DCF ITB 2223 047.pdf

DCF ITB 2223 047 1 of 49 (PMT-04-2021) Effective 6/24/2021

STATE OF FLORIDA

DEPARTMENT OF CHILDREN AND FAMILIES

OFFICE OF LICENSING

INVITATION TO BID

BUSINESS OPERATIONS TRAINING FOR CHILD CARE

PROVIDERS

ITB#: DCF ITB 2223 047

DCF ITB 2223 047 2 of 49

TABLE OF CONTENTS

1.1 Introduction to the Procurement

1.2 Term of the Agreement

1.3 Contact Person and Procurement Officer

1.4 Official Notices

1.5 Protests

SECTION 2. SOLICITATION PROCESS

2.1 General Overview of the Process

2.2 Limitations on Contacting Department Personnel and Others

2.3 Timeline

2.4 Woman--, Veteran--, and Minority-owned Small Businesses Participation

2.5 Written Questions and Department Answers

2.6 Receipt of Bids

2.7 Form PUR 1001

2.8 Department’s Discretion

SECTION 3. SPECIFICATIONS

3.1 Definitions

3.2 Minimum Programmatic Specifications

3.3 Minimum Financial Specifications

3.4 Composition of the Contract

3.5 Order of Precedence

3.6 Supporting Documentation

SECTION 4. INSTRUCTIONS FOR RESPONDING TO THE ITB

4.1 How to Submit a Bid

4.2 Contents of the Bid

4.3 Public Records and Trade Secrets

SECTION 5. THE SELECTION METHODOLOGY

APPENDIX I: CERTIFICATE OF SIGNATURE AUTHORITY

APPENDIX II: VENDOR’S CERTIFICATIONS

APPENDIX III: QUESTION SUBMITTAL FORM

APPENDIX IV: SUBCONTRACTOR LIST

APPENDIX V: SCOPE OF WORK

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SECTION 1. PURPOSE

SECTION 2. MANNER OF SERVICES

2.1 Responsibility of the Department

2.2 Responsibility of the Vendor

SECTION 3. DELIVERABLES, MINIMUM PERFORMANCE SPECIFICATIONS AND

FINANCIAL CONSEQUENCES

SECTION 4. INVOICING AND PAYMENTS

4.2.1 Purchase Order (PO) number;

4.2.2 Vendor name and address;

4.2.3 Vendor federal identification number;

4.2.4 Date(s) and services provided;

4.2.5 Identification of any deliverable(s) due during the invoicing period;

4.2.6 Invoice amount;

4.2.7 PO balance after payment of invoice; and

4.2.8 Signature of the Vendor’s authorized representative and date signed

APPENDIX VI: COST PROPOSAL

APPENDIX VII: PURCHASE ORDER TERMS AND CONDITIONS

SECTION 1. GENERAL PROVISIONS

SECTION 2. PERFORMANCE

SECTION 3. PAYMENT AND FEES

SECTION 4. LIABILITY AND INSURANCE

SECTION 5. COMPLIANCE WITH LAWS

SECTION 6. SUSPENSION OF WORK AND TERMINATION

SECTION 7. SUBCONTRACTORS AND ASSIGNMENTS

SECTION 8. RESPECT AND PRIDE

SECTION 9. MISCELLANEOUS

APPENDIX VIII: FEDERAL GRANT COMPLIANCE INTRODUCTION

APPENDIX IX: DEPARTMENT CHILD CARE REGIONS

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INTRODUCTION

1.1 Introduction to the Procurement

The Florida Department of Children and Families (Department), Office of Licensing, is seeking a vendor to provide business operations training and support services to child care providers to develop the necessary skills required to successfully operate a small business. Business operations training will help sustain current child care providers and potentially help new business owners enter the field of providing care in the state of Florida.

The Department will provide some technical assistance to support the Vendor’s lead in this effort, including identifying training participants.

The vendor must develop and provide a statewide child care business operations training series and support for existing business owners and potential business owners. The training series must be provided in a mixture of in-person and virtual learning formats. The training series must have a separate cohort in each of the five regions identified in Section 2.2.1 of APPENDIX V, Scope of Work, and should include the following business practices content:

• Start-up Process and Licensing

• Budgets, Projections, and Planning

• Business Challenges and Opportunities, including Crisis Response

• Marketing for Child Care Programs

• Staff Recruitment and Retention

• Open Coaching Sessions for General Support

Any person interested in participating must comply with the terms of this solicitation.

1.2 Term of the Agreement

The anticipated start date of the resulting contract is January 3, 2023. The anticipated duration of the contract is six months, ending June 30, 2023. Renewal, if any, shall comply with s. 287.057(14), F.S.

1.3 Contact Person and Procurement Officer

The sole contact point for communication regarding this solicitation is:

Alicia Reifinger, Procurement Officer

The only permitted means of contact is via email:

Alicia.Reifinger@myflfamilies.com and copy HQW.Procurement.Team.Activities@myflfamilies.com.

1.4 Official Notices

All notices, decisions, intended decisions, addenda (including Notices of Intent to Award), and other matters relating to this solicitation will be posted on the MyFloridaMarketPlace (MFMP) Vendor Information Portal (VIP) located at: https://vendor.myfloridamarketplace.com.

It is the responsibility of prospective Vendors to check the VIP for addenda, notices of decisions and other information or clarifications to this solicitation. The Department bears no responsibility for any resulting impacts associated with a prospective Vendor’s failure to obtain mailto:Alicia.Reifinger@myflfamilies.com mailto:HQW.Procurement.Team.Activities@myflfamilies.com https://vendor.myfloridamarketplace.com/

DCF ITB 2223 047 5 of 49 the information made available through the VIP. Posting on the VIP is the only official notice for determinations of timeliness of protests (see Section 1.5, Protests).

