DCF ITB 2223 075.pdf

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(PMT-04-2021) OCT 2022

STATE OF FLORIDA

DEPARTMENT OF CHILDREN AND FAMILIES

GENERAL SERVICES

INVITATION TO BID

Northeast Florida State Hospital Temporary Mobile Kitchen

DCF ITB 2223 075

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TABLE OF CONTENTS

1.1 Introduction to the Procurement

1.2 Term of the Agreement

1.3 Contact Person and Procurement Officer

1.4 Official Notices

1.5 Protests

SECTION 2. SOLICITATION PROCESS

2.1 General Overview of the Process

2.2 Limitations on Contacting Department Personnel and Others

2.3 Timeline

2.4 Woman--, Veteran--, and Minority-owned Small Businesses Participation

2.5 Mandatory In-Person Pre-bid Conference

2.6 Written Questions and Department Answers

2.7 Receipt of Bids

2.8 Form PUR 1001

2.9 Department’s Discretion

2.10 Basis for Bidding – Trade Names

2.11 Interpretation and Correction of the Bidding Documents

2.12 Inclusion of Tax in Bids

SECTION 3. SPECIFICATIONS

3.1 Definitions

3.2 Minimum Specifications

3.3 Composition of the Contract

3.4 Order of Precedence

SECTION 4. INSTRUCTIONS FOR RESPONDING TO THE ITB

4.1 How to Submit a Bid

4.2 Contents of the Bid

4.3 Public Records and Trade Secrets

SECTION 5. BASIS FOR AWARD

APPENDIX I: CERTIFICATE OF SIGNATURE AUTHORITY

APPENDIX II: VENDOR’S CERTIFICATIONS

APPENDIX III: QUESTION SUBMITTAL FORMAT

APPENDIX IV: SUBCONTRACTOR LIST

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[Duplicate table as necessary for additional subcontractors.]

APPENDIX V: BID SHEET

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INTRODUCTION

1.1 Introduction to the Procurement

The Department of Children and Families (Department), General Services is seeking bids from qualified Vendors to supply, furnish, deliver, set-up, and remove two temporary mobile kitchens to the Northeast Florida State Hospital (NEFSH) at 7487 S. State Rd. 121 Macclenny, Florida 32063.

The Department is anticipating the need for the mobile kitchens in the near future but does not have a specific date established yet.

Any person interested in participating must comply with the terms of this solicitation.

1.2 Term of the Agreement

The anticipated execution of the resulting contract is July 12, 2023. The mobile kitchens will be needed for approximately 4 months, and the Department will give the Vendor a two-week notice for when the mobile kitchens need to be delivered. If the kitchens are needed beyond the 4 months, the Department will notify the Vendor a minimum of two-weeks prior to the end of the 4-month period.

Renewal, if any, shall comply with s. 287.057(14), F.S.

1.3 Contact Person and Procurement Officer

The sole contact point for communication (which will only be accepted in writing) regarding this solicitation is:

Joshua Burns Procurement Officer The only permitted means of contact:

By Email:

Joshua.Burns@myflfamilies.com and CC hqw.procurement.team.activities@myflfamilies.com

1.4 Official Notices

All notices, decisions, intended decisions, and other matters relating to this solicitation will be posted on the MyFloridaMarketPlace (MFMP) Vendor Information Portal (VIP) located at:

https://vendor.myfloridamarketplace.com.

It is the responsibility of prospective Vendors to check the VIP for addenda, notices of decisions and other information or clarifications to this solicitation. The Department bears no responsibility for any resulting impacts associated with a prospective Vendor’s failure to obtain the information made available through the VIP. Posting on the VIP is the only official notice for determinations of timeliness of protests (see Section 1.5, Protests).

1.5 Protests

Any protest concerning this solicitation shall be made in accordance with sections 120.57(3) and 287.042(2), F.S., and Rule Chapter 28-110, Florida Administrative Code (F.A.C.).

