DCF RFP 2324 099.pdf

DCF RFP 2324 099 1 of 36 (PMT-05-2021) Effective 6/24/2021

STATE OF FLORIDA

DEPARTMENT OF CHILDREN AND FAMILIES

OFFICE OF CHILD AND FAMILY WELL-BEING

REQUEST FOR PROPOSAL

DCF RFP 2324 099

Child Abuse And Prevention Treatment Act (CAPTA) – Plans of Safe Care

DCF RFP 2324 099 2 of 36

TABLE OF CONTENTS

SECTION 1. INTRODUCTION

1.1 Introduction to the Procurement

1.2 Term of the Agreement

1.3 Contact Person and Procurement Officer

1.4 Official Notices

1.5 Protests

SECTION 2. SOLICITATION PROCESS

2.1 General Overview of the Process

2.2 Limitations on Contacting Department Personnel and Others

2.3 Timeline

2.4 Woman--, Veteran--, and Minority-owned Small Businesses Participation

2.5 Written Questions and Department Answers

2.6 Receipt of Proposals

2.7 Form PUR 1001

2.8 Department’s Discretion

SECTION 3. SPECIFICATIONS

3.1 Definitions

3.2 Minimum Programmatic Specifications

3.3 Minimum Financial Specifications

3.5 Composition of the Contract

3.6 Order of Precedence

SECTION 4. INSTRUCTIONS FOR RESPONDING TO THE SOLICITATION

4.1 How to Submit a Proposal

4.2 Contents of the Proposal

4.3 Content of the Financial Proposal

4.4 Public Records and Trade Secrets

SECTION 5. THE SELECTION METHODOLOGY

5.1 Evaluation Phase Methodology

APPENDIX I: CERTIFICATE OF SIGNATURE AUTHORITY

APPENDIX II: RESPONDENT’S CERTIFICATIONS

APPENDIX III: QUESTION SUBMITTAL FORM

APPENDIX IV: SUBCONTRACTOR LIST

DCF RFP 2324 099 3 of 36

APPENDIX V: BUDGET SUMMARY AND DETAIL INSTRUCTIONS

APPENDIX VII: PROPOSED COST ALLOCATION PLAN

APPENDIX VIII: STANDARD CONTRACT PART 1

APPENDIX IX: STANDARD CONTRACT PART 2

APPENDIX X: FEDERAL GRANT COMPLIANCE INTRODUCTION

DCF RFP 2324 099 4 of 36

SECTION 1. INTRODUCTION

1.1 Introduction to the Procurement

The Department of Children and Families (Department), Office of Child and Family Well-Being is seeking a Respondent to expand on the Respondent’s existing early intervention and home visitation services for at-risk pregnant women, parents/caregivers using substances, and infants affected by substances and their families. Any person interested in participating must comply with the terms of this solicitation.

The Respondent is required to have existing evidence-based services for early intervention and home visitation for this population and currently be providing services in Florida.

The Vendor shall implement an evidence-based home visiting model to improve the rate of positive child development and behavior for the substance-affected infants and their families. The Home Visitors will create an individualized Plan of Safe Care to address the needs of substance-affected newborns and their families. A Plan of Safe Care is intended to be developed at the earliest point the mother’s use or infant’s exposure has been identified. In addition, home visitors will provide referrals for voluntary services tailored to the families’ needs.

Prenatal exposure to substances has the potential to cause a wide spectrum of physical, emotional, and developmental problems for infants. Early intervention to support families in developing positive relationships with their infants and toddlers can promote good parenting practices. Furthermore, early detection and appropriate developmental and behavioral services and supports are critical to significantly improve development and overall well-being of the children.

1.2 Term of the Agreement

The anticipated start date of the resulting contract is 08/01/2024 through 06/30/2027. Renewal, if any, shall comply with s. 287.057(13), F.S.

1.3 Contact Person and Procurement Officer

The sole contact point for communication (which will only be accepted in writing) regarding this solicitation is:

Joshua Burns Procurement Officer

Florida Department of Children and Families 2415 N. Monroe Street, Suite 400 Tallahassee, FL 32303

Email: Joshua.Burns@myflfamilies.com and CC: hqw.procurement.team.activities@myflfamilies.com

1.4 Official Notices

All notices, decisions, intended decisions, and other matters relating to this solicitation will be posted on the MyFloridaMarketPlace (MFMP) Vendor Information Portal (VIP) located at:

https://vendor.myfloridamarketplace.com.

It is the responsibility of prospective Vendors to check the VIP for addenda, notices of decisions and other information or clarifications to this solicitation. The Department bears no responsibility for any resulting impacts associated with a prospective Vendor’s failure to mailto:Joshua.Burns@myflfamilies.com mailto:hqw.procurement.team.activities@myflfamilies.com https://vendor.myfloridamarketplace.com/

DCF RFP 2324 099 5 of 36 obtain the information made available through the VIP. Posting on the VIP is the only official notice for determinations of timeliness of protests (see Section 1.5, Protests).

1.5 Protests

Any protest concerning this solicitation shall be made in accordance with sections 120.57(3) and 287.042(2), F.S., and Rule Chapter 28-110, Florida Administrative Code (F.A.C.).

Failure to file a protest within the time prescribed in section 120.57(3), F.S., or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, F.S.

Notices of Protest must be filed with the Clerk of Agency Proceedings (Agency.Clerk@myflfamilies.com).