1.5 Protests

Any protest concerning this solicitation shall be made in accordance with sections 120.57(3) and 287.042(2), F.S., and Rule Chapter 28-110, Florida Administrative Code (F.A.C.).

Failure to file a protest within the time prescribed in section 120.57(3), F.S., or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, F.S.

Notices of Protest must be filed with the Clerk of Agency Proceedings (Agency.Clerk@myflfamilies.com).

SECTION 2. SOLICITATION PROCESS

2.1 General Overview of the Process

Bids from responsible and responsive vendors are eligible for evaluation. By submitting a bid, the vendor agrees to each of the certifications listed in this solicitation unless otherwise indicated.

The Department may request vendor presentations.

2.2 Limitations on Contacting Department Personnel and Others

Respondents to this solicitation or persons acting on their behalf may not contact, between the release of the solicitation and the end of the 72-hour period following the agency posting the notice of intended award, excluding Saturdays, Sundays, and state approved holidays, any employee or officer of the executive or legislative branch concerning any aspect of this solicitation, except in writing to the Procurement Officer or as provided in the solicitation documents. Violation of this provision may be grounds for rejecting a bid.

2.3 Timeline

Activity Date Time Eastern

Address Section Reference

Solicitation advertised and released on

MFMP VIP:

October 24, MFMP VIP located at:

https://vendor.myfloridamarketplace.com

1.4

Written questions must be received by:

November 4, 4:00 P.M.

See Section 1.3 2.5

Department’s response to questions (Anticipated):

November 16, 2022

MFMP VIP located at:

https://vendor.myfloridamarketplace.com

2.5 mailto:Agency.Clerk@myflfamilies.com

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Activity Date Time Eastern

Address Section Reference

Electronic bid must be received by the Department:

December 1, 1:00 P.M.

See Section 1.3 2.6

*Bid opening: December 1, 2:00 P.M.

Computer, tablet, or smartphone.

https://meet.goto.com/SolicitationAdminist ration Phone:

United States (Toll Free): 1 866 899 4679 United States: +1 (571) 317-3116 Access Code: 687-621-357

2.6.3

Anticipated posting of intended contract award:

December 16, MFMP VIP located at:

Section 5

Effective date of contract:

January 3, N/A N/A 1.2

*All meetings noted with an asterisk (*) are public meetings.

2.4 Woman--, Veteran--, and Minority-owned Small Businesses Participation

Woman--, Veteran--, and Minority-owned Small Businesses are encouraged to participate in any scheduled conferences, conference calls, or pre-bid meetings. All vendors shall be accorded fair and equal treatment. For questions about registering to identify your Small Business as a Woman--, Veteran--, or Minority-owned Small Businesses visit:

https://www.dms.myflorida.com/agency_administration/office_of_supplier_diversity_osd

2.5 Written Questions and Department Answers

Vendor questions for which binding Department answers are desired must be addressed as permitted in Section 1.3, using the template provided in APPENDIX III, and received by the Procurement Officer on or before the dates and time specified in Section 2.3.

2.6 Receipt of Bids

2.6.1 Bid Deadline

Bids must be received by the Procurement Officer no later than the date and time and at the address provided in Section 2.3. Facsimile or electronic transmissions of bids will not be accepted. Vendors are exclusively responsible for timely delivery of sealed bids to the Procurement Officer.

2.6.2 Bid Withdrawal and Amendment

Vendors may withdraw, or withdraw and replace, previously submitted sealed bids on or before the date and time specified for sealed bids to be received by the Department.

2.6.3 Binding Bid

https://meet.goto.com/SolicitationAdministration https://meet.goto.com/SolicitationAdministration tel:+18668994679,,687621357 tel:+15713173116,,687621357 https://www.dms.myflorida.com/agency_administration/office_of_supplier_diversity_osd

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Vendors are bound by their bids until the latter of sixty (60) calendar days after the bid opening or the closing of all opportunities for protest or appeal.

2.6.4 Cost of Preparation of Bid

The Department will not pay any costs incurred in responding to this solicitation.

2.7 Form PUR 1001

The standard “General Instructions to Respondents” Form PUR 1001 (10/06) is hereby incorporated into this solicitation by reference as if fully recited herein. In the event of any conflict between Form PUR 1001 and this solicitation, the terms of this solicitation shall take precedence over Form PUR 1001, unless the conflicting term is required by Florida law, in which case the term contained in Form PUR 1001 shall take precedence. Form PUR 1001 is available at:

http://www.dms.myflorida.com/media/purchasing/pur_forms/1001_pdf.

2.8 Department’s Discretion

2.8.1 The Department may:

2.8.1.1 Determine whether a vendor is responsible, as defined in section 287.012, Florida Statutes;

2.8.1.2 Waive minor irregularities when doing so would be in the best interest of the State of Florida;

2.8.1.3 Withdraw the solicitation or reject all bids at any time;

2.8.1.4 Select more than one vendor for the commodities and contractual services encompassed by this solicitation;

2.8.1.5 Withdraw or amend its Notice of Award;

2.8.1.6 Award contract(s) for a reduced scope of the commodities and contractual services encompassed by this solicitation.

SECTION 3. SPECIFICATIONS

3.1 Definitions

Specific terms related to this solicitation are defined as follows:

3.1.1 Addenda – Written or graphical instruments posted in accordance with Section 2.2 of this ITB which modify or interpret the ITB document(s) by additions, deletions, clarifications, or corrections.

3.1.2 Vendor – Any qualified private sector business entity, non-profit or for-profit organization providing goods or services.

3.2 Minimum Programmatic Specifications

The selected vendor(s) shall perform the tasks outlined in APPENDIX V, Scope of Work and APPENDIX VII, Purchase Order Terms and Conditions, in accordance with all terms therein.

