DCF RFP 2324 105.pdf

DCF RFP Template: 1 of 36 (PMT-05-2021) Revisions 06/##/2022

STATE OF FLORIDA

DEPARTMENT OF CHILDREN AND FAMILIES

OFFICE OF CHILD AND FAMILY WELL-BEING

REQUEST FOR PROPOSAL

DCF RFP 2324 105

KEYS TO INDEPENDENCE PROGRAM

DCF RFP Template: 2 of 36

TABLE OF CONTENTS

1.1 Purpose of the Procurement

1.2 Timeline of Events

1.3 Term of the Agreement

1.4 Procurement Officer and Communication

SECTION 2. SOLICITATION PROCESS

2.1 General Overview of the Process

2.2 Respondent Questions

2.4 General Response Information

2.5 Public Records and Trade Secrets

2.6 Department’s Discretion

2.7 Protests

2.8 Supporting Documentation

SECTION 3. GENERAL CONTRACT INFORMATION

3.1 Composition of the Contract

3.2 Order of Precedence

SECTION 4. INSTRUCTIONS FOR RESPONDING TO THE SOLICITATION

4.1 How to Submit a Response

4.2 Response Structure

4.3 Content of the Financial Response

APPENDIX I: CERTIFICATE OF SIGNATURE AUTHORITY

APPENDIX II: RESPONDENT’S CERTIFICATIONS

APPENDIX III: QUESTION SUBMITTAL FORM

APPENDIX IV: SUBCONTRACTOR LIST

APPENDIX V: BUDGET SUMMARY AND DETAIL INSTRUCTIONS

APPENDIX VI: PROJECT BUDGET SUMMARY

APPENDIX VII: PROPOSED COST ALLOCATION PLAN

APPENDIX VIII: STANDARD CONTRACT PART 1

APPENDIX IX: STANDARD CONTRACT PART 2

APPENDIX X: FEDERAL GRANT COMPLIANCE INTRODUCTION

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INTRODUCTION

1.1 Purpose of the Procurement

In accordance with Chapter 287, Florida Statutes (F.S.), the State of Florida, Department of Children and Families (Department), Office of Child and Family Well-Being issues this Request for Proposals (RFP) to Respondents for the purpose of providing services for the Keys to Independence Program (Program) by reimbursing the cost of driver education, licensure and other costs incidental to licensure, and motor vehicle insurance for eligible Youth and Young Adults. Any person interested in participating must comply with the terms of this solicitation. See definition of eligible Youth in Section B.4. Client Eligibility in Appendix IX– Standard Contract Part 2.

The selected Respondent shall provide contractual services that meet the requirements of the Department’s Standard Contract Part 1 and Part 2 (Appendix VIII and IX). Any Respondent interested in participating must comply with the terms of this solicitation. By responding to this solicitation, Respondents agree to all terms, conditions, and requirements herein.

The terms “contract”, “agreement”, and “purchase order” may be interchangeably used throughout this document, all related attachments, exhibits, and referenced documents. These terms collectively refer to the services, terms, and conditions to provide the goods, services, and solution that meet the requirements of the Department’s Standard Contract Part 1 and Part 2 (Appendix VIII and IX), between the Department and the selected Respondent.

1.2 Timeline of Events

The table below contains the Timeline of Events for this solicitation and contains the official solicitation dates and times. The dates and times listed as “Anticipated” within the Timeline, are subject to change. It is the responsibility of the Respondent to check for any changes on the Department of Management Services Vendor Information Portal (VIP). Respondents shall not rely on the Business Network time clock. It is not the official submission date and time deadline. In the event of a technical malfunction or discrepancy in VIP or on the Business Network, the Timeline of Events listed in this solicitation document shall prevail. The Eastern time zone is in effect for all events listed in the timeline below, unless stated otherwise.

Activity Date Time EST Address

Solicitation advertised 11/18/2024 N/A https://vendor.myfloridamarketplace.com/

Written questions must be received by: 12/10/2024 10:00

AM See Section 1.4

Anticipated Department’s response to questions:

12/20/2024 N/A https://vendor.myfloridamarketplace.com/

Response must be received by the Department:

01/14/2025 2:00 PM See Section 1.4 https://vendor.myfloridamarketplace.com/

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Activity Date Time EST Address

Public Response opening: 01/14/2025 3:30 PM

Computer, tablet, or smartphone:

https://meet.goto.com/SolicitationAdministration Phone:

Access Code: 687-621-357 United States (Toll Free): (866) 899-4679

- One-touch: tel:+18668994679, 687621357# United States: (571) 317-3116

- One-touch: tel:+15713173116, 687621357# Video-conferencing room or system:

Meeting ID: 687-621-357 Dial in or type: 67.217.95.2 Or dial directly: 687621357@67.217.95.2 or 67.217.95.2##687621357

Anticipated posting of intended contract award:

02/17/2024 N/A https://vendor.myfloridamarketplace.com/

1.3 Term of the Agreement

The anticipated start date of the resulting contract is April 1, 2025. The anticipated duration of the contract is three years. Renewal, if any, shall comply with s. 287.057(13), F.S.