SECTION 2. SOLICITATION PROCESS

2.1 General Overview of the Process

Proposals from responsible and responsive Respondents are eligible for evaluation. By submitting a proposal, the Respondent agrees to each of the certifications listed in this solicitation unless otherwise indicated.

The Department may request Respondent presentations.

2.2 Limitations on Contacting Department Personnel and Others In accordance with s 287.057(23) F.S., “respondents to this solicitation or persons acting on their behalf may not contact, between the release of the solicitation and the end of the 72-hour period following the agency posting the notice of intended award, excluding Saturdays, Sundays, and state approved holidays, any employee or officer of the executive or legislative branch concerning any aspect of this solicitation, except in writing to the Procurement Officer or as provided in the solicitation documents. Violation of this provision may be grounds for rejecting a proposal.”

2.3 Timeline

Activity Date Time

EST

Address Section Reference

Solicitation advertised and released on VBS:

04/25/2024 MFMP VIP located at:

https://vendor.myfloridamarketplace.com

1.4

Written questions must be received by:

05/13/2024 10:00

AM

See Section 1.3 2.5

Department’s response to questions:

05/27/2024 MFMP VIP located at:

2.5

Proposal must be received by the Department:

06/10/2024 10:00

AM

See Section 1.3 2.8 mailto:Agency.Clerk@myflfamilies.com

DCF RFP 2324 099 6 of 36

Activity Date Time

EST

Address Section Reference

*Proposal opening:

06/10/2024 2:00

PM

Computer, Tablet, or Smartphone.

https://meet.goto.com/SolicitationAdmini stration Phone:

United States (Toll Free): 1 866 899 United States: +1 (571) 317-3116 Access Code: 687-621-357

2.8.3

Posting of intended contract award:

07/15/2024 MFMP VIP located at:

5.2.5

Effective date of contract:

08/01/2024 N/A 1.2

*All meetings noted with an asterisk (*) are public meetings.

2.4 Woman--, Veteran--, and Minority-owned Small Businesses Participation Woman--, Veteran--, and Minority-owned Small Businesses are encouraged to participate in any scheduled conferences, conference calls, or pre-solicitation meetings. All Respondents shall be accorded fair and equal treatment. For questions about registering to identify your Small Business as a Woman--, Veteran--, or Minority-owned Small Businesses visit:

https://www.dms.myflorida.com/agency_administration/office_of_supplier_diversity_osd

2.5 Written Questions and Department Answers

Respondent questions for which binding Department answers are desired must be addressed as permitted in Section 1.3, using the template provided in APPENDIX III, and received by the Procurement Officer on or before the dates and time specified in Section 2.3.

2.5.1 Questions must include at a minimum the following information:

2.5.1.1 Respondent Name

2.5.1.2 Section Reference pertaining to question

2.6 Receipt of Proposals

The Respondent shall submit an electronic version of the proposal in response to this solicitation (including all required documents) in PDF format as an attachment to an email sent to the email addresses provided in Section 1.3. The software used to produce the electronic file must be Adobe portable document format (“pdf”), version 6.0 or higher. The Department must be able to be open and view the proposal utilizing Adobe Acrobat. In the event that the electronic file attachment is too large to be submitted in a single email, the Respondent may utilize multiple emails so long as all required documents are delivered to the Procurement Officer by or before the date and time specified in Section 2.3. The Department can allow up to 100 MB for incoming attachments. The Respondent email system must also allow for a 100 MB attachment. Zipping attachments will reduce file sizes.

https://meet.goto.com/SolicitationAdministration https://meet.goto.com/SolicitationAdministration tel:+18668994679,,687621357 tel:+18668994679,,687621357 tel:+15713173116,,687621357 https://www.dms.myflorida.com/agency_administration/office_of_supplier_diversity_osd

DCF RFP 2324 099 7 of 36

2.6.1 Proposal Deadline

Proposals must be received by the Procurement Officer no later than the date and time and at the address provided in Section 2.3. Facsimile or electronic transmissions of proposals will not be accepted. Respondents are exclusively responsible for timely delivery of sealed proposals to the Procurement Officer.

2.6.2 Proposal Withdrawal and Amendment

Respondents may withdraw, or withdraw and replace, previously submitted sealed proposals on or before the date and time specified for sealed proposals to be received by the Department.

2.6.3 Binding Proposal

Respondents are bound by their proposals until the latter of 60 calendar days after the proposal opening or the closing of all opportunities for protest or appeal.

2.6.4 Cost of Preparation of Proposal

The Department will not pay any costs incurred in responding to this solicitation.

2.7 Form PUR 1001

The standard “General Instructions to Respondents” Form PUR 1001 (10/06) is hereby incorporated into this solicitation by reference as if fully recited herein. In the event of any conflict between Form PUR 1001 and this solicitation, the terms of this solicitation shall take precedence over Form PUR 1001, unless the conflicting term is required by Florida law, in which case the term contained in Form PUR 1001 shall take precedence. Form PUR 1001 is available at:

State Purchasing (PUR) Forms / State Agency Resources / State Purchasing / Business Operations

- Florida Department of Management Services (myflorida.com).

2.8 Department’s Discretion

The Department may:

2.8.1 Determine whether a Respondent is responsible, as defined in section 287.012, Florida

Statutes.

2.8.2 Waive minor irregularities when doing so would be in the best interest of the State of Florida.

2.8.3 Withdraw the solicitation or reject all proposals at any time.

2.8.4 Select more than one Respondent for the commodities and contractual services encompassed by this solicitation.

2.8.5 Withdraw or amend its Notice of Award.

2.8.6 Award contract(s) for a reduced scope of the commodities and contractual services encompassed by this solicitation.

