DCFS PO22-083 - Director Wall Specifications~1.docx

DCFS PO22-083: Custom Standoff Recognition Display for Director’s Wall BidBuy# B- Posted 10/20/2021 Closes 11/3/2021

The Illinois Department of Children and Family Services (DCFS) wishes to replace a 30+ year old picture wall of past and current confirmed DCFS Directors with a new custom standoff recognition display. DCFS requires two new displays (both the same design), one for 406 E. Monroe, Springfield, IL 62701 and one in a to-be-determined location in downtown Chicago. Please see attached pictures of the current wall at 406 E. Monroe and DCFS rendering of two sample design options for a better understanding of DCFS vision. Vendors are not limited to the sample design options and may propose any designs that fit within the Design Goal and minimum specifications below. Vendors shall attach a draft design and overall description with their quote meeting the minimum specifications below.

Vendors shall work with DCFS on any requested revisions after award until the proof is approved in writing by DCFS prior to production. DCFS will award a 10% contingency fund in addition to the low vendors quote to cover any cost increase due to design changes after award. Any changes after award shall not exceed the 10% contingency. DCFS requires inside delivery, all mounting hardware, and full installation services to be included in vendors quote. All product supplied shall be new unused in original packaging. Shipping shall be FOB Destination. DCFS shall not be responsible for damage during shipping or vendor installation. Vendor is responsible for ensuring installation is stable and secured for long term display use. Vendor is responsible and must repair to DCFS’ satisfaction any damage caused by the vendor’s actions during installation.

Information on current display: There are currently 18 pictures, 2 more are required for previous and current Director (20 Total). DCFS will provide vendor with digital copies or prints of the two additional pictures required. DCFS would like to leave room for approximately 8-10 future Directors pictures (28-30 Total) depending on vendors design. The installation site (see pictures attached) at 406 E. Monroe measures 130” Wide by 90” Tall from the heater to the ceiling. Current frames are roughly 11.5” Wide by 14” Tall. The current pictures vary slightly larger and smaller, but average around 7.5” Wide by 9.5” Tall. DCFS blue is Navy Blue or Pantone PMS 2757.

Minimum Specifications: Design Goal: DCFS desires two custom standoff recognition displays that are durable, professional, modern but also timeless to allow for extended use. Vendors are requested to use their expertise and include a unique design element(s) on the top/bottom or sides to enhance the overall appearance. Overall Size: 90”-110” Wide by 46”-54” Tall (including identification). Identification: Minimally; DCFS DIRECTORS”. DCFS prefers to use our full logo and “DIRECTORS”. Letters and/or logo may be attached to the base as cut out lettering in the same base material and color, or metal cutouts mounted to the base in coordinating color. Base Material (Visible): Hardwood laminate or veneer with a medium to light color stain. ¼” or more thickness. All hardware should coordinate with the color of the stain and identification (i.e. silver for medium stain and brass for light stain). Frames (Picture Plates): Approximately 9” Wide by 12” Tall black matte finish acrylic picture plates to hold pictures. DCFS prefers permanent printed pictures on the plates with ½” to 1” exposed black edge to create depth and framing of the photo. Plates shall be secured to base with 4 standoffs. Name Plates: Subject to vendors design, minimally ~4” Wide by 1” Tall engraved name plates spaced approximately ½” below the picture. Engraving color fill or negative impression may be used. To ensure longevity, screen printing is not allowed. Pictures: If possible, DCFS would like to standardize all pictures at 7” Wide by 9” Tall. Vendors quote shall include digitally scanning current pictures for high-resolution digital reprint or permanent print to acrylic plates, photoshopping black and white pictures in warm sepia tint, and engraving of name plates.

DCFS also requests 20 black ribbons in metal or other permanent non-fading material that are able to be easy attached to the pictures of deceased Directors.

While award is based on low quote, DCFS reserves the right to reject designs that do not materially conform to the Design Goal and Minimum Specifications listed herein.