Failure to file a protest within the time prescribed in section 120.57(3), F.S., or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, F.S.

Notices of Protest must be filed with the Clerk of Agency Proceedings (Agency.Clerk@myflfamilies.com).

mailto:Joshua.Burns@myflfamilies.com mailto:hqw.procurement.team.activities@myflfamilies.com mailto:Agency.Clerk@myflfamilies.com

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SECTION 2. SOLICITATION PROCESS

2.1 General Overview of the Process

Bids from responsible and responsive Vendors are eligible for evaluation. By submitting a bid, the Vendor agrees to each of the certifications listed in this solicitation unless otherwise indicated.

If the Department receives less than two (2) responsive responses, the Department may negotiate on the best terms and conditions, pursuant to section 287.057(6), F.S.

The Department may request Vendor presentations.

2.2 Limitations on Contacting Department Personnel and Others

Respondents to this solicitation or persons acting on their behalf may not contact, between the release of the solicitation and the end of the 72-hour period following the agency posting the notice of intended award, excluding Saturdays, Sundays, and state approved holidays, any employee or officer of the executive or legislative branch concerning any aspect of this solicitation, except in writing to the Procurement Officer or as provided in the solicitation documents. Violation of this provision may be grounds for rejecting a bid.

2.3 Timeline

Activity Date Time Eastern

Address Section Reference

Solicitation advertised and released on VIP:

5/11/2023 MFMP VIP located at:

https://vendor.myfloridamarketplace.com

1.4

Written questions must be received no later than:

5/22/2023 5:00 PM See Section 1.3 2.6

Anticipated posting of responses to Vendor questions:

6/05/2023 MFMP VIP located at:

Electronic bid must be received by the Department:

6/14/2023 2:00 PM See Section 1.3 2.7

*Bid opening: 6/15/2023 2:00 PM Computer, tablet, or smartphone.

https://meet.goto.com/SolicitationAdminist ration Phone:

United States (Toll Free): 1 866 899 4679 United States: +1 (571) 317-3116 Access Code: 687-621-357

2.7.3

Anticipated posting of intended contract award:

6/27/2023 MFMP VIP located at:

Section 5 https://vendor.myfloridamarketplace.com/ https://vendor.myfloridamarketplace.com/ https://meet.goto.com/SolicitationAdministration https://meet.goto.com/SolicitationAdministration tel:+18668994679,,687621357 tel:+15713173116,,687621357 https://vendor.myfloridamarketplace.com/

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Activity Date Time Eastern

Address Section Reference

Anticipated effective date of contract:

7/12/2023 N/A 1.2

*All meetings noted with an asterisk (*) are public meetings.

2.4 Woman--, Veteran--, and Minority-owned Small Businesses Participation

Woman--, Veteran--, and Minority-owned Small Businesses are encouraged to participate in any scheduled conferences, conference calls, or pre-bid meetings. All Vendors shall be accorded fair and equal treatment. For questions about registering to identify your Small Business as a Woman--, Veteran--, or Minority-owned Small Businesses visit:

https://www.dms.myflorida.com/agency_administration/office_of_supplier_diversity_osd

In accordance with Section 287.09451(4)(n)1, Florida Statutes, the Florida Department of Children and Families is encouraged to target certified minority business enterprises (MBEs) for 21 percent of total awarded construction contract dollar value (4% for African American, 6% for Hispanic American, and 11% for women-owned). To ensure that maximum distribution is afforded to certified minority business enterprises, the Florida Department of Children and Families encourages certified MBEs to participate in the bidding process, and further encourages Vendors to utilize certified MBEs as subcontractors whenever possible.

All Vendors are encouraged to search Florida's Online Directory of Certified MBEs, at Benefits of Being a Florida Woman-, Veteran-, Minority-owned Business Enterprise / Get Certified / Office of Supplier Diversity (OSD) / Agency Administration / Florida Department of Management Services - DMS (myflorida.com), for construction-related products and services being offered in counties surrounding the jobsite.