SECTION 3. SPECIFICATIONS

3.1 Definitions

Specific terms related to this solicitation are located in Exhibit A of the Department’s Standard Contract Part 2 (APPENDIX IX).

3.2 Minimum Programmatic Specifications

https://www.dms.myflorida.com/business_operations/state_purchasing/state_agency_resources/state_purchasing_pur_forms https://www.dms.myflorida.com/business_operations/state_purchasing/state_agency_resources/state_purchasing_pur_forms

DCF RFP 2324 099 8 of 36

The selected Respondent(s) shall perform the tasks outlined in the Department’s Standard Contract Part 1 And Part 2 (APPENDIX VIII AND APPENDIX IX) in accordance with all terms therein.

3.3 Minimum Financial Specifications

The selected Respondent(s) shall be compensated in the manner set forth in the Department’s Standard Contract Part 2 (APPENDIX IX), in accordance with all terms therein.

3.3.1 Funding Sources

Child Abuse Prevention And Treatment Act (CAPTA) Grant COMPS-805.pdf (govinfo.gov)

3.3.2 Allowable Costs

All costs associated with the delivery of services outlined in this RFP must be in accordance with the Department of Financial Services’ Reference Guide for State Expenditures:

https://myfloridacfo.com/docs-sf/accounting-and-auditing-libraries/state-agencies/reference-guide-for-state-expenditures.pdf?sfvrsn=b4cc3337_2 Funds received under this title will supplement, not supplant, other State and local public funds designated for the start-up, maintenance, expansion, and redesign of community-based and prevention-focused programs and activities designed to strengthen and support families to prevent child abuse and neglect.

3.3.3 No Cost-of-Living Increases

The Department does not fund Cost-of-Living increases.

3.4 Financial Consequences

In addition to the terms and conditions stated in the Department’s Standard Contract Part 1 (APPENDIX VIII) and pursuant to §215.971, F.S., the Department’s financial consequences shall apply for failure to perform the minimum level of service required.

3.5 Composition of the Contract

The contract awarded as a result of this solicitation will be composed of:

3.5.1 Department’s Standard Contract

The Department’s Standard Contract Part 1 (APPENDIX VIII) contains general contract terms and conditions required by the Department for all Respondents. In addition, the Department’s Standard Contract Part 2 (APPENDIX IX) contains additional contract terms and conditions governing the performance of work, the clients to be served, required deliverables, performance standards, and compensation.

3.5.2 Form PUR 1000

Form PUR 1000 is incorporated by reference into the Department’s Standard Contract. In the event of any conflict between Form PUR 1000 and this solicitation, the terms of this solicitation shall take precedence over Form PUR 1000, unless the conflicting term is required by Florida law, in which case the term contained in Form PUR 1000 shall take precedence. Form PUR 1000 is available at:

https://www.govinfo.gov/content/pkg/COMPS-805/pdf/COMPS-805.pdf https://myfloridacfo.com/docs-sf/accounting-and-auditing-libraries/state-agencies/reference-guide-for-state-expenditures.pdf?sfvrsn=b4cc3337_2 https://myfloridacfo.com/docs-sf/accounting-and-auditing-libraries/state-agencies/reference-guide-for-state-expenditures.pdf?sfvrsn=b4cc3337_2

DCF RFP 2324 099 9 of 36 https://www.dms.myflorida.com/business_operations/state_purchasing/state_agency_resourc es/state_purchasing_pur_forms

3.5.3 Other Attachments or Exhibits

All other attachments and exhibits to the contract referenced in this solicitation shall also be part of the resulting contract, if any; and

3.5.4 Respondent Proposal

The Respondent’s proposal and any additional submittals, if incorporated into or attached to the contract.

3.6 Order of Precedence

In the event of conflict within any two or more documents within the contract documents listed in Section 3.6, the earlier listed document shall control (e.g., 3.4.2. will control over 3.4.3).

SECTION 4. INSTRUCTIONS FOR RESPONDING TO THE SOLICITATION

4.1 How to Submit a Proposal

4.1.1 Proposal Format

Proposals must be typed, single-spaced, on 8 1/2” x 11” format. Pages must be numbered in a logical, consistent fashion. Figures, charts, and tables should be numbered and referenced by number in the text. The proposal must be submitted in accordance with Section 4.2 and Section 4.3.

4.1.2 Electronic Proposal Format

The Respondent shall submit an electronic version of the proposal in response to this solicitation (including all required documents) in PDF format as an attachment to an email sent to the Procurement Officer’s email address provided in Section 1.3. The software used to produce the electronic file must be Adobe portable document format (“pdf”), version 6.0 or higher. The Department must be able to be open and view the proposal utilizing Adobe Acrobat. In the event that the electronic file attachment is too large to be submitted in a single email, the Respondent may utilize multiple emails so long as all required documents are delivered to the Procurement Officer by or before the date and time specified in Section 2.3.

The Department can allow up to 100 MB for incoming attachments. The Respondent email system must also allow for a 100 MB attachment. Zipping attachments will reduce file sizes.

The proposal must contain the signature of an authorize official to bind the Respondent to the proposal.

4.2 Contents of the Proposal

4.2.1 Title Page

The first page of the proposal shall be a Title Page that contains the following information:

4.2.1.1 Title of solicitation.

4.2.1.2 Solicitation number.

4.2.1.3 Name, title, telephone number, email address and mailing address of person who can respond to inquiries regarding the proposal.