1.4 Procurement Officer and Communication

The sole contact point for communication (which will only be accepted in writing) regarding this solicitation is:

Joseph Ruis Procurement Officer Joseph.Ruis@myflfamilies.com, and CC:

hqw.procurement.team.activities@myflfamilies.com In accordance with s 287.057(23) F.S., “respondents to this solicitation or persons acting on their behalf may not contact, between the release of the solicitation and the end of the 72-hour period following the agency posting the notice of intended award, excluding Saturdays, Sundays, and state approved holidays, any employee or officer of the executive or legislative branch concerning any aspect of this solicitation, except in writing to the Procurement Officer or as provided in the solicitation documents. Violation of this provision may be grounds for rejecting a Response.”

SECTION 2. SOLICITATION PROCESS

2.1 General Overview of the Process

Responses from responsible and responsive Respondents are eligible for evaluation. By submitting a Response, the Respondent agrees to each of the certifications listed in this solicitation unless otherwise indicated.

https://meet.goto.com/SolicitationAdministration tel:+18668994679 tel:+15713173116 https://vendor.myfloridamarketplace.com/ mailto:Joseph.Ruis@myflfamilies.com mailto:hqw.procurement.team.activities@myflfamilies.com

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If the Department receives less than two (2) responsive responses, the Department may negotiate on the best terms and conditions, pursuant to section 287.057(6), F.S.

The Department may request Respondent presentations.

2.2 Respondent Questions

2.2.1 Respondent questions for which binding Department answers are desired must be sent to the email addresses provided in Section 1.4, Procurement Officer. Questions shall be received by the Procurement Officer on or before the dates and time specified in Section 1.2, Timeline of Events.

2.2.2 Respondents should read the solicitation and all attachments in whole prior to submitting questions.

2.2.3 The Department requests that all questions have the solicitation number in the subject line of the email.

2.2.4 The Departments requests all questions submitted at once, rather than in multiple communications.

2.2.5 The Department’s answers to written questions will be issued via an addendum and posted to VIP with this solicitation.

2.2.6 Questions are requested to be submitted using Appendix III, Question Submittal Form

2.2.7 It is the sole discretion of the Department to consider questions received after the written questions submission deadline.

2.2.8 Questions must include at minimum, the following information:

2.2.8.1 Respondent Name

2.2.8.2 Section reference pertaining to question

2.3 Official Notices and Addenda

2.3.1 All notices, decisions, intended decisions, addenda, and other matters relating to this solicitation will be posted on the VIP located at: https://vendor.myfloridamarketplace.com/

2.3.2 The Department reserves the right to modify this solicitation by addenda. Addenda may modify any aspect of this solicitation. Any addenda issued will be posted on the VIP.

2.3.3 It is the responsibility of prospective Vendors to check the VIP for addenda, notices of decisions, and other information or clarifications to this solicitation. Posting on the VIP is the only official notice for determinations of timeliness of protests.

2.3.4 The Department bears no responsibility for any resulting impacts associated with a Respondent’s failure to obtain the information made available.

2.3.5 The Department will not accept questions by telephone, postal mail, hand delivery, or fax.

2.4 General Response Information

2.4.1 Receipt of Responses

Responses shall be submitted to the Department electronically to the Procurement Officer and email addresses listed in Section 1.4, Procurement Officer and Communication. Responses must be received by the Procurement Officer not later than the date and time specified in Section 1.2, Timeline of Events. Responsibility for timely delivery rests with the Respondent. Respondents should fully acquaint themselves with all aspects of this solicitation to ensure the work is performed in accordance with the terms and conditions herein. No allowances will be made to the selected

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Respondent due to a lack of knowledge about conditions or requirements nor will the selected Respondent be relieved of any liabilities or obligations.

The electronic submission must comply with the following requirements:

The Response must be free of malware and any infection resulting to the Department’s systems shall be addressed to the Department’s satisfaction at the Respondent’s expense. The software used to produce the electronic file must be Adobe portable document format (“pdf”), version 6.0 or higher. The Department must be able to be open and view the Response utilizing Adobe Acrobat. In the event that the electronic file attachment is too large to be submitted in a single email, the Respondent may utilize multiple emails so long as all required documents are delivered to the Procurement Officer by or before the date and time specified in Section 1.2, Timeline of Events.

The Department can allow up to 100 MB for incoming attachments. The Respondent email system must also allow for a 100 MB attachment. Zipping attachments will reduce file sizes.

2.4.2 Format

Figures, charts, and tables should be numbered and referenced by number in the text. Attachments may be combined with the Response or included as separate attachments. It is understood that the Response will become a part of the Department’s official procurement file.

2.4.3 Unrequested Terms and Conditions

The Department will not accept any unrequested terms or conditions submitted by a Respondent, including any appearing in documents attached as part of a Respondent’s response. In submitting its Response, a Respondent agrees that any additional terms or conditions, whether submitted intentionally or inadvertently, shall have no force or effect. All Responses are subject to the terms of this solicitation, which, in case of conflict, will have the order of precedence listed in Section 3, General Contract Information.

2.4.4 Cost of Preparation of Response

The Department will not pay any costs incurred in responding to this solicitation.

2.4.5 Clarifying Information

The Department may request, and Respondent shall provide, clarifying information or documentation. Failure to supply the information or documentation as requested may result in the Response being deemed non-responsive.

2.4.6 Response Withdrawal and Amendment

Respondents may withdraw, or withdraw and replace, previously submitted sealed Responses on or before the date and time specified for sealed Responses to be received by the Department.

2.4.7 Binding Response

Respondents are bound by their Responses until the latter of sixty (60) calendar days after the Response opening or the closing of all opportunities for protest or appeal.

