:

Use of older technologies Performance issues Intertwining of code Patched up code Layering of the code Issues with database objects Portability issues Lack of mobile apps support User interface design

C. 1.2 SCOPE OF WORK

The scope of this effort encompasses full lifecycle development and successful implementation of a modernized and compliant WVS solution. The selected vendor will:

A. Create comprehensive Requirements Document (CLIN 001) based on current documentation, the existing production functionalities, and additional requirements in this RFTOP;

B. Upon approval of the Requirements Document, create detailed Technical Specifications and Design Document (CLIN 002) including proposed system architecture diagram, scalability configurations, performance optimization findings, system integration and administration, business and technical requirements translation, diagrams and dictionaries, source code libraries specifications, and proposed deployment environment and procedures;

C. Perform Software Development Iterations (CLIN 003 THROUGH CLIN 014), currently estimated at 12 (twelve), according to the approved Technical Specifications and Design Document;

D. Perform Unit, System, and Integration Testing (CLIN 015) according to Courts' QA and testing standards. The UAT will be performed by Courts' IT staff.

C. 1.3 PROPOSED ARCHITECTURE

The new proposed architecture is recommended according to the current Courts IT footprint, including current technologies used in the applications currently under development or recently developed; and by reviewing the current market place. The following are the suggested technologies for the new system (The version numbers are current version numbers at the time of writing this solicitation, and may need to be updated):

JSF 2.0 - Javaserver Faces is a Java-based Web application framework intended to simplify development integration of web-based user interfaces. Core features of JSF 2.0 include:

A default set of HTML and web-application specific UI components

State management, supporting: "request", "session", "application", "flash", and "view" scoped Java beans.

Built-in Ajax support using <f:ajax I>

A template-based component system, for rapid composite component creation - without the need for Java classes.

Integration with the Unified Expression Language (EL), which is core to the function of JSF. Views may access managed bean fields and methods via EL.

A server-side event model : For dispatching events and attaching listeners to core system functionality, such as "Before Render Response" or "After Validation".

Javaserver Faces is based on a component-driven UI design model, using XML files called view templates or Facelets views. Requests are processed by the FacesServlet, which loads the appropriate view template, builds a component tree, processes events, and renders the response to the client. The state of UI components is saved at the end of each request, and restored upon next creation of that view. Several types of state-saving are available, including Client-side and Server-side state saving.

Primefaces 3.3 - Is an Open Source JSF Component suite created and maintained by Prime Teknoloji, a Turkish software development company. Core Features of Primefaces include:

Next Generation Component Suite

Most Popular JSF 2.0 Library

100+ Components

Extensive Documentation

JQuery Based

Ajax Push Support

Open Source

Lightweight: One Jar, No Dependencies, Zero-Configuration

Huge and Active Community

Mobile UI Kit: TouchFaces

Skinning Support with 30+ Themes and Theme Creator

Eclipse Link 2.2.0 - is the open source Eclipse Persistence Services Project from the Eclipse Foundation. The software provides an extensible framework that allows Java developers to interact with various data services, including databases, web services, Object XML mapping (OXM), and Enterprise Information Systems (EIS).

EclipseLink is based on the TopLink product from which Oracle contributed the source code to create the EclipseLink project. The original contribution was from TopLink's 1 l g code base, and the entire code-baselfeature set was contributed, with only EJB 2 Container-Managed Persistence (CMP) and some minor Oracle Application Server specific integration removed.

- EJB 3.0 - An Entity Bean is a type of Enterprise JavaBean, a server-side J2EE component; that represents persistent data maintained in a database.

Oracle 1 l g - is an object-relational database management system (ORDBMS) produced and marketed by Oracle Corporation

Jdeveloper IDE 1 1.1.2.1.0 - is a IDE from Oracle Corporation. JDeveloper covers the full development lifecycle from design through coding, debugging, optimization and profiling to deploying.

Java SE 6 - is a widely used platform for programming in the Java language.

Weblogic Server 3.5.0 - An application server which provides software applications with services such as security, data services, transaction support, load balancing, and management of large distributed systems.

Figure 2:

Figure 2 below depicts the proposed architecture:

Proposed New WVS Architecture

Database 0 +-j=). , Services

(Web Services and Mobile Apps are outside of scope for this engagement; however the delivered system shall be natively extendible to provide such features and applications)

The recommended layers for the new system are as follows:

Database: Oracle 1 lg Relational Database. Database houses the various database objects like Tables, Views, Sequences, Procedures, Functions and the data.