3.3 Minimum Financial Specifications

http://www.dms.myflorida.com/media/purchasing/pur_forms/1001_pdf

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The selected Vendor(s) shall be compensated in the manner set forth in Purchase Order Terms and Conditions – APPENDIX VII in accordance with all terms therein.

3.3.1 Funding Sources

This project is funded by the Preschool Development Grant (PDG). The contracted amount will not exceed $250,000.00 for state fiscal year 2022-2023, subject to the availability of funds and appropriations. The contract amount may be subject to change based upon Department needs and available budget.

3.3.2 Allowable Costs

Allowable costs are outlined only as detailed in APPENDIX VII, Purchase Order Terms and Conditions.

3.3.3 No Funding for Start-up or Readiness Activities

The Department does not fund start-up or readiness activities.

3.3.4 No Cost-of-Living Increases

The Department does not fund Cost-of-Living increases.

3.4 Composition of the Contract

The contract awarded as a result of this solicitation will be composed of:

3.4.1 MyFloridaMarketPlace Purchase Order including Purchase Order Terms and Conditions and Scope of Work

The Purchase Order Terms and Conditions contains general contract terms and conditions required by the Department for all vendors. In addition, the Scope of Work contains additional contract terms and conditions governing the performance of work, the clients to be served, required deliverables, performance standards, and compensation.

3.4.2 Form PUR 1000

Form PUR 1000 is incorporated by reference into the Department’s Standard Contract. In the event of any conflict between Form PUR 1000 and this solicitation, the terms of this solicitation shall take precedence over Form PUR 1000, unless the conflicting term is required by Florida law, in which case the term contained in Form PUR 1000 shall take precedence. Form PUR 1000 is available at:

https://www.dms.myflorida.com/business_operations/state_purchasing/state_agency_resources/ state_purchasing_pur_forms

3.4.3 Other Attachments or Exhibits

All other attachments and exhibits to the contract referenced in this solicitation shall also be part of the resulting contract, if any; and

3.4.4 Vendor Bid

The vendor’s bid and any additional submittals, if incorporated into or attached to the contract.

3.5 Order of Precedence

In the event of conflict within any two or more documents within the contract documents listed in 3.4, the earlier listed document shall control (e.g. 3.4.2. will control over 3.4.3).

https://www.dms.myflorida.com/business_operations/state_purchasing/state_agency_resources/state_purchasing_pur_forms https://www.dms.myflorida.com/business_operations/state_purchasing/state_agency_resources/state_purchasing_pur_forms

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3.6 Supporting Documentation

This table lists the supporting documentation, and the associated link to download the supporting documentation.

Subject Description Link

Department of Children and Families DCF Agency Website http://www.myfamilies.com

Vendor Information Portal Search Advertisements

SECTION 4. INSTRUCTIONS FOR RESPONDING TO THE ITB

4.1 How to Submit a Bid

Due to health implications and sensitivity to COVID-19, the Department requires that all bids be sent by electronic means (email). The electronic submission must comply with the following requirements: The Vendor may submit an electronic version of the bid in response to this ITB, including all required documents, in PDF format as an attachment to an email sent to the Procurement Officer’s email address provided in Section 1.3. The software used to produce the electronic file must be Adobe portable document format (“pdf”), version 6.0 or higher. The Department must be able to be open and view the reply utilizing Adobe Acrobat. In the event that the electronic file attachment is too large to be submitted in a single email, the vendor may utilize multiple emails so long as all required documents are received by the Procurement Officer by or before the date and time specified in Section 2.3 of the ITB. The Department can allow up to 100 MB for incoming attachments. The vendor email system must also allow for a 100 MB attachment.

Zipping attachments will reduce file sizes.

4.2 Contents of the Bid

4.2.1 Title Page

The first page of the bid shall be a Title Page that contains the following information:

4.2.1.1 Title of bid;

4.2.1.2 Solicitation number;

4.2.1.3 Prospective vendor’s name and federal tax identification number; and

4.2.1.4 Name, title, telephone number and address of person who can respond to inquiries regarding the bid.

4.2.2 TAB 1: TABLE OF CONTENTS

4.2.3 TAB 2: CERTIFICATIONS

Certifications for this solicitation:

4.2.3.1 Signature Authority

Include a signed certificate (APPENDIX I), completing either Section A (or providing a corporate resolution or other duly executed certification issued in the vendor’s normal course of business) or http://www.myfamilies.com/

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Section B, demonstrating the person signing the bid and its statements and certifications is authorized to make such representations and to bind the vendor.

4.2.3.2 Vendor Certifications

Include the Vendor Certifications Form (APPENDIX II) signed by the person named in the Certificate of Signature Authority as the Authorized Representative of the vendor and with “true” checked next to each of the Certifications (a) through (f).

4.2.4 TAB 3: EXECUTIVE OVERVIEW

Provide a brief executive overview demonstrating an understanding of the solicitation purpose, and the needs specified in this solicitation. The Executive Overview includes a brief description of the vendor’s organization, leadership credentials, approach for Scope of Work services, management of Performance Specifications and means of completing Deliverables as defined in the Purchase Order

(APPENDIX VII).

4.2.4.1 Organize this section as follows:

4.2.4.1.1 Describe vendor’s approach and philosophy, including mission statement, core values, and vision.

4.2.4.1.2 Provide the requested information below which will demonstrate the vendor’s and subcontractor(s)' ability to successfully complete the work described in this solicitation and its appendices, attachments, exhibits and referenced supporting documentation. The vendor’s and any proposed subcontractor(s)’ information shall be shown separately.

