Sources Sought Notice_CHRI.pdf

DEFENSE COUNTERINTELLIGENCE AND SECURITY AGENCY

27130 TELEGRAPH ROAD

QUANTICO, VA 22134- 2253

SOURCES SOUGHT ANNOUNCEMENT

The Defense Counterintelligence and Security Agency (DCSA) is seeking information regarding potential sources for an electronic system or application that provides real-time access to international criminal, law enforcement, and public safety records over a secure network.

CONTRACTING OFFICE ADDRESS:

DCSA Contracting and Procurement Office (CPO) 27130 Telegraph Road Quantico, VA 22134

INTRODUCTION:

This is a SOURCES SOUGHT TECHNICAL DESCRIPTION to determine the vendor availability and technical capability (including small businesses and the following subsets: Small Disadvantaged Businesses, Certified 8(a), Service-Disabled Veteran-Owned Small Businesses, HUBZone, and Woman Owned Small Businesses) to provide the required products and/or services.

DCSA is seeking information for potential sources for an electronic system or application that provides real-time access to international criminal, law enforcement, and public safety records over a secure network. The secure network must provide access to Criminal History Record Information (CHRI) repositories for multiple law enforcement agencies to include United States local areas, regional areas, States and Territories, Washington D.C., Canada, and, if possible, any other relevant area where CHRI searches may need to be conducted. Criminal, law enforcement, and public safety records must be provided in accordance with (IAW) Federal Investigative Standards (FIS) and 5 U.S. Code § 9101 - Access to criminal history records for national security and other purposes.

This information is vital to the mission of DCSA in the performance of personnel vetting and conducting background investigations (BI) for the departments and agencies of the federal government. BIs are required to determine an individual’s eligibility for access to classified information, assignment to or retention in positions with sensitive duties, or other designated duties requiring such investigations as defined by FIS and Trusted Workforce (TW) 2.0 requirements.

DISCLAIMER:

THIS SOURCES SOUGHT IS FOR INFORMATIONAL PURPOSES ONLY. THIS IS NOT A

REQUEST FOR PROPOSAL. IT DOES NOT CONSTITUTE A SOLICITATION AND

SHALL NOT BE CONSTRUED AS A COMMITMENT BY THE GOVERNMENT.

RESPONSES IN ANY FORM ARE NOT OFFERS AND THE GOVERNMENT IS UNDER

NO OBLIGATION TO AWARD A CONTRACT AS A RESULT OF THIS

ANNOUNCEMENT. NO FUNDS ARE AVAILABLE TO PAY FOR PREPARATION OF

RESPONSES TO THIS ANNOUNCEMENT. ANY INFORMATION SUBMITTED BY

RESPONDENTS TO THIS TECHNICAL DESCRIPTION IS STRICTLY VOLUNTARY.

CONTRACT/PROGRAM BACKGROUND:

Contract Number: HS0021-20-P-0021 Contract Type: Firm-Fixed-Price (FFP) Incumbent and their size: National Law Enforcement Telecommunication System (NLETS) / Other than Small Business / Non-Profit Organization Method of previous acquisition: Sole Source

The current statement of work (SOW) requires the vendor to provide criminal history and public safety information searches via Automated Record Checks (ARC)/Manual Terminal Searches and for Continuous Evaluation/Continuous Vetting (CE/CV), and appropriately safeguards the confidentiality of data exchanged. The vendor will interface directly with the individual jurisdiction databases.

DCSA will electronically transmit the personally identifying information (PII) to the vendor for routing to the necessary repositories to obtain CHRI and return the requested information electronically to DCSA in real time.

The current contract cycle ends on 30 June 2025, and DCSA anticipates awarding a new contract effort to begin on 01 July 2025, which may consist of a base period of 12-months and four (4) optional 12-month periods.

Work is currently performed at the vendor’s physical location, and it is expected that work will continue to be performed in this manner for the next contract cycle.

REQUIRED CAPABILITIES:

a) Describe your experience and ability to provide access to CHRI data in support of background investigations for the departments and agencies of the Federal Government.

b) Describe your ability to provide access to CHRI via a secure network and the system used.

c) Describe your experience and ability in fulling electronic records requests that will be sent to Vendor on a daily basis.

d) Describe your experience and process for providing CHRI information for multiple law enforcement agencies to include United States local areas, regional areas, States and Territories, Washington D.C., Canada, and, if possible, any other relevant area where CHRI searches may need to be conducted.

SPECIAL REQUIREMENTS

Vendor must be compliant with the FBI's Criminal Justice Information Services (CJIS) Security Policy and procedures.

DCSA is looking for a vendor to provide access to CHRI data in support of a Federal BI only, not to conduct the entire BI or any other portion of it.

Vendor must provide secure network connections for up to (5) offices in order for DCSA to access CHRI.

SOURCES SOUGHT:

The anticipated North American Industry Classification System Code (NAICS) for this requirement is 519290 - Web Search Portals and All Other Information Services, (https://www.naics.com/search/).

To assist DCSA in making a determination regarding the level of participation by small business in any subsequent procurement that may result from this Sources Sought, you are also encouraged to provide information regarding your plans to use joint venturing (JV) or partnering to meet each of the requirement areas contained herein. This includes responses from qualified and capable Small Businesses, Small Disadvantaged Businesses, Service Disabled-Veteran Owned Small Businesses, Women-owned Small Businesses, HUBZone, and 8(a) companies.

You should provide information on how you would envision your company's areas of expertise and those of any proposed JV/partner would be combined to meet the specific requirements contained in this announcement.

In order to make a determination for a small business set-aside, two or more qualified and capable small businesses must submit responses that demonstrate their qualifications. Responses must demonstrate the company’s ability to perform IAW the Limitations on Subcontracting clause (FAR 52.219-14).

SUBMISSION DETAILS:

Responses should include:

1) Business name and address;

2) Name of company representative and their business title;

3) Size of business and/or type of small business, as appropriate;

4) UEI and CAGE Codes;

5) Your contract vehicles that would be available to the Government for the procurement of the product and/or service, to include General Service Administration (GSA) (provide applicable Special Item Numbers (SINs)), Federal Supply Schedules (FSS) (including applicable SIN(s)), or any other Government Agency contract vehicle. (This information is for market research only and does not preclude your company from responding to this notice.)

Vendors who wish to respond to this should send responses via email no later than (NLT) 2:00 PM Eastern Standard Time (EST) on or before 23 April 2025, to the Contract Specialist, Heather Grod at heather.r.grod.civ@mail.mil. It is requested that a subject line of “CHRI Searches Capability” should be used for this email.

Interested businesses should submit a brief capabilities statement package (not to exceed five pages) demonstrating ability to perform the services listed in the Required Capabilities.

Proprietary information and trade secrets, if any, must be clearly marked on all materials. All information received that is marked Proprietary will be handled accordingly. Please be advised that all submissions become Government property and will not be returned. All government and contractor personnel reviewing responses will have signed non-disclosure agreements and understand their responsibility for proper use and protection from unauthorized disclosure of proprietary information as described 41 USC 423. The Government shall not be held liable for any damages incurred if proprietary information is not properly identified.