2.5 Mandatory In-Person Pre-bid Conference

N/A

2.6 Written Questions and Department Answers

2.6.1 Questions can be provided to the Procurement Officer, up until the end of the time period specified in Section 2.3. Questions should be sent to the Procurement Officer, and Vendors may use the template provided in APPENDIX III, Question Submittal Format. All questions should be submitted at once, rather than in multiple communications. It is the sole discretion of the Department to consider questions received after the written questions submission deadline.

2.6.2 Questions must include at a minimum the following information:

2.6.2.1 Vendor Name

2.6.2.2 Section Reference pertaining to question

2.6.3 Full sets of Drawings and Specifications may be requested from the Procurement Officer listed in Section 1.3.

2.7 Receipt of Bids

2.7.1 Bid Deadline

https://www.dms.myflorida.com/agency_administration/office_of_supplier_diversity_osd https://www.dms.myflorida.com/agency_administration/office_of_supplier_diversity_osd/get_certified/benefits_of_being_a_florida_woman_veteran_minority_owned_business_enterprise https://www.dms.myflorida.com/agency_administration/office_of_supplier_diversity_osd/get_certified/benefits_of_being_a_florida_woman_veteran_minority_owned_business_enterprise https://www.dms.myflorida.com/agency_administration/office_of_supplier_diversity_osd/get_certified/benefits_of_being_a_florida_woman_veteran_minority_owned_business_enterprise https://www.dms.myflorida.com/agency_administration/office_of_supplier_diversity_osd/get_certified/benefits_of_being_a_florida_woman_veteran_minority_owned_business_enterprise

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Bids must be received electronically via email, by the Procurement Officer no later than the date and time and at the email address provided in Section 2.3. Vendors are exclusively responsible for timely delivery of bids to the Procurement Officer.

2.7.2 Bid Withdrawal and Amendment

Vendors may withdraw, or withdraw and replace, previously submitted sealed bids on or before the date and time specified for sealed bids to be received by the Department.

2.7.3 Binding Bid

Vendors are bound by their bids until the latter of 60 calendar days after the bid opening or the closing of all opportunities for protest or appeal.

2.7.4 Cost of Preparation of Bid

The Department will not pay any costs incurred in responding to this solicitation.

2.8 Form PUR 1001

The standard “General Instructions to Respondents” Form PUR 1001 (10/06) is hereby incorporated into this solicitation by reference as if fully recited herein. In the event of any conflict between Form PUR 1001 and this solicitation, the terms of this solicitation shall take precedence over Form PUR 1001, unless the conflicting term is required by Florida law, in which case the term contained in Form PUR 1001 shall take precedence. Form PUR 1001 is available at:

http://www.dms.myflorida.com/media/purchasing/pur_forms/1001_pdf.

2.9 Department’s Discretion

2.9.1 The Department may:

2.9.1.1 Determine whether a Vendor is responsible, as defined in section 287.012, Florida Statutes;

2.9.1.2 Waive minor irregularities when doing so would be in the best interest of the State of Florida;

2.9.1.3 Withdraw the solicitation or reject all bids at any time;

2.9.1.4 Select more than one Vendor for the commodities and contractual services encompassed by this solicitation;

2.9.1.5 Withdraw or amend its Notice of Award;

2.9.1.6 Award contract(s) for a reduced scope of the commodities and contractual services encompassed by this solicitation.

2.10 Basis for Bidding – Trade Names

Brand name(s) and/or catalog number(s) are given for purposes of identification and to denote the standard of quality desired, and do not, in any way, restrict bidders to a specific make and manufacturer. All substitutions must be functionally equivalent to the item specified. Unless otherwise noted, the specifications for the brand specified are the general specifications with no added options or accessories. After the contract is executed, other equipment materials, etc., as manufactured by other manufacturers may be accepted only upon Department approval. The proposed substitution must be equivalent in quality and workmanship and will perform its intended purpose satisfactorily.