4.2.4.2 Additional Corporate Information

In addition to the other information described above the vendor and the subcontractor(s) must provide:

4.2.4.2.1 Full legal name and its associated Federal Employer Identification Number (FEIN), or Social Security Number if a FEIN is not required

4.2.4.2.2 Proof of registration with MFMP

4.2.4.2.3 Country and state of incorporation

4.2.4.2.4 Principal place of business

4.2.4.2.5 Description of the vendor’s organization, including number of years in business, subsidiaries, parent corporations, officers; include organization charts and details concerning the number of facilities by geographic location

4.2.4.2.6 Names and addresses of all affiliated or related companies, partnerships or associations (including subcontractor, if any) and a brief description of its relationship to the vendor

4.2.4.3 Vendor Qualifications

The selected vendor must have documented evidence that it has the credentials, expertise, and experience in providing business operations training and support services to child care providers. The selected vendor must meet the following qualifications:

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4.2.4.3.1 Documented experience in providing business operations training for child care providers similar to the work requested in this ITB within the past 3 years.

4.2.4.3.1.1. Acceptable documentation includes a narrative summary of previous experience responsive to the above parameters.

4.2.4.3.2 Documented experience with providing business operations and professional development by qualified trainers with degrees from accredited institutions in business-related studies.

4.2.4.3.2.1. Acceptable documentation includes a narrative summary of previous experience, references, and trainer resumes documenting degrees.

4.2.4.3.3 Documented experience with the laws and regulations related to child care regulation in Florida. Includes previous experience as a child care provider in Florida or previous experience on contracted projects that involved Florida’s child care laws and regulations.

4.2.4.3.3.1. Acceptable documentation includes a narrative summary of previous experience responsive to the above parameters.

4.2.4.3.4 Documented experience with providing a series of training topics to help small business owners succeed.

4.2.4.3.4.1. Acceptable documentation includes a narrative summary of previous experience responsive to the above parameters, including a summary of the training series and success stories.

4.2.5 TAB 4: PROPOSED PRICING

The vendor must complete a Cost Proposal (APPENDIX VIII). The vendor shall not provide a pricing range. The Department will not agree to caveats in the proposed prices.

4.3 Public Records and Trade Secrets

4.3.1 How to Claim Trade Secret Protection

If the vendor considers any portion of the documents, data or records submitted in its bid to be trade secret, as defined in Section 812.081(1)(c), F.S., and exempt from public inspection or disclosure pursuant to Florida’s Public Records Law, the vendor must submit all such information in a separately bound document (or in the case of electronic media, in a manner compliant with Section 4.1.4, , with the words "Trade Secret" included in the file name) clearly labeled "Attachment to Bid, ITB No. – Trade Secret Material". Appropriate cross-references should be included in nonexempt materials. The first page of the electronic file and hardcopy documents must explain why the information in the document is a trade secret. This submission must be made no later than the bid submittal deadline. Where such information is part of material already required to be submitted as a separately bound or enclosed portion of the bid, it shall be further segregated and separately bound or enclosed and clearly labeled as set forth above in addition to any other labeling required of the material. If the vendor considers any portion of a submission made after its bid to be trade secret the vendor must clearly label the submission as containing trade secret information (or in the case of electronic media, include "Trade Secret" in the relevant file names).

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4.3.2 Vendor’s Duty to Respond to Public Records Requests

In response to any notice by the Department that a public records request received by the Department encompasses any portion of the separately bound part of the vendor’s bid or other submissions labeled as “trade secret,” the vendor shall expeditiously provide the Department, or the public pursuant to subsection 119.0701(2), Florida Statutes, with a redacted version of the document(s) and identify in writing the specific statutes and facts that authorize exemption of the information from the Public Records Law. If different exemptions are claimed to be applicable to different portions of the redacted information, the vendor shall provide information correlating the nature of the claims to the redacted information. The redacted copy must only exclude or obliterate only those exact portions that are claimed confidential or trade secret. If the vendor fails to promptly submit a redacted copy and justification in response to the notice of a public records request, the Department is authorized to produce the records sought without any redaction.

4.3.3 Department not Obligated to Defend Vendor Claims

The Department is not obligated to agree with or defend any vendor claim of exemption from inspection and copying under Florida’s Public Records Law. The vendor is responsible for defending such claims. Further, the vendor shall protect, defend, and indemnify, including attorney’s fees and costs, the Department for actions (including litigation initiated by the Department) arising from or relating to such claims.

SECTION 5. THE SELECTION METHODOLOGY

The Department intends to award the contract to the responsible and responsive vendor(s) whose bid is determined to be the lowest responsive bid(s). The Department may also make a determination as to whether to deem one or more vendors ineligible for award due to non-responsibility or non-responsiveness. The Procurement Manager will develop a ranking based on the pricing of bids. After developing the ranking, the Procurement Manager will provide to the Secretary, or designee, a report on bids deemed nonresponsive and, as to those deemed responsive, the ranking, along with a recommendation for final action. The Department will electronically post the intent to award in accordance with subsection 120.57(3)(a), Florida Statutes, and Rule 60A-1.021, Florida Administrative Code.

[This space intentionally left blank]

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APPENDIX I: CERTIFICATE OF SIGNATURE AUTHORITY

Check below and complete Section A or Section B Vendor is not a sole proprietorship (Complete Section A) Vendor is a sole proprietorship (Complete Section B)

Section A

I, _______________________________ _______ (name), hold the office or position of ____________________________________ (title) with__________________ (legal name of vendor) and have authority to make official representations by said vendor regarding its official records and hereby state that my examination of the vendor’s records show that __________________________ (name) currently holds the office or position of ______________________________ (title) with the vendor and currently has authority to make binding representations to the Department and sign all documents submitted on behalf of the above-named vendor in response to ITB # ____________, and, in so doing, to bind the named vendor to the statements made therein.