4.2.1.4 Full legal name and its associated Federal Employer Identification Number (FEIN).

4.2.1.5 Proof of registration with MFMP.

https://www.dms.myflorida.com/business_operations/state_purchasing/state_agency_resources/state_purchasing_pur_forms https://www.dms.myflorida.com/business_operations/state_purchasing/state_agency_resources/state_purchasing_pur_forms

DCF RFP 2324 099 10 of 36

4.2.1.6 Country and state of incorporation.

4.2.1.7 Principal place of business.

4.2.2 TAB 1: TABLE OF CONTENTS

The proposal must include a table of contents outlining the content of each section and the associated page number(s). Supporting documentation must be indexed and labeled accordingly.

4.2.3 TAB 2: SPECIFICATIONS

Specifications for this solicitation:

4.2.3.1 Signature Authority

Include a signed Certificate Of Signature Authority (APPENDIX I), completing either Section A (or providing a corporate resolution or other duly executed certification issued in the Respondent’s normal course of business) or Section B, demonstrating the person signing the proposal, and its statements and certifications, is authorized to make such representations and to bind the Respondent.

4.2.3.2 Vendor Certifications

Include the Respondent Certifications Form (APPENDIX II) signed by the person named in the Certificate of Signature Authority as the Authorized Representative of the Respondent and with “true” checked next to each of the Certifications (a) through (f).

4.2.4 TAB 3: EXECUTIVE OVERVIEW

Provide an executive overview of the Respondent’s organization demonstrating an understanding of the solicitation purpose and the needs specified in this solicitation.

4.2.4.1 The Respondent should include the following:

4.2.4.1.1 Respondent’s approach and philosophy, including mission statement, core values, and vision.

4.2.4.1.2 Respondent’s organization and governance structure, depicting clear lines of authority including corporate affiliations; describe how the structure represents a lean, efficient, and effective administrative model; describe experience and achievements in developing a governance model is designed to avoid conflicts of interest.

4.2.4.1.3 Identification of any potential or actual conflicts of interest that might arise for the Respondent as a result of contract award to the Respondent and describe in detail the plan to eliminate or mitigate them. Such conflicts include, but are not limited to, those covered by Section 6 of the PUR 1001. Address both personal and organizational conflicts; and

4.2.4.1.4 The Respondent’s and any proposed subcontractor(s)’ information shall be shown separately.

4.2.4.1.5 Description of the Respondent’s organization, including number of years in business, subsidiaries, parent corporations, officers; include organization charts and details concerning the number of facilities by geographic location.

4.2.4.1.6 Names and addresses of all affiliated or related companies, partnerships, or associations (including subcontractor, if any) and a brief description of its relationship to the Respondent

DCF RFP 2324 099 11 of 36

4.2.5 TAB 4: CAPABILITY AND APPROACH TO SERVICES

4.2.5.1 Describe the Respondent’s and subcontractor(s)' evidence-based early intervention and Home Visiting model and ability to successfully complete the work described in this solicitation and its appendices, attachments, exhibits, and referenced supporting documentation. The Respondent is required to provide information regarding existing evidence-based services for early intervention and home visitation for this population and currently be providing services in Florida.

4.2.5.2 Timeline. The Department anticipates direct services to begin under the contract no later than 3-4 months after contract execution. The Respondent shall provide a timeline for the anticipated hiring and onboarding of their staff and the anticipated start date of direct client services. The Respondent must identify required resources, including personnel, equipment, and any training needs involved in the implementation of the expansion activities.

4.2.5.3 The Respondent must include a detailed description of the Respondent’s approach for Scope of Work services and means of completing Deliverables and meeting Performance Measures as defined in the Department’s Standard Contract Part 2 (APPENDIX IX). The Respondent must identify the areas where services will be provided, by county or zip code.

4.2.5.4 The Respondent must clearly state the number of families they have provided similar services to within a 12-month time frame, within the last three years. The Respondent should also include outcome data on clients served with similar services to those in this RFP within the last three years.

4.2.5.5 The Respondent must describe its experience in providing similar services as requested in this RFP and the Department’s Standard Contract Part 1 And Part 2 (APPENDIX VIII and APPENDIX IX). The Respondent should include examples of work experience performed and performance outcomes by the individuals who will be assigned to the work as well as the overall experience of the organization. The Respondent should state whether their organization was the prime contractor or a subcontractor and whether they worked in cooperation with a subcontractor. Where applicable, clearly note the Respondent’s related experience which included individuals who will be assigned and their role on the past project.

Provide a detailed description of any work to be subcontracted with information describing the qualifications and relevant experience of any proposed subcontractors.

4.2.5.6 The Respondent shall describe and provide clear examples of their existing partnerships with community partners that will be providing services based on the Respondent’s referrals. The Respondent shall describe their approach to providing warm handoffs to clients to ensure linkages to services. The Respondent may describe their strategy to identify and form new community partnerships to support their clients in need of services.

DCF RFP 2324 099 12 of 36

4.2.6 TAB 5: CORE TEAM QUALIFICATIONS (Limited to three pages, not including resumes)

4.2.6.1 The Respondent shall describe the qualifications and credentials of their leadership team with an explanation of why the leadership team is qualified to lead their organization in meeting the needs of this solicitation and the Department’s Standard Contract Part 1 And Part 2 (APPENDIX VIII and APPENDIX IX).