2.11 Interpretation and Correction of the Bidding Documents

http://www.dms.myflorida.com/media/purchasing/pur_forms/1001_pdf

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No interpretation of the meaning of the drawings, specifications, or other solicitation documents and no correction of any apparent ambiguity, inconsistency or error therein will be made to any Vendor orally. Every request for such interpretation or correction shall be in writing and addressed to Procurement Officer, who will facilitate communication. All such interpretations and supplemental instruction will be in the form of written Addendum to the solicitation. Only the interpretation or correction so given by the Procurement Officer, in writing shall be binding, and prospective Vendors are advised that no other source is authorized to give information concerning, or to explain or interpret, the solicitation.

2.12 Inclusion of Tax in Bids

The Vendor shall take these factors into consideration in preparing a bid, including therein the cost of the State Sales Tax and Use Tax on materials, but excluding the cost of those taxes not applicable.

SECTION 3. SPECIFICATIONS

3.1 Definitions

3.1.1 There no specific terms related to this solicitation.

3.2 Minimum Specifications

A Vendor must meet the Minimum Specifications described herein, or the Vendor will be determined to be non-responsive. The selected Vendor(s) shall perform the tasks outlined in the Department’s Attachment A, Scope of Work in accordance with all terms therein.

3.2.1 Allowable Costs

See the Attachment A, for further information on what is allowable to be purchased under the resulting contract.

3.2.2 No Funding for Start-up or Readiness Activities

The Department does not fund start-up or readiness activities.

3.2.3 No Cost-of-Living Increases

The Department does not fund Cost-of-Living increases.

3.3 Composition of the Contract

The contract awarded as a result of this solicitation will be composed of:

3.3.1 Department’s Purchase Order (PO) Terms and Conditions

Purchase Order including the Department’s Purchase Order Terms and Conditions (available at:

https://www.myflfamilies.com/sites/default/files/2022- 11/DCF%20PO%20Terms%20%26%20Conditions_0.pdf, APPENDIX V: Bid Sheet, and Attachment A.

3.3.2 Form PUR 1000

Form PUR 1000 is incorporated by reference into the Department’s PO Terms and Conditions. In the event of any conflict between Form PUR 1000 and this solicitation, the terms of this solicitation shall take precedence over Form PUR 1000, unless the conflicting term is required by Florida law, in which case the term contained in Form PUR 1000 shall take precedence. Form PUR 1000 is available at:

https://www.dms.myflorida.com/business_operations/state_purchasing/state_agency_resources/stat e_purchasing_pur_forms https://www.myflfamilies.com/sites/default/files/2022-11/DCF%20PO%20Terms%20%26%20Conditions_0.pdf https://www.myflfamilies.com/sites/default/files/2022-11/DCF%20PO%20Terms%20%26%20Conditions_0.pdf https://www.dms.myflorida.com/business_operations/state_purchasing/state_agency_resources/state_purchasing_pur_forms https://www.dms.myflorida.com/business_operations/state_purchasing/state_agency_resources/state_purchasing_pur_forms

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3.3.3 Other Attachments or Exhibits

All other attachments and exhibits to the contract referenced in this solicitation shall also be part of the resulting contract, if any; and

3.3.4 Vendor Bid

The Vendor’s bid and any additional submittals, if incorporated into or attached to the contract.

3.4 Order of Precedence

In the event of conflict within any two or more documents within the contract documents listed in 3.4, the earlier listed document shall control (e.g., 3.4.2. will control over 3.4.3).

SECTION 4. INSTRUCTIONS FOR RESPONDING TO THE ITB

4.1 How to Submit a Bid

The Department requires that all bids be sent by electronic means (email). The electronic submission must comply with the following requirements: The Vendor may submit an electronic version of the bid in response to this ITB, including all required documents, in PDF format as an attachment to an email sent to the Procurement Officer’s email address provided in Section 1.3. The software used to produce the electronic file must be Adobe portable document format (“pdf”), version

6.0 or higher. The Department must be able to be open and view the reply utilizing Adobe Acrobat.