Dated:

Signature:

Printed Name:

Title:

NOTE: In lieu of the above, the vendor may submit a corporate resolution or other duly executed certification issued in the vendor’s normal course of business to prove signature authority of the named Authorized Representative.

Section B

I, ____________________________(name) am a sole proprietor, personally doing business in the name of ________________________________________ (name of vendor), and will be personally bound by the bid submitted in response to ITB # ________.

Dated:

Signature:

Printed Name:

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APPENDIX II: VENDOR’S CERTIFICATIONS

CERTIFICATIONS

MASTER CERTIFICATION

As the person named in the Certificate of Signature Authority as the Authorized Representative of the vendor, ________________________________________ (legal name of vendor), I confirm that I have fully informed myself of all terms and conditions of ITB #__________ (the ITB), the facts regarding the bid submitted by the vendor in response to the ITB and the truth of each statement contained in Certifications (a) through (f) and certify, by checking the applicable “true” or “false” box below and affixing my signature hereto, that each statement in each checked certification is “true” or “false” as indicated.

Check the applicable box next to the title to each certification:

True False

a. Certification of Binding Bid and Acceptance of Terms of ITB and Contract Document

b. Statement of No Prohibited Involvement

c. Statement Non-Collusion

d. Certification Regarding Subcontractors

e. Certification Regarding Prior Contractual Obligations

f. Certification of Representations Per sections 287.133, and 287.134, F.S.

The content of each certification named above, set forth below, is incorporated into this Master Certification as if fully recited herein and, for each certification marked “true” above, the below signature is deemed to be affixed to each such certification. I agree that any certification not marked above will be deemed “false.”

Signature of Authorized Representative:

Date:

a. Certification of Binding Bid and Acceptance of Terms of ITB and Contract Document By checking the “True” box in the Master Certification and signing the same, I hereby certify that the vendor’s bid submitted in response to the Department of Children and Families Invitation to Bid (the ITB) is binding on the vendor in accordance with the terms of the ITB. If awarded any contract as a result of the ITB, the vendor will comply with the specifications, terms, and conditions stated in the ITB and the contract document.

b. Statement of No Prohibited Involvement By checking the “True” box in the Master Certification and signing the same, I hereby certify that no member of this firm or any person having interest in this firm has: Been awarded a contract as described in subsections 287.057(17)(c), Florida Statutes, to perform a feasibility study of the potential implementation of a subsequent contract to support this project, participated in drafting of a solicitation for this specific project, or developed a program for future implementation of this project.

c. Statement of Non-Collusion By checking the “True” box in the Master Certification and signing the same, I hereby certify that all persons, companies, or parties interested in the ITB as principals are named therein, that the vendor’s bid is made without collusion with any other vendor.

d. Certification Regarding Subcontractors By checking the “True” box in the Master Certification and signing the same, I hereby certify the vendor’s agreement that by submitting a bid to this ITB, the vendor waives any exclusivity provision in its subcontractor agreements.

e. Certification Regarding Prior Contractual Obligations By checking the “True” box in the Master Certification and signing the same, I hereby certify the vendor has not:

(1) Failed to correct any unsatisfactory performance in a previous contract to the satisfaction of any Agency or eligible user;

(2) Had a contract terminated by any Agency or eligible user for cause; or

(3) Failed to sign a contract awarded by any Agency.

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f. Certification of Representations Per Sections 287.042, 287.133 and 287.134, Florida Statutes By checking the “True” box in the Master Certification and signing the same, I hereby certify the vendor is not listed on the Suspended Vendors List maintained pursuant to Rule 60A-1.006, F.A.C., Convicted Vendors List created and maintained pursuant to section 287.133, F.S., or on the Discriminatory Vendors List created and maintained pursuant to section 287.134, F.S, and for Federal funds, not be listed on the governmentwide exclusions in the System for Award Management (SAM).

TIE BREAKING CERTIFICATIONS

Statutory Preferences When Awarding Contracts Various provisions of Chapters 287 and 295, F.S., provide qualifying vendors the advantage of "tie breakers" whenever two or more bids, proposals, or replies received by an agency are equal with respect to price, quality, and service. In order to take advantage of the below "tie breakers," a vendor who meets the statutory qualifications for one or more of these "tie breakers" must certify that it qualifies for the cited preference. Completion of the certification is optional for qualifying vendors; however, a vendor waives all rights to consideration of a "tie breaker" if it fails to submit the certification on or before the deadline to submit its bid, proposal or reply.

MASTER CERTIFICATION – TIE-BREAKING CERTIFICATIONS

As the Authorized Representative of the vendor, ________________________________________ (legal name of vendor), I confirm that I have fully informed myself of all terms and conditions of ITB # ____________(the ITB), the facts regarding the bid submitted by the vendor in response to the ITB and the truth of each statement contained in Certifications (g) through (k) and certify, by checking one or more of the boxes below and affixing my signature hereto, that each statement in each checked certification is true.

Check the box next to the title to each certification that is true:

g. Certification of a Certified Minority Business Enterprise

h. Certification of a Certified Veteran Business Enterprise

i. Certification of a Florida Business

j. Certification of a Foreign Manufacturer with a Factory in Florida

k. Certification of a Drug Free Workplace The content of each certification named above, set forth below, is incorporated into this Master Certification as if fully recited herein and, for each certification marked “true,” above, the below signature is deemed to be affixed to each such certification. I agree that any certification not marked above will be deemed “false.”

