DCR 999_Otis Reservoir Dam Hydraulic System Maintenance Bidders Response Form.docx

BIDDER RESPONSE FORM

DCR 999, Otis Reservoir Dam Hydraulic System Maintenance The initial deadline for submitting bid responses is

11/30/2026 11:00 AM (EST)

INSTRUCTIONS: Please complete this form electronically by typing directly into the boxes or clicking on checkboxes. Submission of a completed Bidder Response Form is MANDATORY. Be sure to read the instructions for each section carefully and thoroughly. Responses found to be incomplete may be disqualified or excluded from evaluation. If additional space is needed to answer any of the questions included on this Bidder Response Form, you may attach additional pages to complete your responses. However, please start answering all questions directly on this Bidder Response Form and only attach additional pages if extra space is needed. Be sure to label any attachments accordingly to correspond to specific questions on this Bidder Response Form.

Bidder/Company Name:

Full Legal Address:

Point of Contact Name:

Email Address:

Phone Number:

Number of Years in Business: Please check the box that applies to your company or organization:

Contract Management: Please use the spaces below to identify and provide contact information for the person at your company who will serve as Contract Manager and main point of contact for DCR:

Name:

Title:

Phone Number:

Email Address:

Office Location/Address:

Pricing: Bidders must provide a percentage discount off, the retail pricing specific to the products and services to be sold under this contract. A contract vendor may not lower/decrease their percentage discount during the life of the contract, unless unforeseen circumstances necessitate a request to change the percentage discount. Bidders may provide contract pricing in a separate document in the Attachment tab of this COMMBUYS bid.

Experience/Qualifications: Please use the space below to briefly describe your company’s capacity and qualifications to provide the goods and services outlined in the Request for Responses (RFR). Please include any specific capabilities or qualifications that demonstrate your company’s ability to provide the mobile office trailer rental services sought by DCR.

Ability to Provide Contract Goods & Services: Please check below which goods and services your company has the capacity to provide:

· Service must be Web Driven. All the programs and data that make up the service should be hosted by the service provider, making the service available to contractors and DCR via a standard web browser.

· Service does not require the user with additional software on user's computer

· Technical support/training must be offered for a minimum of 1 year (Customer service support and assistance must be available for at least 1 year as needed for the life of the contract.

· System must offer a secure management information system that enables audit trails and access logs

· Bid specific tools- downloadable excel bid sheets to address both C149 & C30 Construction

· Archival storage for all closed bids. Select access to archive.

· Application should be Cloud based, user friendly including checking for errors both written and numbers

· Must have application for c30 “invite only” selection

· All Bid reporting utilizing Excel

· Service does not require DCR's potential bidders to incur any additional cost to bid on DCR's projects.

· Service offers an online tracking capacity for contractors in relation to their bid processing.

· Service offers customized email notifications of new bids, information and Addendums to contractors.

· In addition, to electronically posting the bid document information, the Awarding Authority will also provide copies of the bid documents in accordance with MGL c. 149, Section 44B. The Awarding Authority must have the ability to add the names of the contractors that access the bid on procurement platform so that these names become part of the automated generated reports (such as plan holders lists).

Other Related/Ancillary Equipment Types & Services: Bidders may use this space to provide a list of other related or ancillary equipment and/or services they are able to provide and the cost for each good/service. Bidders may also submit this information in a catalogue or “price sheet” format with pricing in lieu of entering information here.

Experience Providing Similar Service(s): Please use the space below to identify one (1) current or experience providing services of a similar nature/scope as those outlined in the Request for Responses (RFR). The example provided must either be current or have taken place within the last five (5) years.

Description/Overview of Service(s) Provided:

Name of Entity Services were Provided to:

Contact Person:

Contact Person Phone Number:

Contact Person Email:

Date of Service:

General Liability Insurance: In order to be awarded a contract, all bidders must submit evidence of valid general liability insurance. Such evidence can be in the form of a certificate of coverage provided by the bidder’s insurance carrier.

Does your company have general liability insurance coverage?

|_| YES (please be sure to include evidence of coverage as an attachment to your COMMBUYS bid response) |_| NO (failure to provide evidence of general liability insurance coverage shall be grounds for disqualification)

Other Required Evaluation Materials & Forms: Bidders must also submit the following required materials and forms for evaluation, in the bid solicitation Attachment tab in COMMBUYS.

· This Bidder’s Response Form

· Prompt Payment Discount (PPD) Form

· Environmentally Preferable Products/Practices (EPP) Form

· Business Reference Form

· Bid Sheet

Affirmation: By entering my name and information below, I hereby affirm that I have read, agree to, and will abide by (if awarded a contract) all of the terms and conditions outlined in the Request for Responses (RFR) associated with this procurement and that the information provided in this Bidder Response Form is accurate and truthful.

Name:

Company Name:

Title:

Email Address:

Date:

Phone Number:

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