DCF SPGOFMV27.pdf

REQUEST FOR QUOTE FOR MOVE SERVICES (RFQ)

THE COMMONWEALTH OF MASSACHUSETTS

Executive Office of Health and Human Services (EOHHS)

EHS Facilities

This order is placed under Statewide Contract FAC 127. All the terms and conditions of the Statewide Contract FAC 127 are incorporated herein and made a part hereof. Conflicting or additional terms, conditions or agreements shall be superseded and void.

This move involves the office relocation for: Department of Children and Families

Current Address: 112 Industry Avenue, Springfield MA New Address: 88 Industry Avenue, Springfield MA Additional Address related to move

Note: All items located at 112 Industry Ave will be either trashed or temporarily relocated next door at 88 Industry Ave and will be brought back upon completion of the building renovation project - The Agency will be in this Tempory Space for several months so we prefer to use boxes rather than crates for cost reasons.

Is a surplus removal required from the current address 112 Industry Avenue, Springfield MA ? YES / NO Note:

All surplus to be removed will be Black Labeled

A certified payroll record must be submitted with the invoice.

The Commonwealth of Massachusetts is self-insured and is not purchasing additional insurance.

Move Components Requested:

☐ Component #1: Office Relocation Inventory for DCF - see Addendum A ☐ Component #2: Surplus removal Inventory - see Addendum B & C

CONTACT INFORMATION:

EOHHS Project Manager: Vince Laberinto EHS Facilities 617-592-7267 Vincent.Laberinto@mass.gov

Submission Deadline: August 31st

All responses must be submitted via Commbuys by August 31st ON 5:00PM.

The bid process will be closed at that time and all bids received after that will not be considered.

• A vendor site visit for this move will be conducted on August 26th 2026 at 1:00 PM.

• Move Days - September 10th and September 11th

Please remember to include the dollar amount of your bid on the “quote total” column of the header information page. Please be sure to attach the detailed breakdown of your bid using the attachment portion on the header page.

DETAILS:

The day(s) of the move are linked to contractual agreements, and a construction schedule is firm at the time of this quote. The vendor will agree to these dates, knowing there may be construction delays:

This move shall be completed in no more than 2 Days

The vendor must be responsible for all permits and regulatory requirements.

The move must be conducted in a safe and secure manner.

General packing services are not requested.

The vendor will not be responsible to disconnect or unplug computers or equipment.

Origin:

Address/location: 112 Industry Avenue, Springfield MA

Passenger Elevator available No Masonite Sheets to be located No Loading dock available No

Destination 1:

Address/location: 88 Industry Avenue, Springfield MA

Passenger Elevator available No

Loading dock available Yes

Destination 2:

Address/location: 88 Industry Avenue, Springfield MA88 Industry Avenue, Springfield MA

Passenger Elevator available No

Loading dock available Yes

Destination 3:

Address/location:

Passenger Elevator available N/A Masonite Sheets to be located N/A Loading dock available N/A

Special Handling Requirements:

Installer and tools: Yes

Preparation Materials:

Moving vendor will not need to provide: Labels for this move are already with the agencies already the labels breakdown is detailed below:

Labels Location

Brown 88 Industry Ave - Building 1 Orange 88 Industry Ave - Building 2 Black Trash Labels Labels Labels

Moving Crates/Computer Bags/Bubble Wrap

Count Note:

• Please schedule to have the moving crates and the rest of the materials delivered to 112

Industry Avenue, Springfield MA , on September 1st. The crates and materials can be picked up at 88 Industry Avenue, Springfield MA on for a day rental.

• Broom Swept Services are required at 112 Industry Avenue, Springfield MA by the conclusion of the Surplus Removal (4:00 PM).