Signature of Authorized Representative:

Date:

g. Certification of a Certified Minority Business Enterprise By checking the “True” box in the Master Certification – Tie-Breaking Certifications and signing the same, I hereby certify that my organization is a Certified Minority Business Enterprise in accordance with section 287.0943, Florida Statutes.

h. Certification of a Florida Certified Veteran Business Enterprise By checking the “True” box in the Master Certification – Tie-Breaking Certifications and signing the same, I hereby certify that my organization is a Certified Veteran Business Enterprise in accordance with section 295.187, Florida Statutes.

i. Certification of a Florida Business By checking the “True” box in the Master Certification – Tie-Breaking Certifications and signing the same, I hereby certify that my organization’s principal place of business is located within Florida in accordance with section 287.084, Florida Statutes.

j. Certification of a Foreign Manufacturer with a Factory in Florida By checking the “True” box in the Master Certification – Tie-Breaking Certifications and signing the same, I hereby certify that my manufacturing organization has a factory in Florida that employs over 200 employees working in Florida in accordance with section 287.092, Florida Statutes.

k. Certification of a Drug Free Workplace By checking the “True” box in the Master Certification and signing the same, I hereby certify the vendor currently maintains a drug-free workplace environment in accordance with section 287.087, Florida Statutes, and will continue to promote this policy through implementation of that section.

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APPENDIX III: QUESTION SUBMITTAL FORM

Each vendor may complete the form provided based on its questions relating to this ITB. The completed form shall be submitted in accordance with the instructions provided in Section 2.5 of the ITB. This form may be expanded as needed to facilitate response to this requirement.

Vendor Name:

Question Number

ITB Section Number Question

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APPENDIX IV: SUBCONTRACTOR LIST

List the subcontractors who will perform work under the contract(s) resulting from this solicitation.

CHECK HERE IF NO SUBCONTRACTORS WILL BE UTILIZED:

Subcontractor Name:

Subcontractor Name:

Business Type: Business Type:

Subcontracted Services:

Services:

Address: Address:

City, State Zip City, State Zip Phone # Phone:

FEIN # FEIN #

Subcontractor Name:

Subcontractor Name:

Business Type: Business Type:

Services:

Services:

Address: Address:

City, State Zip City, State Zip Phone # Phone:

FEIN # FEIN #

[Duplicate table as necessary for additional subcontractors.]

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APPENDIX V: SCOPE OF WORK

SECTION 1. PURPOSE

Vendor will provide business operations training and support services to a maximum of 300 child care business owners statewide to assist child care providers develop the necessary skills required to successfully operate a small business. Business operations training will help sustain current child care providers and potentially help new business owners enter the field of providing care in the state of Florida.

SECTION 2. MANNER OF SERVICES

2.1 Responsibility of the Department

2.1.1 The Department shall:

2.1.1.1 Assign and dedicate a Department Contract Manager to coordinate all contract activities between the Department and the Vendor.

2.1.1.2 The Department’s Contract Manager’s contact information is as follows:

Marta McPherson Marta.McPherson@myflfamilies.com

2.1.1.3 The Department will provide some technical assistance to support the Vendor’s lead in this effort, including identifying training participants. Assistance and support from the Department could include the identification of existing and potential child care business owners and securing locations for in-person trainings.

2.2 Responsibility of the Vendor

2.2.1 The Vendor shall:

2.2.1.1 Provide a registration process that allows existing child care business owners and potential child care business owners to be able to take the business operations training series at no cost to the child care business owner and potential child care business owner.

2.2.1.1.1 Promote the training series to recruit participants. Promotional efforts could include, but is not limited to, email blasts, draft social media posts for the Department to utilize, and development of flyers and images/graphics.

2.2.1.1.1.1. All materials must be approved by the Department in advance.

2.2.1.1.1.2. Provide documentation of completed promotions to the Department within 5 business days of completion.

2.2.1.1.2 At the contract effective date, the Department will provide a list of child care providers and potential business owners to help the vendor identify and recruit training participants. The Department anticipates a maximum of 300 child care providers, with locations throughout State of Florida.

2.2.1.2 Submit regional training schedule, training agendas, and training materials for Department review and approval.

mailto:Marta.McPherson@myflfamilies.com

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2.2.1.3 Develop and provide in-person and virtual training series to five separate regional cohorts in each of the identified regions.

2.2.1.3.1 See APPENDIX IX: DEPARTMENT CHILD CARE REGIONS, for a regional list of the counties where DCF licenses and regulates child care facilities and homes.

2.2.1.4 The training series, at a minimum, must include 12 sessions per region for a total of 60 sessions (55 virtual and 5 in-person sessions) throughout the life of the contract. Below is a breakdown of the 60 total sessions, training format, and training topic.

2.2.1.4.1 The training series, at a minimum, must include sessions that cover the below topics:

2.2.1.4.1.1. Start-up Process and Licensing, 10 Total Virtual Sessions

2.2.1.4.1.1.1. Virtual Session on Full Topic

2.2.1.4.1.1.1.1. Northwest Region

2.2.1.4.1.1.1.2. Northeast Region

2.2.1.4.1.1.1.3. Central Region

2.2.1.4.1.1.1.4. Suncoast Region

2.2.1.4.1.1.1.5. Southern Region

2.2.1.4.1.1.2. Virtual Follow-up Open Coaching Session

2.2.1.4.1.1.2.1. Northwest Region

2.2.1.4.1.1.2.2. Northeast Region

2.2.1.4.1.1.2.3. Central Region

2.2.1.4.1.1.2.4. Suncoast Region

2.2.1.4.1.1.2.5. Southern Region

2.2.1.4.1.2. Budgets, Projections, and Financial Reports, 10 Total Virtual Sessions

2.2.1.4.1.2.1. Virtual Session on Full Topic

2.2.1.4.1.2.1.1. Northwest Region

2.2.1.4.1.2.1.2. Northeast Region

2.2.1.4.1.2.1.3. Central Region

2.2.1.4.1.2.1.4. Suncoast Region

2.2.1.4.1.2.1.5. Southern Region

2.2.1.4.1.2.2. Virtual Follow-up Open Coaching Session

2.2.1.4.1.2.2.1. Northwest Region

2.2.1.4.1.2.2.2. Northeast Region

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2.2.1.4.1.2.2.3. Central Region