Database Layer: Typically this layer contains the Java Objects that map back to the database objects. We will be using eclipse link for object persistence.

Business Logic: This layer contains the business logic for the application. The business logic is kept separate from the database and the presentation. Not intertwining the business logic with the database and the presentation will make it easier to switch in the future if need be.

EJB: This layer provides interfaces that any application can use to access the defined business logic.

Web Application: The WEB UI is to be developed using primefaces. The View layer will interact with the EJB client to bring the data and also pass back data to save it in the database. As long as the EJB Client provides data in a consistent format any changes beyond the web services layer will not affect the web UI.

COMPLIANCE FUNCTIONAL REQUIREMENT OVERVIEW

The District of Columbia Courts7 have employed the language referenced in Court Issued Administrative Orders, the Criminal Justice Act Plan (CJA), Counsel for Child Abuse and Neglect Plan (CCAN), Attorney and Expert Guidelines, District of Columbia Codes, Rules and Regulations and any Standing Legislation to develop and implement functionalities within the Web Voucher System. Over the past 10 years in which the Web Voucher System has been in service, various modifications, enhancements and new requirements have been documented, developed, tested and implemented into production;

all of which have followed compliance functionally in accordance with the aforementioned. As we embark on development and implementation of new technology, it is vitally important to ensure the current compliance business processes remain intact and provide an avenue for modifying and/or enhancing the level of compliance functionality to address the ever changing way we do business.

Ability to compare categories on the voucher Ability to flag categories for comparison Ability to match/cross reference the required statutory limitation to ensure compliance Ability to flag vouchers exceeding the prompt payment act requirements Ability to generate automated reports for weekly, monthly or yearly schedule distribution into a Reports Folder Complete WVS Pending Requirements list:

o Create read-only feature for "Blank Data Fields" o Ability to edit CCAN DNA GENETIC TEST FORM (full edit capabilities) o Ability to issue CDC case vouchers that are non guideline

Ability to have weekly Charge Code updates Ability to perform front-end comparative analysis on "amount paid" and "amount "claimed" fields Ability to audit vouchers that have been issued through the Automated Voucher Issuance process Provide solution for 120-day workflow process Expand the reconsideration services process to include the expert services Create workflow process for appeal of a denied reconsideration voucher Create a read-only login for the Judicial Administrative Assistants

Ability to move multiple vouchers to the Audit profile folder Create new digital signature process for all vouchers Redesign the User Profile settingslfeatures Ability to change mileage rates for compliance in billing areas

C. 1.5 CONTRACT STAFFING

In order to meet the deliverable schedules (Section F.2) and contract phases (Section F.3), it is expected that the vendor will provide resources for this project as described below -the descriptions correspond to GSA IT Services Schedule (70) categories and not to specific required skill-set:

J 1 Software Architect

Commercial Job Title: Software Engineer IV MinimumIGeneral Experience: Six years relevant professional experience. A Master's degree substitutes for 2 years of experience. Demonstrated performance in one or more recognized specialized disciplines of computer science is required. Background in the application of computing solutions to practical problems as well as technical leadership abilities in the organization of complex programs of work is required.

Functional Responsibility: Leads the design, development and modification of major software programming applications. Designs, codes, tests and documents programs.

Works on most phases of software systems programming applications.

Minimum Education: Bachelor's degree in computer engineering, computer science, electrical engineering, mathematics or physical sciences, or equivalent.

All work is to be performed onsite.

C. 1.6 COMPLETION CRITERIA

The Courts' COTR identified below in Section G.5.2 will lead review of the completed implementation of the Web Service development based on deliverables detailed in Section F.2. The Solution is not considered completed until review and signed-off by the COTR. Overall, the review will ensure that the following criterion has been met by the Contractor:

1. Functional and technical requirements compliance and integration, and stress acceptance testing at the unit, system, and integration levels has been satisfactorily completed for each component;

2. Source code and documentation has been provided and IT staff has been mentored on how to maintain and update the system;

3. System initial go-live achieved per proposed schedule without delay. The final go-live and acceptance occurring within fourteen (14) days after the initial go-live. This fourteen (14) day period starting after the initial go-live will be designed as the "break-in" period.

