Data_Item_Descriptions.pdf

DATA ITEM DESCRIPTION

Title: Status Report

Number: DI-MGMT-80368A Approval Date: 30 OCT 2006 AMSC Number: 7619 Limitation: N/A DTIC Applicable: No GIDEP Applicable: No Office of Primary Responsibility: NS/DA02 Applicable Forms: N/A

Use/relationship:

The Status Report documents the status of contractor effort towards achieving contract objectives. It identifies accomplishments to date and difficulties encountered, and compare the status achieved to planned goals and the resources expended. It is used by the Government to monitor and evaluate contractor performance.

This Data Item Description (DID) contains format and content preparation instructions for the data product generated by the specific and discrete task requirement as delineated in the contract.

It is not intended that all requirements herein should be applied to every program.

Portions of the DID are subject to tailoring by deletion depending on the specific status reporting requirements of the project.

This DID is related to DI-FNCL-80331, Funds and Man-Hour Expenditure Report which can be used in conjunction with this report if paragraph 3.2.3 below is deleted.

This DID supersede DI-MGMT-80368.

Requirements:

1. Reference documents. None.

2. Format. The Status Report shall be in contractor format.

2.1 Identification. The data indicated below shall be contained on a title page or on the first page of the report.

a. Title/identification of the system/component/program/project.

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DI-MGMT-80368A

b. Type of report (e.g., monthly, interim, final).

c. Period covered by the report.

d. Contract number.

e. Preparing activity or contractor’s title.

f. Security classification, when required.

g. Distribution Statement.

2.2 Page size. The report shall be on 8 ½ by 11 inch (metric A4) paper.

3. Content. The report shall contain the following:

3.1 Summary. The summary shall include a brief statement of the overall project status , covering the accomplished technical activities and development, objectives of efforts, summary results of efforts, identification of major problems/deficiencies with impact, and recommended solutions.

3.2 Body of report. The Status Report shall contain the following items, where applicable:

3.2.1 Milestone/task status. The status of each milestone/task as defined by the statement of work or contract, as applicable:

a. A statement as to whether or not the program/project/task is on schedule; if not, the effort planned to meet the schedule shall be indicated. Include an overall status of each milestone, task, or unit of work. Include update schedule sheets, milestone charts, or task synopsis sheets identifying phase of task and percentage of completion of each task, technical instruction, or order.

b. A comparison of achieved end-product performance capabilities projected against contract baseline values, requirements, or allocations.

c. Effort expended on each task to date, and a brief description of technical developments and accomplishments.

d. Key dates in any testing program and description of tests performed and significant test results. If applicable, a description of the amount and type of down time on the equipment or system under test.

e. A list of all designs completed and a brief description of each item. For designs in process, provide estimated dates for design and drawing completion.

f. A narrative of outstanding problems existing as of the previous status report, and their resolution status. 2

DI-MGMT-80368A

g. New problem areas encountered or anticipated, their effect on the overall work effort/project and steps being taken to remedy problem situations.

h. Significant results of conferences, trips, or directives for the Contracting officer’s representatives.

i. Any other information which may cause significant changes in the program schedule.

3.2.2 Future plans. Summary of future plans, recommendations and proposals both for the next reporting period and for any long term plans.

3.2.3 Itemized man-hours and costs. Itemized man-hour and cost expenditure incurred for the reporting period by category and task, total contractual expenditures, and funds remaining as of the reporting date.

3.2.4 Contract deliveries status. The status of each deliverable end item, including data deliverables, as required by the contract. Provide item and contract identification, shipping/transmittal data, acceptance status, security classification, and schedule due date information.

3.2.5 Report preparer. Name of person(s) preparing report and telephone number(s).

3.3 Appendices. Appendices where applicable, for tables, references, charts, or other descriptive material. Each appendix shall be identified and referenced in the appropriate area of the report.

4. END OF DI-MGMT-80368A

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TITLE I IDENTIFICATIONNUMBiR eficiency Repon (DR) DI-ALSS-81535 DESCfllPT!ONIPURFQSE

1 Provides complete and accurate deficiency idemificaiton on GFM in repair contracts by contractors to the government. llds formation is used by government to identify necessary corrective action lAW T O 00-35 D-54, USAF Deficiency Repocdng and vestigation System.

kPPROVAlDATE 5,OFFICEOFPRIMARYRESPONSIBIUTVIOPRI /rwlMfLTo/

6,. DTICAPPUCARLE 6h GIDEPAPPLICABLE

970124 F/AFMC-ENBP

bPPLICATIONNNTERRELATIONSHIP

1 This Data Item Description (DID) contains format and content preparation instructions for the data product generated by ecific and discrete task requirements as delineated in tfse contract.