In the event that the electronic file attachment is too large to be submitted in a single email, the vendor may utilize multiple emails so long as all required documents are delivered to the Procurement Officer by or before the date and time specified in Section 2.3. The Department can allow up to 100 MB for incoming attachments. The vendor email system must also allow for a 100 MB attachment. Zipping attachments will reduce file sizes.

4.2 Contents of the Bid

Bids must be submitted in full, in accordance with the requirements of the Scope of work, drawings, and specifications. Any specifications that cannot be shared with the general public, may be requested from the Procurement Officer.

4.2.1. Title Page

The first page of the bid shall be a Title Page that contains the following information:

4.2.1.1. Title of bid;

4.2.1.2. Solicitation number;

4.2.1.3. Prospective Vendor’s name and federal tax identification number;

4.2.1.4. Name, title, telephone number and address of person who can respond to inquiries regarding the bid; and

4.2.2. TAB 1: TABLE OF CONTENTS

4.2.3. TAB 2: CERTIFICATIONS

4.2.3.1. Signature Authority

Include a signed certificate (APPENDIX I), completing either Section A (or providing a corporate resolution or other duly executed certification issued in the Vendor’s normal course of business) or Section B, demonstrating the person signing the bid and its statements and certifications is authorized to make such representations and to bind the Vendor.

4.2.3.2. Vendor Certifications

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Include the Vendor Certifications Form (APPENDIX II) signed by the person named in the Certificate of Signature Authority as the Authorized Representative of the Vendor and with “true” checked next to each of the Certifications (a) through (f).

4.2.4. TAB 3: BID DOCUMENTS

4.2.4.1. The Vendor must provide pricing on APPENDIX V, Bid Sheet, indicating bid prices thereon in proper spaces. Any erasure or other correction in the bid may be explained or noted over the signature of the Vendor. APPENDIX V will be incorporated into the executed contract following award.

4.2.4.2. Bids containing any conditions, omissions, unexplained erasures, alterations, additions, or irregularities of any kind, may be rejected by the Department.

4.2.4.3. List the subcontractors who will perform work under the contract(s) resulting from this solicitation on Appendix IV: Subcontractor List.

4.3 Public Records and Trade Secrets

4.3.1 How to Claim Trade Secret Protection

If the Vendor considers any portion of the documents, data or records submitted in its bid to be trade secret, as defined in Section 812.081(1)(c), F.S., and exempt from public inspection or disclosure pursuant to Florida’s Public Records Law, the Vendor must submit all such information in a separately bound document (or in the case of electronic media, in a manner compliant with Section 4.1.4, with the words "Trade Secret" included in the file name) clearly labeled "Attachment to Bid, ITB No. – Trade Secret Material". Appropriate cross-references should be included in nonexempt materials. The first page of the electronic file and hardcopy documents must explain why the information in the document is considered a trade secret. This submission must be made no later than the bid submittal deadline. Where such information is part of material already required to be submitted as a separately bound or enclosed portion of the bid, it shall be further segregated and separately bound or enclosed and clearly labeled as set forth above in addition to any other labeling required of the material. If the Vendor considers any portion of a submission made after its bid to be trade secret the Vendor must clearly label the submission as containing trade secret information (or in the case of electronic media, include "Trade Secret" in the relevant file names).