2.4.8 General Instructions

The standard “General Instructions to Respondents” Form PUR 1001 (10/06) is hereby incorporated into this solicitation by reference as if fully recited herein. In the event of any conflict between Form PUR 1001 and this solicitation, the terms of this solicitation shall take precedence over Form PUR 1001, unless the conflicting term is required by Florida law, in which case the term contained in Form PUR 1001 shall take precedence. Form PUR 1001 is available at: State Purchasing (PUR) Forms / State Agency Resources / State Purchasing / Business Operations - Florida Department of Management Services (myflorida.com) https://www.dms.myflorida.com/business_operations/state_purchasing/state_agency_resources/state_purchasing_pur_forms https://www.dms.myflorida.com/business_operations/state_purchasing/state_agency_resources/state_purchasing_pur_forms https://www.dms.myflorida.com/business_operations/state_purchasing/state_agency_resources/state_purchasing_pur_forms

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2.4.9 Woman--, Veteran--, and Minority-owned Small Businesses Participation Woman--, Veteran--, and Minority-owned Small Businesses are encouraged to participate in any scheduled conferences, conference calls, or pre-solicitation meetings. All respondents shall be accorded fair and equal treatment. For questions about registering to identify your Small Business as a Woman--, Veteran--, or Minority-owned Small Businesses visit:

https://www.dms.myflorida.com/agency_administration/office_of_supplier_diversity_osd

2.5 Public Records and Trade Secrets

2.5.1 How to Claim Trade Secret Protection

Article 1, section 24, Florida Constitution, guarantees every person access to all public records, and §119.011, F.S., provides a broad definition of “public record.” As such, the entirety of the Response is public record and is subject to disclosure unless exempt from disclosure by law. The Department defines “confidential information” as information that is trade secret as defined in §688.002, F.S., or otherwise confidential or exempt from disclosure under Florida or federal law.

If the Respondent considers any portion of the Response to be confidential information, the Respondent shall then submit two copies of the Response in accordance with the following;

In both copies, any portion of the Response considered confidential information shall be clearly labeled within the text of the Response as “CONFIDENTIAL”. For each portion of the Response that is labeled “CONFIDENTIAL”, the Respondent shall provide a written statement of the basis for exemption applicable to each provision identified by the Respondent as “confidential”, including citation to a protection created by statute, and state with particularly the reasons the provision is confidential.

The original copy shall be unredacted and labeled on the cover of the Response as “Confidential Copy”. The redacted copy shall redact all the confidential information and be labeled on the cover of the Response as “Redacted Copy”.

2.5.2 Respondent’s Duty to Respond to Public Records Requests In response to any notice by the Department that a public records request received by the Department encompasses any portion of the separately bound part of the Respondent’s Response or other submissions labeled as “trade secret,” the Respondent shall expeditiously provide the Department, or the public pursuant to subsection 119.0701(2), Florida Statutes, with a redacted version of the document(s) and identify in writing the specific statutes and facts that authorize exemption of the information from the Public Records Law. If different exemptions are claimed to be applicable to different portions of the redacted information, the Respondent shall provide information correlating the nature of the claims to the redacted information. The redacted copy must only exclude or obliterate only those exact portions that are claimed confidential or trade secret. If the Respondent fails to promptly submit a redacted copy and justification in response to the notice of a public records request, the Department is authorized to produce the records sought without any redaction.

2.5.3 Department not Obligated to Defend Respondent Claims

By submitting a Response, the Respondent agrees to protect, defend, and indemnify the Department for all claims arising from or relating to the Respondent’s determination that the redacted portions of its Response are confidential information. If a Respondent fails to submit a Redacted Copy in accordance with this solicitation, the Department is authorized to produce the entire material submitted to the Department in response to a demand for discovery or disclosure of these records or a public records request.

2.6 Department’s Discretion

https://www.dms.myflorida.com/agency_administration/office_of_supplier_diversity_osd

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The Department may:

2.6.1 Determine whether a Respondent is responsible, as defined in section 287.012, Florida Statutes;

2.6.2 Waive minor irregularities when doing so would be in the best interest of the State of Florida;

2.6.3 Withdraw the solicitation or reject all Responses at any time;

2.6.4 Select more than one Respondent for the commodities and contractual services encompassed by this solicitation;

2.6.5 Withdraw or amend its Notice of Award;

2.6.6 Award contract(s) for a reduced scope of the commodities and contractual services encompassed by this solicitation.

2.7 Protests

Any protest concerning this solicitation shall be made in accordance with sections 120.57(3) and 287.042(2), F.S., and Rule Chapter 28-110, Florida Administrative Code (F.A.C.).

Failure to file a protest within the time prescribed in section 120.57(3), F.S., or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, F.S.

Notices of Protest must be filed with the Clerk of Agency Proceedings (Agency.Clerk@myflfamilies.com).

2.8 Supporting Documentation

This table lists the supporting documentation, and the associated link to download the supporting documentation.

Subject Description Link

Commercial Driving Schools Florida Statutes Chapter 488 http://www.leg.state.fl.us/Statutes/index.cfm?Ap p_mode=Display_Statute&URL=0400- 0499/0488/0488.html

Motor vehicle insurance and driver licenses for children in care and certified unaccompanied homeless Youth.

S.409.1454, F.S.