2.2.1.4.1.2.2.4. Suncoast Region

2.2.1.4.1.2.2.5. Southern Region

2.2.1.4.1.3. Business Challenges and Opportunities, including Crisis Response, 10 Total Virtual Sessions

2.2.1.4.1.3.1. Virtual Session on Full Topic

2.2.1.4.1.3.1.1. Northwest Region

2.2.1.4.1.3.1.2. Northeast Region

2.2.1.4.1.3.1.3. Central Region

2.2.1.4.1.3.1.4. Suncoast Region

2.2.1.4.1.3.1.5. Southern Region

2.2.1.4.1.3.2. Virtual Follow-up Open Coaching Session

2.2.1.4.1.3.2.1. Northwest Region

2.2.1.4.1.3.2.2. Northeast Region

2.2.1.4.1.3.2.3. Central Region

2.2.1.4.1.3.2.4. Suncoast Region

2.2.1.4.1.3.2.5. Southern Region

2.2.1.4.1.4. Marketing for Child Care Programs, 10 Total Virtual Sessions

2.2.1.4.1.4.1. Virtual Session on Full Topic

2.2.1.4.1.4.1.1. Northwest Region

2.2.1.4.1.4.1.2. Northeast Region

2.2.1.4.1.4.1.3. Central Region

2.2.1.4.1.4.1.4. Suncoast Region

2.2.1.4.1.4.1.5. Southern Region

2.2.1.4.1.4.2. Virtual Follow-up Open Coaching Session

2.2.1.4.1.4.2.1. Northwest Region

2.2.1.4.1.4.2.2. Northeast Region

2.2.1.4.1.4.2.3. Central Region

2.2.1.4.1.4.2.4. Suncoast Region

2.2.1.4.1.4.2.5. Southern Region

2.2.1.4.1.5. Staff Recruitment and, 10 Total Virtual Sessions

2.2.1.4.1.5.1. Virtual Session on Full Topic

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2.2.1.4.1.5.1.1. Northwest Region

2.2.1.4.1.5.1.2. Northeast Region

2.2.1.4.1.5.1.3. Central Region

2.2.1.4.1.5.1.4. Suncoast Region

2.2.1.4.1.5.1.5. Southern Region

2.2.1.4.1.5.2. Virtual Follow-up Open Coaching Session

2.2.1.4.1.5.2.1. Northwest Region

2.2.1.4.1.5.2.2. Northeast Region

2.2.1.4.1.5.2.3. Central Region

2.2.1.4.1.5.2.4. Suncoast Region

2.2.1.4.1.5.2.5. Southern Region

2.2.1.4.1.6. Open Coaching Sessions for General Support, 5 In-Person Sessions and 5 Virtual Sessions

2.2.1.4.1.6.1. In-Person Open Coaching Session, to be held mid-project after 2 topic sessions have been completed

2.2.1.4.1.6.1.1. Northwest Region

2.2.1.4.1.6.1.2. Northeast Region

2.2.1.4.1.6.1.3. Central Region

2.2.1.4.1.6.1.4. Suncoast Region

2.2.1.4.1.6.1.5. Southern Region

2.2.1.4.1.6.2. Virtual Open Coaching Session, to be held after 5 topic sessions have been completed

2.2.1.4.1.6.2.1. Northwest Region

2.2.1.4.1.6.2.2. Northeast Region

2.2.1.4.1.6.2.3. Central Region

2.2.1.4.1.6.2.4. Suncoast Region

2.2.1.4.1.6.2.5. Southern Region

2.2.1.5 Depending on the topic, training sessions are expected to last from one to three hours. Training sessions shall be held on weekends or during the week. Sessions held during the week should start no earlier than 6pm Eastern.

2.2.1.6 Maintain training attendance logs.

2.2.1.7 Evaluate training sessions with pre- and post- training evaluations.

2.2.1.8 Provide participants with all training materials and resources.

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2.2.1.9 Provide participants with a certificate of course of completion within 5 business days of conclusion of the training series.

2.2.1.10 Provide a final report of the business operations training series conducted as part of this contract prior to the submission of the final invoice. Report to include, but not limited to, participant information, participant course dates, and pre- and post- training evaluation findings per region.

SECTION 3. DELIVERABLES, MINIMUM PERFORMANCE SPECIFICATIONS AND

FINANCIAL CONSEQUENCES

3.1 The Department will pay for the deliverables specified in Table 1, Deliverables, below, in accordance with the terms and conditions of this Purchase Order.

TABLE 1

DELIVERABLES

Deliverable No. Deliverable

APPENDIX

V: Scope of

Work Section

Reference

Performance Measure Financial Consequences

1 Training registration process

2.2.1.1 Within 30 days of

contract execution, the Vendor shall provide a registration process that allows existing child care business owners and potential child care business owners to be able to take the business operations training series at no cost to them.

1% of the total invoice amount will be deducted from payment for every day that the deliverable is delayed, notwithstanding delays caused by the

Department

2 Regional training schedule, training agendas, and training materials

2.2.1.2 Within 15 days of

contract execution, the Vendor shall submit the regional training schedule for Department review and approval.

Within 15 days before each scheduled training session, the Vendor shall submit

1% of the total invoice amount will be deducted from payment for every day that the deliverable is delayed, notwithstanding delays caused by the

Department.

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TABLE 1

DELIVERABLES

Deliverable No. Deliverable

APPENDIX

V: Scope of

Work Section

Reference

Performance Measure Financial Consequences the training agendas and training materials for Department review and approval.