4.3.2 Vendor’s Duty to Respond to Public Records Requests

In response to any notice by the Department that a public records request received by the Department encompasses any portion of the separately bound part of the Vendor’s bid or other submissions labeled as “trade secret,” the Vendor shall expeditiously provide the Department, or the public pursuant to subsection 119.0701(2), Florida Statutes, with a redacted version of the document(s) and identify in writing the specific statutes and facts that authorize exemption of the information from the Public Records Law. If different exemptions are claimed to be applicable to different portions of the redacted information, the Vendor shall provide information correlating the nature of the claims to the redacted information. The redacted copy must only exclude or obliterate only those exact portions that are claimed confidential or trade secret. If the Vendor fails to promptly submit a redacted copy and justification in response to the notice of a public records request, the Department is authorized to produce the records sought without any redaction.

4.3.3 Department not Obligated to Defend Vendor Claims

The Department is not obligated to agree with or defend any Vendor claim of exemption from inspection and copying under Florida’s Public Records Law. The Vendor is responsible for defending such claims. Further, the Vendor shall protect, defend, and indemnify, including attorney’s fees and costs, the Department for actions (including litigation initiated by the Department) arising from or relating to such claims.

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SECTION 5. BASIS FOR AWARD

The Department intends to award the contract to the responsible and responsive Vendor(s) whose bid is determined to be the lowest responsive bid(s). The Department may also make a determination as to whether to deem one or more Vendors ineligible for award due to non-responsibility or non-responsiveness. The Department will electronically post the intent to award in accordance with subsection 120.57(3)(a), Florida Statutes, and Rule 60A-1.021, Florida Administrative Code.

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APPENDIX I: CERTIFICATE OF SIGNATURE AUTHORITY

Check below and complete Section A or Section B

Vendor is not a sole proprietorship (Complete Section A)

Vendor is a sole proprietorship (Complete Section B)

Section A

I, _______________________________ _______ (name), hold the office or position of ____________________________________ (title) with__________________ (legal name of Vendor) and have authority to make official representations by said Vendor regarding its official records and hereby state that my examination of the Vendor’s records show that __________________________ (name) currently holds the office or position of ______________________________ (title) with the Vendor and currently has authority to make binding representations to the Department and sign all documents submitted on behalf of the above-named Vendor in response to ITB # ____________, and, in so doing, to bind the named Vendor to the statements made therein.

Dated:

Signature:

Printed Name:

Title:

NOTE: In lieu of the above, the Vendor may submit a corporate resolution or other duly executed certification issued in the Vendor’s normal course of business to prove signature authority of the named Authorized Representative.

Section B

I, ____________________________(name) am a sole proprietor, personally doing business in the name of ________________________________________ (name of Vendor), and will be personally bound by the bid submitted in response to ITB # ________.

Dated:

Signature:

Printed Name:

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APPENDIX II: VENDOR’S CERTIFICATIONS

CERTIFICATIONS

MASTER CERTIFICATION

As the person named in the Certificate of Signature Authority as the Authorized Representative of the Vendor, ________________________________________ (legal name of Vendor), I confirm that I have fully informed myself of all terms and conditions of ITB #__________ (the ITB), the facts regarding the bid submitted by the Vendor in response to the ITB and the truth of each statement contained in Certifications

(a) through (f) and certify, by checking the applicable “true” or “false” box below and affixing my signature hereto, that each statement in each checked certification is “true” or “false” as indicated.

Check the applicable box next to the title to each certification:

True False

a. Certification of Binding Bid and Acceptance of Terms of ITB and Contract Document

b. Statement of No Prohibited Involvement

c. Statement Non-Collusion

d. Certification Regarding Subcontractors

e. Certification Regarding Prior Contractual Obligations

f. Certification of Representations Per sections 287.133, and 287.134, F.S.

The content of each certification named above, set forth below, is incorporated into this Master Certification as if fully recited herein and, for each certification marked “true” above, the below signature is deemed to be affixed to each such certification. I agree that any certification not marked above will be deemed “false.”