Statutes & Constitution :View Statutes : Online Sunshine (state.fl.us)

Continuing care for Young Adults S.39.6251, F.S. Chapter 39 Section 6251 - 2021 Florida Statutes

- The Florida Senate (flsenate.gov)

SECTION 3. GENERAL CONTRACT INFORMATION

3.1 Composition of the Contract

The contract awarded as a result of this solicitation will be composed of:

3.1.1 Department’s Standard Contract

mailto:Agency.Clerk@myflfamilies.com http://www.leg.state.fl.us/Statutes/index.cfm?App_mode=Display_Statute&URL=0400-0499/0488/0488.html%20 http://www.leg.state.fl.us/Statutes/index.cfm?App_mode=Display_Statute&URL=0400-0499/0488/0488.html%20 http://www.leg.state.fl.us/Statutes/index.cfm?App_mode=Display_Statute&URL=0400-0499/0488/0488.html%20 http://www.leg.state.fl.us/Statutes/index.cfm?App_mode=Display_Statute&URL=0400-0499/0409/Sections/0409.1454.html http://www.leg.state.fl.us/Statutes/index.cfm?App_mode=Display_Statute&URL=0400-0499/0409/Sections/0409.1454.html https://www.flsenate.gov/Laws/Statutes/2021/39.6251 https://www.flsenate.gov/Laws/Statutes/2021/39.6251

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(PMT-05-2021) 01/2024

The Department’s Standard Contract Part 1 contains general contract terms and conditions required by the Department for all Respondents. In addition, the Department’s Standard Contract Part 2 contains additional contract terms and conditions governing the performance of work, the clients to be served, required deliverables, performance standards, and compensation.

3.1.2 Form PUR 1000

Form PUR 1000 is incorporated by reference into the Department’s Standard Contract. In the event of any conflict between Form PUR 1000 and this solicitation, the terms of this solicitation shall take precedence over Form PUR 1000, unless the conflicting term is required by Florida law, in which case the term contained in Form PUR 1000 shall take precedence. Form PUR 1000 is available at:

https://www.dms.myflorida.com/business_operations/state_purchasing/state_agency_resources/stat e_purchasing_pur_forms

3.1.3 Other Attachments or Exhibits

All other attachments and exhibits to the contract referenced in this solicitation shall also be part of the resulting contract, if any; and

3.1.4 Respondent Response

The Respondent’s Response and any additional submittals, if incorporated into or attached to the contract.

3.2 Order of Precedence

In the event of conflict within any two or more documents within the contract documents listed in Section 3.1, Composition of the Contract, the earlier listed document shall control (e.g., 3.1.2. will control over 3.1.3).

3.3 No Cost-of-Living Increases

The Department does not fund Cost-of-Living increases.

SECTION 4. INSTRUCTIONS FOR RESPONDING TO THE SOLICITATION

4.1 How to Submit a Response

4.1.1 Copies Required and Format for Submittal

4.1.1.1 The Respondent should clearly label each copy of the Response with “Confidential Copy” and “Redacted Copy” (if applicable) as described in Section 2.5, Public Records and Trade Secrets.

4.1.1.2 The Department reserves the right to reject any Response that does not: properly address the requirements; fails to include the requested information; or deviates from the requirements of this RFP in any manner.

4.1.2 Response Format

4.1.2.1 Electronic (email) copies of the Responses must be submitted and must be clearly marked with, the solicitation number, title, the Respondent's name, and identification of enclosed documents.

4.1.2.2 Responses should be typed, single-spaced, on 8 1/2” x 11” format. Pages should be numbered in a logical, consistent fashion. Figures, charts, and tables should be numbered and referenced by number in the text. The Response must be submitted in accordance with Sections 4.2, Response Structure.

4.2 Response Structure

https://www.dms.myflorida.com/business_operations/state_purchasing/state_agency_resources/state_purchasing_pur_forms https://www.dms.myflorida.com/business_operations/state_purchasing/state_agency_resources/state_purchasing_pur_forms

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4.2.1 Cover Page

The first page of the Response shall be a Cover Page that contains the following information:

4.2.1.1 Solicitation Number and Title;

4.2.1.2 Name, title, telephone number, email address and mailing address of person who can respond to inquiries regarding the Response;

4.2.1.3 Full legal name of Respondent and its associated Federal Employer Identification

Number (FEIN), or Social Security Number if a FEIN is not required

4.2.1.4 Proof of registration with MFMP

4.2.1.5 Country and state of incorporation

4.2.1.6 Principal place of business

4.2.1.7 Redacted Response Statement

The Respondent shall submit a statement indicating that a Redacted Copy is included, or is not included, with the Respondent’s Response.

4.2.2 Tab 1: Table Of Contents

4.2.3 Tab 2: Mandatory Response Documents

4.2.3.1 Signature Authority

Include a signed certificate (Appendix I), completing either Section A (or providing a corporate resolution or other duly executed certification issued in the Respondent’s normal course of business) or Section B, demonstrating the person signing the Response, and its statements and certifications, is authorized to make such representations and to bind the Respondent.

4.2.3.2 Respondent Certifications

Include the Respondent Certifications Form (Appendix II) signed by the person named in the Certificate of Signature Authority as the Authorized Representative of the Respondent and with “true” checked next to each of the Certifications (a) through (f).

4.2.4 Tab 3: Executive Overview (Limit to Seven Pages)

Provide a brief executive overview demonstrating an understanding of the solicitation purpose and the needs specified in this solicitation. The Executive Overview includes a brief description of the Respondent’s organization, and qualifications to complete the work as outlined in Standard Contract Part 2 (Appendix IX).