This contract is not complete until all deliverables are accepted and signed off by the

COTR.

SECTION D - PACKAGING AND MARKETING

This section is not applicable to this solicitation.

SECTION E - INSPECTION AND ACCEPTANCE

E.l Inspection Of Services.

(a) "Services" as used in this clause includes (1) Project and contract management;

(2) Web Voucher System Modernization & Compliance custom software delivery including requirements conformity and source code; (3) all appropriate technical documentation; (3) knowledge sharing with the Courts' IT staff.

(b) The Contractor shall provide and maintain documentation of all services provided under this contract. Complete records of all services performed by the Contractor shall be maintained and made available to the Courts during contract performance and for as long afterwards as the contract requires.

(c) The Courts have the right to review and test all services called for by the contract to the extent practicable during the term of the contract. The Courts will perform reviews and tests in a manner that will not unduly delay the work. The Courts will perform user acceptance test only, while unit, system, and integration testing remains responsibility of the Contractor.

(d) If any of the services do not conform to the contract requirements, the Courts may require the Contractor to perform these services again in conformity with contract requirements, at no increase in contract amount. When the defects in services cannot be corrected by performance, the Courts may require the Contractor to take necessary action to ensure that future performance conforms to contract requirements and reduce the contract price to reflect value of services performed.

(e) If the Contractor fails to promptly perform the services again or take the necessary action to ensure future performance in conformity to contract requirements, the Courts may (1) by contract or otherwise, perform the services and charge the Contractor any cost incurred by the Courts that is directly related to the performance of such services, or (2) terminate the contract for default.

SECTION F - DELIVERIES AND PERFORMANCE

F.l Term of Contract

The term of the contract shall be as described in Section F.3, and shall not exceed fifteen (15) months. The date of award shall be the date the Contracting Officer signs the contract document.

F.2 Deliverables

All Deliverables shall be in a form and manner acceptable to the Courts. The Contractor shall provide to the Contracting Officer's Technical Representative (COTR) the deliverables specified below within the designated time frames:

Deliverable 1-CLIN 001 Requirements Document 2 weeks

Deliverable 2 - C L I N 002 Technical Specifications and Design Document 2 weeks

Deliverables 3--CLIN 003 THRU CLIN 0 14 Software Development Iterations 1 - 12 48 weeks

Deliverable 15--CLIN 0 15 Unit, System, and Integration Testing 4 weeks

Contingency is already built in for each of the scheduled deliverables.

F.3 Period of Performance

It is anticipated that the project will be implemented over a fourteen (14) months period and additional fourteen (14) days "break-in" described in Section C.1.6- COMPLETION CRITERIA and follow deliverables schedule above.

However, the Contractor shall develop a final work breakdown structure, based upon its best practices and operating experience as well as an initial understanding of the Courts' environment, no later than fourteen (14) days after the date of the execution of a signed contract.

The Contractor shall be fully prepared and capable of performing the requirements of the contract within fourteen (14) days from the date of a signed contract and receipt of the approved contract order.

The Contractor shall contact the COTR in order to schedule project kick-off meeting immediately upon award of the contract.

SECTION G -CONTRACT ADMINISTRATION DATA

The Contractor shall be compensated upon completion and the Courts acceptance of the work in the following manner:

Requirements and Design (Deliverables 1 - I 12)

Software Development Iterations 1 - 12 (Deliverables 3 - 14)

I I Unit, System, and Integration Testing (Deliverable 15)

First work month payment, upon COTR monthly 1 payments, months 2 -

13, upon

COTR

month payment, upon COTR a roval

"break-in" eriod

All respondents must submit pricing per Section L.2.3.

G. 1.1 The Court will filly and exclusively own the Web Voucher System Modernization & Compliance source code and all corresponding configuration files and schemas. The Contractor shall not retain a copy of the source code or any other component of this custom solution.

G. 1.2 The Contractor shall prepare invoices in duplicate and submit them to the Contracting Officer's Technical Representative (COTR). The COTR shall review each invoice for certification of receipt of satisfactory services prior to authorization of payment. Payments shall be made within 30 days after receipt and approval of invoices.

