DCIMSS and DCRS Outfitting (BA-P-SAT) - JA REVISED-FINAL_Redacted.pdf

NCH 53.6-2

J&A Number: 22003 Code: 025

JUSTIFICATION AND APPROVAL

FOR USE OF OTHER THAN FULL AND OPEN COMPETITION

JUSTIFICATION

1. Requirements and Contracting Activity

Naval Sea Systems Command, PMS 326 International Fleet Support Programs Office, is the requiring activity. Naval Undersea Warfare Center (NUWC) Division, Keyport is the contracting activity.

2. Description of the Action Being Approved

The proposed action is for a Firm Fixed Price (F ol (DC) support services to the by installing the Damage Contro ge System (DCIMSS), that meet USN MIL-S-901 shock test, Grade B, requirements in three (3) Damage Control Repair Stations (DCRS) throughout the ship and providing pre-kitted DCRS Kits per USN Allowance Equipment List (AEL) 2- 880044203 as revised in January 2019. The DCIMSS and DCRS kits are being installed as part of a ship reactivation, under Excess Defense Article (EDA) transfer, for the Bahrain Navy under FMS Case BA-P-SAT. This effort will be procured using FMS case funds.

3. Description of Supplies / Services e contractor shall provide DC support services to the by installing the DCIMSS in all DCRS throughout the s .

dernization shall include procurement and installation of specialized cabinets, tool boards, brackets for distributed equipment, assembly, kitting, storage, and on-load of DCRS equipment per USN AEL 2-880044203 as revised in January 2019.

The DCIMSS support for the will be as follows. The Contractor will submit a Pl Actions and Milestones (POA&M) in support of key events. The Contractor will procure, assemble, inspect, kit, and store DC equipment per USN AEL 2-880044203 (Jan 2019) at Contractor facilities pending on-load. Additionally, the Contractor will perform ship checks and draft drawings for the installation of the DCIMSS in the three (3) DCRS.

The Contractor will provide SGDC-DCIMSS-FFG which includes specialized cabinets, DC Kit Bag Sets, Tool Boards with specialized mounts, Distributive Stowage Bracketing, and latest AEL revision to reflect NAVSEA AEL.

Finally, the Contractor will transport all AEL inventory to Detyens shipyard, Charleston, SC; assemble/install DCRS materials; perform lead/asbestos sample testing before removal/installation of DCIMSS; install SGDC-DCIMSS-FFG specialized cabinets, DC Kit Bag Sets, Tool Boards with specialized mounts, and Distributive Stowage Bracketing; and repair/replace/paint areas affected by the installation.

The Period of rmance (PoP) end date is March 2023.

However, the will be towed to the shipyard in Jan 2022 for repair/ov /upgrade. The DC equipment needs to be onsite after the ship’s arrival at the shipyard to support the Bahrain Navy personnel training requirements. The personnel will be training and familiarizing themselves throughout the ship’s overhaul availability.

The Independent Government Estim values this requirement to be approximately .

The information stated above is the Government’s minimum need as provided by the Technical Point of Contact (TPOC) for this requirement.

4. Statutory Authority Permitting Other Than Full and Open Competition

10 U.S.C. 2304(c)(1) – the property or services needed by the agency are available from only one responsible source or only from a limited number of responsible sources and no other type of property or services will satisfy the needs of the agency.

5. Rationale Justifying Use of Cited Statutory Authority

The Letter of Offer and Acceptance (LOA) for Foreign Military Sales (FMS) Case BA-P-SAT between the Government of the United States offers to sell to the Government of the Kingdom of Bahrain, the defense articles or defense services subject to the provisions, terms, and conditions in th The LOA provides for the Excess Defense Article (EDA) to be repaired, overhauled, upgraded, and transferre ahrain in accordance with “Notes” listed within the LOA. Note 15 (SHIP

NCH 53.6-2

SPARE PARTS) pro for outfitting and supply support for the transfer of . This line includes DC gear/equipment.

