DCFS PO20-587 Q and A.xlsx

XLSX spreadsheet 17 KB Posted Jun 9, 2020

Attached to: DCFS PO20-587 - Non-Medical Reusable/Washable Face Masks - Statewide
Solicitation number: 20-418DCFS-PROCU-B-15590
Issued by: St. Clair County, Illinois

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Written by GovTribe AI · Aug 1, 2024

The document provided contains a question-and-answer session related to a state and local contract opportunity for the Illinois Department of Children and Family Services (DCFS) to procure non-medical reusable/washable face masks. The resulting 3-year contract will have a not-to-exceed value of $101,700.00, with replacement inventory ordered on an as-needed basis. The bid is a small business set-aside open to all businesses, not limited to Illinois-certified small businesses. DCFS currently uses 3-ply disposable or non-medical KN95 masks, and the requested masks must be 3-layered to provide adequate filtration while allowing for comfortable breathing. Vendors may submit either royal blue or navy blue masks, with one color selected for the entire contract term. Samples will be requested from the three lowest bidders and additional vendors as needed. Pricing must include inside delivery to the two designated locations of Springfield and Chicago, with no separate invoicing allowed for shipping.

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Other files

File	Type	Posted
DCFS PO20-587 First Order Addresses and Quantity.xlsx	XLSX spreadsheet	Jun 9, 2020
Forms B Section V.20.1~4.docx	DOCX document	Jun 9, 2020
Forms A Section V.18.1~14.docx	DOCX document	Jun 9, 2020

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Sheet1

DCFS Non-Medical Reusable/Washable Face Mask
Open Market Bid 20-418DCFS-PROCU-B-15590
DCFS Reference# PO20-587
Questions Received as of 06/12/2020, 12:00PM CST
ID#
1	Question:	We typically request 50% upfront and then the remaining balance 30 days net after deliverables are received. What are the payment terms you are requesting for bid? Thanks.
	Answer:	Payment terms are net 30 after product is received. DCFS is paying with our special 220 Children's Services Funds which are not subject to payment delay and typicaly pay within two weeks of sending an approved voucher to the Comptroller for payment.
2	Question:	Are samples required to arrive before the due time of June 18th? Our express delivery may be late because of the slow customs clearance. Is the delay of the sample time acceptable? Could you provide a picture for reference?
	Answer:	No, samples will be requested from the three lowest bidders after the close of the bid. Samples will be required from additional vendors as needed until the agency receives a sample that meets the requirements and the agency's need. Vendors are welcome to send samples at their own expense, however they are not required until requested from the agency.
3	Question:	Are there only two addresses for year 2 and year 3? Is it one-time delivery for each address every year? If not, is a usage plan available?
	Answer:	There are only two ship-to address for the life of the Contract. Springfield and Chicago. See attachment in BidBuy.
4	Question:	Is this part of the same bid that was posted recently for PPE for the state?
	Answer:	No, this bid is for reuable face mask for the Department of Children and Family Services staff and is not associated with any other agency's bid.
5	Question:	The bid asks for Form B to be attached, but I cannot find Form B anywhere on the solicitation. Am I missing something?
	Answer:	Both Form A and Form B will be attached to the bid shortly for vendors to complete. Complete Form A if you are not using a State of Illinois Vendor Registration Number which represents registration in the Illinois Procurement Gateway (IPG). Complete Form B if you are using an active State of Illinois Vendor Registration Number. The IPG can be found at: https://ipg.vendorreg.com/?TN=ipg
6	Question:	We produce an amazing washable mask that is anti-microbial as well the outer layer is a dense microfiber and is well equipped to filter better than most cloth masks. We have both a Royal and Navy would you want both for the term of the contract or choose between one color?
	Answer:	Either Royal Blue or Navy Blue is acceptable. Only one color will be selected and used for the entire Contract term.
7	Question:	Could you please help me with a Form B as well to complete?
	Answer:	Please see answer to Question #5 above.
8	Question:	In the spec’s does the request for three layers come from the desire to come as close to matching the Breathability of an N95 mask. If so Great we will go from there.
	Answer:	3-layers are requested to provide adequate filtration while allowing for comfortable breathing.
9	Question:	Are vendors allowed to invoice separately for shipping?
	Answer:	No, please see bid description, inside delivery is required for the life of the Contract and should be included in your unit price quoted.
10	Question:	Are the users currently using a reusable mask? If they are what is the brand or manufacturer?
	Answer:	No, at this time DCFS staff are using 3-ply disposable or non-medical KN95 masks.
11	Question:	Are you interested in KN95 masks? These marks are for non-medical purposes but cannot be washed.
	Answer:	No.
12	Question:	Or you are interested in getting Cloth masks that are reusable and washable as well? If these are the ones you looking for then what color, any design/prints, cloth material etc available for us to match your requirements.
	Answer:	Please see bid description in BidBuy.
13	Question:	I see the mask order is a set aside for a small business. Does it have to be an Illinois certified small business?
	Answer:	The Department has an approved Small Business Set-Aside Waiver and this bid is open to all businesses.
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File details come from the government source that posted it. Updated Aug 1, 2024.