G. 1.3 At a minimum, to constitute a proper invoice, the Contractor's invoice shall include the following information:

Name and address of the Contractor;

The contract number and Contract Order number;

Invoice date;

Description, quantity, unit of measure, and extended price of the services or supplies actually rendered;

Date the services or supplies were rendered;

Shipping & payment terms;

Name and address of the Contractor official to whom payment is to be sent;

Name, title, phone number, and mailing address of person to be notified in the event of a defective invoice;

The Contractor's Electronic Fund Transfer (EFT) routing identification (bank name and code, account number) or the Contractor's complete remittance or check mailing address, including the name (where practicable), title, phone number, and complete mailing address of responsible official to whom payment is to be sent; and

Signature of a person so authorized to certify that the services or supplies were provided as stated.

G.1.4 The Contractor shall submit final invoices within thirty (30) days after the expiration of this contract.

G. 1.5 In addition, the Contractor shall complete Attachment J.8 - District of Columbia Courts Release of Claims form and submit to the Contracting Officer.

G.2. Payment Office

G.2.1 The Contractor shall prepare and submit invoices to:

Accounting Supervisor Financial Operations Division DC Courts 6 16 H Street, IV. W., Suite 600 Washington, D.C. 2000 1 202-879-28 13

G.3.1 Payment to the Contractor for services satisfactorily performed shall be made by the Courts once the Contractor's certified invoice has been approved by the COTR, or in the case of a dispute, subject to final determination by the Contracting Officer.

G.4 Audits

G.4.1 At any time or times before final payment and three (3) years thereafter, the Contracting Officer may have the Contractor's invoices or vouchers and statements of costs audited. Any payment may be reduced by amounts found by the Contracting Officer not to constitute allowable costs as adjusted for prior overpayment or underpayment. In the event that all payments have been made to the Contractor by the Courts and a discrepancy of overpayment is found, the Courts shall be reimbursed for said overpayment within thirty (30) days after written notification.

G.5 Contracting Officer and Contracting Officer's Technical Representative

(COTR)

G.5.1 Contracting Officer: The District of Columbia Courts' Contracting Officer who has the appropriate contracting authority is the only Courts official authorized to contractually bind the Courts through signing contract documents. All correspondence to the Contracting Officer shall be forwarded to:

Louis W. Parker Administrative Officer Administrative Services Division District of Columbia Courts 61 6 H Street, N.W., Suite 622 Washington, D.C. 2000 1 Telephone Number: (202) 879-2803 Facsimile Number: (202) 879-2835

G.5.2 Contracting Officer's Technical Representative (COTR): The COTR is responsible for general administration of the contract and advising the Contracting Officer as to the Contractor's performance or non-performance of the contract requirements. In addition, the COTR is responsible for the day-to-day monitoring and supervision of the contract. The COTR shall be:

Bharat Pappu Development Manager Information Technology Division District of Columbia Courts 410 E Street NW Washington, D.C. 2000 1 Telephone Number: (202) 508- 1820

G.6 Authorized Representative of the Contracting Officer

G.6.1 The COTR will have the responsibility of ensuring that the work conforms to the requirements of the contract and such other responsibilities and authorities as may be specified in this contract. It is understood and agreed that the COTR shall not have authority to make changes in the scope or terms and conditions of the contract.

G.6.2 THE RESULTANT CONTRACTOR IS HEREBY FOREWARNED THAT

ABSENT THE REQUISITE AUTHORITY OF THE COTR TO MAKE

ANY SUCH CHANGES, CONTRACTOR MAY BE HELD FULLY

RESPONSIBLE FOR ANY CHANGES NOT AUTHORIZED IN

ADVANCE, IN WRITING, BY THE CONTRACTING OFFICER, MAY BE

DENIED COMPENSATION OR OTHER RELIEF FOR ANY

ADDITIONAL WORK PERFORMED THAT IS NOT SO AUTHORIZED,

AND MAY BE ALSO BE REQUIRED, AT NO ADDITIONAL COST TO

THE COURTS, TO TAKE ALL CORRECTIVE ACTION

NECESSITATED BY REASON OF THE UNAUTHORIZED CHANGES.

SECTION H - SPECIAL CONTRACTS REQUIREMENTS

H. 1 Other Contractors

The Contractor shall not commit or permit any act which will interfere with the performance of work done by any other Courts Contractor or by any Courts employee. If another contractor is awarded a future contract for performance of the required services, the original contractor shall cooperate fully with the Courts and the new contractor in any transition activities which the Contracting Officer deems necessary during the term of the contract.

