DCKA-2020-B-0058_Amd2.pdf

AMENDMENT TO SOLICITATION / MODIFICATION OF

CONTRACT

1. Contract Number Page of Pages

DCKA-2020-B-0058 1 3

2. Amendment/Modification Number

Amendment 02

3. Effective Date

See Box 16 C

4. Requisition/Purchase Request No.

5. Solicitation Caption Utility Marking

6. Issued by: Code 7. Administered by (If other than line 6)

Office of Contracting and Procurement 441 4th Street, N.W., Suite 700 South Washington, D.C. 20001

District Department of Transportation

8. Name and Address of Contractor (No. street, city, county, state and zip code)

9A. Amendment of Solicitation No.

O1 9B. Dated (See Item 11) 2/12/2021

10A. Modification of Contractor/Order No.

Code

Facility

10B. Dated (See Item 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in item 14. The hour and date specified for receipt of Offers is extended. is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing Items 8 and 15, and returning one (1) copy of the amendment: (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) BY separate letter or fax which includes a reference to the solicitation and amendment number. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such may be made by letter or fax, provided each letter or telegram makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. Accounting and Appropriation Data (If Required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTORS/ORDERS ,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14

A. This change order is issued pursuant to (Specify Authority): 27 DCMR, Chapter 36, Section 3601.2(b) The changes set forth in Item 14 are made in the contract/order no. in item 10A.

B. The above numbered contract/order is modified to reflect the administrative changes (such as changes in paying office, appropriation data etc.) set forth in item 14, pursuant to the authority of:

C. This supplemental agreement is entered into pursuant to authority of: 27 DCMR, Chapter 36, Section 3601.2 and mutual agreement of the parties.

x D. Other (Specify type of modification and authority):

E. IMPORTANT: Contractor is not is required to sign this document and return ( ___ ) copy to the issuing office.

14. Description of Amendment/Modification (Organized by UCF Section headings, including solicitation/contract subject matter where feasible.)

The solicitation due date is extended to March 26, 2021 at 2:00pm EST with bid opening at 3:00pm EST.

There is a NEW REVISED solicitation posted on DTAP. All changes are in RED.

Questions received are answered below:

Question 1:

Page 9 item 5.b. - Says to let customer know that the excavation is not planned within 5’ of a DDOT utility, but page 10 item 6.a. - Says to mark the utility if it’s within 50’ of proposed excavation. Which distance is DDOT requiring to the utility to be marked?.

Answer 1:

See Page 10 and 12 of the revised IFB Page 10 – 6.a revision: “One or more DDOT Utilities are within five-foot (5’) of the horizontal plane of the proposed excavation; and”

Page 12 – 3 Add a.: “When the condition stated above are met and field marking is required; the contractor shall field mark all DDOT utilities within a fifty-feet (50’) radius of the proposed excavation.”

Question 2:

Page 24 Section G.1.C. - Will retainage be held? If so, will it be 5% or 10%? If it’s held, when will it be released?

Answer 2:

Yes, See page 24 of the revised IFB Page 24 – C. revision:

The District will retain 5% of each progress payment. Retention will be released upon each contract period expiration, the CO, based upon guidance provided by the CA, will determine if the retainage should be released. Retainage will be releases when the District determines that the following conditions are met:

1. All services requests for the contract period have been completed and;

2. There are no outstanding issues/actions items from the weekly meeting.

Question 3:

Page 30 Section H.5. says local hiring requirements do not apply… the Bidder/Offeror Certification Form asks to certify you are aware of the First Source Employment Agreement. Is this contract covered under First Source?

Answer 3: No, this contract is NOT governed by First Source. The Bidder/Offeror form is a Standard form for all contracts.

Question 4:

Section H.12 Will the deductions be reviewed at the weekly meeting?

What is the time frame for correcting a non-performance issue before being charged again?

Answer 4:

Yes, this will be part of the weekly progress meeting.

See page 36 and 37 of the revised IFB Page 36 H.12 revised:

H.11 ADDITIONAL SPECIAL CONTRACT REQUIREMENTS

Non-Performance Deductions

1) On a monthly basis DDOT will calculate Non-Performance deductions, monetary deductions due to failure of the Contractor to meet contract requirements, as described herein.

2) DDOT will calculate monthly Non-Performance deductions based on the following events:

Non-Performance Event Amount Assessment Measure

Reassessment Measure

Failure to update District One Call Center records

$150.00 Each instance Every Hour

Failure to provide accurate information $150.00 Each instance Every 24 Hours Failure to open work order on time $150.00 Each instance Every Hour Failure to complete Regular Response work orders on time

$100.00 Each instance Every 48 Hours

Failure to complete Rapid Response work orders on time

$200.00 Each instance Every 2 Hours

3) DDOT AMS records will be used to assess Regular and Rapid Response compliance to the contractual response period. Shall a conflict between “Failure to Update” and “Failure to Complete” occur, then the latest Non-Performance event takes precedence for the calculation of the Non-Performance deduction.

For example, if a Regular Response completion date and time AMS records generate $500 Non-Performance deduction due to a 5 hours late response, then then Contractor cannot argue that the AMS records have not been properly updated.

4) DDOT will provide the Contractor with a monthly failure report listing all failure events and the rationale for applying a Non-Performance deduction. The Contractor must remediate immediately all the failures included in the monthly failure report.

5) The Contractor must remediate immediately any and all failures that DDOT has notified that Contractor about, including those found in the monthly failure report.

6) DDOT will deduct Non-Performance deductions from the monthly invoice. The deductions are final and cannot be recovered in future invoices.

7) There is no cap for the cumulative Non-Performance deductions that results from the application herein.

Question 5:

Attachment J.1 Since you have been performing the work in house, can you tell us what occupation code is used for your employees?

Answer 5: This information in not available.

Except as provided herein, all terms and conditions of the document is referenced in Item 9A or 10A remain unchanged and in full force and effect.

15A. Name and Title of Signer (Type or print) 16A. Approved:

Carol Hessler - Contracting Officer

15B. Name of Contractor

(Signature of person authorized to sign)

15C. Date Signed 16B. District of Columbia

(Signature)

16C. Date Signed 3/15/2021

17A Recommend: 18A; Approved:

17.B 17C Date Signed

18B 18C Date Signed