4.2.4.1 Describe Respondent’s approach and philosophy, including mission statement, core values, and vision.

4.2.4.2 Describe Respondent’s organization and governance structure, depicting clear lines of authority including corporate affiliations; describe how the structure represents a lean, efficient, and effective administrative model; describe experience and achievements in developing a governance model is designed to avoid conflicts of interest.

4.2.4.3 Describe the Respondent’s understanding of the solicitation’s purpose and the specific needs outlined in Standard Contract Part 2.

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4.2.4.4 Provide information which will demonstrate the Respondent’s and subcontractor(s)' ability to successfully complete the work described in this solicitation and its appendices, attachments, exhibits, and referenced supporting documentation. The Respondent’s and any proposed subcontractor(s)’ information shall be shown separately.

4.2.4.5 Description of the Respondent’s organization, including number of years in business, subsidiaries, parent corporations, officers; include organization charts and details concerning the number of facilities by geographic location.

4.2.4.6 Names and addresses of all affiliated or related companies, partnerships or associations (including subcontractor, if any) and a brief description of its relationship to the Respondent.

4.2.5 Tab 4: Core Team Qualifications

4.2.5.1 The Respondent shall describe the qualifications and credentials of their leadership team with an explanation of why the leadership team is qualified to lead their organization in meeting the needs of this solicitation. In addition, the Respondent must include résumés for key leadership personnel describing their work experience, education, and training as it relates to the requirements of this solicitation and the Department’s Standard Contract Part 1 and Part 2.

4.2.5.2 The Response shall include the Respondent’s operational approach to the recruitment, training, supervision, and retention of qualified personnel as described in the Department’s Standard Contract Part 1 and Part 2.

4.2.5.3 The Response should address all applicable personnel grievances and conflict resolution practices. The Respondent should include position description narratives describing minimum qualifications of the Respondent’s staff, and should explain how it’s organization, subcontractors, and staffing levels will best meet the performance standards required to perform properly. It is also important to describe the credentials for human resources, quality assurance, financial, information technology, and other key professional level employees.

4.2.6 Tab 5: Service Capability (Limited to Seven Pages)

4.2.6.1 The Respondent’s Response should demonstrate the Respondent’s capability in providing processes, and tools to perform requested services described in Standard Contract Part 2. This should include a summary of relevant prior experience, application of industry standards (such as required accreditations, certifications, etc.), and knowledge of best practices.

4.2.6.2 Prior Similar Projects

Respondents shall submit details regarding two similar projects for which similar or identical services were performed within the past five (5) years.

4.2.7 Tab 6: Program Approach (Limited to Seven Pages)

4.2.7.1 The Response should detail the Respondent’s Program Approach to meet the requirements as described in Standard Contract Part 2. The Respondent must address proposed approaches or models, implementation plans (including timelines and activities), barriers or challenges and how those will be mitigated.

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4.2.7.1.1 The Respondent’s approach to ensure the Departments Major Contract Goals are met as stated in Standard Contract Part 2. This includes addressing approach to:

4.2.7.1.1.1. Provide eligible Youth and Young Adults, per section 409.1454, (F.S.):

4.2.7.1.1.2. Access to the completion of driver’s education courses;

4.2.7.1.1.3. Access to pay the cost of their driver’s education, including licensure and incidentals to licensure;

4.2.7.1.1.4. Access to any available subsidies for motor vehicle insurance.

4.2.7.1.2 Respondent’s approach to Client Eligibility (Standard Contract Part 2, B.4)

4.2.7.1.3 Respondent’s approach to Tasks outlined in Standard Contract Part 2, Exhibit

C including:

4.2.7.1.3.1. Keys to Independence Program Plan

4.2.7.1.3.2. Management Activities

4.2.7.1.3.3. Subcontracting and Coordination

4.2.7.1.3.4. Marketing and Outreach

4.2.7.1.3.5. Incentives to Youth and Young Adults in Program

4.2.7.1.3.6. Administrative Components

4.2.7.1.3.7. Timely submission of the Penetration Report

4.2.7.1.3.8. Implementation of the Keys to Independence Program. Describe how the Respondent will develop a timeline for Program activities, identify staff members required to successfully complete the project and estimate the number of staff hours for each staff member identified. The timeline of activities should include all activities including when the Respondent will have the Program in place to begin paying the costs for Youth and Young Adults. Preference will be given to a Respondent(s) with a Program in place within 30 calendar days after Contract execution.

4.2.7.1.3.9. Timely submission of the Annual Keys to Independence Program Report.

4.2.7.1.3.10. Volunteer/Intern Screening

4.3 Content of the Financial Response

4.3.1 Financial Response Title Page

The first page of the proposal shall be a Title Page that contains the following information:

4.3.1.1 Title of solicitation;

4.3.1.2 Solicitation number;

4.3.1.3 Respondent’s name and federal tax identification number;

4.3.1.4 Name, title, telephone number and address of person who can respond to inquiries regarding the proposal; and

4.3.1.5 Name of program coordinator (if known).

4.3.2 Tab 7: Cost Proposal:

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The Respondent will use Appendix VII - Proposed Costs, to provide a not-to-exceed price for the services described in Standard Contract Part 2.

4.3.3 Tab 8: Financial Information

4.3.3.1 Financial Management

The Respondent must describe its current financial management and accounting systems and capability. The Respondent must also provide a Statement of whether the Respondent has filed for bankruptcy protection in the past five (5) years or is currently in the process of filing or planning to file for bankruptcy protection or financial restructuring or refinancing. If so, provide court and case number.