Signature of Authorized Representative:

Date:

a. Certification of Binding Bid and Acceptance of Terms of ITB and Contract Document

By checking the “True” box in the Master Certification and signing the same, I hereby certify that the Vendor’s bid submitted in response to the Department of Children and Families Invitation to Bid (the ITB) is binding on the Vendor in accordance with the terms of the ITB. If awarded any contract as a result of the ITB, the Vendor will comply with the specifications, terms, and conditions stated in the ITB and the contract document.

b. Statement of No Prohibited Involvement

By checking the “True” box in the Master Certification and signing the same, I hereby certify that no member of this firm or any person having interest in this firm has: Been awarded a contract as described in subsections 287.057(17)(c), Florida Statutes, to perform a feasibility study of the potential implementation of a subsequent contract to support this project, participated in drafting of a solicitation for this specific project, or developed a program for future implementation of this project.

c. Statement of Non-Collusion

By checking the “True” box in the Master Certification and signing the same, I hereby certify that all persons, companies, or parties interested in the ITB as principals are named therein, that the Vendor’s bid is made without collusion with any other Vendor.

d. Certification Regarding Subcontractors

By checking the “True” box in the Master Certification and signing the same, I hereby certify the Vendor’s agreement that by submitting a bid to this ITB, the Vendor waives any exclusivity provision in its subcontractor agreements.

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e. Certification Regarding Prior Contractual Obligations

By checking the “True” box in the Master Certification and signing the same, I hereby certify the Vendor has not:

(1) Failed to correct any unsatisfactory performance in a previous contract to the satisfaction of any Agency or eligible user;

(2) Had a contract terminated by any Agency or eligible user for cause; or

(3) Failed to sign a contract awarded by any Agency.

f. Certification of Representations Per Sections 287.042, 287.133 and 287.134, Florida Statutes

By checking the “True” box in the Master Certification and signing the same, I hereby certify the Vendor is not listed on the Suspended Vendors List maintained pursuant to Rule 60A-1.006, F.A.C., Convicted Vendors List created and maintained pursuant to section 287.133, F.S., or on the Discriminatory Vendors List created and maintained pursuant to section 287.134, F.S, and for Federal funds, not be listed on the governmentwide exclusions in the System for Award Management (SAM).

TIE BREAKING CERTIFICATIONS

Statutory Preferences When Awarding Contracts Various provisions of Chapters 287 and 295, F.S., provide qualifying Vendors the advantage of "tie breakers" whenever two or more bids, proposals, or replies received by an agency are equal with respect to price, quality, and service. In order to take advantage of the below "tie breakers," a Vendor who meets the statutory qualifications for one or more of these "tie breakers" must certify that it qualifies for the cited preference. Completion of the certification is optional for qualifying Vendors; however, a Vendor waives all rights to consideration of a "tie breaker" if it fails to submit the certification on or before the deadline to submit its bid, proposal or reply.

MASTER CERTIFICATION – TIE-BREAKING CERTIFICATIONS

As the Authorized Representative of the Vendor, ________________________________________ (legal name of Vendor), I confirm that I have fully informed myself of all terms and conditions of ITB # ____________(the ITB), the facts regarding the bid submitted by the Vendor in response to the ITB and the truth of each statement contained in Certifications (g) through (k) and certify, by checking one or more of the boxes below and affixing my signature hereto, that each statement in each checked certification is true.

Check the box next to the title to each certification that is true:

g. Certification of a Certified Minority Business Enterprise

h. Certification of a Certified Veteran Business Enterprise

i. Certification of a Florida Business

j. Certification of a Foreign Manufacturer with a Factory in Florida

k. Certification of a Drug Free Workplace

The content of each certification named above, set forth below, is incorporated into this Master Certification as if fully recited herein and, for each certification marked “true,” above, the below signature is deemed to be affixed to each such certification. I agree that any certification not marked above will be deemed “false.”