H.2 Disclosure of Information

H.2.1 Any information made available by the District of Columbia Courts shall be used only for the purposes of carrying out the provisions of this contract, and shall not be divulged nor made known in any manner to any person except as may be necessary in the performance of the contract.

H.2.2 In performance of this Contract, the Contractor agrees to assume responsibility for protection of the confidentiality of Courts records and that all work shall be performed under the supervision of the Contractor or the Contractor's responsible employees.

H.2.3 Each office or employee of the Contractor to whom information may be available or disclosed shall be notified in writing by the Contractor that information disclosed to such officer or employee can be used only for a purpose and to the extent authorized herein, and that further disclosure of any such information, by any means, for a purpose or to an extent unauthorized herein, may subject the offender to criminal sanctions.

H.2.4 No information regarding the Contractor's performance of the contract shall be disclosed by the Contractor to anyone other than the District of ~ol'umbia Courts officials unless written approval is obtained in advance from the Contracting Officer.

H.3 Rights in Data

H.3.1 "Data" as used herein, means recorded information, regardless of form or the media on which it may be recorded. The term includes technical data and computer software. The term does not include information incidental to contract administration, such as financial, administrative, cost and pricing, or management information.

H.3.2 The term "Technical Data" as used herein, means recorded information regardless of form or characteristic. It may, for example, document research, experimental, developmental work, or be used to define a design or process to produce, support, maintain, or update material or documentation. The data may be character, graphic or pictorial delineation in media such as drawings or photographs, text, or related design or performance type documentation. Examples of technical data include research data, documentation drafts, lists, specifications, profiles, standards, process sheets, manuals, and technical reports.

H.3.3 The term "Computer Software" as used herein, means all computer programs and relational computer databases, "Computer Programs" as used herein are defined as a series of instructions or statements in a form acceptable to a computer, designed to cause the computer to execute an operation or operations. Computer programs include operating systems, assemblers, compilers, interpreters, database management systems, utility programs, sortlmerge programs, and automatic data processing equipment (ADPE) maintenance diagnostic programs.

H.3.4 All data first produced in the performance of any contract resulting from this solicitation process shall be the sole property of the District of Columbia Courts.

The offeror hereby acknowledges that all data, including, without limitation, produced by the offeror for the process, are works made for hire and are the sole property of the District of Columbia Courts; but, to the extent any such data may not, by operation of law, be works made for hire, the Contractor shall transfer and assign to the Courts the ownership of copyright in works, whether published or unpublished. Further, the Contractor agrees to give the Courts all assistance reasonably necessary to perfect such rights, including but not limited to the works and supporting documentation and the execution of any instrument required to register copyrights. The Contractor agrees not to assert any rights at common law or in equity in such data. The Contractor shall not publish or reproduce such data in whole or in any manner or form, authorize others to do so, without written consent of the District of Columbia Courts until such time as the Courts may release such data to the public domain. The Courts shall not unreasonably withhold consent to the offeror's request to publish or reproduce data in professional or public relations trade publications.

Security Requirements

The requirement for Contractor personnel to obtain a security clearance as designated by the Contracting Officer may arise per District of Columbia Courts security policies and procedures. The District of Columbia Courts will notify the Contractor of all such requirements as soon as practicable.

H.5 Wage Rates

The Contractor is bound by the attached Wage Determination No. 2005-2103, Revision 12, dated 0611 3/20 12, issued by the U.S. Department of Labor, in accordance with the Service Contract Act of 1965, as amended (4 1 (U.S.C. 35 1, incorporated herein as J. 10. The Contractor shall be bound by the prevailing wage rates for the term of the contract.

PART I1

SECTION I - CONTRACT CLAUSES

I. 1 Applicability of General Provisions Applicable to the Court Contracts

The General Provisions Applicable to Courts Contracts (Attachment J. 1) shall be applicable to the contract resulting from this solicitation.

1.2 Restriction On Disclosure and Use of Data

Offerors who include in their proposals data that they do not want disclosed to the public or used by the Courts except for use in the procurement process shall so state in their proposal.

1.3 Ethics in Public Contracting

The Offeror shall familiarize itself with the Court's policy entitled "Ethics In Public Contracting". The Courts Offeror shall abide by such provisions in submission of its proposal and performance of any contract awarded. See Attachment 5.3.

1.4 Disputes

Any dispute arising under or out of this contract is subject to the provisions of Chapter 8 of the Procurement Guidelines of the Courts.