4.3.3.2 Proposed Service Efficiencies and Re-investment

The Respondent shall provide information on how it plans to develop efficiencies in the services being provided. From this plan, the Respondent shall show how the cost reduction or added services that are realized from these efficiencies will be re-invested into the required services.

4.3.3.3 Ongoing Approach to Reduce Administrative Costs and Expand Services The Respondent shall provide its ongoing approach to reduce administrative cost, without affecting the quality of the services.

4.3.3.4 Local Match

Not Applicable.

4.3.4 Tab 9: Budget

The Respondent must submit a fixed price/cost reimbursement budget line item and budget narrative for each of the following fiscal years. The fixed price budget shall encompass the costs associated with administering the program. The cost reimbursement budget shall include the allocations to reimburse the eligible clients, see Section B.4 of Standard Contract Part 2 and Appendices V and VI.

4.3.4.1 April 1, 2025 – June 30, 2025

4.3.4.2 July 1, 2025 – June 30, 2026

4.3.4.3 July 1, 2026 – June 30, 2027.

4.3.4.4 July 1, 2027, through March 31, 2028.

Preference will be given to Respondents who have lower overhead expenses and propose to allocate a larger amount of the contract funds to the cost reimbursement budget to reimburse eligible clients for allowable services.

SECTION 5. THE SELECTION METHODOLOGY

5.1 The Department intends to award the contract to the responsible and responsive

Respondent(s) whose Response is determined to be the most advantageous to the state.

The Department will award the contract based on a consideration of the relative importance of price and other evaluation criteria set forth in the solicitation. The Department may also make a determination as to whether to deem one or more Respondents ineligible for award due to non-responsibility or non-responsiveness. The Department will electronically post the intent to award in accordance with section 120.57(3)(a), Florida Statutes, and Rule 60A- 1.021, Florida Administrative Code.

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5.2 Selection Criteria

The Department may consider any information that reflects upon a Respondent’s capability to fully perform the contract requirements and demonstrates the level of integrity and reliability required to assure performance of the contract.

5.3 Evaluation Phase Methodology

All Responses determined to be responsive will be evaluated using the process outlined below.

Each Evaluator shall assign a score for each evaluation criterion based upon their assessment of the response. The assignment of an individual score shall be based upon the following description of the point scores:

Description Category Points Extensive competency, proven capabilities, an outstanding approach to the subject area, innovative, practical, and effective solutions, a clear and complete understanding of inter-relationships, a clear and comprehensive understanding of the requirements and planning for the unforeseen.

Superior 4

Clear competency, consistent capability, a reasoned approach to the subject area, feasible solutions, a generally clear and complete description of inter-relationships, and a sound understanding of the requirements

Good 3

Fundamental competency, adequate capability, a basic approach to the subject area, apparently feasible but somewhat unclear solutions, a weak description in some areas, a fair understanding of the requirements, and a lack of staff experience and/or skills in some areas.

Adequate 2

Little competency, minimal capability, an inadequate approach to the subject area, infeasible and/or ineffective solutions, somewhat unclear, incomplete, a lack of understanding of the requirements and a lack of demonstrated experience and skills

Poor 1

A significant or complete lack of understanding, an incomprehensible approach, a significant of complete lack of skill and experience.

Insufficient 0

5.4 Programmatic Scoring

The Department’s Evaluators will independently evaluate each Programmatic Response in accordance with the following criteria:

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Criteria Score (0-4)

Weight

• Tab 3: Executive Overview (Section 4.2.4) o Does the Respondent’s approach and philosophy, including mission statement, core values, and vision align with the Department?

o How effectively does the Respondent demonstrate an understanding of the solicitation’s purpose and the specific needs outlined in Standard Contract Part 2?

o Does the Response adequately demonstrate the Respondent’s and subcontractor(s)' ability to successfully complete the work described in this solicitation and its appendices, attachments, exhibits, and referenced supporting documentation?

o

• Tab 4: Core Team Qualifications (Section 4.2.5.)

o How adequate are the Respondent’s qualifications and credentials of their leadership team, including an explanation of why this team is qualified to lead the organization in meeting the needs of this solicitation? Additionally, how effectively do the included résumés for key leadership personnel align with the requirements of this solicitation and the Department’s Standard Contract Part 1 and Part 2?

o How adequate is the Respondent’s approach the recruitment, training, supervision, and retention of qualified personnel as described in the Department’s Standard Contract Part 1 and Part 2? This includes practices for addressing personnel grievances and conflict resolution, the ways in which their organization and subcontractors ensure staffing levels meet the required performance standards, and the credentials of key professional-level employees in human resources, quality assurance, finance, and information technology.

• Tab 5: Service Capability (Section 4.2.6.)

o How well does the Respondent demonstrate their capability to provide the processes and tools necessary to perform the requested services as outlined in Standard Contract Part 2?

o Does the Respondent’s experience, including Prior Similar Projects align with the expectations of Standard Contract Part 2?

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Criteria Score (0-4)

Weight

• Tab 6: Program Approach (Section 4.2.7.)

o How adequate is the Respondent’s Program Approach to meet the requirements as described in Standard Contract Part 2?

o Does the Respondent’s approach appear to ensure the Departments Major Contract Goals are met as stated in Standard Contract Part 2? This includes addressing approach to:

Providing eligible Youth and Young Adults the following:

• Access to the completion of driver’s education courses;

• Access to pay the cost of their driver’s education, including licensure and incidentals to licensure;

• Access to any available subsidies for motor vehicle insurance.