2 This DID is applicable when contractors are responsible for maintaining cuslodhl records for government propecty being paired.

3 Referenced documents can be obtainstf as specified iEEthe contract. For an explanation contact AFMC/ENS, 937-257-3085 mmmnd Locamr 937-257-3231.

4 This DID interrelates with DI-MGMT-80258A and supersedes DI-L.3342.

\PPROVAlLIMITATION 9a.APPLICABLEFORMS 9b.AMSCNUMBER

F7227

PREPARATIONINSTRUCTIONS

.1 Format and content. Refmts &If provide the information descriked in Table 1. Contractor format is acceptable.

Table 1. Deficiency Report Contem

1. From: Address of origimting activity.

2. To: Office of Primsry Respcm.sibiiity for the equipment Refer to DO 43, or T O CO-25-115 for guidance

(Continued on Page 2)

DISTRIBUTIONSTATEMENT

STRIBUTION STATEMENT A: Approved for public release: distribution is uofimited.

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DI-ALSS-81535

Block 10. Preparation Instmctions (Continuad)

Subjacf Fimt pS1l’t.8S af.)fslkable

a. Catago~ I Ctaficiency Report (CAT 10R)

b. Ca:agory II Dsticlency Rapwt (CAT II OR)

c. MISHAP Catsgory I Dsfklency Report (CAT 10R)

Second pan, source selaction sensitive Intormetion.

mkd part. resulfa of Initial acceptance Inepacfion of eircmtt, air craft engine, engine module.

I 3. Rapoti Control Number (RCN)

4. Date deficiency

I

I 5. National Stock Numbar (NSN) or Not Stock Listed (NSL)

I 6. Nomenclalura (NOM)

1 7. Manufacfura/Repair/Overhaul

I 7a. Manufactures’ Code

7b. Shipper/City/state

8. Manufacturers Part Number

(MFRPN)

1 9. Serfal. Lot Batch Number

(SER,LOT,NR)

I 10. Contract Number

I 10a. Purchase Order Number

10b. Requisition Number

10c. GBL Number

11. Item New. Repaird Overhauled (New, RPR.OVHL)

& Unique alpha numeric RCN

b. Contractor submittsd RCNS shall bagin with O followad by timmerclal and Government Entity code (CAGE), two dlglt calendar year, four digit saquence number.

Year, month, day defsct was discovered.

NSN and applicable Material Management Aggregsfion Code (MMAC) of item (saa D043 and Tachnlcal Oder (70) 00-25-115 for guidanca on MMAC codes)

Noun of item for which report Is submlffed. Soffwara DRs shall provide NOM of programmable herdwara.

Manufacturer name, maintenance contractor, Manutacfurer code, maintenance contractor, government activity which last repaired or over hauled Item.

ff ahlpper is differant than manufacfurar, shlppar or supplier name shall be included.

complete manufacfure~s pal number shall be Inclut%xi.

For sottwam DRs, if contractor identification number Is aaaoclatad with a computer program It shall be pnsvldad, along with tha version number and patches usad.

complete item serial numbar. Softwara DRa shall Identi?y batch madia, Computer Soffwara Identification Numbar (CSIN) or TO.

Obtain contract number from racords aarvice tag manufacturer/container label. etc. contract number Is critical to processing affotls.

Use these or any transpotitlon document number in Ileu of Government Bill of Lading (GBL).

If unknown. leave blank.

If unknown, leave blank.

Use one to identify item, as appropriate.

Page 2 of 5 Pages

810ck 10. Preparation Instructions (Continued)

Table 1. Deficiency Regort Content (Continued)

12 Date Manufactured, Repalmd, Overhauled (O MFo, RPR, OVHL)

13. Operating Time at Failure (OTF)

14. Government Furnished Materiel (GFM)

15. Quantify (Q7V)

1E-a. Received (RECP)

15b. Inspected (INSP)

15c. Oeficient (DEF)

15d. In stock

16. Oeticient item works on or with lea. End item

16b. Next Higher Assembly (NHA)

17. Unit Cost (UN CST)

18. Estimated Repair Cost (EST REP COST)

19. ffem Under Wamenty

19a. Expiration Date

20. Work Unit Cods (WUC)

21. Exhibit Disposition (EXH OISP)

Year, month. day

Time, events. cycles of materiel. For sottwam ORe, Ieet revlsiordversion. Engines. H component tracked by automated system. flight hour or cycies.

