DCR-922 - BIDDER RESPONSE FORM.pdf

BIDDER RESPONSE FORM

Department of Conservation & Recreation

DCR-922: SNOW & ICE REMOVAL SERVICES

THE DEADLINE FOR SUBMITTING RESPONSES IS FRIDAY, NOVEMBER 3, 2023 AT 3:00 PM (EST)

INSTRUCTIONS: Please complete this form electronically by typing directly into the boxes or clicking on checkboxes. Be sure to read the instructions for each section carefully and thoroughly. Responses found to be incomplete may be disqualified or excluded from evaluation.

Company Name: Point of Contact Name:

Legal Address: Title/Position:

(Street Address)

Phone Number:

(City/Town) (State) (Zip Code)

Email Address:

Please specify the number of years your company has been in business:

Qualifications & Capacity to Provide Desired Services: Please describe your company’s and personnel’s overall ability, qualifications, and capacity to provide the general services outlined in the Request for Quotes (RFQ). Include relevant licenses or certifications your personnel possesses in order to perform service and operate relevant vehicles and equipment. Please use this space to indicate what types of vehicles and equipment your company owns or has access to that are of relevance to this RFQ and snow/ice removal operations.

Equipment-Related Capacity to Provide Desired Services: Please use the checkboxes below to confirm your company’s ability to meet the minimum equipment specifications required for each route.

Route 1: William J. Day Boulevard

One (1) 5-Ton Truck with plow and sander

One (1) 1-Ton Truck with plow and sander

Route 2: Quincy Shore Drive

Two (2) 5-Ton Trucks with plows and sanders

Two (2) 1-Ton Trucks with plows and sanders

If needed, please use the space below to provide any additional comments or information regarding your company’s equipment-related capacity to provide the desired snow/ice removal services along the specified routes.

Company Experience Providing Similar Services: Please use the spaces below to describe your company’s experience providing snow and ice removal services. Bidders must provide at least one (1) example but are encouraged to provide up to three (3) examples.

EXPERIENCE 1:

Description of Service(s) Provided – Include Location Information, Equipment Utilized, etc.:

Name of Entity Services Provided to: Contact Name at Entity:

Length of Time Service(s) Provided: Phone Number for Contact Person:

Email for Contact Person:

EXPERIENCE 2:

EXPERIENCE 3:

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Quotes/Pricing: Compensation shall be based upon a per-hour rate for each route. The per-hour rate shall apply to each snow/ice event. The per-hour rate must include the cost of all mobilization, equipment, labor/personnel, fuel, tools, supplies, and materials to remove snow and ice from the route. DCR will supply road salt to awarded contractors to be used on the service routes outlined in this RFQ only. No extras or emergency call prices shall be charged to DCR. Travel time to and from the work location(s) will NOT be allowed or paid under any service agreements resulting from this RFQ. Please use the space below to indicate quotes/pricing for each route/area.

Vendors may bid on one or multiple routes/areas.

Route No. & Location/Area Hourly Rate

1 William J. Day Boulevard $

2 Quincy Shore Drive $

Maps of each route can be found at: https://mass-eoeea.maps.arcgis.com/apps/SimpleViewer/index.html?appid=7095a112850d4418b700c1888e05e5a5

Subcontractors: Vendors who intend to utilize subcontractors to complete snow and ice removal services pursuant to this RFQ must declare this when bidding. In addition, any prospective/potential subcontractors must be listed along with contact name, contact information, and number of years in business. Please use the space below to indicate whether your company intends to utilize subcontractors for any of the routes/areas, if awarded a service agreement.

OPTION 1:

NO SUBCONTRACTOR USE

OPTION 2:

SUBCONTRACTOR WILL BE USED SUBCONTRACTOR INFORMATION

Route No. & Location/Area

Where applicable, check the appropriate box below for each route/area if all work will be performed by employees of your company under your direct supervision or that of designated supervisors employed by your company. Subcontractors will not be utilized to perform the services outlined in the RFQ. If, at any time during the term of any service agreement, my company must utilize subcontractor services, you hereby agree to notify the appropriate DCR staff in advance.

Where applicable, check the appropriate box below for each route/area if all or some of the work will be performed by a subcontractor that is under contract with your company. You also assume full responsibility for the performance of any subcontractor(s) and understand that the DCR may hold your company responsible for any deficiencies in service delivery on the part of your subcontractor(s). If you have selected this option for any route/area, you must provide subcontractor information in the next

4 columns

Company Name Contact Name Phone Number

Number of Years in Business

1 William J. Day Boulevard

2 Quincy Shore Drive

(Continued on Next Page) https://mass-eoeea.maps.arcgis.com/apps/SimpleViewer/index.html?appid=7095a112850d4418b700c1888e05e5a5

Affirmation: By entering my name and information below, I hereby affirm that I have read, agree to, and will abide by (if awarded a service agreement) all of the terms and conditions outlined in the Request for Quotes (RFQ) associated with this procurement and that the information provided in this Bidder Response Form is accurate and truthful.

Name Title Date

Company Name Email Address Phone Number

Company Street Address City/Town State Zip Code