4.2.6.2 The proposal shall include the Respondent’s operational approach to the recruitment, training, supervision, and retention of qualified personnel as described in the Department’s Standard Contract Part 1 And Part 2 (APPENDIX VIII and APPENDIX IX). The proposal should address all applicable personnel grievance and conflict resolution practices. The Respondent should explain how it’s organization, subcontractors, and staffing levels will best meet the performance standards required to perform properly. It is also important to describe the credentials for human resources, quality assurance, financial, information technology, and other key professional level employees.

4.3 Content of the Financial Proposal

4.3.1 Financial Proposal Title Page

The first page of the proposal shall be a Title Page that contains the following information:

4.3.1.1 Title of solicitation.

4.3.1.2 Solicitation number.

4.3.1.3 Respondent’s name and federal tax identification number.

4.3.1.4 Name, title, telephone number and address of person who can respond to inquiries regarding the proposal; and

4.3.1.5 Name of program coordinator (if known).

4.3.2 TAB 1: FINANCIAL INFORMATION

4.3.2.1 Financial Management

The Respondent must describe its current financial management and accounting systems and capability.

4.3.2.2 Proposed Service Efficiencies and Re-investment

The Respondent shall provide information on how it plans to develop efficiencies in the services being provided. From this plan, the Respondent shall show how the cost reduction or added services that are realized from these efficiencies will be re-invested into the required services.

4.3.2.3 Ongoing Approach to Reduce Administrative Costs and Expand Services The Respondent shall provide its ongoing approach to reduce administrative cost, without affecting the quality of the services.

4.3.2.4 Local Match

Local match is not required.

4.3.2.5 Statement of whether the Respondent has filed for bankruptcy protection in the past five (5) years or is currently in the process of filing or planning to file for bankruptcy protection or financial restructuring or refinancing. If so, provide court and case number.

4.3.3 TAB 2: BUDGET

DCF RFP 2324 099 13 of 36

The Respondent must provide a proposed cost allocation plan including a line-item budget and budget narrative for each FY. (See APPENDIX VI – PROJECT BUDGET SUMMARY, and

APPENDIX VII – PROPOSED COST ALLOCATION PLAN.)

4.3.3.1 August 1, 2024, through June 30, 2025

4.3.3.2 July 1, 2025, through June 30, 2026

4.3.3.3 July 1, 2026, through June 30, 2027

Detailed instructions are contained in APPENDIX V – BUDGET SUMMARY AND DETAIL

INSTRUCTIONS.

The budget totals should be based on available funding projections, if any, and if different, the Respondent should explain the differences.

4.4 Public Records and Trade Secrets

4.4.1 How to Claim Trade Secret Protection

If the Respondent considers any portion of the documents, data or records submitted in its proposal to be trade secret, as defined in Section 812.081(1)(c), F.S., and exempt from public inspection or disclosure pursuant to Florida’s Public Records Law, the Respondent must submit all such information in a separately bound document (or in the case of electronic media, in a manner compliant with Section 4.1, with the words "Trade Secret" included in the file name) clearly labeled "Attachment to Proposal, Solicitation No. – Trade Secret Material". Appropriate cross-references should be included in nonexempt materials. The first page of the electronic file and hardcopy documents must explain why the information in the document is a trade secret. This submission must be made no later than the proposal submittal deadline. Where such information is part of material already required to be submitted as a separately bound or enclosed portion of the proposal, it shall be further segregated and separately bound or enclosed and clearly labeled as set forth above in addition to any other labeling required of the material. If the Respondent considers any portion of a submission made after its proposal to be trade secret the Respondent must clearly label the submission as containing trade secret information (or in the case of electronic media, include "Trade Secret" in the relevant file names).

4.4.2 Respondent’s Duty to Respond to Public Records Requests In response to any notice by the Department that a public records request received by the Department encompasses any portion of the separately bound part of the Respondent’s proposal or other submissions labeled as “trade secret,” the Respondent shall expeditiously provide the Department, or the public pursuant to subsection 119.0701(2), Florida Statutes, with a redacted version of the document(s) and identify in writing the specific statutes and facts that authorize exemption of the information from the Public Records Law. If different exemptions are claimed to be applicable to different portions of the redacted information, the Respondent shall provide information correlating the nature of the claims to the redacted information. The redacted copy must only exclude or obliterate only those exact portions that are claimed confidential or trade secret. If the Respondent fails to promptly submit a redacted copy and justification in response to the notice of a public records request, the Department is authorized to produce the records sought without any redaction.

4.4.3 Department not Obligated to Defend Respondent Claims

The Department is not obligated to agree with or defend any Respondent claim of exemption from inspection and copying under Florida’s Public Records Law. The Respondent is responsible for defending such claims. Further, the Respondent shall protect, defend, and indemnify, including

DCF RFP 2324 099 14 of 36 attorney’s fees and costs, the Department for actions (including litigation initiated by the Department) arising from or relating to such claims.

SECTION 5. THE SELECTION METHODOLOGY

The Department intends to award the contract to the responsible and responsive Respondent(s) whose proposal is determined, in writing, to be the most advantageous to the state. The Department will award the contract based on a consideration of the relative importance of price and other evaluation criteria set forth in the solicitation. The Department may also make a determination as to whether to deem one or more Respondents ineligible for award due to non-responsibility or non-responsiveness. The Department will electronically post the intent to award in accordance with section 120.57(3)(a), Florida Statutes, and Rule 60A-1.021, Florida Administrative Code.

5.1 Evaluation Phase Methodology

All proposals determined to be responsive will be evaluated using the process outlined below.