Yes/no

Sett-explanatory.

Disregard unit of Issue.

Number inspected and type of inspection.

Number deficient.

Quantify with same contract number. Air munitions, include lot number.

Self-exptsnatov.

CrltIcal information, major weapon system’s mission, design, serfes, type, model, &erial number. Vehicles, enter joint electronic type designator and special numb-er, model, nomenclature, contract number required for prime vehicles and equipment manufacture.

Critical information; netional etock number, psrf end serfal numbers. For software DRs, associate with programmable harttws= engines, serial number and flight hourdcycles.

tf known. dollar value per unit of issue.

Tofel estimate based on man-hours and materfal: other DRe leave blsnk.

Yes, no, unknown.

Provide, if known.

Refer to the applicabl~S TO. For software DRs, use NHA WUC if necee.sa~ indicate WU,C of programmable hsrdwaie. For vehicles, use appropriate system code prefixed with zem to complete five digit fietd.

Disposition will be one of following:

1. Hold pending receipt cd instructions (Refer to TO-00-35D-54, Chapter 6 and for guidance).

Required information for block 22j when using automated sysfem.

2. Release tor investigation: date name, organization of authorizing individual, and to whom released, along with circumstances.

Page 3 of 5 Pages

I

I

DI-ALsS-815~5

❑lock 10. Prapamtion Instructions (Continued)

Table L Deficlencv Report Content (Contlnuad)

3. Returned to stock or disposed ot information fmm 21.1 above.

4. Repaired.

5. Shipped [n Accordance With (lAwl WWIWNY plan or actionskupport point activity directions (use when block 19=yes).

22. Details

22a. Circumstances Prior to difficulty (cIR PRIOR OIFFI

33b. Description and Cause of Oifficutty (OESC and CAUSE of OIFF)

22c. Action Taken and or Recommendation (ACT TAKEN or RECM)

22d. Technical Information (TECH INFO)

Self-cxplanatoty.

1. Concise, chronological description of factc and circumstances.

2. Mishaps OR, provide narrctive (uaa AFI 91-104 for guidance). If local mishap is parl of Air Force mishapa, and no reporf aubmitfed, provide concise report.

NOTE Mishap-related report shall not directly quote conclusions and recommendations of mishap Investigator. All Information shall be scnitized through official safety messages.

1. Concise, chmnologid description of difficulty and cause.

z Satisfy requirements of 22c above.

3. Inltlal acceptance inspection of alrcraff engine, engine modula reporl teat and consecutively number detcctc under headings Critical Detects, Major Defccfs, Minor defccta will not respond to other agancies. (Use TO- 0&20-1 and chapter 1 of TO-00-350-54 for reference).

4. Software/fimnware DRs, need specific references, specifications and documentation. Indicate process type, idantify ayatems in axecution and Computer Software Configuration Item (CSCI) vercidn. All medial required to rameate problem and other information that confirm the failure cause.

Stcte ft condition is repeatable, and other, partinent Information.

5. If oil wetted include last five Jet Oil Analysis Program (JOAP) rssultc.

Decctfbe action Ccken to remedy, praclude cafafy hczard, and to prsvent racun’cnce. Recommend corrective action which will assist in the resolution of the identified problem.

1. For mishap, related reports, refer to AFI 91-104 ?or guidance.

2. Initial acceptance inspection airwaff, aircrcft engines, or engine model raport consecutively number action Ccken or rar.ommendation with defect racofdcd In 22b above. State if exhibits available.

TO figure and index of item.

Page 4 of 5 Pages

Block 10. Preparation Instructions (Continued)

TABLE I. Deficiency RePOrt Content (Continusd)

32e. Technical Data Deficiency (TECH DAT DEF)

22f. Supfmrf Data Mailed

22g.

221.

24.

System Program Director or Item Manager ALC Code (SM OR ALC CODE)

Standard Reporting Designator (SRD)

Command Code (CMD COOE)

Other pertinent Data

3X. Cognizant official (COGN OFF)

221. Certifying Official (CERT OFF)

NOTE For mishap DR. includes technical information as a subparagraph;

use AFI 91-104 for guidance.

lf mchnical data contributed to deficiency, use Air Fome Technical Order (AHO) Form 32, or Air Force Form 847 for guidance on reporffng information; also use publication control numbers, and TO references.