3 Promotion of training series

The vendor shall promote the training series to recruit participants.

2.2.1.1.1 A minimum of

twenty-five promotional efforts shall be completed.

This includes five promotional efforts in each of the five regions.

Promotions must be made at least two weeks before the start of the training session being promoted.

1% of the total invoice amount will be deducted from payment for every day that the deliverable is delayed beyond the date and time mutually agreed upon and set by the

Department and Vendor, notwithstanding delays caused by the

Department.

4 Completion of Business Operations Training for Child Care Providers

2.2.1.3, 2.2.1.6, 2.2.1.7

The Vendor shall ensure completion of the Business Operations Training for child care providers and potential child care providers, according to the regional training schedule approved by the

Department.

At a minimum, the Vendor shall provide session training materials to course attendees at the start of each training

1% of the total invoice amount will be deducted from payment for failure to complete the training to the child care provider or potential child care provider according to the Department approved regional training schedule. A $50/per day Financial Consequence will also be assessed for each day the Vendor fails to provide the attendees training materials and

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TABLE 1

DELIVERABLES

Deliverable No. Deliverable

APPENDIX

V: Scope of

Work Section

Reference

Performance Measure Financial Consequences session. Materials can be provided in advance.

Within 5 business days of completing the last session of the training series, the

Vendor shall provide participants a certificate of completion.

certification of completion within each respective timeframe.

5 Final Report 2.2.1.5, 2.2.1.8

Report to include, but not limited to, participant information, participant course dates, and pre- and post- training evaluation findings per region.

1% of the total invoice amount will be deducted from payment for every day that the deliverable is delayed beyond the date and time mutually agreed upon and set by the

Department and Vendor, notwithstanding delays caused by the

TABLE 2

REPORTS

# Title Due Date Section Reference

1 Attendance Reports

The vendor shall submit training attendance logs for each training

Within 5 business days following the end of the month for which payment is

2.2.1.4

DCF ITB 2223 047 25 of 49 course provided to include training course name, date and time, and attendee name.

being requested.

3.2 The Vendor shall comply with all requirements and performance standards set forth in this Scope of Work.

3.3 The Department reserves the right to impose financial consequences upon the Vendor for failure to comply with the performance standard requirements set forth in Table 2, Minimum Performance Measures and Financial Consequences, below.

SECTION 4. INVOICING AND PAYMENTS

4.1 The Vendor shall prepare and submit an invoice for services within 5 business days following the end of the month for which payment is being requested.

4.2 The invoice shall be submitted along with the documentation supporting completion of each deliverable. The invoice must include the following information:

4.2.1 Purchase Order (PO) number;

4.2.2 Vendor name and address;

4.2.3 Vendor federal identification number;

4.2.4 Date(s) and services provided;

4.2.5 Identification of any deliverable(s) due during the invoicing period;

4.2.6 Invoice amount;

4.2.7 PO balance after payment of invoice; and

4.2.8 Signature of the Vendor’s authorized representative and date signed.

4.3 The Department may require any other information from the Vendor that the Department deems necessary to verify the completion of services of the Vendor.

4.4 The PO and the Scope of Work contain all terms and conditions agreed upon by the parties, which terms and conditions shall govern all transactions between the Department and the Vendor related to this project. This agreement may only be modified or amended upon mutual written agreement of the Department and the Vendor, and upon the issuance, by the Department, of a revised PO.

SECTION 5. DEFINITIONS

Specific terms related to this Contract are defined as follows:

5.1 Deliverables – Increments of goods and services provided under a contract.

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5.2 Child Care – The care, protection, and supervision of a child, for a period of less than 24 hours a day on a regular basis, which supplements parental care, enrichment, and health supervision for the child, in accordance with his or her individual needs, and for which a payment, fee, or grant is made for care.

5.3 Child Care Facility – Any child care center or child care arrangement which provides child care for more than five children unrelated to the operator and which receives a payment, fee, or grant for any of the children receiving care, wherever operated, and whether or not operated for profit. Additional details can be found in 402.302, F.S.

5.4 Child Care Provider – All owners, operators, employees, and volunteers working in a child care facility. The term does not include persons who work in a child care facility after hours when children are not present or parents of children in a child care facility. Additional details can be found in 402.302, F.S.

5.5 Child Welfare Provider – A licensed child-caring or child-placing agency.

5.6 Family Day Care Home – An occupied residence in which child care is regularly provided for children from at least two unrelated families and which receives a payment, fee, or grant for any of the children receiving care, whether or not operated for profit. Additional details can be found in 402.302, F.S.

SECTION 6. SUPPORTING DOCUMENTATION

Subject Description Link

Office of Child Care Website

Information on the Office of Child Care, including required training information for Child Care Providers, and more https://www.myflfamilies.com/service-programs/child-care/

Office of Child Care Laws and Requirements

Laws and requirements that govern the operation of child care facilities and homes within the State of Florida https://www.myflfamilies.com/service-programs/child-care/laws-and-requirements.shtml

Department of Education’s Division of Early Learning

Information on the Division of Early Learning and their programs that focus on quality early learning.

https://www.floridaearlylearning.com/ https://www.myflfamilies.com/service-programs/child-care/ https://www.myflfamilies.com/service-programs/child-care/ https://www.myflfamilies.com/service-programs/child-care/laws-and-requirements.shtml https://www.myflfamilies.com/service-programs/child-care/laws-and-requirements.shtml https://www.myflfamilies.com/service-programs/child-care/laws-and-requirements.shtml https://www.floridaearlylearning.com/

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APPENDIX VI: COST PROPOSAL

Vendor Name: ________________________

The Vendor shall not provide a pricing range, and supplemental documentation for APPENDIX VI:

COST PROPOSAL will not be accepted.