• BROOM SWEEP NOT NEEDED

• Please include costs for all supplies & Move materials in your bid

Inventory:

Addendum A identifies the type and quantities of DCF office furnishings and equipment to be relocated to 88 Industry Avenue, Springfield MA

Addendum B identifies the type and quantities of office furnishings and equipment to be relocated to88 Industry Avenue, Springfield MA 88 Industry Avenue, Springfield MA

Addendum C identifies the type and quantities of DCF, office furnishings and equipment to be relocated to Surplus

Vendor Shall Provide:

1. Prevailing Wage Sheets (to become part of the Scope of Work) Your bid will not be considered without the wage sheets.

2. Primary Contact Information for both working hours and after working hours

3. Cost Estimate 4.

Evaluation Criteria:

1. Mandatory requirements

2. Cost Evaluation

2.1 Price broken out by each move day, junk run, broom sweep

services and settling crew (if applicable)

2.1.1 Including Prevailing Wage Sheets

2.1.2 Breakout of travel time

2.1.3 Quantity, type, and cost of vehicles

2.1.4 Moving supplies (dollies, padding, etc.)

2.1.5 Moving materials requested (labels, crates, keyboard bags, special equipment, etc.)

2.1.6 Miscellaneous costs: permits, fees, disposal

After the quotes have been received and reviewed, DCF & will make their selection and notification notices will be emailed out. EOHHS reserves the right to amend the scope of work with the awarded bidder prior to the actual move date and the awarded bidder agrees to negotiate in good faith all amendments to the scope of work.

All quotes are to be “not to exceed” and are final.

Addendum A

Inventory count of DCF furniture and equipment included in the relocation to 88 INDUSTRY

AVE - SPRINGFIELD MA:

DCF Move inventory Office Furniture Desks 10 Chairs-Rolling 95 Chairs-Guest/Stacking 15 Tables 5 Folding Tables 15 Rolling Easel 0 Podium 0 Bookcases 5 Vertical File Cabinets 40 Lateral File Cabinets 1 Computer Equipment PCs w monitor Monitor w/dock 95 Desk printers 3 Copy machine 3 Other Items Moving crates Small refrigerator 6 Mail/Moving Carts XL Boxes REG Boxes 300 Postage machine (Pitney Bowes)

Storage cabinets 3 Plastic Storage Bins 65 Microwave 6 Chair Carts 6 Projector screen 0 Car seats 60 2-wheeeler 0

TV 2

Changing Table 4 White board 15 Lounge Chair 2 Sofa/Bench 8 Modular Furniture Pieces Pack N Play-Boxed 32 Step ladder 2 Set of Kids Table w/ 4 chairs 0 Play Kitchen/Dollhouse 0 Shelves with Boxes Paper 12

Diaper Boxes/wipes 100

Addendum B

JUNK items to be properly disposed of after relocation is completed. Removed from 112

INDUSTRY AVE - SPRINGFIELD MA:

DCF to

Junk Office Furniture Desks 30 Chairs-Rolling 60 Chairs-Folding Chairs-Guest/Stack 40 Tables 5 PC Carts 4 Folding Tables Bookcases Vertical File Cabinets 50 Lateral File Cabinets Other Items Large refrigerator 2 Small refrigerator Storage Cabinets Coat Tree 1 Metal Racks Glider Chairs IT Equipment 0 White boards 30 Chalk Board Cork Board 30 Easel Mail Machines 0 TV cart/Stand

TV 0

Small Safe

Addendum C

Inventory count of equipment included in the relocation from to Office Furniture

Other Items

Month: SEPTEMBER Year: 2026

Sun Mon Tue Wed Thu Fri Sat

CRATE

DELIVERY

MOVE DAY

MOVE DAY

NOTE:

Key Information Department #1 Department of Children and Families Department #2 Department #3

Agency Acronym #1 DCF Agency Acronym #2 Agency Acronym #3

FAC 127

Current Address 112 Industry Avenue, Springfield MA

New Address 88 Industry Avenue, Springfield MA Additional Address

Destination #2 88 Industry Avenue, Springfield MA

Destination #3 Move Start Date September 10th 2026 Move End Date September 11th 2026

Time Start 8:00 AM Time End 4:00 PM

COMMBUYS Submission Deadline August 31st COMMBUYS Submission Time 5:00PM

Site Visit Date August 26th 2026 Site Visit Time 1:00 PM

Total Days to Complete Move 2 Days