Attachment A DCF ITB 2223 075.pdf

ATTACHMENT A

SCOPE OF WORK

1. Description of Service: Two Mobile Kitchens

The Provider must provide the services described within this Scope of Work (SOW).

1.1 The Provider shall supply, furnish kitchen equipment (operation and maintenance), deliver, and set-up, two mobile kitchens as well as the removal of two mobile kitchens at the Northeast Florida State Hospital (NEFSH).

2. Governance

The Provider shall comply with all applicable State and federal requirements.

3. Term

3.1 The anticipated execution of the resulting contract is July 12, 2023. The mobile kitchens will be needed for approximately 4 months, and the Department will give the

Vendor a two-week notice for when the mobile kitchens need to be delivered. If the kitchens are needed beyond the 4 months, the Department will notify the Vendor a minimum of two-weeks prior to the end of the 4-month period. Renewal, if any, shall comply with s. 287.057(14), F.S. The term of the resulting Contract is subject to change based on the actual execution date of the resulting Contract.

3.2 In accordance with §287.057(14), F.S., the Contract resulting from this procurement may be renewed for a period that may not exceed three (3) years or the term of the resulting original Contract period, whichever is longer. Renewal of the Contract shall be in writing and subject to the same terms and conditions set forth in the original

Contract. A renewal may not include any compensation for costs associated with the renewal. Renewals are contingent upon satisfactory performance as determined by the Department, are subject to the availability of funds, and optional to the

Department.

4. Elements of Services: Delivery and set-up of two mobile kitchens

4.1 Service Delivery Location

7487 S. State Rd. 121 Macclenny, Fl 32063, Building 11/Dietary Department

4.2 Equipment

4.2.1 The Provider must provide all equipment required for the services within this

SOW.

4.2.1.1. Equipment List

Agreed upon available equipment will be based upon Additional Requirements

Additional Requirements

Accessory Amount Needed

Electrical 200 Amp 208 Volt single phase 2

Supply Water: Standard Hose Bib Connection 2

Waste: (2) 4” PVC Connections 2

Lights 2

On-demand Water Heater 2

Additional Requirements

Accessory Amount Needed

Fire Suppression System 2

Extra 120 Volt 20 Amp Outlets 2

4.3 Task List

4.3.1 Vendor Responsibilities

4.3.1.1 Supply, deliver and setup of two mobile kitchens.

4.3.1.2 Supply all kitchen equipment.

4.3.1.3 Will assure all appliance Liquid Propane (LP) connections are safely connected in mobile kitchens.

4.3.1.4 Repair or replacement of broken and faulty equipment.

4.3.1.5 Removal of mobile kitchens.

4.3.2 Department Responsibilities

4.3.2.1 Install steps and platforms for entering and exiting mobile kitchens.

4.3.2.2 Connecting the water, sewer, and electrical hook-ups on mobile kitchens.

4.3.2.3 Supply LP tank, regulator and required LP fuel.

5. Invoicing and Payments

5.1 General Information

5.1.1 A Purchase Order (PO) will be issued to the Provider.

5.1.2 The Provider will not receive payment in advance for goods or services described in this SOW.

5.1.3 The Provider is responsible for the performance of all tasks contained in this SOW.

5.2 Invoicing

5.2.1 The Provider must submit an invoice upon completion that provides a detailed accounting during the invoice period for which payment is being requested.

Invoices must in sufficient for a proper pre-audit and post-audit thereof.

5.2.2 Each invoice must include the following information:

5.2.2.1 PO number,

5.2.2.2 Provider name and address,

5.2.2.3 Provider federal identification number,

5.2.2.4 Date(s) and services provided,

5.2.2.5 Identification of any deliverable(s) due during the invoicing period,

5.2.2.6 Invoice amount,

5.2.2.7 PO balance after payment of invoice, and

5.2.2.8 Signature of Provider’s authorized representative and date signed.

5.2.3 The Department may require any other information from the Provider that the

Department deems necessary to verify the completion of services.

5.3 Payments

5.3.1 The Provider will receive payment described in this scope upon meeting the Department’s satisfaction.

5.3.2 Payments to the Provider through this PO will be made through MyFloridaMarketPlace (MFMP), thus it is required that the Vendor is registered with

MFMP.

5.3.3 MFMP registration instructions are available at:

https://www.dms.myflorida.com/business_operations/state_purchasing/myflorida marketplace/mfmp_vendors.

5.3.4 The PO and this document contain all terms and conditions agreed upon by the parties, which terms and conditions shall govern all transactions between the Department and Vendor related to this Contract. This Contract may only be modified or amended upon mutual written agreement of the Department and Vendor. Any modification to this PO will be addressed through a change order within MFMP.

5.3.5 Effective July 1, 2021, the MFMP transaction fees imposed for the use of MFMP are equal to one percent (1%) of the payment issued. More information is available at:

https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridama rketplace/mfmp_vendors/transaction_fee_and_reporting#:~:text=Effective%20July %201%2C%202021%2C%20the,1.033%20addresses%20MFMP%20vendor%20re gistration.

6. Provider Travel Reimbursement

The Provider will not be reimbursed for any travel expenses under this Contract.

https://www.dms.myflorida.com/business_operations/state_purchasing/myflorida%20marketplace/mfmp_vendors.

https://www.dms.myflorida.com/business_operations/state_purchasing/myflorida%20marketplace/mfmp_vendors.

https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace/mfmp_vendors/transaction_fee_and_reporting#:~:text=Effective%20July%201%2C%202021%2C%20the,1.033%20addresses%20MFMP%20vendor%20registration https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace/mfmp_vendors/transaction_fee_and_reporting#:~:text=Effective%20July%201%2C%202021%2C%20the,1.033%20addresses%20MFMP%20vendor%20registration https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace/mfmp_vendors/transaction_fee_and_reporting#:~:text=Effective%20July%201%2C%202021%2C%20the,1.033%20addresses%20MFMP%20vendor%20registration https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace/mfmp_vendors/transaction_fee_and_reporting#:~:text=Effective%20July%201%2C%202021%2C%20the,1.033%20addresses%20MFMP%20vendor%20registration