Client Eligibility (Standard Contract Part 2, B.4) Tasks outlined in Standard Contract Part 2, Exhibit C including:

• Keys to Independence Program Plan

• Management Activities

• Subcontracting and Coordination

• Marketing and Outreach

• Incentives to Youth and Young Adults in

Program

• Administrative Components

• Timely submission of the Penetration Report

• Implementation of the Keys to Independence

Program. Preference will be given to a Respondent(s) with a Program in place within 30 calendar days after Contract execution.

• Timely submission of the Annual Keys to Independence Program Report.

• Volunteer/Intern Screening

TOTAL 11

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5.5 Financial Scoring:

The Department’s Evaluator(s) will independently evaluate each Financial Response in accordance with the following criteria:

Criteria Score (0-4)

Weight

• Tab 7: Cost Proposal (Section 4.3.2.)

• The Respondent’s overall cost.

• Tab 8: Financial Information (Section 4.3.3.)

o How adequate is the Respondent’s financial management approach, including proposed service efficiencies and re-investment and ongoing approach to reduce administrative costs and expand services?

• Tab 9: Budget (Section 4.3.4.)

o 4.3.4 How adequate is the Respondent’s fixed price/cost reimbursement budget line item and budget narrative for each of fiscal years?

Does the Respondent propose lower overhead expenses and propose to allocate a larger amount of the Contract funds to the cost reimbursement budget to reimburse eligible clients for allowable services?

TOTAL 4

5.6 Total Score of Responses

The Procurement Officer will average the total scores. The Procurement Officer will use the total points to rank Respondents. This ranking will serve as the recommended ranking of the Department’s Evaluators.

5.7 Report of the Procurement Officer

The Procurement Officer will report those Responses deemed responsive and Respondents deemed responsible. The report will include the Respondent’s Evaluator rankings. The Secretary, or the Secretary’s designee, will then decide to whom the contract should be awarded under this solicitation.

5.8 Selection of Respondent(s), Decision to Reject All, or Cancel The Department will make a determination to award to the Respondent(s), reject all Responses, or cancel this procurement. The Department will notice, in writing, it’s decision on VIP:

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APPENDIX I: CERTIFICATE OF SIGNATURE AUTHORITY

Check below and complete Section A or Section B Respondent is not a sole proprietorship (Complete Section A)

Respondent is a sole proprietorship (Complete Section B)

Section A I, _______________________________ _______ (name), hold the office or position of ____________________________________ (title) with__________________ (legal name of Respondent) and have authority to make official representations by said Respondent regarding its official records and hereby state that my examination of the Respondent’s records show that __________________________ (name) currently holds the office or position of ______________________________ (title) with the Respondent and currently has authority to make binding representations to the Department and sign all documents submitted on behalf of the above-named Respondent in response to solicitation # ____________, and, in so doing, to bind the named Respondent to the statements made therein.

Dated:

Signature:

Printed Name:

Title:

NOTE: In lieu of the above, the Respondent may submit a corporate resolution or other duly executed certification issued in the Respondent’s normal course of business to prove signature authority of the named Authorized Representative.

Section B I, ____________________________(name) am a sole proprietor, personally doing business in the name of ________________________________________ (name of Respondent), and will be personally bound by the Response submitted in response to solicitation # ________.

Dated:

Signature:

Printed Name:

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APPENDIX II: RESPONDENT’S CERTIFICATIONS

CERTIFICATIONS

MASTER CERTIFICATION

As the person named in the Certificate of Signature Authority as the Authorized Representative of the Respondent, ________________________________________ (legal name of Respondent), I confirm that I have fully informed myself of all terms and conditions of solicitation #__________ (the solicitation), the facts regarding the Response submitted by the Respondent in response to the solicitation and the truth of each statement contained in Certifications (a) through (f) and certify, by checking the applicable “true” or “false” box below and affixing my signature hereto, that each statement in each checked certification is “true” or “false” as indicated.

Check the applicable box next to the title to each certification:

True False

a. Certification of Binding Response and Acceptance of Terms of the Solicitation and Contract Document

b. Statement of No Prohibited Involvement

c. Statement Non-Collusion

d. Certification Regarding Subcontractors

e. Certification Regarding Prior Contractual Obligations

f. Certification of Representations Per sections 287.133, and 287.134, F.S.

The content of each certification named above, set forth below, is incorporated into this Master Certification as if fully recited herein and, for each certification marked “true” above, the below signature is deemed to be affixed to each such certification. I agree that any certification not marked above will be deemed “false.”

Signature of Authorized Representative:

Date:

a. Certification of Binding Response and Acceptance of Terms of the Solicitation and Contract Document By checking the “True” box in the Master Certification and signing the same, I hereby certify that the Respondent’s Response submitted in response to the Department of Children and Families Request for Responses (the solicitation ) is binding on the Respondent in accordance with the terms of the solicitation. If awarded any contract as a result of the solicitation, the Respondent will comply with the specifications, terms, and conditions stated in the solicitation and the contract document.