5.1.1 Programmatic Scoring

The Department’s Evaluators will independently evaluate each Programmatic Proposal in accordance with the following criteria:

# Criteria Possible Points

Executive Overview

1 How well does the Respondent’s philosophy, mission statement, and vision align with the goals of the contract? Section B.2 of Standard Contract Part 2,

4.2.4.1.1 (max points 5)

2 How well does the Respondent described their organization and governance structure? Consider the following:

Lines of authority are clear, and the structure represents a lean, efficient, administrative model. The Respondent identified potential or actual conflicts of interest and described a detailed plan to eliminate or mitigate them. The Respondent provided names and addresses of all affiliated or related entities, along with a brief description of their relationship. Section 4.2.4.1.2, 4.2.1.4.3,

4.2.1.4.4 (max points 5)

3 How well does the Respondent describe their organization, including the number of years in business, subsidiaries, parent corporations, officers, and facility details by geographic location? Section 4.2.4.1.5, 4.2.4.1.6 (max points 5)

Total 15

Capability and Approach to Services

4 Does the Respondent’s evidence-based early intervention and Home Visiting model reflect the ability to successfully complete the work outlined in the solicitation and supporting documentation? Did the Respondent provide

DCF RFP 2324 099 15 of 36 information regarding existing evidence-based services for early intervention and home visitation for this population and currently be providing services in Florida? Section 4.2.5.1 (max points 10)

5 Is the Respondent's timeline to begin services within the Department’s expected 3-to-4-month timeframe after the contract is executed? Has the Respondent clearly identified the required resources and training required to implement services? Section 4.2.5.2 (max points 10)

6 How well does the Respondent's description clearly support the Respondent’s ability to successfully complete the work described in this solicitation and its appendices, attachments, exhibits, and referenced supporting documentation?

Section 4.2.5.3 (max points 15)

7 Does the Respondent clearly state the number of families they have served in a 12-month time frame, within the last three years, with similar services and scale as stated in the RFP? Section 4.2.5.4 (max points 5)

8 Did the Respondent provide satisfactory outcome measure data from similar services provided? Satisfactory measures are measures that provide evidence that families are being supported and are benefiting from the provided services. Section 4.2.5.4 (max points 10)

9 Does the Respondent have previous experience providing services similar to those requested in the RFP?

Does the Respondent provide examples of work experience performed and performance outcomes by the individuals who will be assigned to the work as well as the overall experience of the organization align with the solicitation?

Was the Respondent the prime contractor or a subcontractor, or did they work in cooperation with a subcontractor? Did the Respondent’s provide individuals with related experience who will be assigned and their role on the past project?

If subcontracted, is there adequate information regarding any work to be subcontracted with information describing the subcontractors’ qualifications and relevant experience? Section 4.2.5.5 (max points 10)

10 Does the Respondent describe relevant existing partnerships with community partners that the Respondent can refer clients to for needed services. Does the Respondent describe a method to provide warm handoffs to these services?

If applicable does the Respondent provided strategies for identifying and forming new community partnerships to support clients in need of services.

Section 4.2.5.6 (max points 15)

Total 70

Core Team Qualifications

11 How well does the Respondent's leadership team qualifications meet the needs of the solicitation? Section 4.2.6.1 (max points 5) 5

DCF RFP 2324 099 16 of 36

12 How well does the Respondent’s operational approach to recruitment, training, supervision, and retention of qualified personnel meet the needs of this solicitation? Consider whether the proposal addresses personnel grievance and conflict resolution practices. Is there a clear explanation of how the organization, subcontractors, and staffing levels will meet the performance standards, along with detailing credentials for key professional level employees? Section 4.2.6.2 (max points 5)

Total 10

OVERALL TOTAL 95

5.1.2 Financial Scoring:

1 Budget line item and budget narrative for each of the following FYs: 2024- 2025, 2025-2026, and 2026-2027. Section 4.3.3 (5 points) 5

Are all of the proposed expenses tied to the proposed activities? (10 points) 10

3 Do the expenditures meet the minimum requirements established by the Florida’s Department of Financial Services, Division of Accounting and Auditing, Bureau of Auditing, Reference Guide for State Expenditures? (5 points)

TOTAL 20

The maximum points awarded for this solicitation are: 115.

Programmatic Proposal: 95 points Cost Proposal: 20 points

5.1.3 Total Score of Proposals

The Procurement Officer will average the total programmatic point scores and the total financial point scores. The Procurement Officer will then add the programmatic proposal points score to the financial proposal point scores to obtain a total score. The Procurement Officer will use the total points to rank Respondents. This ranking will serve as the recommended ranking of the Department’s Evaluators.

For example:

Firm Raw Points Received Rank Company A 900 2

Company B 1000 1

DCF RFP 2324 099 17 of 36

Company C 800 3*

Company D 750 5

Company E 800 3*

*In the event that multiple firms have the same raw point score, the rank positions needed to cover those firms are the same. Each firm receives a rank of 3.

5.1.4 Report of the Procurement Officer

The Procurement Officer will report those proposals deemed responsive and Respondents deemed responsible. The report will include the Respondent rankings.

