DCKA-2019-R-0001_UPDATED_M.pdf

District of Columbia

Office of Contracting and Procurement

District Department of Transportation

Request for Information (RFI) Only Project Title: Management of the Union Station Bicycle Facility

1. STATEMENT OF NEED

This Request for Information (RFI) is issued on behalf of the District of Columbia (herein after referred to as the District) by the Office of Contracting and Procurement (OCP) District Department of Transportation (DDOT) for the purpose of performing market research for asset management of the Union Station Bike Center and is being done in accordance with 27 DCMR § 1601 Solicitations

For Information and Planning Purposes. This is NOT a solicitation for proposals, proposal abstracts, or quotations. The District seeks to obtain knowledge and information for project planning purposes and exploring alternative solutions while determining industry standards for a managed bike facility solution as described herein. The District Department of Transportation (“DDOT”) is seeking proposals from firms having experience in managing bicycle parking facilities, or bicycle retail facilities, or bicycle services facilities. Firms may be either for profit or nonprofits. The selected firm will manage the DDOT Bike Center at Union Station. DDOT anticipates the Bike Center will generate revenue for the firm selected. This Request for Information (RFI) is a tool to perform market research to assist in development of the solicitation.

2. BACKGROUND

The Union Station Bike Center is a 1700 square foot building, constructed and owned by the

District Department of Transportation. The facility opened in October 2009 to provide secure bike parking, bike rentals and bike repairs for residents, commuters and visitors. Two-thirds of the building (about 1200 square feet) houses the bicycle parking while, one-third (about 500 square feet) house the retail and rental shop, currently operated by a private vendor. The member access services for the bike parking portion of the facility was managed by a contractor until October 1st, 2018, at which time these operations transferred to DDOT. The retail and rental space have historically been managed by separate contractors. DDOT wants to contract the overall facility and program management, including maintaining ongoing bike parking for existing and future members, as well as providing bike related retail in the same facility.

3. PURPOSE OF RFI

This RFI is issued solely for information and planning purposes; to obtain for DDOT a contractor to manage and maintain existing bike parking program at the Bike Center, and to provide additional bike related services at the Bike Center. This RFI does not commit the District to contract for any property management services. Response to this RFI is not an offer and cannot be accepted by the District to form a binding contract.

The RFI responders are advised that the District will not pay for any information or administrative costs incurred in response to this RFI. All costs associated with responding to this RFI will be solely at the interested party’s expense. Not responding to this RFI does not preclude participation in any future solicitations, if any is issued. If a solicitation is released, it will be synopsized on the https://dtap.ddot.dc.gov website and/or the OCP website at www.ocp.dc.gov. It is the responsibility of the potential bidder to monitor these sites for additional information pertaining to this requirement.

4. DEFINITIONS

A. Union Station Bike Center: The entire physical facility adjacent to Union Station and its immediate outdoor surroundings. The interior currently bisected into a bike parking facility and a bike repair shop. The outdoor space is used for bike rental in favorable weather.

B. Bike parking program: a program where the public can enroll, pay membership dues, and in return have 24/7 access to bike parking infrastructure inside the Bike Center.

C. Secure facility: a space with bike parking infrastructure and security systems to prevent non-member entry, including signage, door controls, cameras, and other reasonable security infrastructure.

D. Bike services: bike repair, bike tune ups, and other related activities

E. Bike retail: sale of bike related items, such as safety equipment, apparel, and spare parts.

F. Bike rental: short term loan of a bike owned by the contractor

5. QUALIFICATIONS

• Worked with a transit authority or company

• 5 years or more of property management experience

• Familiar with DC market or similar size urban environment property management

• Experience working with private operators

6. INFORMATION REQUESTED

All interested parties should respond to this RFI in Microsoft Word 2010-compatible format no later than February 5, 2019 at 4:45pm Eastern Standard Time to email address: fatmata.tibbs@dc.gov.

The response is limited to 30 single-sided pages.

Respondents are requested to submit information on all sections:

General information

• Company name

• Company contact

• Contact information

• Identify if you are small/women/minority/Hispanic/Native-American/service-disabled veteran-owned and/or small/certified/disadvantaged business enterprise

Period of Performance https://dtap.ddot.dc.gov/ http://www.ocp.dc.gov/

Estimated start is Spring 2019 – TBD

Place of Performance

Union Station Bike Center

Submission Instructions

This requested information is to scope out service delivery, service implementation timeline, and available service providers.

7. QUESTIONS

The District Department of Transportation (DDOT) request that all responders answer the following questions.

1. Have you ever participated in a competitive procurement for services for a governmental entity? If so, was there anything about the procurement that worked well or poorly for you?

2. DDOT is considering the best way to select a vendor to manage the bike parking facility and retail space at Union Station, as well as request information to determine if the market can supply services that were historically offered at that facility. DDOT has considered issuing and RFP or RFQ to find a vendor. Do you have any experience or information on how vendor selection has been addressed on other similar contracts or thoughts on how it could be structured for this opportunity? Does this opportunity present enough meaningful incentives for vendors to participate?

3. Would payment from DDOT be required to a vendor for this type of opportunity?

Would an effectively rent-free lease and capture of all revenues from the facility be sufficient incentive for a vendor to take advantage of this opportunity? Based on your experience, please share information or recommendations on how you or a potential vendor would structure an arrangement with DDOT to manage this facility.

4. Please share a redacted contract you have entered into as an example for our review of how this arrangement might work.

5. Are there other services or retail options not considered above that a vendor would be interested in providing in this space?

6. What type of contract would a vendor typically enter into for this type of opportunity?

For what term? What contract provisions would a vendor seek in such a contract? What contract provisions that DDOT may seek are unacceptable to vendors? Examples of provisions DDOT may seek include FOIA, Standard Contract Provisions, Rights in Data, Insurance, Disputes, and Assumption of Liability. Are there customary terms and/or special provisions that you may need in order to complete a contract award?

7. Is there any additional information you wish to provide?

8. TIME FOR RESPONSE

Answers to this RFI will be posted by Amendment no later than January 29, 2018 at 4:45pm EST via OCP website: www.ocp.dc.gov and/or https://dtap.ddot.dc.gov.

The Point of Contact (POC) for this RFI is:

Aaron Goldbeck http://www.ocp.dc.gov/ https://dtap.ddot.dc.gov/ FTibbs Cross-Out

FTibbs Inserted Text

Bicycle Planning Coordinator Planning & Sustainability Division District Department of Transportation 55 M Street SE, Suite 500 Washington, DC 20003

o. 202.671.5111

e. aaron.goldbeck@dc.gov

w. ddot.dc.gov

9. CONTRACTING OFFICER

The Contracting Officer for this RFI is:

Fatmata A. Tibbs, MSGC

Deputy Chief Contracting Officer

Office of Contracting and Procurement for (DDOT)

55 M. St. SE, 7th Floor

Washington, DC 20003

o. 202.741.5381

e. fatmata.tibbs@dc.gov

10. CONFIDENTIALITY

Any document submitted in response to this RFI that contains confidential information must be marked as containing confidential information. Each page upon which confidential information appears must be marked as containing confidential information. The confidential information must be clearly identifiable to the reader wherever it appears. All other information will not be treated as confidential. All information marked confidential in RFI responses is only for the District’s use in planning for future acquisitions.

mailto:aaron.goldbeck@dc.gov mailto:fatmata.tibbs@dc.gov