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b. Statement of No Prohibited Involvement By checking the “True” box in the Master Certification and signing the same, I hereby certify that no member of this firm or any person having interest in this firm has: Been awarded a contract as described in subsections 287.057(17)(c), Florida Statutes, to perform a feasibility study of the potential implementation of a subsequent contract to support this project, participated in drafting of a solicitation for this specific project, or developed a program for future implementation of this project.

c. Statement of Non-Collusion

By checking the “True” box in the Master Certification and signing the same, I hereby certify that all persons, companies, or parties interested in the solicitation as principals are named therein, that the Respondent’s Response is made without collusion with any other Respondent.

d. Certification Regarding Subcontractors By checking the “True” box in the Master Certification and signing the same, I hereby certify the Respondent’s agreement that by submitting a Response to this solicitation, the Respondent waives any exclusivity provision in its subcontractor agreements.

e. Certification Regarding Prior Contractual Obligations

By checking the “True” box in the Master Certification and signing the same, I hereby certify the Respondent has not:

(1) Failed to correct any unsatisfactory performance in a previous contract to the satisfaction of any Agency or eligible user;

(2) Had a contract terminated by any Agency or eligible user for cause; or

(3) Failed to sign a contract awarded by any Agency.

f. Certification of Representations Per Sections 287.042, 287.133 and 287.134, Florida Statutes

By checking the “True” box in the Master Certification and signing the same, I hereby certify the Respondent is not listed on the Suspended Vendors List maintained pursuant to Rule 60A-1.006, F.A.C., Convicted Vendors List created and maintained pursuant to section 287.133, F.S., or on the Discriminatory Vendors List created and maintained pursuant to section 287.134, F.S, and for Federal funds, not be listed on the governmentwide exclusions in the System for Award Management (SAM).

TIE BREAKING CERTIFICATIONS

Statutory Preferences When Awarding Contracts Various provisions of Chapters 287 and 295, F.S., provide qualifying Respondents the advantage of "tie breakers" whenever two or more bids, Responses, or replies received by an agency are equal with respect to price, quality, and service. In order to take advantage of the below "tie breakers," a Respondent who meets the statutory qualifications for one or more of these "tie breakers" must certify that it qualifies for the cited preference. Completion of the certification is optional for qualifying Respondents; however, a Respondent waives all rights to consideration of a "tie breaker" if it fails to submit the certification on or before the deadline to submit its bid, Response or reply.

MASTER CERTIFICATION – TIE-BREAKING CERTIFICATIONS

As the Authorized Representative of the Respondent, ________________________________________ (legal name of Respondent), I confirm that I have fully informed myself of all terms and conditions of the solicitation ____________(the solicitation), the facts regarding the Response submitted by the

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Respondent in response to the solicitation and the truth of each statement contained in Certifications (g) through (k) and certify, by checking one or more of the boxes below and affixing my signature hereto, that each statement in each checked certification is true.

Check the box next to the title to each certification that is true:

g. Certification of a Certified Minority Business Enterprise

h. Certification of a Certified Veteran Business Enterprise

i. Certification of a Florida Business

j. Certification of a Foreign Manufacturer with a Factory in Florida

k. Certification of a Drug Free Workplace The content of each certification named above, set forth below, is incorporated into this Master Certification as if fully recited herein and, for each certification marked “true,” above, the below signature is deemed to be affixed to each such certification. I agree that any certification not marked above will be deemed “false.”

Signature of Authorized Representative:

Date:

g. Certification of a Certified Minority Business Enterprise

By checking the “True” box in the Master Certification – Tie-Breaking Certifications and signing the same, I hereby certify that my organization is a Certified Minority Business Enterprise in accordance with section 287.0943, Florida Statutes.

h. Certification of a Florida Certified Veteran Business Enterprise

By checking the “True” box in the Master Certification – Tie-Breaking Certifications and signing the same, I hereby certify that my organization is a Certified Veteran Business Enterprise in accordance with section 295.187, Florida Statutes.

i. Certification of a Florida Business

By checking the “True” box in the Master Certification – Tie-Breaking Certifications and signing the same, I hereby certify that my organization’s principal place of business is located within Florida in accordance with section 287.084, Florida Statutes.

j. Certification of a Foreign Manufacturer with a Factory in Florida

By checking the “True” box in the Master Certification – Tie-Breaking Certifications and signing the same, I hereby certify that my manufacturing organization has a factory in Florida that employs over 200 employees working in Florida in accordance with section 287.092, Florida Statutes.

k. Certification of a Drug Free Workplace

By checking the “True” box in the Master Certification and signing the same, I hereby certify the Respondent currently maintains a drug-free workplace environment in accordance with section 287.087, Florida Statutes, and will continue to promote this policy through implementation of that section.

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APPENDIX III: QUESTION SUBMITTAL FORM

Each vendor may complete the form provided based on its questions relating to this solicitation. The completed form shall be submitted in accordance with the instructions provided in Section 2.2 of the solicitation. This form may be expanded as needed to facilitate response to this requirement.

Vendor Name: [Enter Legal Name of vendor]

Question Number

RFP Section Number Question

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APPENDIX IV: SUBCONTRACTOR LIST

List the subcontractors who will perform work under the contract(s) resulting from this solicitation.

CHECK HERE IF NO SUBCONTRACTORS WILL BE UTILIZED:

Subcontractor Name:

Subcontractor Name:

Business Type: Business Type:

Subcontracted Services:

Services:

Address: Address:

City, State Zip City, State Zip

Phone # Phone:

FEIN # FEIN #

Business Type: Business Type:

Services:

Services:

Address: Address:

City, State Zip City, State Zip

Phone # Phone:

FEIN # FEIN #

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