Signature of Authorized Representative:

Date:

g. Certification of a Certified Minority Business Enterprise

By checking the “True” box in the Master Certification – Tie-Breaking Certifications and signing the same, I hereby certify that my organization is a Certified Minority Business Enterprise in accordance with section 287.0943, Florida Statutes.

h. Certification of a Florida Certified Veteran Business Enterprise

By checking the “True” box in the Master Certification – Tie-Breaking Certifications and signing the same, I hereby certify that my organization is a Certified Veteran Business Enterprise in accordance with section 295.187, Florida Statutes.

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i. Certification of a Florida Business

By checking the “True” box in the Master Certification – Tie-Breaking Certifications and signing the same, I hereby certify that my organization’s principal place of business is located within Florida in accordance with section 287.084, Florida Statutes.

j. Certification of a Foreign Manufacturer with a Factory in Florida

By checking the “True” box in the Master Certification – Tie-Breaking Certifications and signing the same, I hereby certify that my manufacturing organization has a factory in Florida that employs over 200 employees working in Florida in accordance with section 287.092, Florida Statutes.

k. Certification of a Drug Free Workplace

By checking the “True” box in the Master Certification and signing the same, I hereby certify the Vendor currently maintains a drug-free workplace environment in accordance with section 287.087, Florida Statutes, and will continue to promote this policy through implementation of that section.

APPENDIX III: QUESTION SUBMITTAL FORMAT

Each Vendor may complete the form provided based on its questions relating to this ITB. The completed form shall be submitted in accordance with the instructions provided in Section 2.6 of the ITB. This form may be expanded as needed to facilitate response to this requirement.

Vendor Name: [Enter Legal Name of Vendor]

Question

Number

ITB Section

Number Question

APPENDIX IV: SUBCONTRACTOR LIST

List the subcontractors who will perform work under the contract(s) resulting from this solicitation.

CHECK HERE IF NO SUBCONTRACTORS WILL BE UTILIZED:

Subcontractor Name:

Subcontractor Name:

Business Type: Business Type:

Subcontracted Services:

Services:

Address: Address:

City, State Zip City, State Zip

Phone # Phone:

FEIN # FEIN #

Business Type: Business Type:

Services:

Services:

Address: Address:

City, State Zip City, State Zip

Phone # Phone:

FEIN # FEIN #

[Duplicate table as necessary for additional subcontractors.]

APPENDIX V: BID SHEET

DCF ITB 2223 075 – NEFSH Temporary Kitchen

The Vendor shall provide the number available for each piece of equipment, and which trailer this equipment is present in. The Vendor should provide the trailer(s) name, model number, or other identifiable information, to allow the Department to distinguish between each. The Department anticipates needing two trailers to satisfy all the below equipment needs. However, if the equipment if available in a varying set up, the Vendor can provide the pricing for this approach. Award will be based upon the lowest cost meeting the Department’s needs. Rates should be provided in a Monthly Rate for each trailer; however, the Department does not know the exact configuration and therefore has offered flexibility in the approach below.

Bid

Bid Shall Include: Mobile Kitchen(s) (delivery, set-up, all kitchen equipment, and removal) Total Number of Trailers: __________

Equipment Number Requested

Number Available

Trailer Trailer Anticipated Number of

Months

Monthly Rate Amount

Double Convection Oven 2 4 $ $

36- Flat Top Griddle 1 4

60- Gallon Kettle

40- Gallon Tilt-Skillet 1 4 $ $

Double Steamers 2 4

Fryers

Large Mixer 1 4 $ $

Ice Machine

6 Burner Range W/ Oven

Commercial Dish Washer W/ send and catch counterspace

1 4 $ $

Prep Space/ Stainless Steel Tables W/ Under Shelves

1 4 $ $

Walk-in Refrigerator

Walk-in Freezer 1 4 $ $

Reach-in Freezer 1 4 $ $

Hand Sinks

3 Basin Sinks

Vegetable Sink 1 4 $ $

Holding Cabinet

Rack/Shelf for Cooking Equipment

Trailer Name and Total Cost:

Trailer Name and Total Cost:

TOTAL: $