1.5 Laws and Regulations

All applicable laws, Courts rules, procurement guidelines and regulations shall apply to the contract throughout, and they will be considered to be included in the contract the same as though herein written out in full.

1.6 Non-Discrimination

The Contractor agrees that it will comply with the nondiscrimination requirements set forth in D.C. Code, Section 2-1402.1 l ( Supp. 2006) which will be incorporated into any contract awarded. The Contractor agrees to comply with requests from the Courts to support the Contractor's adherence to this section.

1.7 Examination of Books and Records

The Contracting Officer or any of the Contracting Officer's duly authorized representatives shall, until three years after final payment, have the right to examine any directly pertinent books, documents, papers and record of the Contractor involving transactions related to the contract.

1.8 Record Keeping

The Contractor shall be expected to maintain complete and accurate records justifling all actual and accrued expenditures. The Contractor's records shall be subject to periodic audit by the Court.

1.9 Subcontracts

None of the Contractor's work or services hereunder may be subcontracted by the Contractor to any subcontractor without the prior, written consent of the Contracting Officer. Any work or service so subcontracted shall be performed pursuant to a subcontract agreement which the Courts shall have the rights to review and approve prior to its execution. Notwithstanding any such subcontractor approved by the Court, the Contractor shall remain liable to the Courts for all contractors' work and services required hereunder.

1.10 Protest

I. 10.1 Any aggrieved person may protest this solicitation, award or proposed contract award in accordance with Chapter 8 of the Procurement Guidelines of the District of Columbia Courts. Protest shall be filed in writing, within ten (10) working days after the basis of the protest is known (or should have been known), whichever is earlier with the Contracting Officer at:

Administrative Services Division District of Columbia Courts 616 H Street, N.W., Suite 622 Washington, D.C. 20001

I. 10.2 A protest shall include the following:

Name, address and telephone number of the protester;

solicitation or contract number;

1.10.2.3 Detailed statement of the legal and factual grounds for the protest, including copies of relevant documents;

I. 10.2.4 Request for a ruling by the Contracting Officer; and

I. 10.2.5 Statement as to the form of relief requested.

I. 1 1 Insurance

I. 1 1.1 Prior to execution of the contract, the Contractor shall obtain at its own cost and expense and keep in force and effect during the term of this contract, including all extensions, the insurance specified below with an insurance company licensed or qualified to do business with the District of Columbia Courts. All insurance shall set forth the District of Columbia Courts as an additional insured. The policies of insurance shall provide for at least thirty (30) day written notice to the District of Columbia Courts prior to their termination or material alteration. The Contractor must submit to the Contracting Officer a certificate of insurance as evidence of compliance within ten (10) calendar days after request.

1.1 1.2 Comprehensive General Liability: Insurance against liability for bodily injury insurance coverage in the amount of at least five hundred thousand dollars ($500,000) per occurrence.

1.1 1.3 Workers' Compensation: The Contractor shall cany Workers' compensation insurance covering all of its employees employed upon the premises and in connection with its other operations pertaining to this agreement and the Contractor agrees to comply at all times with the provisions of the Workers compensation laws of the District.

I. 1 1.4 Comprehensive Automobile Liability Insurance (applicable to owned, non-owned and hired vehicles): The Contractor shall carry comprehensive automobile liability insurance applicable to owned, non-owned, and hired vehicles against liability for bodily injury and property damage in an amount not less than that required by law of the District's Compulsory/No-Fault Vehicle Insurance Act of 1982, as amended.

I. 12 Cancellation Ceiling

I. 12.1 In the event of cancellation of the contract because of nonappropriation for any fiscal year after fiscal year 2012, there shall be a cancellation ceiling of zero dollars representing reasonable preproduction and nonrecurring costs, which would be applicable to the items or services being furnished and normally amortized over the life of the contract.

PART 111

LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

SECTION J - LIST OF ATTACHMENTS

General Provisions Applicable to Courts Contracts

Anti-Collusion Statement

Ethics in Public Contracting

Non-Discrimination

Certification of Eligibility

Tax Certification Affidavit

Certification Regarding a Drug-Free Workplace

District of Columbia Courts Release of Claims

Past Performance Evaluation Form

DOL Wage Determination 2005-2103, Revision 12

PART IV

REPRESENTATIONS AND INSTRUCTIONS

SECTION K - REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS

OF OFFERORS

Certification Regarding a Drug-Free Workplace.