5.1.5 Selection of Respondent(s), Decision to Reject All, or Cancel The Department will make a determination to award to the Respondent(s), reject all proposals, or cancel this procurement. The Department will notice, in writing, it’s decision on VIP:

https://vendor.myfloridamarketplace.com/search/bids

(THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK.)

https://vendor.myfloridamarketplace.com/search/bids

DCF RFP 2324 099 18 of 36

APPENDIX I: CERTIFICATE OF SIGNATURE AUTHORITY

Check below and complete Section A or Section B Respondent is not a sole proprietorship (Complete Section A) Respondent is a sole proprietorship (Complete Section B)

Section A

I, _______________________________ _______ (name), hold the office or position of ____________________________________ (title) with__________________ (legal name of Respondent) and have authority to make official representations by said Respondent regarding its official records and hereby state that my examination of the Respondent’s records show that __________________________ (name) currently holds the office or position of ______________________________ (title) with the Respondent and currently has authority to make binding representations to the Department and sign all documents submitted on behalf of the above-named Respondent in response to solicitation # ____________, and, in so doing, to bind the named Respondent to the statements made therein.

Dated:

Signature:

Printed Name:

Title:

NOTE: In lieu of the above, the Respondent may submit a corporate resolution or other duly executed certification issued in the Respondent’s normal course of business to prove signature authority of the named Authorized Representative.

Section B

I, ____________________________(name) am a sole proprietor, personally doing business in the name of ________________________________________ (name of Respondent), and will be personally bound by the proposal submitted in response to solicitation # ________.

Dated:

Signature:

Printed Name:

DCF RFP 2324 099 19 of 36

APPENDIX II: RESPONDENT’S CERTIFICATIONS

CERTIFICATIONS

MASTER CERTIFICATION

As the person named in the Certificate of Signature Authority as the Authorized Representative of the Respondent, ________________________________________ (legal name of Respondent), I confirm that I have fully informed myself of all terms and conditions of solicitation #__________ (the solicitation), the facts regarding the proposal submitted by the vendor in response to the solicitation and the truth of each statement contained in Certifications (a) through (f) and certify, by checking the applicable “true” or “false” box below and affixing my signature hereto, that each statement in each checked certification is “true” or “false” as indicated.

Check the applicable box next to the title to each certification:

True False

a. Certification of Binding Proposal and Acceptance of Terms of the Solicitation and

Contract Document

b. Statement of No Prohibited Involvement

c. Statement Non-Collusion

d. Certification Regarding Subcontractors

e. Certification Regarding Prior Contractual Obligations

f. Certification of Representations Per sections 287.133, and 287.134, F.S.

The content of each certification named above, set forth below, is incorporated into this Master Certification as if fully recited herein and, for each certification marked “true” above, the below signature is deemed to be affixed to each such certification. I agree that any certification not marked above will be deemed “false.”

Signature of Authorized Representative:

Date:

a. Certification of Binding Proposal and Acceptance of Terms of the Solicitation and Contract Document By checking the “True” box in the Master Certification and signing the same, I hereby certify that the vendor’s proposal submitted in response to the Department of Children and Families Request for Proposals (the solicitation) is binding on the vendor in accordance with the terms of the solicitation. If awarded any contract as a result of the solicitation, the vendor will comply with the specifications, terms, and conditions stated in the solicitation and the contract document.

b. Statement of No Prohibited Involvement By checking the “True” box in the Master Certification and signing the same, I hereby certify that no member of this firm or any person having interest in this firm has: Been awarded a contract as described in subsections 287.057(17)(c), Florida Statutes, to perform a feasibility study of the potential implementation of a subsequent contract to support this project, participated in drafting of a solicitation for this specific project, or developed a program for future implementation of this project.

c. Statement of Non-Collusion By checking the “True” box in the Master Certification and signing the same, I hereby certify that all persons, companies, or parties interested in the solicitation as principals are named therein, that the vendor’s proposal is made without collusion with any other vendor.

d. Certification Regarding Subcontractors By checking the “True” box in the Master Certification and signing the same, I hereby certify the vendor’s agreement that by submitting a proposal to this solicitation, the vendor waives any exclusivity provision in its subcontractor agreements.

DCF RFP 2324 099 20 of 36

e. Certification Regarding Prior Contractual Obligations By checking the “True” box in the Master Certification and signing the same, I hereby certify the vendor has not:

(1) Failed to correct any unsatisfactory performance in a previous contract to the satisfaction of any Agency or eligible user;

(2) Had a contract terminated by any Agency or eligible user for cause; or

(3) Failed to sign a contract awarded by any Agency.

f. Certification of Representations Per Sections 287.042, 287.133 and 287.134, Florida Statutes By checking the “True” box in the Master Certification and signing the same, I hereby certify the vendor is not listed on the Suspended Vendors List maintained pursuant to Rule 60A-1.006, F.A.C., Convicted Vendors List created and maintained pursuant to section 287.133, F.S., or on the Discriminatory Vendors List created and maintained pursuant to section 287.134, F.S, and for Federal funds, not be listed on the governmentwide exclusions in the System for Award Management (SAM).

TIE BREAKING CERTIFICATIONS

Statutory Preferences When Awarding Contracts Various provisions of Chapters 287 and 295, F.S., provide qualifying vendors the advantage of "tie breakers" whenever two or more bids, proposals, or replies received by an agency are equal with respect to price, quality, and service. In order to take advantage of the below "tie breakers," a vendor who meets the statutory qualifications for one or more of these "tie breakers" must certify that it qualifies for the cited preference.

Completion of the certification is optional for qualifying vendors; however, a vendor waives all rights to consideration of a "tie breaker" if it fails to submit the certification on or before the deadline to submit its bid, proposal or reply.