A list of suppon data such is photos, fags, iabels, etc. along with pertinent DR and mishap control numbers are includsd, If mailed under separate cover.

Rstersnce TO 00-35D-54 appendix F for guidance.

SRD using Rehabilitating Maintainability Information System (REMIS) SRD tale description.

Refersnce TO-00-35 D-54, appendix B for guidance.

Number 1 and 2, are used on all ORS, Number 3 for photogmphlc supplies only, if exhibit is AF Critical [tern or Mission Incapable Part (MICAAP), so indicate.

1. DR exhibit holding activity address and Dsfense Switchbowd Network (DSN), commercial, fax numbers, and Information Central (INFOCEN) user name of holding activity.

Z Pertinent Data (PERT DATA): When applicable, the opinion of initiator as to what the condition was attributed, including secondsfy damage, and possible futurs failures. State ft a sampling plan wee ussd, and item is part of a TCTO list. Software DRs, identity fecility end pmcassor.

3. Photographic Suppiies (PHOTO SUP) Included shali bs:

(a.) Processing clefs such as manufacturer, chemical, processor or equipment used, and speed during processing.

(L.) Chemical used: indicate data stamp: lot numbsr, manufacturer, etc.

(c.) Pertinent Information regarding the film end pspar Including environmental conditions.

0. Air crew flying datw Lfss AFI 91-104 for guidance for mishap DR.

Individuals end all communication information necesssry to address ell queries.

Individual within the originating actwity with primary responsibility.

Page 5 of 5 Pages

DATA ITEM DESCRIPTION

Title: TEARDOWN DEFICIENCY REPORT

Number: DI-PSSS-81534A Approved Date: 20160608

AMSC Number: F9670 Limitation: N/A

DTIC Applicable: No GIDEP Applicable: No

Preparing Activity: 11 (AFLCMC/EZSC) Project Number: PSSS-2015-024

Applicable Forms: N/A

Use/Relationship: The Teardown Deficiency Report provides a factual narrative analysis of a deficiency which has been noted on equipment.

a. This Data Item Description (DID) is applicable when contractors are responsible for maintaining custodial records for government property being repaired.

b. This DID contains the format, content and intended use information for the data deliverable resulting from the work task described in the solicitation.

c. This DID supersedes DI-ALSS-81534.

Requirements:

1. Reference documents. None.

2. Format. The Teardown Deficiency Report shall be in the contactor’s format.

3. Content. This report shall include an analysis of the deficiency which includes cause of failure, recommended corrective action and recommendations for actions to prevent recurrence of the failure/deficiency, and the applicable category of the failure defined as follows:

a. Workmanship and non-conformance. Any deficiency (e.g., physical, chemical, electrical, functional) noted in materiel which is attributed to non-conformance to applicable specifications, drawing, standards, or Technical Order (TO); or workmanship during manufacture, repair modification or maintenance.

b. Material failure. The failure of an end item which was attributable to neither the repair nor the manufacturing process, but was due to an unpredictable failure of an internal component or sub-assembly.

c. No defect found/could not duplicate: Investigation of the exhibit revealed no deficiency.

Equipment conforms to specifications and TO standards and procedures.

d. Technical data, deficiency: Technical data (including TOs, drawings, and work specifications) was deficient or inadequate so as to cause the deficiency/failure on the item.

e. Field induced deficiency. Deficiency confirmed by the investigation to have been caused by operator error, i.e., wrong voltage applied, misaligned, maladjusted, mishandling, or not used for intended purpose.

DISTRIBUTION STATEMENT A. Approved for public release; distribution is unlimited.

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DI-PSSS-81534A

f. Maintenance deficiency. An unfavorable characteristic of an item that impedes the accomplishment of maintenance operations which results in excessive maintenance operations and/or in excessive maintenance man-hour consumption.

g. Design deficiency. A condition that limits or prevents the use of material for purpose intended or required where the material meets all other specifications.

h. Handling or shipping deficiency. A deficiency induced by improper handling or shipping, i.e., improper packaging, which prohibits the use for intended purpose.

i. Packaging specifications inadequate - not complied with. Unsatisfactory conditions including item damage resulting from improper packaging.

End of DI-PSSS-81534A.

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