DCF RFP 2122 059_Addendum No. 01.pdf

Addendum No. 01 with Written Inquiry Responses

DCF RFP 2122 059

STOP: DOMESTIC VIOLENCE

PROSECUTION TRAINING AND TECHNICAL ASSISTANCE PROJECT

Office of Domestic Violence

Addendum with Written Inquiries (PMT-08-2122) Effective April 2022

Solicitation Number: DCF RFP 2122 059 Solicitation Title: STOP: Domestic Violence Prosecution Training and Technical

Assistance Project

Response(s) Due Date: November 16, 2022 Addendum Number: 01 Addendum Date: October 19, 2022

FAILURE TO FILE A PROTEST WITHIN THE TIME PRESCRIBED IN SECTION 120.57(3),

FLORIDA STATUTES, OR FAILURE TO POST THE BOND OR OTHER SECURITY REQUIRED

BY LAW WITHIN THE TIME ALLOWED FOR FILING A BOND SHALL CONSTITUTE A WAIVER

OF PROCEEDINGS UNDER CHAPTER 120, FLORIDA STATUTES.

Addendum with Written Inquiries (PMT-08-2122) Effective April 2022

Response to Written Inquires:

Question

# Vendor Name Solicitation Section Question Department Response

Florida Prosecuting Attorneys Association

In Section 1.2 it states that the anticipated term of the contract(s) is January 1, 2023 through June 30, 2024. This is for a period of eighteen (18) months. However, the RFP does not state whether this 18 month period is for one contract period or two—an issue compounded by the use of the term “contract(s).”

Florida State Fiscal Year (SFY) begins July 1st of a given year through June 30th of the next year. Therefore, a successful vendor would be offered a single 18-month contract that spans across two SFYs: Year One is 2022-2023 & Year Two is 2023- 2024. Since Year One has been anticipated to begin January 1, 2023 (or upon execution of the resulting contract, whichever is later), the individual term for Year One is only 6 months being January 1, 2023, to June 30, 2023. The remaining individual term for Year Two is a full 12 months being July 1, 2023, to June 30, 2024.

This issue is further complicated by the statement in Section

3.3.1 which states that the Department will fund one project for a total amount not to exceed “$89,000.00 for year one and $125,000.00 for year two.” This seems to suggest that the contract funding would be for two years—even though the contract is clearly only for an 18 month period as noted in Section 1.2. How specifically is “year one” and “year two” being calculated over the contract term of 18 months?

Year One: January 1, 2023, to June 30, 2023; and Year Two: July 1, 2023, to June 30, 2024.

3 3.3.1

We are trying to figure out how to apply the “year one” and “year two” awards, which would obviously affect how many trainings we could conduct during the award period, and so that we can properly prepare a budget based on the number of anticipated trainings.

Could you please clarify what the amount of the awards of the contract will be for the total term (18 months) of the contract? Or specify how, if any, the awards would be awarded over the course of the 18 month term of the contract? In order to provide a proposal that contains a projected budget of how many trainings we can anticipate to provide, we would need to the know the exact amount over the exact amount of time for the contract.

Year One: January 1, 2023, to June 30, 2023, not to exceed $89,000; and Year Two: July 1, 2023, to June 30, 2024, not to exceed $125,000.