Phoenix Group has been providing both the DCIMSS kit, as well as, installing DCIMSS on USN Carrier, Aircraft, Nuclear’s (CVN’s), Destroyers, Guided Missile (DDG’s), an Amphibious Command Ships (LCC) and Frigate, Guided Missile (FFG) ships for over 13 years, completing 22 installations.

Phoenix Group has worked closely with NAVSEA and the In- Service Engineering Agent (ISEA) in developing the Ship Alteration (SHIPALT) and in designing and testing the cabinets and the tool boards to meet Grade B, MIL-S-901, shock requirements.

DCIMSS is exclusive to Phoenix Group, they do not have distributors or authorized dealers for the lockers or the installation. Phoenix Group is the only vendor to ha installed DCIMSS for USN. The kit to be installed on is Phoenix Group part number SGDC-DCIMSS-FFG.

Phoenix Group is the Original Equipment Manufacturer (OEM) and exclusive provider of the DCIMSS Kit which consists of the cabinets, foundations, equipment brackets, tool board mounts, kit bags, smoke tents and curtains.

Phoenix Group is the ONLY company that has installed the DCIMSS. The DCIMSS installation is more than just installing cabinets and tool boards. It is a multifaceted installation of a damage control "system" that includes Grade "B" shock-rated cabinets and tool boards, specialized NAVSEA approved DCRS kit bags, inventory kitting and processing, database population, and crew training. The kit is purchased and assembled in total before installation begins, precluding any delays or unexpected surprises during the installation.

Phoenix Group worked directly with the manufacturer of the cabinets and the tool board mounts to modify and conduct the shock tests, including assisting with the test plan, witnessing the tests, and directing necessary modifications.

The cost and time involved in shock test qualification preclude the qualification of any additional companies in time to conduct testing, manufacture, and deliver the items.

Phoenix Group continues to work with the ISEA to keep the installation current.

Phoenix Group provides damage control expertise and works directly with NAVSEA in monitoring changes to the DC equipment for obsolescence, replacement, and allowance changes. This ensures that the ship receives the most current material, and that non-compliant material is identified.

y crew is expected to arrive beginning January 2022. As p ssroom irefighting training, DCRS material is required on-site to facilitate such training.

6. Description of Efforts Made to Solicit Offers from as Many

Offerors as Practicable

As stated above, the DCIMSS kit and installation is proprietary to Phoenix Group (OEM), and therefore FAR 6.302-1 applies to this requirement along with the stated authority in section 4.

(above), 10 U.S.C. 2304(c)(1) – Only one responsible source and no other supplies or services will satisfy agency requirements.

To ensure efforts are made to solicit offers from as many offerors as possible; this justification, in a redacted version, will be made publicly available in accordance with FAR 6.305(d) at beta.SAM.gov for a minimum of 30 days. This action will allow for any interested companies to review the requirement and description of effort, and possibly communicate to the Government, the company’s products and/or capabilities for this requirement and/or future DCIMSS material and installation requirements.

7. Determination of Fair and Reasonable Costs

The contracting officer will determine the cost to the government for the services covered by the J&A to be fair and reasonable prior to award. PMS 326 will assist by mapping proposed costs to expected labor efforts for this requirement.

8. Actions to Remove Barriers to Competition

This sole source action to Phoenix Group is a unique situation since they are the OEM and only manufacturer of the DCIMSS. Furthermore, there are no additional planned requirements for the Bahrain Navy and this OEM that are similar to this single source request.

There is a potential FFG ship transfer of two (2) Ex-FFGs within the next 1-2 years, which PMS 326 will incorporate DCIMSS into the FMS Case Damage Control budget. To remove future barriers to competition, a Request For Information (RFI) will be posted on the System for Award Management (SAM) well in advance; to publicize the Government’s requirement for DCIMSS and gather market research of interested parties that are capable of supplying this system and DC equipment.