Definitions. As used in this provision:

"Controlled substance" means a controlled substance in schedules I through V of section 202 of the Controlled Substances Act (21 U.S.C.) and as further defined in regulation at 21 CFR 1308.1 1 - 1308.15.

"Conviction" means a finding of guilt (including a plea of nolo contendere) or imposition of sentence, or both, by any judicial body charged with the responsibility to determine violations of the Federal or State criminal drug statutes.

"Criminal drug statute" means a Federal or non-Federal criminal statute involving the manufacture, distribution, dispensing, possession or use of any controlled substance.

"Drug-free workplace" means the site (s) for the performance of work done by the Contractor in connection with a specific contract at which employees of the Contractor are prohibited from engaging in the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance.

"Employee" means an employee of a Contractor directly engaged in the performance of work under a Government contract. "Directly engaged" is defined to include all direct costs employees and any other Contractor employee who has other than a minimal impact or involvement in contract performance.

"Individual" means an offeror/contractor that has no more than one employee including the offeror/contractor.

By submission of its offer, the offeror, if other than an individual who is making an offer that equals or exceeds $25,000.00, certifies and agrees, that with respect to all employees of the offeror to be employed under a contract resulting from this solicitation, it will - no later than 30 calendar days after contract award (unless a longer period is agreed to in writing), for contracts of 30 calendar days or more performance duration, or as soon as possible for contract of less than 30 calendar days performance duration, but in any case, by a date prior to when performance is expected to be completed.

K.1.2.1 Publish a statement notifying such employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the Contractor's workplace and specifying the actions that will be taken against employees for violations of such prohibition;

K.1.2.2 Establish an ongoing drug-free awareness program to inform such employees about -

(i) The dangers of drug abuse in the workplace;

(ii) The Contractor's policy of maintaining a drug-free workplace;

(iii) Any available drug counseling, rehabilitation, and employee assistance program; and

(iv) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace.

K. 1.2.3 Provide all employees engaged in performance of the contract with a copy of the statement required by subparagraph K. 1.2.1 of this provision;

K. 1.2.4 Notify such employees in writing in the statement required by subparagraph K.1.2.1 of this provision that, as a condition of continued employment on the contract resulting from this solicitation, the employee will

(i) Abide by the terms of the statement; and

(ii) Notify the employer in writing of the employee's conviction under a criminal drug statute for a violation occurring in the workplace no later than 5 calendar days after such conviction;

K. 1.2.5 Notify the Contracting Officer in writing within 10 calendar days after receiving notice under subdivision K. 1.2.4 (ii) of this clause, from an employee or otherwise receiving actual notice of such conviction;

K. 1.2.6 The notice shall include the position title of the employee; and

K. 1.2.7 Within 30 calendar days after receiving notice under subdivision K.1.2.4 (ii) of this provision of a conviction, take one of the following actions with respect to any employee who is convicted of a drug abuse violation occurring in the workplace:

(i) Take appropriate personnel action against such employee, up to and including termination; or

(ii) Require such employee to satisfactorily participate in drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency.

K. 1.2.8 Make a good faith effort to maintain a drug-free workplace though implementation of subparagraphs K. 1.2.1 through K. 1.2.6 of this provision.

K. 1.3 By submission of its offer, the offeror, if an individual who is making an offer of any dollar value, certifies and agrees that the offeror will not engage in the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance in the performance of the contract resulting from this solicitation.

K. 1.4 Failure of the offeror to provide the certification required by paragraphs K. 1.2 or K.1.3 of this provision, renders the offeror unqualified and ineligible for award.

(See FAR 9.104- 1 (g) and 19-602- 1 (a)(2) (i) and (ii).

K.1.5 In addition to other remedies available to the Government, the certification in paragraphs K.1.2 or K.1.3 of this provision concerns a matter within the jurisdiction of an agency of the United States and the making of a false, fictitious, or fraudulent certification may render the maker subject to prosecution under Title 1 8, United States Code, Section 1001.

K. 1.6 CERTIFICATION REGARDING A DRUG-FREE WORKPLACE

Print Name of Authorized Title Representative

Signature of Authorized Representative

PART V

REPRESENTATIONS AND INSTRUCTIONS

SECTION…