MASTER CERTIFICATION – TIE-BREAKING CERTIFICATIONS

As the Authorized Representative of the vendor, ________________________________________ (legal name of vendor), I confirm that I have fully informed myself of all terms and conditions of the solicitation ____________(the solicitation), the facts regarding the proposal submitted by the vendor in response to the solicitation and the truth of each statement contained in Certifications (g) through (k) and certify, by checking one or more of the boxes below and affixing my signature hereto, that each statement in each checked certification is true.

Check the box next to the title to each certification that is true:

g. Certification of a Certified Minority Business Enterprise

h. Certification of a Certified Veteran Business Enterprise

i. Certification of a Florida Business

j. Certification of a Foreign Manufacturer with a Factory in Florida

k. Certification of a Drug Free Workplace The content of each certification named above, set forth below, is incorporated into this Master Certification as if fully recited herein and, for each certification marked “true,” above, the below signature is deemed to be affixed to each such certification. I agree that any certification not marked above will be deemed “false.”

Signature of Authorized Representative:

Date:

g. Certification of a Certified Minority Business Enterprise By checking the “True” box in the Master Certification – Tie-Breaking Certifications and signing the same, I hereby certify that my organization is a Certified Minority Business Enterprise in accordance with section 287.0943, Florida Statutes.

h. Certification of a Florida Certified Veteran Business Enterprise By checking the “True” box in the Master Certification – Tie-Breaking Certifications and signing the same, I hereby certify that my organization is a Certified Veteran Business Enterprise in accordance with section

DCF RFP 2324 099 21 of 36

295.187, Florida Statutes.

i. Certification of a Florida Business By checking the “True” box in the Master Certification – Tie-Breaking Certifications and signing the same, I hereby certify that my organization’s principal place of business is located within Florida in accordance with section 287.084, Florida Statutes.

j. Certification of a Foreign Manufacturer with a Factory in Florida By checking the “True” box in the Master Certification – Tie-Breaking Certifications and signing the same, I hereby certify that my manufacturing organization has a factory in Florida that employs over 200 employees working in Florida in accordance with section 287.092, Florida Statutes.

k. Certification of a Drug Free Workplace By checking the “True” box in the Master Certification and signing the same, I hereby certify the vendor currently maintains a drug-free workplace environment in accordance with section 287.087, Florida Statutes, and will continue to promote this policy through implementation of that section.

DCF RFP 2324 099 22 of 36

APPENDIX III: QUESTION SUBMITTAL FORM

Each Respondent may complete the form provided based on its questions relating to this solicitation.

The completed form shall be submitted in accordance with the instructions provided in Section 2.5 of the solicitation. This form may be expanded as needed to facilitate response to this requirement.

Respondent Name: [Enter Legal Name of Respondent]

Question Number

RFP Section Number Question

DCF RFP 2324 099 23 of 36

APPENDIX IV: SUBCONTRACTOR LIST

List the subcontractors who will perform work under the contract(s) resulting from this solicitation.

CHECK HERE IF NO SUBCONTRACTORS WILL BE UTILIZED:

Subcontractor Name:

Subcontractor Name:

Business Type: Business Type:

Subcontracted Services:

Services:

Address: Address:

City, State Zip City, State Zip Phone # Phone:

FEIN # FEIN #

Subcontractor Name:

Subcontractor Name:

Business Type: Business Type:

Services:

Services:

Address: Address:

City, State Zip City, State Zip Phone # Phone:

FEIN # FEIN #

[Duplicate table as necessary for additional subcontractors.]

DCF RFP 2324 099 24 of 36

APPENDIX V: BUDGET SUMMARY AND DETAIL INSTRUCTIONS

The project budget summary should display all costs to be paid by the Department for the delivery of services resulting from this RFP. Use the Project Budget Summary format and list the appropriate amounts for all line items that will be expended during the budget period. The format displays the suggested line items to be covered for this project, other line items may be added, if necessary.

“Miscellaneous” and “Other” are not acceptable line items.

In addition to and in support of the Project Budget Summary, a detailed description must be provided for each line item displaying the methodology used to calculate the total for the line item.

Documentation must show the percentage of costs being charged to the Department, if the vendor has another source of income providing funding to this project. Items requiring estimated costs must be accompanied by sufficient documentation or explanation to support the estimate. An estimated number of units must be provided for each line item calculated using a unit rate x unit cost calculation. In addition:

□ Salaries provided must be comparable with similar positions in the surrounding labor market and a job description must be provided for each position listed. Include the number of FTEs to be funded in whole or in part by this project.

□ Fringe benefits must display the calculation of costs, specifically the percentages or rates for each benefit being charged to this project.

□ Staff Travel is reimbursed as specified by Department travel policies and procedures in CFOP 40-1 and section 112.061, Florida Statutes.

□ Office expenses should be based on prior history, a reasonable estimated monthly expense, or written vendor policy.

□ Rental or use of space must show the address, the square footage, and the rate per square footage.

□ Rental equipment necessary to carry out the delivery of services must include the unit cost (per month) and the number of months the item(s) will be used.

□ Insurance costs must provide sufficient documentation to explain the percentage of cost being charged to this project and the calculation of the cost and the insurance coverage being provided.

□ Advertising/outreach costs must show the estimated number of units (publications or media events) and the estimated cost for each publication or event.

□ Membership fees and subscriptions necessary for the delivery of services must show the estimated costs and number of units projected.

□ Client education and training tools must provide the types of services to be provided, the estimated number of clients to be served, and the estimated unit cost of each service.

DCF RFP 2324 099 25 of 36

□ Information Resource Technology (IRT)…